TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  UR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER SUSAN NEELEY- COMMISSIONER DONALD RICE COMMISSIONER DIXIE ABERNATHY - COMMISSIONER RICHARD ATKINSON  BOARD OF COMMISSIONERS MEETING THURSDAY, OCTOBER 1, 2020 @ 6:00 PM CRAMERTON COMMUNITY CENTER  1Julian Street Cramerton, NC 28032  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina during the month of October 2020, this Cramerton BOC meeting will be at the Cramerton Community Center (1 Julian Street, Cramerton, NC 28032). Please note that this meeting will follow protocol per North Carolina group gathering restrictions. All public are required to wear masks in **Note 2: Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshine"email; the Cramerton Facebook Page, the Town Website and on the door of  prior to the meeting by calling 704-824-4337.  Town facilities.  Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting.  4. Note: There will be no General Public Comments Section for this October 1st BOC meeting. The General Public Comments Section for the month of  October will be held at the October 15th BOC meeting.  5. Proclamations  a. A proclamation recognizing Carolyn Helms' service to the Town of Cramerton as a member of the Cramerton Alcohol Beverage Control (ABC)  Board. (page 4) a. Helix/ R Sculpture  6. Work Session  i. A general review by the Cramerton Board and staff regarding potential locations to place the Helix/ R Sculpture. (Documents are included as  Attachment A in the agenda packet).  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes  - September 17, 2020 meeting minutes. (pages 5 to - 9)  1    8. Agenda Items Requiring a Public Hearing  a. Public Hearing 1- A public hearing to consider the request from NewStyle Communities, Inc. to rezone approximately 13.42 acres off ofs. New Hope Road for a single family age restricted development. This rezoning request would allow for 37 single family detached homes. (pages 10 to 15) ii. Staff Comments / Developer Comments/ BOC Q&A  i. Open Public Hearing  ili. Public Comments iv. Close Public Hearing  V. Note: Due to COVID-19, the State of NC is requiring that any municipal government wait at least 24 hours after closing the public hearing to make a decision regarding a public hearing matter. Therefore, in compliance with the State of NC Law, the Cramerton BOC currently plans to make their decision on this public hearing at  the October 15, 2020 BOC meeting.  9. Agenda Items NOT Requiring a Public Hearing  a. Parks & Recreation  - Rocky Branch Park Initiative  1. Initial Presentation to the Cramerton Board. ('information  presented at the meeting)  b. Planning & Zoning i. Land Use Plan  1. Action Item: Review the recommendation of establishing an ad-hoc committee to review the applicant firms for Cramerton's  Land Use Plan update RFQ. (page 16)  . - Board of Commissioners  - Public Art in Cramerton  1. General Board discussion regarding public art policies for 1. Recommendation of Cramerton ABC Board appointment from the BOC Nominating Committee. ("presented at the meeting) 2. Action Item: Consider approval of the recommendation from the BOC Nominating Committee for the ABC Board member Note: This is a three (3). year appointment ending in October  Cramerton.  ii. Cramerton Alcohol Beverage Control (ABC) Board  appointment. 2022.  10.BIG BOARD (pages 171 to20)  2  2    11.Manager's Report  a. COVID-19 (Coronavirus) - Verbal Updates Update from Two Rivers Utilities, Mr. Mike Bynum Additional update/ reports from Department Heads (if needed) 13. Topics of Discussion for Each Commissioners  12. General Staff Reports (as needed)  14. Closed Session  a. N.C.G.S. 143-318.11(a)(6)) To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or  prospective public officer or employee.  15. Adjournment  Upcoming BOC Meetings  Thursday, October 17th @ 6pm (held at the Cramerton Community Center - 1 Julian St.)  