Town of Dallas Agenda September 10, 2018 6:001 PM BOARD OF ALDERMEN Rick Coleman, Mayor Jerry Cearley, Mayor Pro-Tem  Allen Huggins Stacey Thomas ITEM SUBJECT 1. Invocation  Darlene Morrow E. Hoyle Withers  Page  2. Pledge of Allegiance to the Flag 4. Approval of Minutes  3. Approval of Agenda with Additions Or Deletions  A. August 13th Regular Meeting and August 27th Work Session A. Fire Prevention Week - October 7-13, 2018 B. Public Power Week - October 7-13, 2018 C.F Resolution to Apply for Asset Inventory Grant  2 7 9 11 14 27  5. Consent Agenda (to be acted on collectively, unless removed for further discussion)  D. Donation to Carr Elementary School for Playground Equipment  E. Repairs at End ofl Ingle St. . Recognition of Citizens: Time set by Mayor A. Helen O'Daly 7. Special Events & Requests for In-Kind Services A. Cotton Ginning Days Parade B. Gaston County Museum Ghost Tours ( Gaston County Schools Annual Art Show A. Approval of Application for CDBG Grant  29 31 33 35  8. Public Hearings 9. Old Business 10. New Business  A. Budget Amendments for Donation to Carr School and Ingle St. Repairs B. Budget Amendment for Alum Sludge Pond Clean Out I Interest in Purchasing Parcel along Hwy. 321 D. Reschedule November Meeting  39 42 44 48 51  E. Gaston Early College Request to use Dennis Franklin Gym  11. Manager's Report: 12. Closed Session:    TOWN OF DALLAS AUGUST1 13, 2018 6:00 PM  MINUTES FOR BOARD OF ALDERMEN MEETING  The following elected officials were present: Mayor Coleman, Alderwoman Thomas, Alderman Huggins, Alderman Withers, The following staff members were present: Da'Sha Leach, Town Clerk; Tom Hunn, Town Attorney; Allen Scott, Police Chief; Tiffany Faro, Development Services Director; Bill Trudnak, Public Works Director; Jonathan Newton, Finance Director; Robbie Walls, Police Captain; Steve Lambert, Fire Chief; Doug Huffman, Electric Director and Steven Aloisa, Recreation Director. Mayor Coleman called the meeting to order at 6:00 pm. He opened with the Invocation and the Pledge of Allegiance to the Mayor Coleman read the meeting rules for the audience. He asked ift there were any additions or deletions to amend the agenda. Alderman Huggins made ar motion to approve the agenda as presented, seconded by Alderman Withers, and carried Alderman Cearley made a motion to approve the minutes from. July gth Regular Meeting as presented, seconded by  Alderman Cearley, and Alderwoman Morrow.  Maria Stroupe, Town Manager was absent.  Flagf followed. He welcomed everyone to the meeting.  unanimously.  Alderwoman Morrow, and carried unanimously.  Consent Agenda: NONE .ecognition of Citizens:  Mr. Curtis Wilson, 438S. Gaston St., He prayed for the leaders, community and quality ofl life.  Special Events & Requests for In-Kind Services:  Item 7A was a Special Events & Request for In-Kind Services for a Blood Drive in Dallas. This is the second blood drive held in the Dallas community. The Community Blood Center will have a blood mobile unit available for people to donate blood. The Civic Center is requested fora al holding area until donors can enter the bus to donate. This event will be held on August 22,  2018 from 3pm-6pm. (Exhibit A)  Public Hearings:  Item 8A was al Public Hearing for the Voluntary Satellite Annexation of 1111 Old Dallas Hwy. Alderman Withers made a motion to enter the public hearing, seconded by Alderwoman Morrow, and carried unanimously. All advertising fori this public hearing was completed by statue requirement. At the May 14, 2018 meeting oft the Board of Aldermen, a petition for non-contiguous annexation for the parcel at 1111 Old Dallas Highway (ID #172356) was initially presented. This petition was filed by Daniel Brown, the owner of the property at that time, stating that the purpose was to be served by the Town'ssewer and trash services. The Board voted to accept the petition and direct the Town Clerk to investigate its sufficiency. (Following thisi initial action, the property wass sold to Daniel. J. Thomas and Stacey M. Thomas, and their signatures were added to the nnexation petition.) The Certificate of Sufficiency was presented at the. July 9, 2018 meeting of the Board, noting that the petition was deemed sufficient pending furtheri investigation of feasibility to provide "the same services within the proposed satellite corporate limits that it provides within its primary corporate limits" as stipulated G.S. 160A-58.1. (A preliminary estimate from Public Works for providing sewer. services to this property put that cost at approximately $198,000). With voluntaryannexation, the Town could have some liabilities regarding services ifapproved. Town Attorney Mr. Hunn asked  2    Ms. Stacey Thomas Alderwoman) as the property owner if they would be willing to sign a waiver to release the Town of Dallas from the liability of $198,000 to connect the property tot the Town's sewer service. Ms. Thomas (Alderwoman) stated they would sign the waiver. Mayor Coleman asked the audience ift there were any questions, concerns, and/or comments. Audience member Ms. Grant was int favor of the Board voting to approve the annexation, siting more value, and proximity. udience member Ms. Hairston stated concerns regarding a potential new policy and expressed to the Board to make sure che Town isn'tl liable for the $198,000. Audience member Mr. O'Daly expressed his concerns on the clarity of the annexation and the processing. Board members asked about surrounding properties. Development Services Director Ms. Faro addressed this by explaining the process fora annexation. Ata previous meeting, the Board voted to move forward with this public hearing for Non-Contiguous Annexation and adding surrounding property owners would change the petition toa Contiguous Annexation, and this is a different qualifying process. Alderman Withers made a motion to exit the public hearing, seconded by Alderwoman Morrow, and carried unanimously. Mayor Coleman called fora a motion to accept the annexation petition. There was not a motion made by any of the Aldermen, the item died for al lack of motion. (Exhibit B)  Item 8B was al Public Hearing for the Re-zoning to amend Dallas Zoning Mapi from R-12 & 01-1 to B-3P. Alderman Cearley made a motion to enter the public hearing, seconded by Alderman Withers, and carried unanimously. Development Services Director Ms. Faro presented this hearing toi the Board and audience. Mr. Joseph Person, on behalf of property owners Tara Patton Gilmore, Patricia Patton Empson, Frank Matthew Hough II, and Marilyn Hough Brooks, has a submitted a rezoning application request for parcels 123234, 132233, 132232, 132231, and 132246. These properties are currently zoned R-12 and 0-11. Mr. Pearson intends to purchase the properties pending re-zoning approval. He requested to re-zone to B3-P1 to allow for maximum marketability for development. He did not give a specific use at thet time but looking to have a business within the requested proposed zone. The proposed zone of B3-Pi is in alignment with the Town's Future Land Use Plan for neighborhood and community business at this location. The Planning Board recommended approval oft this re-zoning request as submitted at the meeting held on. July 19, 2018, along with a statement of consistency that the requested rezoning (Case #ZO-18-01) is consistent with the Town's Future Land Use Plan for Neighborhood and Community Business" ati this location along West Trade Street; is reasonable, and in public interest. Public water and sewer: services are available at the location. Ir. Pearson was present and gave a description ofp previous projects completed in Dallas like Ingles and the Caromont facility. Hel has complete projects in Gastonia like the Ruby Tuesday, etc. He expressed that he wants to bring