August 9, 2021 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Jeff  Town of Elkin, August 9, 2021, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  Also present: Town Manager Brent Cornelison, Assistant Town  Manager/Recreation Director Adam McComb, Town Attorney Raymond Parker Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  and Town Clerk Cathie Tilley.  CONSENT AGENDA  Minutes of. June 14, 2021 (Regular Meeting) Minutes of. June 30, 2021 (Recessed Meeting)  Approve Resolution to Set Public Hearing for September 13, 2021 for 157 Interstate Way Annexation Request (may be found in Resolution Approve Budget Amendment 2022-1 to Appropriate Funds in the General Fund for Fiscal year 2021-22 for the Purchase Order Rollover Approve Budget Amendment 2022-2 to Appropriate NCLM Insurance Check for $5,000 to Recreation Capital Outlay for the Replacement of Approve Budget Amendment 2022-3 to Appropriate Fund Balance and Transfer the Explore Elkin Cash and Petty Cash Balances on the General Fund Balance Sheet to the Explore Elkin Special Revenues Approve Resolution Creating a Special Revenue Fund and New Budget Ordinance to Account for Donations Received for Explore Elkin and NC Trail Days and Their Associated Expenditures (Resolution may be found in Resolution Book 4, Page 2021-08-00262) (Ordinance may be found in Approve Budget Amendment 2022-4 to Appropriate the Edward Byrne Memorial Justice Assistance Grant Monies in the Amount of $24,500 for  Book 4, Page 2021-08-0261)  Approved June 30, 2021 (included as Exhibit. A) Stolen John Deere Gator (included as Exhibit B)  Fund Balance Sheet (included as Exhibit C)  Ordinance Book 5, Page 2021-08-0080)  Police Department Supplies (included as Exhibit D)  There were no questions regarding the consent agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by Commissioner Wheeler and was unanimously approved.  SPECIAL RECOGNITIONS:  Police Chief Monroe Wagoner introduced the following officers:  Jessika Cave - promoted to Corporal Five years' service Brian Nelson - promoted to Corporal    Three years' service  Matthew Scanniello - sworn in July 23,2021  Worked at our Recreation and Parks Department two years prior to being hired by the Police Department  Richie Parker, Chief Executive Officer of Surry Communications, and Melanie Senter, Marketing Manager of Surry Communications:  Presented a sign to the town designating Elkin as a Smart Rural Community signifying that Elkin is a vibrant community to live and do business due to advanced Droadband-enabled sources.  PUBLIC COMMENTS  Mayor Bishop opened the public comments period.  The following spoke:  Mark Mattice, 317 Ivy Circle  There being no other public comments, Mayor Bishop closed the Public  Comments period. Commissioner Wheeler: Commissioner McCulloch: Reevestock. Commissioner Ball: Mayor Bishop: cleanup. Elkin Events.  MAYOR AND BOARD COMMENTS FOR STAFF  o Town did a good job of cleaning up following the storm.  Expressed appreciation to Commissioner Eidson for a successful Thanked him for making this event better every year.  Echoed Commissioner Wheeler's comment.  Echoed Commissioner Wheeler's comment about the storm Expressed appreciation to Commissioner Eidson for all Explore  PUBLIC HEARINGS (none) REGULAR MEETING Manager Comelison)  1. Consider Installation of Fencing Above New Mural along Market Street (Town  As the new mural was being painted on the Vestal property on East Main Street, there were concerns that people might stand along Market Street above this property to look down upon the mural. Staff proposes the town fund having a fence placed in the right-of-way along Market Street above this property to prevent the possibility of The cost will be two thousand, nine hundred ($2,900), and can be This is being recommended by our Main Street Advisory Board. Following much discussion, Commissioner Eidson made a motion for the town to place fencing along this property at a cost of two thousand, nine hundred dollars. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved.  another person falling in this area. covered in our current budget.  