January 11, 2021 (REGULAR MEETING)  Minutes ofi the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Jeff Also present: Town Manager Brent Cornelison, Assistant Town Manager Adam McComb (Zoom), Town Attorney Raymond Parker (Zoom) and Town Clerk Cathie Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  Town of Elkin, January 11, 2021, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  Tilley.  CONSENT AGENDA  Minutes of December 14, 2020 (Regular Meeting) Releases and Discoveries (included as Exhibit A)  Budget Amendment 2021-16 to appropriate fund balance to cover flood damage repairs in the amount of $37,300 (included as Exhibit B) Budget Amendment 2021-17 to appropriate proceeds of $50,000 from sale of sewer easement to construct new bathrooms at the Industrial  Park (included as Exhibit C)  There were no questions regarding the consent agenda. Amotion by Commissioner McCulloch to approve the Consent Agenda was seconded by  Commissioner Gwyn and was unanimously approved.  PUBLIC COMMENTS  Mayor Bishop opened the public comments period. Dr. Perry Jernigan, 125 Beech Street, Elkin, NC  Spoke about land next to town hall that he owns.  Trying to acquire easement across Swift property. She stated she is willing to work with you.  Town Manager Cornelison:  Spoke with Ms. Swift today.  There being no other public comments, Mayor Bishop closed the Public  Comments period.  MAYOR AND BOARD COMMENTS FOR STAFF  Mayor Bishop thanked staff for keep town going through the pandemic.  PUBLIC HEARING  1. Conduct a Public Hearing and consider adopting a text amendment for Tattoo Establishment in the B-2 Highway Business District (Sarah Harris)  This is a legislative hearing, and anyone may speak.  Anyone speaking needs to state their name and address for the  record.    Received a petition on December 14, 2020, to consider and act upon a proposed text amendment to the Zoning Ordinance to establish a Tattoo Establishment permitted with additional standards in B-2 Highway This was already a permitted use in the B-2 District classified as an Propose we modernize the ordinance and create its own Original ordinance dates back to March 1998.  Business District. Adult Establishment. category.  Planning Board reviewed the petition and proposed ordinance  December 28, 2020.  Found proposed text amendment is consistent with all of the objectives and policies for growth and development contained in Public Hearing advertised in The Elkin Tribune December 23 and 30, Following a brief discussion regarding this type business being allowed inother districts, Mayor Bishop asked if anyone was in attendance to Mayor Bishop asked for consideration of the Town Council Action sheet. Commissioner McCulloch made a motion to approve the statement that the application is consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. There were no questions. Upon a second by Commissioner Ball, the motion was Commissioner Wheeler made a motion to approve the statement that the application is both reasonable and in the public interest. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. Thus, the Town Council Action Sheet and application were approved. (Copy of Town Council Action sheet included as Exhibit D.) Commissioner McCulloch made a motion to approve An Ordinance Amending the Zoning Ordinance of the Town of Elkin, North Carolina to Establish a Tattoo Establishment Permitted with Additional Standards in the B-2 Highway Business District, Section 85. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of Ordinance may be found in Ordinance Book 5, Pages  the Town of Elkin Land Use Plan.  2020.  speak to this matter. o There were no speakers.  unanimously approved.  2021-01-0062 and 2021-01-0063.)  This concluded the public hearing. REGULAR MEETING  1. Consider approving a Resolution to Consolidate Bank Accounts and Declare  the Town's Official Depositories (Dina Reavis)  Having twenty-four bank accounts between two banks makes it difficult to write checks and creates issues when moving cash between the  Town's funds.  Page 2 of5    Fund accounting allows one centralized operating fund resulting in more After sending out a Request for Proposal for banking services to Wells Fargo, First National Bank and Surrey Bank, management recommends consolidating the Town's accounts to First National Bank for our operating accounts and First National Bank and NCCMT for our Commissioner Eidson made a motion to approve a Resolution Consolidating Bank Accounts and Declaring Official Depositories. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of resolution may be found in Resolution Book 4, Pages 2021-01-0251 and 2021-01-0252.)  ease in writing checks and will save time.  investment accounts.  