business to Dallas that would be great for Dallas. Mayor Coleman asked the audience if there were any questions, concerns, and/or comments. Audience member Ms. Starletta Hairston of 407 W. Main Street thanked Mr. Pearson for bringing development to Dallas. Mr.J John Finger of 207 N. Walnut, the property adjacent to the parcels needing the re-zoning and he had concerns regarding the restrictions, and water runoff. The Development Services Director: addressed the restrictions including setbacks, the zoning, and buffering required. The Town Engineer Mr.. Johnny Denton of Diamond Engineering addressed the required setbacks and the unfitting to handle upt to a 10 year storm water event with a required catch basin for commercial grade developments. Alderman Cearley made a motion to exit the public hearing, seconded by Alderman' Withers, and carried unanimously. Mayor Coleman called for a motion. Alderman Cearley made a motion to approve as presented, seconded by  Alderwoman Morrow, and carried unanimously. (Exhibit tC)  Old Business:  Item 9A was a discussion on the Volunteer Screening Policy. The volunteer screening policy is a proposed policy developed tog guide guidance on clearing the volunteers as their required background check comes in. This policy was originally brought toi the Board at the April 23d, 2018 Work Session. The Policy was revised with council from the Town Attorney and Board direction. The Recreation Director read a review oft the policy submitted in the agenda to the Board and answered their questions. The Town Attorney and the Board discussed whether the pending charges should bei included or excluded. With many challenges regarding the pending charges, the Board decided to bring this item backi int the next regular meeting. Alderman Withers made a motion to table this item until September 10th meeting and the Recreation Committee need to leet about the policy, seconded by Alderwoman Morrow, and carried unanimously. Alderman Withers requested that a  report should be presented at the Work Session scheduled for August 27th, 2018. (Exhibit D)  3    Item 9B was a discussion on Economic Development of 1301 W. Trade St. On. July 9, 2018, Whiskey Mill Bar & Grill withdraw its proposal to enteri into a Downtown Development Project Agreement with the Town of Dallasre regarding 130 W. Trade Street. There was another restaurateur interested in establishing his business in Dallas. Mr.. Jim Bailey stated his interest in pursuing an agreement to purchase the property and place a Sammy's Restaurant there. At the Board's direction, a copy of le agreement was sent to Mr. Bailey and his attorney with thei intention to create an acceptable agreement. There was discussion regarding the size of the building, encroachments, and the lot size. It was determined that 5000: square feet could be utilized ont the ground floor and upi to the 5000: square feet on the second level. The Town Engineer. Johnny Denton of Diamond Engineering stated the building could be restored but it will cost an inefficient amount to restore. There ise existing damage that will need to be addressed and the structure would need additional support, decreasing the ability to have 5000 square feet on the bottom level. A new building would be less expensive per Mr. Denton. The Development Services Director Tiffany Faro addressed the possibility to preserve the building for Historic Preservation. The building is eligible fora tax credit up to 40% in an effort to save the structure. The building was built in 1870 and there is currently no requirement tos save the structure. Town Attorney Mr. Hunn discussed thei items below to get Board direction of agreeableness for the 2. Variance- Obtain variance at the Town'sc cost to be sure the new building has the same street frontage. 4. Additional 10 Square Feet behind building requested to accommodate more. Mr. Bailey agreed to! be responsible to  agreement that will be established with Mr. Bailey:  1. The restaurateur can restore or demolish and build a new building. 3. Square Feet of 7500 minimum to build, 5000 on the bottom level. restore this areai ifar repair is needed for Town lines underneath this area.  5. $750,000 minimum investment. 6. Selling price of $22,000.  7. Term of 5 years to operate fully as a restaurant. 8. 20 Minimum employees at $8.00 per hour. 9. Design site for dumpster with a container for a grease pit. and walkwayi is accessible for usage. 11. Deed corrections for easements, 101 ft added, dumpster area. 12. Construction should be 700 days to close, demolish, and build. 13. The Town Engineer will be substituted for the Construction Manager.  10. Public Facilities completion within 61 months after restaurant completion: Picnic shelter, corn hole, etc. Parking lot,  14. Clawback, Condition, and Right of Re-entry to be removed. Purchaser's attorney expressed challenges with lending  with this contract stipulation.  The Board consensus on alli items were agreeable except number 6, the selling price. Alderman Huggins wanted the selling price to be $24,000: since this was the original offer amount from Mr. Bailey while the other Board Members (Withers, Cearley, Thomas, & Morrow) were agreeable to the $22,000 selling price since it was offered to the previous restaurateur. Mr. Hunn will prepare the contract and plans to have it ready in September. This will be a public hearing once all the  components of the agreement are complete. (Exhibit E)  New Business: NONE  Manager's Report and General Notices:  Alderwoman Thomas made a motion to adjourn, seconded by Alderman Cearley, and carried unanimously. (8:08)  Rick Coleman, Mayor  Da'Sha Leach, Town Clerk    TOWN OF DALLAS MINUTES FOR BOARD OF ALDERMEN WORK: SESSION MEETING AUGUSTZ 27, 2018 5:00P PM  The following elected officials were present: Mayor Coleman, Alderwoman Thomas, Alderman Huggins, Alderman Withers, The following staff members were present: Tom Hunn, Town Attorney; Da'Sha Leach, Town Clerk; Allen Scott, Police Chief; Doug Huffman, Electric Director; Bill Trudnak, Public' Works Director; Jonathan Newton, Finance Director; Steve Lambert, Fire Chief; Steven Aloisa, Recreation Director, and Tiffany Faro, Development Services Director. Maria Stroupe, Town Manager  Alderman Cearley, and Alderwoman Morrow.  were absent.  Mayor Coleman called the meeting to order at 5:00 pm. He opened with the Pledge of Allegiance to the Flag.  Mayor Coleman asked if there are any additions or deletions to the agenda. Alderwoman Thomas made a motion to approve  the agenda, seconded by Alderman Cearley, and carried unanimously.  New Business:  Item 3A was a presentation from Ms. Duncan, Principal of Carr Elementary! School. Ms. Duncan discussed the need for a new playground facility for Carr Elementary School students and their fundraising efforts. She reviewed the plan that was submitted to the Board members. She stated that they had a goal to purchase two playgrounds over the next several years due to the current need and the projected increase in more students attending Carr Elementary School. The Carr Elementary TO Chairwoman Ms. Evie Grant stated to the Board Members that they had plans to use some existing funds to make repairs to the existing playgrounds. The Board consensus was to bring this item to the Regular Board Meeting on September  10th, 2018 under the Consent Agenda for a $5000 donation to the fundraiser.  Item 3B was a discussion regarding Maintenance needed at the end ofl Ingle Street. The maintenance issue is on Hill Street, not Ingle Street according to the Public' Works Director Bill Trudnak. He gave the Board an overview of the entire areaa and situation. The maintenance needed is on private property where the Town has a utility right of way. Duke Power also hasa right of way ont this area in question. In the past, the Town performed some maintenance regarding a similar situation. After much discussion, the Board consensus was to get pricing to solve this issue since it was such a unique situation.  