December 13, 2021 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Jeff Manager/Recreation Director Adam McComb, Town Attorney Raymond Parker Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  Town of Elkin, December 13, 2021, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  Also present: Town Manager Brent Cornelison, Assistant Town  and Town Clerk Cathie Tilley.  CONSENT AGENDA  Minutes of November 8, 2021 (Regular Meeting) Tax Releases and Discoveries--there were none  Approve 2022 Board of Commissioners Meeting Dates (included as Approve BA#2022-10 in the Amount of $822 to Appropriate 50% Reimbursement Grant from the Department of Justice for the Purchase of Bullet Proof Vests back into the Uniforms Expense Line Item Approve BA#2022-12 in the Amount of $6,000 to Appropriate Monies from a Reimbursement Check for Overpayment of a Fire Department Invoice from FY21 to Fire Department Vehicle Maintenance Expense Approve BA#2022-13 in the Amount of $15,714 to Appropriate MSD Fund Balance from 2020-21 Audited Financial Statements to MSD Project Expenditures Restricted for MSD Projects (included as Exhibit  Exhibit A)  (included as Exhibit B)  Line Item (included as Exhibit C)  D)  There were no questions regarding the consent agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by Commissioner Eidson and was unanimously approved.  SPECIAL RECOGNITIONS  Fire Department Recognitions - Chief Kevin Wilson Green Cross Award (Jaws of Life) Ethan Baker Walker' Wilkins Kevin Wilson Awards from Surry County EMS: David Woodall Ethan Baker Kevin Carter John Hogan Walker Wilkins Kevin Wilson    o Firefighter of the Year = John Hogan Mayor Bishop opened the public comments period.  PUBLIC COMMENTS  There being no public comments, Mayor Bishop closed the Public  Comments period. Entire Board: do. Mayor Bishop: Parade.  MAYOR AND BOARD COMMENTS FOR STAFF  Expressed appreciation toi the Fire Department for the work they Expressed appreciation to all who helped with the Christmas  Mayor Bishop called a two-minute recess at 6:05 p.m. Mayor Bishop reconvened the meeting at 6:07 p.m.  PUBLIC HEARINGS  1. Conduct a Public Hearing to Review the New Unified Development Ordinance  Draft (UDO) (Sarah Harris)  The Steering Committee members have worked extremely hard on this  project.  We appreciate their work.  Hope they will be at next month's meeting to be recognized. This public hearing is to hear more comments before this ordinance is We had a really good turnout at the queston-and-answer session last Planning Board approved recommendation of the draft UDO at their last Public Hearing was advertised in The Tribune November 24th and This is a legislative hearing, and anyone may speak. State your name and address for the record. Daniel Rauh of WithersRavenel is here to answer any questions. Following presentation, Mayor Bishop opened the Public Hearing for There being no comments, Mayor Bishop closed the Public  adopted.  Friday (December 10th). meeting on November 29th. December 1st.  comments.  Hearing.  This concluded the public hearing. Town Manager Cornelison:  Some people who own property on Johnson Ridge Road that received letters notifying them oft this public hearing came to the Because of some of the changes in our ordinances, they are interested in bringing their properties into the Town  question-and-answer session last Friday.  limits.  We appreciate everyone's feedback.  Page 2of6    REGULAR MEETING Harris)  1. Consider Approving the Decommissioning: Plan for the Partin Solar LLC (Sarah  Prior to discussion of this topic, Commissioner Eidson asked to be recused from this portion of the meeting due to a conflict of interest. Mayor Bishop requested consideration of this request. Commissioner McCulloch made a motion to recuse Commissioner Eidson from this agenda topic. Upon a second by Commissioner Ball, the motion was  unanimously approved.  Ms. Harris presented the following information: for consideration by this Board.  Ad decommissioning plan for Partin Solar LLC has been submitted The property is to be restored to the state/condition it was found prior to the installation of the solar energy system. Planning Board has considered this Plan.  Ab bond is not required. Attorney Parker noted:  In the estimate given, the Estimated Salvage Value of Project Components ($3,897,298) is greater than the cost to decommission the project ($3,040,987). Therefore, no The matter now is, how much faith do you put in a 35-year These costs must be updated every five (5) years. Ifthe costs change, they can be required to have a This report, once approved, must be filed with the Surry County Manager (or designee) prior to the issuance of The plan shall be updated every five (5) years and upon the change in ownership of the solar energy system.  bond is required. estimate.  bond.  building permits.  Ms. Harris read the following, "The property shall be restored to its condition prior to the installation oft the solar energy system within three (3) months of the occurrence that triggered the need for Other discussion included but was not limited to:  decommissioning.  What would happen if the company walked away from the Property owner would be responsible for  project?  decommissioning.  Ifab bond is necessary, it would be for the difference between the estimated value of the recyclable materials and the cost of Attorney Parker emphasized the 35-year period.  decommissioning.  Following discussion, Commissioner McCulloch made a motion that the Partin Solar LLC Decommissioning Plan as submitted tonight meets the requirements of the Town of Elkin Zoning Ordinance. There were no  Page 3of6    questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved (copy of plan included as Exhibit E).  