Page 2of5    2. Consider a Request from NCDOT to Approve Their Recommendation to Reduce the 35 mph Speed Limit on Elk Spur Street from the Wilkes County Line to North Front Street to. 25 mph with an Ordinance (Town Manager Acrash data report by NCDOT found that there were a number of incidents in the past few years on Elk Spur Street from the Wilkes County line to Harris Avenue that warrant a reduction in the speed limit. NCDOT recommends (and requests concurrence from the Board of Repeal current speed limit of 35 mph at West Main Street (SR 1149) from South Front Street to Elk Spur Street (SR 1149) at Masonic Drive (copy may be found in Ordinance Book 5, Page Repeal current speed limit of 20 mph at Main Street (SR 1149) from Bridge Street (1148) to South Front Street (copy may be found in Ordinance Book 5, Page 2021-08-0082) Enact speed limit of 20 mph at SR 1149 (Elk Spur) between 0.4 mile west of US21 Business and 0.73 west of US2 21 Business (Elkin High School and Elkin Middle School in effect from 30 minutes before to 30 minutes after school begins and ends on school days only) (copy may be found in Ordinance Book 5, Page Enact speed limit of 25 mph at SR 1149 (Elk Spur Street) between North Front Street and Wilkes County Line (copy may be found in Ordinance Book 5, Page 2021-08-0084) Following discission, Commissioner McCulloch made a motion to accept the abovementioned recommendations from NCDOT regarding speed limit changes on Elk Spur Street. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Ordinances may be found in Ordinance Book 4, Pages 2021-08-0082  Corelison)  NCDOT is getting ready to pave Elk Spur Street.  Commissioners) the following:  2021-08-0081)  2021-08-0083)  through 2021-08-0084 as noted above.) Comelison and Finance Director Reavis)  3. Discussion about the Potential Use of Recovery Funds (Town Manager  Funds are to be obligated by 2024 and spent by 2026. There have been and continue to be a lot of changes. Looked at some of the ways the funds can be spent.  Talked about items staff has considered including but not limited to: Water projects (can get a list ready for the retreat to discuss then) With continued changes, there might be other items allowed.  We have looked at:  Phase 1 of paving project Crater Park improvements  We continue looking at new information coming in. Itmight be too early to be looking at this.  This will be a topic for the retreat. paving at the Recreation Center.  Adam (McComb) will bring information to our September meeting about  Page 3 of5    Our total funding will be one million, two hundred, seventy-eight thousand, two hundred, ninety-five dollars and forty-five cents  $1,278,295.45).  COMMISSIONS AND BOARDS (Town Manager Cornelison)  Consider. Appointing T.J. Bledsoe to the Main Street Advisory Board Leslie Schlender said this recommendation came from the Main Street Advisory Board to fill a vacancy from Frank Ard stepping Commissioner McCulloch made a motion to appoint T.J. Bledsoe tos serve on the Main Street Advisory Board. There were no questions. Upon a second by Commissioner Eidson, the motion Elkin Main Street Advisory Board (May 18, 2021, July 20, 2021) Yadkin Valley ABC Board (April 30, 2021, May 28, 2021, June  down from the Board.  was unanimously approved. Advisory Board Minutes Included:  25,2021)  MANAGER UPDATES  Small Town America Civic Volunteer Award (SMACVA) Program This award recognizes public service volunteers from towns and counties with populations of less than 25,000. Winners receive $20,000, first runner-up $10,000 and second Award goes to the local government represented by the winner to support the retention and recruitment of local public service Would like to nominate Commissioner Eidson for this award because of his service to the town and the impact of Explore There was consensus among the Board to nominate Commissioner Eidson for this award. CC Camp Fire Department Request  runner-up $5,000. volunteers. Elkin on the town.  As a result of the annexation of property located at 157 Interstate Way, this was a matter we discussed during our June Meeting. NCGS160A-58.2A dictates the process the town and fire department must follow to determine the amount of the Once we arrive at a figure, everything must be reported to the This item might be coming back before the Board in September.  payments. LGC for approval.  We are currently going through the process.  Mayor Bishop said the Board needs to go into closed session pursuant to GS143- 318.11(a)(3) to consult with our attorney regarding a potential legal matter. We do not anticipate any action to be taken following the closed session. Commissioner McCulloch made a motion to go into closed session. Upon a second by Commissioner Wheeler, the motion was approved. The Board went into closed  session at 6:30 p.m.  Page 4 of5    The Board returned to open session at 6:45 p.m. There being no further business, Commissioner Eidson made a motion to adjourn. Upon a second by Commissioner Gwyn, the motion was unanimously approved. The meeting  adjourned at 6:45 p.m.  Sam Bishop,    Attest:  Da Catherine C. Tilley, Town  Ds  Page 50 of5