Item 3C was a discussion on the TOP TIER Grant Program Applicants. This program was started in October 2013. On March 12th,2018, the Board approved to place a Moratorium on the program to re-structure and work with NCI Department of Commerce's NCI Main Street and Rural Planning for future planning. There are two applicants ready to utilize the program. The Board would like fort the Town Manager to work with the program and re-instate the program sO the two applicants: Ms. Charlotte Jenkins and Mr. Dale Blythe can utilize the program fort their businesses in Dallas. The Board wants to be sure the program isi in good standing and working to improve business in Town under the guidelines of the General Statues.  Item 3D was a discussion on Town of Dallas Entrance Signs. The Board Members were given examples of entrance signs from other municipalities that could be utilized ini the Town of Dallas. Public Works Director Bill Trudnak explained some details on he sign examples given. One sign example was legal and the other sign was illegal according to the NCDOT requirements. Mr. Trudnak explained the placements of the signage and he projected he would like to have this considered for the upcoming budget year. The Board gave a consensus to get additional information on what can be built for Dallas signage  using the Lincolnton example, spending around: $7000 for the exit entrance signs.  5    Item 3E was a discussion on the Open Gym Policy. On March 14th, 2018, the Board approved an Open Gym Policy. The policy gave some previsions fora adult and children usage on separate days during the off season for the Town's Sport Schedule. The Recreation Director Steven Aloisa reported that the open gym was going well but he noticed only two children has shown up to utilize the gym. He requested the Board to allow a change to the policy to allow the adults to utilize both days since the 'ildren were not effectively utilizing the open gym. The Board consensus was to allow the policy change, giving the adults  the extra dayt to utilize the open gym.  Item 3F was a discussion on lock boxes for Elderly Citizen Homes. This item wasi initiated by the Fire Chief Steve Lambert. In Dallas, the emergency personnel have issues assisting elderly people when it comes to emergency situations. When access is needed in an emergency situation, there is damage to the person's property that the Town of Dallas is liable to repair. Chief Lambert presented the Board Members an alternative ofa a Lock boxt that could be placed on the property of an elderly person to give access to their home without damage. There will only be two people that have access and the property owner would need to give permission. Chief Lambert asked for approximately 101 lock boxes to get started and update them on how things are going later. Each box will cost the Town $25-30 dollars. If the program goes well, more boxes can be purchased later. Notification about the program can be placed on Nixel and other Town channels for applicants. The Board gave consensus to  start the program.  Item 3G was a discussion on a Fundraiser for the Self Family. Ms. Cathy Cloninger and/or Ms. Kim Norwood would like to be placed on the agenda for1 the September 10th, 2018 Regular Board Meeting. They are gathering information to have a fundraiser in Dallas to support the Self Family. The Self Family wasi involved in a very tragic situation in Bessemer City in May, 2018. The preliminary items that may be requested was discussed by the Board Members. The Holland Street location was determined to be the best location for as street closure to hold ai fundraiser according to the Board Members. The Board was unsure on hanging al banner due to the liability it may pose as well as carrying insurance for the event. The Board did recommend a rain date for the event instead of making the Courthouse available. The final presentation of what the fundraiser group is requesting from the Town is expected at the board meeting and at final decision will be made at that time. Item 3H was a discussion on a street closure for a birthday party. Ms. Brown submitted a Special Events request with road closures and other items needed from the Town for al birthday party. The Board, the Police Chief, and the Fire Chief had some concerns about closing a residential street for a private event. They thought this may cause al hardship on the neighbors. The Board consensus was to reserve Jagger's Park sO Ms. Brown could have her daughter's birthday party there. Jagger's Park has other amenities that they can utilize for the party like ag grill, several trash cans, and a porta-jon. Town Staff will place notification at the park as well as the Police Department will have notice in case they need to ask people to leave. The Board also directed Town Staff to start working on a policy to rent the Town of Dallas park shelter's SO people have the As the Board was discussing Jagger's Park, they wanted updates on the Water and the Electrical components to be installed at the park. Electrical Director Doug Huffman asked the Board to clarify specifically what type of electrical items they wanted at the park. Public Works Director Bill Trudnak stated that hel has installed the water and it currently has al lock on it.  option to reserve the them.  Recommendations were given by the Town Engineer Johnny Denton of Diamond Engineering.  Manager's Report: NONE  Alderwoman Morrow made a motion to adjourn, seconded by Alderwoman Thomas, and carried unanimously. (6:13)  Rick Coleman, Mayor  Da'Sha Leach, Town Clerk  6    TOWN OF DALLAS, NORTH CAROLINA  REQUEST: FOR BOARD ACTION  DESCRIPTION: Approval ofal Proclamation of Fire Prevention Week  AGENDA ITEMI NO. 5A BACKGROUND INFORMATION:  MEETINGDATE: 9/10/2018  October 7-13, 2018 is designated as Fire Prevention Week in order to promote fire prevention and education for our community, and to support the Fire Department in their  public safety activities and efforts.  MANAGER'S RECOMMENDATION: Approve the proclamation as presented. BOARD ACTION TAKEN:  7    Proclamation For FirePrevention Week2018  WHEREAS, the Town of Dallas, NCi is committed to ensuring the safety and security of all those living WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the WHEREAS, home fires killed 2,735 people in the United States in 2016, according to the National Fire Protection Association (NFPA), and fire departments in the United States responded to 352,000 home fires; and  in and visiting Dallas; and  locations where people are at greatest risk from fire; and  WHEREAS, the majorityofU.s.: fire deaths (4 out of5) occur at home each year; and  WHEREAS, the fire death rate per 1000 home fires reported to U.S. fire departments was 10% higher WHEREAS, Dallas' residents should identify places in their home where fires can start and eliminate WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half, SO residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on eyery level of  in 2016 than in 1980; and those hazards; and  thel home; and  WHEREAS, residents should listen for the sound oft the smoke alarm and when it sounds respond by going outside immediately to a designated meeting place, as those who have planned and practiced a home fire  escape plan are more prepared and will therefore be more likely to survive a fire; and  WHEREAS, firefighters are dedicated to reducing the occurrence ofl home fires and home fire injuries WHEREAS, the 2018 Fire Prevention Week them, Look. Listen. Learn. Be aware fire can happen anywhere" effectively serves to remind us that we need toi take personal steps to increase our safety from fire. NOW, THEREFORE, BE IT PROCLAMED, that the Town ofDallas formally designates October 7- 13,2018 as Fire Prevention Week and supports the many public safety activities and efforts ofthe Town of  through prevention and protection education; and  Dallas Fire Department  Adopted this the 10th day ofSeptember, 2018.  