2. Consider. a temporary allowance of an employee to borrow up to 80 hours of  sick and/orvacation time (Town Manager Comelison)  COVID-19 funding through the CARES Act expired December 31, 2020. Some municipalities are continuing funding payroll for employees who become infected with COVID-19, but most are not. There is a potential for an employee (one employed less than six months) to be quarantined and not have enough accumulated sick and/or vacation time that could be used.  This loss of income could be a hardship on some employees and Staff recommends allowing an employee to borrow up to eighty (80) hours of sick and/or vacation time if the following occurs:  their families.  Employee is subjected to Federal, State or local quarantine or Employee has been advised by a health care provider to self- Employee is experiencing COVID-19 symptoms and is seeking  isolation order related to COVID-19. quarantine related to COVID-19. medical diagnosis.  Town Manager will approve the borrowing of time.  The ability to borrow sick and/or vacation time will be in effect until such time the employee has had the opportunity to get the COVID-19 Commissioner Wheeler made a motion to approve a temporary allowance of an employee to borrow up to eighty (80) hours of sick and/or vacation time as stated above. There were no questions. Upon asecond by Commissioner Eidson, the motion was unanimously Presented the date of March 5, 2021 to hold our annual retreat. Suggested the following topics for discussion at our retreat:  vaccination.  approved.  3. Discuss potential 2021 retreat dates and topics (Town Manager Comelison)  Board Members agreed to this date. Board is being kept up to date on the Town's financial position by receiving monthly financial statements Surry County Economic Development Partnership update Policy for collecting back taxes and utility bills Upcoming enhancement projects and priorities (downtown parking, Heritage Center, Hippo Lot, etc.)  Page 30 of5    Explore Elkin paid to have a mock-up done showing ideas The charge for a cost analysis of this project will be Will contact the architect (Troy Luttman) for this information ifthe Board wants to discuss  for the Hippo Lot.  five hundred dollars ($500.00).  this topic at the retreat.  Special Appropriation requests Revenue neutral tax rate  Next property revaluation is scheduled for this year Looking at a possible increase in tax values Fire station site proposal and upcoming priorities West End water tank replacement Ronda water assessment presentation Departmental updates  Commissioner McCulloch requested updates from our Advisory Boards  iftime permits.  COMMISSIONS AND BOARDS  Approve new Main Street Advisory Board Chair (Leslie Schlender) Brittany Russell has stepped down as Chair after serving several Advisory Board recommends Beth Sumner-Wall to fill this  years. position.  Commissioner McCulloch made a motion to appoint Beth Sumner-Wall as Chair of the Main Street Advisory Board. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously  approved.  Consider an appointment to the Planning Board and Board of There is an in-town vacancy on this Board.  Adjustment (Sarah Harris)  Planning Board recommends Mark Halbedi to fill this vacancy. Commissioner McCulloch made a motion to appoint Mark Halbed! to fill the vacancy on the Planning Board and Board of Adjustment for a three-year term. There were no questions. Upon a second by Commissioner Wheeler, the  motion was unanimously approved.  Consider appointing members to a committee to help with the Unified Development Ordinance and Land Use Plan updates (Sarah Harris) o This committee of volunteers will assist staff in developing the Land Use Plan and updating town ordinances.  Members will be expected to volunteer eight (8) hours each month with one to two meetings each month. One of these meetings will follow the monthly  Planning Board meetings.  Presented a list of volunteers along with project milestones.  Page 4 of5    Recommended the following as candidates to serve on the  steering committee: Sean Dyer Chris Cartwright Brian Horton Robin Smith Franklin Ard Laura Oakes Alvin Hayes Vicky Tysor  Asked ifany members of the Board of Commissioners wanted to Commissioner McCulloch and Commissioner Eidson volunteered and will serve on this committee. Commissioner Gwyn made a motion to approve the abovementioned candidates to serve on the Unified Development Ordinance and Land Use Plan (UDO/LUP) Steering Committee. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved.  volunteer to serve on this committee.  MANAGER UPDATES  No updates, but informed board members that HCMH off-site COVID-19  vaccination clinics will be at the Heritage Center  There being no further business, Commissioner McCulloch made a motion to adjourn. Upon a second by Commissioner Ball, the motion was unanimously  approved. The meeting adjourned at 6:30 p.m.  Sarh  Mayor  Jur  Attest:  Tilley, Town  Canp4es  Page 5of5