April 11, 2022 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Jeff  Town of Elkin, April 11, 2022, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  Also present: Town Manager Brent Cornelison, Assistant Town Manager/Recreation Director Adam McComb, and Town Clerk Cathie Tilley. (Absent: Town Attorney Raymond Parker - had to attend Surry County Planning Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  Board meeting)  CONSENT AGENDA  Minutes of March 4, 2022 (Retreat) Minutes of March 14, 2022 (Regular Meeting) (copyi included as Exhibit A)  Approve Second Amendment Agreement with Waste Management  There were no questions regarding the consent agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by Commissioner Wheeler and was unanimously approved.  SPECIAL RECOGNITIONS  Police Chief Monroe Wagoner:  Introduced new police officer Traci Balance  PUBLIC COMMENTS  Mayor Bishop opened the public comments period.  There being no public comments, Mayor Bishop closed the Public  Comments period. Commissioner Eidson:  MAYOR AND BOARD COMMENTS FOR STAFF  Expressed appreciation to the Police Department and Public Works for their assistance and support at the Friday Night at Five  event two weeks ago. Commissioner Ball and Mayor Bishop:  Thanked the town clerk for the work she does.  REGULAR MEETING  1.Consider. Approving the Addition of Mobile Food Unit "Food Truck" Dedicated Parking and Monthly Lease Agreement and Fees (Adam McComb)    Requesting action regarding allowing a Food Truck to lease a dedicated space within Elkin Municipal Park and Crater Park and to amend our Schedule of Fees by adding a Food Truck Monthly Vendor Lease fee in Vendors will be allowed to sell food at the park anytime other than during a designated special event (Yadkin Valley Wine Vendors may contact Event Managers concerning Lease will be month-to-month on a first-come, first-serve basis. Vendors must submit a Town of Elkin Mobile Food Vendor Permit Once approved, vendors must display a Town of Elkin Mobile Food Unit Permit on their vehicle that is visibly located for staff to see while on park property. Vendor parking will only be allowed in designated areas. Vendors are prohibited from parking in other areas and  the amount of five hundred dollars ($500.00).  Festival, Freedomfest, etc.). participation in events.  Application to the Elkin Recreation Center.  spaces of the park.  This request has been reviewed by and comes as a recommendation The Mobile Food Unit Permit Application and Mobile Food Unit Permit have been approved by Town Attorney Parker and the Recreation and Presented pictures showing designated parking locations at both the Municipal Park (near the tennis courts and baseball field) and Crater During discussion, it was suggested that Recreation and Parks staff Following discussion, Commissioner Eidson made a motion to allow Food Truck Vendors to sell food at the Municipal Park and Crater Park with Recreation and Parks staff scheduling the vendors and approving parking as presented tonight. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. (Copies of application and permit included as Exhibit B.)  from the Recreation and Parks Advisory Board.  Parks Advisory Board.  Park (along Standard Street). Will work with vendors in case of rain. decide where the vendors park.  2. Consider Approving a Purchase Agreement to Atlantic Emergency Solutions for the Purchase of a 100' Ladder Truck in the Amount of $1,799,568 (Chief  Wilson)  Request permission to order a 2024 Pierce Tower 100' ladder truck to replace our 1993 75' Pierce Ladder truck at a cost of one million, seven hundred, ninety-nine thousand, five hundred, sixty-eight dollars ($1,799,568) including a loose equipment allowance of one hundred, thirty-four thousand, one hundred, twenty-seven dollars ($134,127). Our town attorney has reviewed the proposed contract between Atlantic His recommended changes have been made to the proposed  This was discussed at our retreat. Emergency Solutions and the Town of Elkin. 100' ladder will give us better access and be safer.  contract.  Page 2of6    We had thirty thousand dollars ($30,000) worth ofv work performed on our ladder truck in order for it to pass the annual UL test. o Test is recommended annually per NFPA and by the North Annual inspection is done to make sure the ladder is safe and in This amount was the most we have had to spend on the truck We have had inquiries from others who are very interested in our old Following brief discussion, Commissioner Wheeler made a motion to approve the purchase agreement between the Town of Elkin and Atlantic Emergency Solutions for a 2024 Pierce Tower 100' ladder truck at a cost of one million, seven hundred, ninety-nine thousand, five hundred, sixty-eight dollars ($1,799,568) including a loose equipment allowance of one hundred, thirty-four thousand, one hundred, twenty- seven dollars ($134,127) as presented tonight. There were no questions. Upon a second by Commissioner Eidson, the motion was unanimously approved. (Copy of purchase agreement included as  Carolina Department of Insurance  working condition.  since it was refurbished in 2014.  truck.  Exhibit C.)  3. Consider Approval ofa a Resolution of Support Towards an Application on Behalf oft the Hospital to the NC Commerce Building Reuse Grant Program This grant will help fund the renovation of property located at 631 CC Camp Road in Elkin, NC that is owned by Hugh Chatham Memorial This is a two and a half million-dollar project. Itis possible the grant could be one hundred, fifty thousand dollars ($150,000) based on the growth of fifteen full-time jobs.  (Leslie Schlender)  Hospital.  This amount is calculated at ten thousand dollars ($10,000) per There will be a five percent (5%) cash match of up to seven  job.  thousand, five hundred dollars ($7,500).  HCMH has approved a separate agreement whereby they will pay the required cash match (copy included as Exhibit  D).  Commissioner Eidson made a motion to approve an Authorizing Resolution by Governing Body of the Applicant, NC Commerce Rural Grants/Programs for the abovementioned project. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of Resolution may be found in Resolution  Book 4, Page 2022-04-0272.)  4. Consider Approving the Town to Enter into an Agreement with a Developer to Market an Industrial Building Concept to be Located in the Corporate Park on  PGWDrive (Leslie Schlender) as Plan B for Me, LLC).  Agreement is between the Town of Elkin and Gregory Morris (operating Proposed Agreement was drafted by Town Attorney Parker.  Page 3 of6    Agreement is for Mr. Morris to market an industrial building concept on the northwestern area of the 29-acre tract of land at the Town of Elkin Mr. Morris will have one year beginning April 11, 2022 to market his The Town of Elkin and other economic development organizations will have the right to continue their own marketing of the Town's Corporate IfMr. Morris produces a tenant/buyer for his concept within the one-year term, the Town agrees that Mr. Morris will build the industrial building. Ifthe Town or another economic development organization approaches the Town with another proposed industrial building project generally the same size and concept proposed by Mr. Morris, the Town will recommend that Mr. Morris be considered as the General  Corporate Park. concept. Park  ContractorDeveloper for this project.  Ifthe Town or another economic development organization approaches the Town with another proposed industrial building project that is different in size, scope and concept proposed by Mr. Morris, the Town shall have no obligation to recommend that Mr. Morris be considered as Regarding the last two abovementioned items, if Mr. Morris is not chosen as the General contractorpeveloper, he agrees to remove all stored materials from the Town's Corporate Park within ten days of The Town of Elkin shall have no obligation to fund any marketing or other associated expenses in the Morris marketing endeavor. Commissioner Gwyn made a motion to approve the Agreement as presented tonight. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved. (Copy  the General Contractor/Developer for this project.  notice from the Town.  of Agreement included as Exhibit E.)  5. Consider Approving Salaries of ABC Board Members (Town Manager  Comelison)  The auditors for the ABC Board have requested that the Board of Commissioners for the Town of Elkin and the Town of. Jonesville officially approve the salaries of the members of the ABC Board. The salaries for the members have not changed, and are:  Robin Turner, Chair - $200 Ron Ashman $150 Lori Gwyn $150  Commissioner Eidson made a motion to approve the monthly salaries for the local ABC Board members to be two hundred dollars ($200.00) for the Chair and one hundred, fifty dollars ($150.00) each for the two members. There were no questions. Upon a second by Commissioner The new duty weapons are now in service in our Police Department. Itis customary to give the officer the opportunity to purchase the retired  McCulloch, the motion was unanimously approved.  6. Consider Sale of Decommissioned Duty Weapons (Town Manager Comelison)  duty weapon he/she carried.  Page 4 of6    The fair market value for our decommissioned weapons has been determined to be two hundred, fifty dollars ($250.00) each. Most of our decommissioned weapons will be purchased by our officers. Those not purchased will be sold to Dana Safety Supply (the company we purchased from) for two hundred, fifty dollars State statute requires Board approval for the decommissioned weapons Commissioner Gwyn made a motion to dispose of the Town's decommissioned duty weapons by offering our officers the opportunity to purchase the weapon he/she had been using and selling any weapons not purchased to Dana Safety Supply at a price of two hundred, fifty dollars ($250.00) each. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously  ($250.00) each.  to be sold.  approved.  MANAGER UPDATES  Water Committee:  We only have one application. Have about three hundred dollars ($300) in the fund. Might get more applications. We can have a meeting ify you want to. Leases for Library and Heritage Center: provisions for HVAC maintenance. maintenance clause. Board wants to look at it.  Town Attorney Parker looked at these leases, and there are no He has drawn up a sample contract that includes a basic Attorney Parker had to attend a county meeting tonight. have a copy of the sample contract on my computer ift the  We pay about one thousand, two hundred dollars ($1,200) annually for HVAC maintenance at the library. The library currently pays day-to-day maintenance costs, but not Commissioner Eidson suggested they pay something SO they will Town Manager Cornelison said staff can bring the sample contract to next month's meeting if you want look ati it. There was consensus from the Board for staff to bring the abovementioned sample contract for Board consideration at the Will be at noon on April 27th at the Heritage Center.  for large expenditures. take care of the units.  regular meeting in May.  Budget Workshop:  Should only last about an hour.  Learned there will be less of an increase for insurance than was Will make some adjustments to the budget numbers. Town Golf Tournament: May 5th at Silo Run starting at 12:30 p.m. Employee Picnic: May 20th (the Friday before the Wine Festival).  budgeted.  Page 5 of6    Mayor Bishop said the Board needed to go into closed session to provide updates from last month's closed meeting. Commissioner McCulloch made a motion to go into closed session in accordance with NCGS 143-318.11(a)(5), real property. Upon a second by Commissioner Wheeler, the motion was unanimously approved and the Board went into closed session at 6:30 p.m. Town Manager Cornelison said there would be no other business following the closed session. The Board returned to the regular meeting at 6:35 p.m. Mayor Bishop reconvened There being no further business, Commissioner McCulloch made a motion to recess until April 27th at noon at the Heritage Center. Upon a second by Commissioner Eidson, the motion was unanimously approved. The meeting  the meeting.  recessed at 6:35 p.m.  Sam Bishop, Mayor  Attest:  Goiai Catherine C. Tilley, Town Clefk  Page 6of6