Rick Coleman, Mayor  ICAROL  Attested by:  Da'Sha Leach, Town Clerk  8    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FORI BOARD ACTION  DESCRIPTION: Approval ofal Proclamation of Public Power Week  AGENDA ITEMI NO.5B BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  October 7-13, 2018 is designated as Public Power Week in order to promote the value of public power in our community, and to recognize and support the Electric Department in  their operations.  MANAGER'S RECOMMENDATION: Approve the proclamation as presented. BOARD ACTION TAKEN:  9    Proclamation! ForPublic Power Week2018  WHEREAS, we, the citizens ofDallas, place high value on local control over community services and therefore have chosen to operate a community-owned, not-for-profit electric utility and, as customers and  owners of our electric utility, have a direct sayi in utility operations and policies; and  WHEREAS, the Town ofDallas Electric Department provides our homes, businesses, social service and local government agencies with reliable, efficient, and cost-effective electricity employing sound business  practices designed to ensure the best possible service at not-for-profit rates; and  WHEREAS, the Town ofI Dallas Electric Department is a valuable community asset that contributes to the well-being oflocal citizens through energy efficiency, customer service, environmental protection,  economic development, and safety awareness; and  WHEREAS, the Town ofDallas Electric Department is a dependable and trustworthy institution whose local operation provides many consumer protections and continues to make our community, al better place tol live  and work, and contributes to protecting the global environment; and  NOW, THEREFORE, BE IT PROCLAMED, that Town of Dallas Electric Department will continue BEIT FURTHER PROCLAMED, that the week of October 7-13,2018 be designated Public Power Week to recognize the Town ofDallas Electric Department fori its contributions to the community and to educate customer-owners, policy makers, and employees on the benefits of public power; and  tov work to bring low-cost, safe, reliable electricity to community homes and businesses; and  BE IT FURTHER PROCLAMED, that our community. joins hands with more than 2,000 other public power systems in the United States in this celebration ofj public power, which is best for consumers, business,  the community, and the nation.  Adopted this the 10th day of September, 2018.  Rick Coleman, Mayor  Attested by:  Da'Sha Leach, Town Clerk  CAES  10    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Approval ofal Resolution to. Apply for an Asset Inventory and  Assessment Grant for the Water System AGENDA ITEMI NO.5C BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  In the current FY2018-19 Approved Budget, provisions were made to conduct an Asset and Inventory Assessment oft the Town's Water System. A similar assessment was conducted on the Town's Sewer System in 2016. The Town intends to apply for a state assistance grant for this project. The total projected cost oft the assessment is $50,000; of which the grant would cover 95% ($47,500) and the' Town would provide a 5% match ($2,500). In order to apply for the grant, the Town's Board must approve a resolution to This assessment will help aid in managing and planning for our water system in ai manner that will maintain/improve our service levels to our citizens and customers.  apply. The grant application deadline is September 28, 2018.  MANAGERSRECOMMENDATION: provided fori in the current budget. BOARD ACTION TAKEN:  Approve the resolution to apply for an Asset Inventory and Assessment Grant, as  11    Approval ItoApply for State Gxant Assistancefor an Asset Inventory and Assessment of the Town's  Water System  WHEREAS, Thel Federal Clean Water Act Amendments of1 1987 and the North Carolina Water Infrastructure Act of2005 (NCGS $159G) have authorized the making ofl loans and grants to aid eligible units ofgovernment in financing the cost of construction of water treatment works and drinking water distribution  systems; and  WHEREAS, The Town of Dallas has need for and intends to conduct an asset inventory and assessment ofits drinking water treatment and distribution system in order to manage its water assets in a manner that meets the required level of service in the most cost-efficient manner for present and future customers and to  help plan for and prioritize future capital improvements; and  WHEREAS, The Town ofDallas intends to request state grant assistance for the project:  NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE TOWN That the Town ofl Dallas, the Applicant, will provide funding for all remaining costs oft the project, if That the Applicant will utilize the information provided by this project for the efficient operation, That Town Manager Maria Stroupe, the Authorized Official, and successors sO titled, is hereby authorized to execute and file an application on behalf oft the Applicant with the State ofNorth Carolina fora  OF DALLAS:  approved for a State grant award;  maintenance, and improvement ofits water treatment and distribution system;  grant to aid in the construction ofthe project described above;,  That the, Authorized Official, and successors sO titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may bei required in connection  with the application; and  That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and tol Federal and State grants and loans  pertaining thereto.  Adopted this the 10th day of September, 2018 at Dallas, North Carolina.  a Rick Coleman, Mayor  Attested by:  Da'Sha Leach, Town Clerk  12    Approval to Apply for State Grant Assistancefore an Asset Inventory andAssessment of the Town's  WaterS System  CERTIFICATION BY RECORDING OFFICER  The undersigned duly qualified and acting Town Clerk ofthe Town of Dallas does hereby certify; That the above/attached resolution is a true and correct copy ofthe resolution authorizing the filing of an application with the State ofNorth Carolina, as regularly adopted at a legally convened meeting of the Board of Aldermen ofthe Town ofDallas duly held on the 10th day of September, 2018; and, further, that such resolution has been fully recorded in the journal of! proceedings and records in my office. IN WITNESS WHEREOF, Ihave  hereunto set my hand this 10th day of September, 2018.  Da's Sha Leach, Town Clerk  CARO  13    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Carr School Playground Equipment Donation  AGENDA ITEMNO.5D BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  Att the August 27th Work Session, Principal Rebekah Duncan from Carr Elementary School requested assistance from the Board of Aldermen tol help fund new playground With the 2018-19 State Budget, the General Assembly approved aj provision to allow municipalities to use property tax revenues to fund public schools and public education, which previously has not been allowed. There are some aspects to this allowance tol keep After hearing the proposal from Principal Duncan at the Work Session, the Board was open to offering a $5000 donation to Carr School tol be used toward the purchase ofnew Ifapproved, a budget amendment will be presented to cover this unbudgeted cost.  equipment for the school (see attached proposal).  ini mind moving forward (see attached letter).  