Mayor Bishop welcomed Commissioner Eidson back to the meeting. 2. Consider Approving a Donation of$7,150 and approving BA#2022-11 fora New Tennis Backboard at the Municipal Park - (Adam McComb)  Requesting approval of budget amendment #2022-11 to appropriate a donation ($7,150) from Friends of Elkin Tennis to replace the tennis Recreation Department will do the work (removal and replacement) for There will be a small difference of $74 in the donation amount and the Difference will be taken out of Recreation Tennis Funds. This comes as a recommendation from the Recreation and Parks Commissioner McCulloch made a motion to approve Budget Amendment #2022-11 in the amount of seven thousand, one hundred, fifty dollars ($7,150) and seventy-four dollars ($74) from Recreation Tennis to use to replace the tennis court backboard and net. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved (copy included as Exhibit F). Commissioner McCulloch asked if this could have happened during the  backboard and net. this project.  actual cost of the project. Advisory Board.  earthquake; Adam answered, "Possibly."  3. Accept the Lassiter and Chatham Forest Tracts from Piedmont Lands Conservancy and Approve a Conservation Easement for Both Tracts (Brent Reminded the Board of the two properties the Piedmont Land Executing the following documents: Deed of Conservation Easement, Report of Present Conditions and North Carolina General Warranty Deed will allow the Town to accept these tracts of land and approve a EVTA will manage the property and trails for the Town. Told Board that he and Adam plan to walk this property Thursday  Comelison)  Conservancy offered to the Town.  conservation easement for both tracts.  afternoon.  Invited Board members who wanted to go on this hike to meet at Commissioner Gwyn made a motion to approve execution of the abovementioned documents. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved  Town Hall at 1:00 p.m.  (copies included as Exhibit G). Grant Funding (Brent Corelison)  4. Consider. Approving a Letterof Support for YVSA to Apply for FEMA (BRIC)  The Yadkin Valley Sewer Authority is applying for a FEMA BRIC Grant  (Building Resilient Infrastructure and Communities). This is funded 70% federal and 30% non-federal. YVSA has requested a letter of support from the Town. Ifapproved, Mayor Bishop will sign the letter.  Page 4 of6    Commissioner Wheeler made a motion to approve a letter of support for the YVSA to apply for a FEMA BRIC Grant. There were no questions. Upon a second by Commissioner McCulloch, the motion was  unanimously approved.  COMMISSIONS AND BOARDS  Consider an Appointment to the Main Street Advisory Board (Sarah  Harris)  Advisory Board recommends appointment of Christa Rendino to Commissioner McCulloch made motion to appoint Christa Rendino to serve on the Main Street Advisory Board. Upon a second by Commissioner Ball, the motion was unanimously Consider Reappointments to the Planning Board and Board of  fill the seat left vacant by Brittany Russell.  approved. Adjustment (Sarah Harris)  Terms are up for Elizabeth Randleman and Alfreda Abrams. Both are willing to continue serving on the Boards. Commissioner Ball made a motion to reappoint Elizabeth Randleman and Alfreda Abrams to the Planning Board and Board of Adjustment (3-year terms each). Upon a second by Commissioner McCulloch, the motion was unanimously  approved. Minutes Included:  Elkin Main Street Advisory Board (September 21, 2021, October Recreation and Parks Advisory Board (October 22, 2021) Elkin Tourism Development Authority (September 16, 2021)  19, 2021 and November 16, 2021)  Yadkin Valley ABC Board (October 2021)  MANAGER UPDATES  Utility Assistance Fund is up and running. Have one person donating $50/month. Have one application. We have to have money before we can help them out. Explained different ways you can donate. Call Kelly Hembree ify you have questions.  There is a Federal Low Income Household Water Assistance Program (LIHWAP) that became available December 1st that will continue through This is a temporary emergency program to help eligible households pay for water and wastewater services. Ifsomeone qualifies for this assistance, the county will provide a one-time payment directly to the utility company. Once these funds run out, there are no plans for reauthorization Dina is working with the county on this. ARP funding bill has passed the senate.  September 2023 (or until funds run out).  oft this program.  These funds are more flexible than the CARES Act.  Page 5of6    We can choose any way we want to spend these funds. We should have several possibilities by March. This program places students in businesses to complete There is a student that wants to work with the town. This will be similar to Danielle Key's internship. Can use funds from Recreation and Parks. hundred dollars ($2,500).  Surry-Yadkin Works. internships. We met with him.  Adam knows him and thinks he would be a big help. Will work fifteen (15) hours a week from the middle of. January  until the middle of May.  Expect cost to be approximately two thousand, five There was consensus among the Board to hire this student as an Will be next Tuesday (December 21s1) from 7:00-9:00 a.m.  intern. Christmas Breakfast  This will be for all town employees. Adam will be helping me cook. Board members are invited.  There being no further business, Commissioner Wheeler made a motion to adjourn. Upon a second by Commissioner McCulloch, the motion was unanimously approved. The meeting adjourned at 6:40 p.m.  AAa697  Sam' Bishop, Mayor  Attest:  GAoias Catherine C. Tilley, Town Cleyk  Page 6of6