playground equipment.  MANAGER'S RECOMMENDATION:  Approve a $5000 donation to Carr Elementary School to be used for purchasing new  playground equipment. BOARD ACTIONTAKEN:  14    Playground Proposal  For  Carr Elementary  15    Existing Structures:  Our facilities are used not only by Carr Elementary, but by the general public during every event held by the town of Dallas on the adjoining fields.  16    Existing Structures:  Carr purchased this playground Summer 2015 to accommodate  some of the school's growth.  17    Existing Structures:  GCS Pre-K Office purchased this space for Pre-K approx. $40,000,  installed Jan. 2017.  18    Enrollment:  NC School Report Card from 2005-2006 listed Carr's enrollment as 529. We have averaged well over 700 the last three years.  Growth continues in Spencer Mountain Village Housing  Development and Long Creek Apartments.  19    Potential Sites:  20    Playground Model:  21    Playground Model Reverse Angle:  22    Playground Model Schematic:  37-3" (11.37M)  PLAYWORLD PLAYWORLDS SYSTEMS. INC. 17837.8795 PA USA 2574174415 373"x 97" 8715qFL. 6FL  r  7  6-1" [1.85M) 6-3 [1.90MI  6-3 [1.91MI CLIMB  29-7 [9.02M)  6-1" 1.86MI 2 (1.89MI  (1.84M)  1.86M)  1.87M]  ASTMF1487-17 CPSCA325 1ra Paper a0 B MAY-18  1.0 2.0 3.0 Meters  PLAYGROUNO  User Capacity: 31  23    Quote:  1 350-1832  School Age 5-12 (350-1742 No Roof)*Sale Price Valid July 1,20181 to December 3, 2018  $18,572.00 $35.00 $50.00 $6,500.00  $18,572.00 $1,330.00 $2,250.00 $6,500.00  38 APS-Border12* 12" Playground Border with Spike  45 Blown Mulch Install-EQ  Engineered Wood Fiber and installation via mulch blower truck. IPEMA and ASTM Certified Installation of Equipment *Unless noted, pricing is based on at flat, level, accessible area. "*Does not include grading, fence removal, equipment removal or disposal. "*Does not include safety surfacing.  1  SubTotal Tax Rate Sales Tax Shipping Total  $28,652.00 6.75% $1,600.99 $1,566.34 $31,819.33  Total: $31,819.33  24    To: North Carolina Municipal Officials From: N.C. League of Municipalities N.C. Metropolitan Mayors Coalition N.C. Mayors Association N.C. Black Elected Municipal Officials N.C. Women in Municipal Government  Dearl Esteemed Municipal Official,  As many ofy you may be aware ofl by now, thel North Carolina General Assembly approved a provision ini the statel budget which would allow municipalities to use property tax revenues to fund public schools andj public education. Cities and towns had no ability to have input on this provision ini thes state budget bill, as the General. Assembly opted to approve the 2018-19 budget without the ability to amend thel bill in committee hearings or on thei floor ofe either the House or lfputtowidespread use,thischangewill inevitabilityput? moret taxing pressureon municipal propertytax payers, both homeowners and business owners, andther municipal property tax basethatisso vitaltofunding polceandfireproletion, conomedevelopment andt the It will also have thel long-term effect of pushing the revenue source for operational costs of public education from largely statewide sales and income taxes to municipal property taxes. Because of the vast differences inj municipal tax bases, this will only exacerbate the differences in Already, we. have heard of municipalities being approached tol help fund these costs. While we: recognize that everyone wants thel best education for our children, we urge yout to think oft thel long-term implications oft this shift before agreeing to: such requests. Agreeingto tmiswwwikewrmsisalsel. gamewherelocals dollars replacestate ollars,andinturndagerducationalopportumties ini manyareusoithestate Itisimportant: to understand that cities do not currently have oversight. of publiceducationin, North Carolina.The: 12 city school districts operating in thes state are: funded through county and state appropriations and at the direction ofl locally-elected school boards. This change could further erodel lines of authority over schools, bringing yet another level of government into the school governance picture and creating conflict among governmental bodies. As these requests come to you, we ask that you consider thesei issues: emdabililyofbusnese: mastvemsteremalnwatmompeelimi.  Senate.  maintenanceof22,000 milesofstreets within municipal borders.  educational opportunities between rural and urban areas.  Howwillaninereased. tax burden created byanewf funding ARAR..NESS  25    With municipal taxpayersalreadypayingschoolcostsascountyandstatetaxpayers,isitfar toa askt that theyalso ppforpubiesaioulktimnstironghtisermumicini propertytaxes? With North Carolina already having been subject to al long-running lawsuit over local disparities inj public education funding, will this shift create thel likelihood for more litigation as Thiss shift in state policy isi incrediblyi important and should not have been passed intol law without full consideration ofi its implication. Please consider all ofthese issues should youl be  those disparities inevitably increase?  approached with requests to fundj public schools.  Sincerely,  mhsadsn Michael Lazzara, President, NCLM Council member, Jacksonville NCIEAGUE Good government. Great hometowns. Lheone  ShkMw Esther Manheimer, Chair NCI Metropolitan Mayors Coalition Mayor, Asheville North Carolina Metropolitan MAYORS  JOFN MUNICIPALITIES  COALITION  Rose Glouer Rose Glover, President, NCBEMO Councilwoman, Greenville NCBEMO North Carolina Bloc Elected Municipal Officials  VivianJones, Chair, NC Mayors Association  Mayor, Wake Forest North Carolina MAYORS4 ASSOCTATION  gehun  LizJohnson, President, NCWIMG Councilwoman, Morrisville Mortk Darolina WEMG  26    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Ingle St. Repairs AGENDA ITEMI NO.5E BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  At the August 27th Work Session, Public Works Director Bill Trudnak discussed repairs needed at the end of Ingle St. These repairs include Bobcat work to rebuild the crown and to replace gravel within the Town's s right ofv way. The projected cost to complete the Similar work was donei in this area approximately 8 years ago at a cost of$1250.00. Ifapproved, al budget amendment will presented to cover this unbudgeted cost.  work is $1560.00 (see enclosed quote).  MANAGER'S RECOMMENDATION: Approve the necessary repairs as presented. BOARD ACTION TAKEN:  27    Cedar Hill Grading, Inc. PO Box 1235 Dallas, NC: 28034 ph. (704)922-0052 fed id 56-2189545  Estimate Estimate # 8-28-18-1  Date 8/28/2018  Name IA Address TOWN OF DALLAS 700 E. FERGUSON ST DALLAS, N.C.28034  P.O.No. Qty  Project Total 1,560.00  Description  Cost 1,560.00  JOB: HILLST  REGRADE. AND GRAVEL END OFOADLABOANATEALS ANDI EQUIPMENT  Total Signature  $1,560.00  28    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Cotton Ginning Days Parade  AGENDA ITEM I NO.7A BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  JeffHovis, ofthe Gaston Agriculture, Mechanical, and Textile Restoration Association (GAMTRA) is requesting permission for the Annual Cotton Ginning Days Tractor Parade through Town on Friday, October 12th. The parade would follow the same route as inj previous years, beginning at 9:00 am at Dallas Park and ending at approximately 10:30 am back at Dallas Park. They are anticipating approximately 30 tractors in the  parade.  MANAGER'S RECOMMENDATION: Approve the request as presented. BOARD ACTION TAKEN:  29    Town of Dallas 210 North Holland Street Dallas, NC 28034-1625 (704)922-3176 Fax: (704)922-4701  DALLAS The Crosroads fGaton Counly  Special Events/ Activities Application  The purpose oft this application is to provide information about your event or activity in order for the Town of Dallas to best assist you. Depending ont the specific event, aj permit application and/ori fee(s) from other departments may be required. The applicant is responsible forp providing complete and accurate information on the application, The applicant is responsible for notifying the Town of Dallas of any changes. Acomplete application must be submitted byr no later than 5:00 p.m. on the Tuesday preceeding the date of the Board meeting at which the event is to be approved, for an event which is to occur  no sooner than 14 days following its date of approval.  APPLICATION, INFORMATION  Name of Event: Facility Requested: Applicant Name: Organization: Mailing Address: City/ State Zip: Daytime Phone: Description of the Event:  Coton Ginning Days Parade GAMTRA Jeff Hovis GAMTRA 308 Oakwood Dr. mt Holly NC 704-913-4671  CellSAME  EMatelegfau-rd  Trecter Parade Throush Tawn opDallgs  Does the event have al Facebook, Twitter, or other social networking page: Date (s) Requested for Event: Octobrr Iath 3018  Ifyes, please list URL(s): Event Start Time: 09:00 Road Closure Time Begins (ifa applicable): Set Up Begins: Preferred Date & Time of Inspection (if required): Estimated Attendance: The Event is:  Event End Time: /o:30 Road Closure Time Ends: Set Up Ends:  Private (by invitation only)  or  Open to General Public  Describe the procedures to be used for selecting vendors and exhibitors for this event:  Applicant's Signature: PAEAh  Date: Ausush13h 0018  Apre-event meeting may! be required and will be scheduled to include appropriate staff. The event applicant must  attend the meeting.  1  30    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD. ACTION  DESCRIPTION: Gaston County Museum Ghost Tours  AGENDA ITEMNO.7B BACKGROUND INFORMATION:  MEETINGI DATE: 9/10/2018  The Gaston County Museum is requesting permission to conduct Ghost Tours around the Courthouse Square on Friday nights during the month of October. The tours would be conducted from 7:00 pm until 9:30 pm, with tours beginning on the halfhour. The tours will utilize the sidewalks and will not require any interruptions in traffic flow or street  closures.  MANAGER'S RECOMMENDATION: Approve the request as presented. BOARD ACTION TAKEN:  31    Town of Dallas 210 North! Holland Street Dallas, NG 28034-1625 (704)922-3176 Fax: (704)922-4701  DALLAS The Crossroads fGaston Counly  Special Events! Activities Application  The purpose oft this application ist to provide information about your event ora activity in order for the Town of Dallas tol besta assist you. Depending ont the specific event, aj permit application and/orf fee(s) from other departments may be required. The applicant is responsible forp providing complete and accurate information on the application, The applicant is responsible for notifying the Town of Dallas of any changes. Acomplete application must be submitted by nol later than 5:00 p.m. on the Tuesday preceeding the date oft the Board meeting at which the event is to be approved, for an event which is to occur  no sooner than 14 days following its date of approval.  APPLICATIONINFORMATION  Name of Event: Applicant Name: Organization: Mailing Address: City! /State /Zip: Daytime Phone: Description of the Event:  Ghost Tou/5 on He Historio Senoe  Facility Requested: Histodio Dallab Syare  Sason Lkex 131 Wesk Main Strerk Dallas NC 26034 704-91)- 7681  Gstan Lownly Hustn ol krt Aistory  Cell:  E-Mail:ljakon wkeEguinglat  OnErkwht belwet 7:0o1m o4:30gm ha *e Month  of Oholot GLM MAW loe lendig Sost tow/s stouash de Hsfolic Dalles Syuae, Eneh Haw ww lakk lollwein 30 to Komhuss li Stos balf haMa Slundawe yubvipa  Does the event have al Facebook, Twitter, or other social networking page:  Ifyes, please list URL(s): Event Start Time: 700gm  Date (s) Requested for Event: OZ5Z ZIB : l0/12/18 1 [0/10/18 10/26/18  Event End Time: 4:30qm Road Closure Time Ends:L NIA  Road Closure Time Begins (if applicable): N/A Preferred Date & Time of Inspection (if required):  Set Up Begins: Estimated Attendance: The Event is:  6:30qw  Set Up Ends: NIA  0:00pm  L0op4 (Nlnk date Private (by invitation only)  or  >  JOpen to General Public  Describe the procedures to be used fors selecting yendors and exhibitors for this event: Te we No Ninlols olfaaloites iAlG. Aows AN boe pioulet lyGM St Ah VeMhess GM ft WL alco mauuyele lakpach AE  Applicant's Signature: C 22  Date: 8/09/18  A pre-event meeting may be required and will be scheduled to include appropriate staff. The event applicant must  attend the meeting.  1  32    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Gaston County Schools Annual Art Show  AGENDA ITEMI NO.7C BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  The Gaston County Museum is requesting permission tol host the Annual Gaston County Schools Art Show in the Courthouse. The show highlights works of art from Gaston County K-12 students. The art would be on display in the Courthouse from March 11, 2019 through May 31, 2019. This is a very: popular event that would bring visitors from Ifapproved, the upstairs oft the Courthouse would not be available for renting out or for  around the county to view the students' art. events for the duration oft the show.  MANAGER'S RECOMMENDATION: Approve the request as presented. BOARD ACTION TAKEN:  33    Town of Dallas 210 North Holland Street Dallas, NC 28034-1625 (704)9 922-3176 Fax: (704)922-4701  DALLAS The Grosroads fGsion Counly  Special Events! Activities Application  The purpose oft this application ist toy provide information abouty your event or activity in order for the Town of Dallas to best assist you, Depending on the specific event, ap permit application and/or fee(s)f from other departments may! be required. The applicant is responsible for providing complete and accurate information ont the application, The applicant is responsible for notifying the Town of Dallas of any changes., Ac complete application must be submitted by no later than 5:00 p.m.ont the Tuesday preceeding the date of the Board meeting aty which the event is to be approved, for an event which is to occur.  no sooner than 14 days following its date ofapproval.  APPLICATION: INFORMATION:  Name of Event: Applicant Name: Organization: Mailing Address: City/State/ IZip: Daytime Phone; Description oft thel Event:  Gaston County Schools Annual Art Show Alexandrea Pizza Gaston County Museum ofArt& History 131V West! Main Street Dallas, NC2 28031 704-922-7681 EXT.1 105  Facility Requested: Historic Dallas Courthouse  Cell:  E-Mail alexandrea. pizza@gastongow.pm  The Annual Gaston County School Art Show highlights works ofa artf from select Gaston County K-12s students!  Awards are givent for1 1st, 2nd, 3rd, Bestin Show, and! honorable mentiont ton middle andh highs school artists, anda a scholarship willl be awarded to the! Bestin Show highs schools student. Thee exhibiti Isl Immensly populari int the county, buth because ofs space restraints, the Museum wouldl like toc displayiti inside the Courthouse.  Does the event! have al Facebook, Twitter, or others social networking page: Date (s) Requested for Event: March 11th, 2019- - May 31st, 2019  Itwill be advertised on the Museum's pages.  Ifyes, please list URL(s): Event Start Time: 9am Road Closure Time Begins (ifa applicable): Set Up Begins: Preferred Date & Time of Inspection (if required): Estimated Attendance: Thel Event is:  wamgmbmpounymusaimag  Event End Time: 5pm Road Closure Time Ends: Set Up Ends: March 29th, 2019  March 11th, 2019  Private (by invitation only)  or X  Open to General Public  Describe the procedures to be used for selecting vendors and exhibitors for this event: Gaston County SchoolA Artt teachers choose the artwork to submit tot the School Art Show. The! Museumt theny partners witht the Schoolst tol hanga andl label allt the artwork. Judgingi is anonymous andi is performedo ona a selected dayhy arts professionals inf ther region. These professionals are chosen! by Museum staff. Ap pre-event meetingmay! be required and willl bes scheduled toi include appropriate staff. The event  Applicant's Signature: attend the meeting.  Date:  819/R applicant must  -  1  34    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: NC Neighborhood Revitalization Program  AGENDA ITEMN NO.8A BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  The Town of Dallas is] proposing to submit a grant application through the Neighborhhod Revitalization Program, which is part ofthel NC Community Development Block Grant (CDBG) program administered by the Rural Economic Development Division ofthe Department of Commerce. This is the first time in several years that this program, which allows for housing activities such as rehabilitation, acquisition, and clearance, has been In order to pursue submitting a grant application, two public hearings must bel held. The first public hearing was held on May 14th. This is the second required public hearing, sO Mr. James Luster from the Centralina Council of Governments (CCOG) is assisting in application preparation, as well as performing grant administration upon receipt of the grant, ifawarded. Mr. Luster has extensive experience in CDBG grant application and administration. He served the Town ofDallas in this capacity with the CDBG funding  made available for CDBG funding.  that the grant can be submitted by the September 28, 2018 deadline.  received for water line improvements in 2014-2015. A list oft thel highlights of the CDBG program are attached.  Also attached, is al Resolution to apply for CDBG funding for the Revitalization Project.  MANAGER'S RECOMMENDATION:  Approve the Resolution for applying for the NC CDBG Neighborhood Revitalization  Program grant.  BOARD ACTION TAKEN:  35    NC CDBG NEIGHBORHOOD REVITALIZATION PROGRAM  The Town of Dallas is proposing to submit a grant application through the Neighborhood Revitalization Program, which is part of the NC Community Development Block Grant (CDBG) program administered by the Rural Economic Development Division of the Department of Commerce. This is the first time in several years that this program, which allows for housing activities such as rehabilitation, acquisition, and clearance, has been made available for CDBG funding. Following is al list ofhighlights oftl the 2018 Neighborhood Revitalization Program.  Approximately $10 million will be available statewide on a competitive basis through the The maximum grant amount is $750,000. There is no minimum amount and no matching requirement. Dallas plans to apply for the maximum amount of $750,000. Up to 10 residences will be assisted with housing rehabiliatation. Projects must incorporate at least one of the following three livability principles as an  NC Neighborhood Revitalization Program.  area ofi focus:  1. Promote equitable, affordable housing 2. Support existing communities 3. Value communities and neighborhoods  Projects must meet one oft the following national objectives for the CDBG program: 1. Benefiting low-and-moderate income (LMI) persons (income equal or less than 80% 3. Meeting urgent needs that pose an immediate threat to public health and welfare (Neighborhood Revitalization Program activities will generally not qualify under this Direct benefits are those activities that serve certain persons (e.g. housing rehabilitation) Area-wide benefits are those activities that benefit communities and are not participant specific (e.g. neighborhood parks). These activities must show at least a 51% LMI The grant period for the Neighborhood Revitalization Program is 30 months. Funds for the housing category may be spent on rehabilitation, acquisition, clearance, relocation, substantial rehabilitation, replacement housing, and emergency repairs. Housing projects may be conducted within a concentrated area, by scattered site, or by a Only owner-occupied housing units may be rehabilitated or relocated through the CDBG financial assistance for housing must be ini the form of a loan to the recipients, not ag grant. The loans may be deferred, deferred forgivable, or amortized with low interest.  oft the metropolitan median family income level) 2. Preventing or eliminating slums or blight  objective)  Benefit to LMI persons may be either direct or area-wide.  and: must show a 100% LMI benefit.  benefit.  combination ofboth.  program, with a target age group of63 or over.  36    All CDBG loans must be secured with a Note and Deed of Trust. A professional title search must also be conducted prior to any work commencing on a unit. Local government applicants must have the capacity to administer the proposed project with either its own CDBG-experienced staff or the assistance of an experienced CDBG administrator. "Experienced" is defined as someone who has previously administered Applicants must conduct two public hearings to obtain citizens' comments prior to submitting a grant application. The first hearing should be held at the beginning of the application process to provide general information on the program. The second hearing should bel held after the application is drafted but prior to its submission, highlighting the proposed activities to be carried out and the total cost of those activities. The application deadline is Friday, September 28, 2018.  more than one CDBG program.  37    2018Community, Development Block Grant egabwhoxdkwialsation Program RESOLUTION FOR THE TOWN OF DALLAS APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR THE 2018 CDBG NEIGHBORHOOD WHEREAS, the Town ofl Dallas' Board of Aldermen has previouslyi indicated its desire to assist in WHEREAS, the Board has held two public hearings concerning the proposed application for Community Development Block Grant funding to benefit low and moderate income residents; and WHEREAS, The Board wishes the Town ofDallas toj pursue a formal application for Community Development Block Grant funding to benefit low and moderate income families; and will invest monies in the  REVITALIZATION PROJECT  economic development efforts for small businesseyentepreneurs within the' Town; and  amount of0% cash match amount into the project as committed to in the application; and  WHEREAS, the Board certifies it will meet all federal regulatory and statutory requirements oft the NOW, THEREFORE, BE IT RESOLVED, by thel Dallas' Board of Aldermen that the Town ofDallas isa authorized to submit a formal application to the) North Carolina Department ofCommerce for approval ofa Community Development Block Grant for the North Carolina Neighborhood Program to benefit low and  State ofNorth Carolina Community Development Block Grant Program.  moderate income residents in the Town ofDallas.  E  Adopted this the 10th day ofSeptember, 2018 at Dallas, North Carolina.  Rick Coleman, Mayor  Attested by:  Da'Sha Leach, Town Clerk  H  ES  38    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Budget Amendments to Support Donation to Carr School and Repairs  on Ingle St.  AGENDA ITEM NO. 10A BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  Budget amendments are attached to account for the addition oftwo unbudgeted items: Donation of $5000 to Carr Elementary School for purchase of new playground  equipment.  Repairs made on Ingle St. within the' Town'sri right-of-way.  MANAGER'S RECOMMENDATION: Approve the budget amendments as presented.  BOARD ACTION TAKEN:  39    Town of Dallas Budget Amendment  Date:  September 10, 2018  Action: Recreation Amendment  Purpose: To Budget for Donation to Carr Elementary School for Playground Equipment  Number:  REC-001  Line  Original Amount $101,604 $2,318  Amended Amount $106,604 $7,318  Fund 10 10  Dept 3999 5700  Item Item Description 0000 Fund Balance Appropriated 3400 Equipment  Difference $5,000 $5,000  Totals  $103,922  $113,922  $10,000  Approval Signature (Town Manager)  40    Town of Dallas Budget Amendment  Date:  September 10, 2018  Action: Public Works Amendment  Purpose: To Budget for Repairs on Ingle St. int the Town's Right-of-Way  Number:  PW-001  Line  Original Amount $10,948 $32,000 $570,331 $15,000  Amended Amount $11,728 $32,780 $571,111 $15,780  Fund 20 20 30 30  Dept 3999 8100 3999 8500  Item Item Description 0000 Fund Balance Appropriated 1615 Maint & Repair: Water Line 0000 Fund Balance Appropriated 1662 Maint & Repair: Lines  Difference $780 $780 $780 $780  Totals  $628,279  $631,399  $3,120  Approval Signature (Town Manager)  41    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Budget Amendment for Unexpected Repairs to Alum Sludge Pond  AGENDA ITEM NO. 10B BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  The. Alum Sludge Pond at the Water Treatment Plant had to be cleaned out unexpectedly. This was an unbudgeted repair, but had to be performed due to the condition of the pond. Thei repair cost is $20,800. A budget amendment to account for this unbudgeted expense  is attached.  MANAGER'S RECOMMENDATION: Approve the budget amendment as presented. BOARD ACTION' TAKEN:  42    Town of Dallas Budget Amendment  Date:  September 10, 2018  Action: Water Treatment Plant Amendment Purpose: To Budget for Clean Out of the Alum Sludge Pond  Number:  WTP-001  Line  Original Amount $11,728 $24,000  Amended Amount $32,528 $44,800  Fund 20 20  Dept 3999 8200  Item Item Description 0000 Fund Balance Appropriated 1540 Maint & Repair: Grounds  Difference $20,800 $20,800  Totals  $35,728  $77,328  $41,600  Approval Signature (Town Manager)  43    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Interest Expressed in' Town-Owned Property Along Highway 321  AGENDA ITEM NO.1 10C BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  Mr. Robbie Cearley, Owner ofc Gaston Fence Co. Inc., has inquired about thej possibility ofpurchasing 11.52 acres ofTown-owned property adjacent to his property along Highway 321. The listed tax value is $305,175. Ifthel Board is interested in pursuing this inquiry, the next step would bei to obtain an appraisal oft the property to determine its  current value.  MANAGER'S RECOMMENDATION: Toj proceed with an appraisal ofthe property. BOARD ACTION TAKEN:  44    INC.  PO Box 575 . 766 FRIDAY PARK RD . DALLAS, NORTH CAROLINA 28034 PHONE (704) 922-8471 . FAX (704) 922-0019 . www. GASTONFENCE.COM  GASTON  TOWN OF DALLAS 210 N. HOLLAND STREET DALLAS, N.C. 28034  August 28 2018  MR. MAYOR, BOARD OF ALDERMAN ALONG HIGHWAY 321 N. 11.52 ACRES DEED BOOK4374 DEED PAGE 1517 PARCEL NUMBER 219116 PIN NUMBER 3547850009  WE WOULD LIKE TO SEE IF THE TOWN WOULD BE INTERESTED IN SELLING THE PROPERTY  IF INTERESTED, PLEASE GIVE US AI PRICE TO PURCHASE THANK YOU FOR YOUR CONSIDERATION  Regards, L Robért as Bbie@gastbontencacop  45    46    000 E  47    TOWN OF DALLAS, NORTH CAROLINA  REQUEST FOR BOARD ACTION  DESCRIPTION: Move Board of Aldermen Meetings Back to Tuesdays  AGENDA ITEM NO.10D BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  At the May 9, 2017 Board of Aldermen Meeting, the Board voted to change the Regular Meetings to the 2nd Monday of each month and the Work Sessions to the 4th Monday of each month, due to upcoming conflicts with the meeting schedule at that time. This change was made effective beginning with the. July 2017 meetings. As those conflicts have now been resolved, the. Administration Committee recommends moving the meetings back to the original schedule of Board of Aldermen Regular Meetings to the 2nd Tuesday of each month and Board of Aldermen Work Sessions to the 4th7 Tuesday of each month; beginning with the October 2018: meetings.  MANAGER'S! RECOMMENDATION:  Approve the meeting schedule change back to Tuesdays as described.  BOARD ACTIONTAKEN:  48    Town ofDallas  Board of Aldermen 2018 Meeting Schedule - REVISED  Monday,January 8, 2018 Monday, February, 12, 2018 Monday, March 12, 2018 Monday, April 9, 2018 Monday, May 14, 2018 Monday, June 11, 2018 Monday, July 9, 2018 Monday, August 13, 2018 Monday, September 10, 2018 Tuesday, October 9, 2018 Tuesday, November 13, 2018 Tuesday, December 11, 2018  6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm 6:00 pm  Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room  Board meetings are held in the Community Room located at the Dallas Fire Station.  49    Town ofDallas  Board of Aldermen 2018 Work Session Schedule - REVISED  Monday, January 22, 2018 Saturday, February 3, 2018 (Strategic Planning)  5:00 pm 9:00 am  Community Room Mayor's Room @ Courthouse Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room Community Room  Monday, February, 26, 2018  5:00 pm 5:00 pm 5:00 pm 5:00 pm 5:00 pm 5:00 pm 5:00 pm 5:00 pm 5:00 pm  Monday, March 26, 2018 (Budget) Monday, April 23, 2018  Monday, May 21, 2018 (Budget) Monday, June 25, 2018 Monday, July 23, 2018 Monday, August 27, 2018 Monday, September 24, 2018 Tuesday, October 23, 2018 Tuesday, November 27, 2018 Tuesday, December 25, 2018  No Work Session Scheduled No Work Session Scheduled  Board work sessions are. held in the Community Room located at the Dallas Fire Station.  50    TOWN OF DALLAS, NORTH CAROLINA  REQUEST: FOR BOARD. ACTION  DESCRIPTION: Gaston Early College Request to Use Franklin Gym  AGENDA ITEM NO. 10E BACKGROUND INFORMATION:  MEETING DATE: 9/10/2018  Ms. Amy Beaver, Student Success Coordinator with the Gaston Early College High School, has requested use oft the Dennis Franklin Gym on Friday, November 30th and Wednesday, December 12th from 1:30 pm until 3:30 pm to allow the students to play Although the Town's Basketball and Cheerleading programs will be practicing and playing during these months, the Recreation Department does not believe that those dates Currently, the' Town does not have a policy to allow users outside oft the Town's Recreation Programs to rent/use the Franklin Gym facility. Any outside use oft the Gym  intramural sports.  and times will negatively affect the Town programs.  must be approved by the Board of Aldermen.  MANAGER'S RECOMMENDATION: BOARD ACTION TAKEN:  51    Maria Stroupe From: Sent: To: Subject: Mrs. Stroupe,  Amy Beaver ebeperegasona4Zncu, Thursday, September 06, 20182:55PM mstroupeOdalasncnet Gym Usage  Thank you from returning my call. Iam a Dallas Resident and I also work at the Gaston Early College High school which is located at Gaston College. Our school is a High school were we. have a lottery system much like Highland and they are chosen from all the school in Gaston County. When our students Graduate in there 5th year they will not only have there High school Diploma they will also have a 2 Year Associates degree. But the one thing we don't have is Sports. So what we have is called Club time on Fridays. We have ai new club this year and it is a sports club. We are: in search ofa gym that we can use for just a couple ofh hours (1:30 until 3:30) tol be able to let them play some intramural sports. The 2 dates we are wanting is November 30th and December  12th. It will only be The teacher Mr. Gardner myself and the 15 students.  I want to thank you again for your help and let me know ift there is anything I can do oni my end.  Sincerely, Amy Beaver Amy Beaver Student Success Coordinator Gaston Early College 704-922-2405 (Main) 704-923-0205 (Fax)  This message originated from Gaston County Schools. Alle e-mail correspondence to and from this address is subject to the North Carolina Public Records Law as defined under N.C.G.S. $132.1, which may result in monitoring and  disclosure to third parties, including law enforcement and the media.  x - Virus-free. www.avg.com  52