Thursday, November 5th @6pm (held via Zoom)  3  3    OFCARDA  MAYORAL PROCLAMATION TO RECOGNIZE CAROLYN HELMS FOR HER YEARS OF SERVICE ON THE CRAMERTON ABC BOARD  WHEREAS, Carolyn Helms has consistently made a positive difference in our community through her years ofo outstanding service as a member and chairperson of the ABC Board; and WHEREAS, she has dedicated much ofher time and talents to the community and has demonstrated a WHEREAS, she was instrumental in assisting the Town in the operation and success of the ABC Store on Market Street along with the construction ofas second ABC Store on New Hope Road; and WHEREAS, Mrs. Helms has served on the ABC Board since October 2006 and continues to be a WHEREAS, it is fitting that the Town of Cramerton shows its appreciation where one has rendered such valuable services and continues to show her loyalty, love, and dedication to the Town and the THEREFORE, the Town of Cramerton's Board of Commissioners hereby recognizes Mrs. Carolyn Helms for her many contributions and years ofs serving on the ABC Board to the Town. NOW AS MAYOR OF THE TOWN OF CRAMERTON, I HEREBY PROCLAIM the Town's deep appreciation and well-deserved recognition for Carolyn Helms' service and contributions to our  deep and genuine love for the Town; and  faithful promoter oft the Town of Cramerton and its rich history; and  Cramerton ABC Board; and  Town.  Adopted this the 1st day ofOctober, 2020.  William A. Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  4    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON September17,2020  The Board of Commissioners for the Town of Cramerton met on Thursday, September 17, 2020 Call to Order and Determination of Quorum. Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioners Abernathy, Atkinson, Neeley, and Rice verbally confirmed their Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Josh Watkins, Planning Invocation and Pledge of Allegiance. Commissioner Neeley provided the invocation and the Adoption of Agenda for this meeting. A motion was made by Commissioner Rice adopt the proposed agenda. The motion was seconded by Commissioner Neeley. Commissioner Abernathy, Commissioner. Atkinson, and Mayor Pro Tempore Koutsoupias voted yes via Zoom. The vote was  at 6:00 p.m., as a virtual meeting via Zoom.  attendance. Mayor Cauthen determined there was a quorum,  Director; Police ChiefAdams; and Wilene Cunningham, Town Clerk.  pledge of allegiance was given by all.  5to 01 to approve the proposed agenda.  Proclamations:  Arbor) Day Proclamation: A proclamation to celebrate Arbor. Day in the' Town ofCramerton on October 3, 2020. A signed copy oft the proclamation will be placed in the minutes book.  Work Session  a. Veterans Memorial: Landscaping Aesthetics Project Draft Bid Proposals Action Item: Review, discuss, and provide direction to staff regarding bidding the Veterans MemorialLandkeaphng Gary Fankhauser advised the Board that he made several design changes and the construction documents arel being put together. Thel bid willl be advertised tomorrow. Noj permits will be needed for this project and al landscape contractor can construct the project. Landscaping will include two (2) vertical evergreens to be planted on each end of the structure along with knockout roses, azaleas, and gardenias. Commissioner Abernathy asked about who would be responsible for maintenance oft the plants especially the roses. The Town Manager said maintenance can be added to the town's current landscaping contract. This would be the contractor that now maintains the big planters located downtown. The Town Manager said this project is part oft the pocket park initiate for this fiscal year. Commissioner Atkinson asked if waterproofing can be added to the retaining wall. Mr. Fankhauser said yes and drainage gravel can also be added. The irrigation sprinkler heads are being studied for possible relocation along with adding drip sprinklers. Mr. Fankhauser stated he could add this to the construction drawings. Commissioner Atkinson asked about lighting. The Town Manager stated this item has been discussed with Mr. Fankhauser during the course ofthe design and this can also be added to the construction bid. Mr. Fankhauser recommended that the town  Towno ofCramerton- September 17, 2020-P Pagel  5    purchase the fixtures for low voltage lighting. The Town Manager stated he would work with Mr. Fankhauser to incorporate these minor changes and get the bid  document out as soon as possible. b. Town Ordinance Revisions G Garbage and Recycling Bin Location  ii. Solid Waste Ordinance Revision: The Town Manager stated this information provided is to get feedback from the Board to assist in implementation of practices regarding leaf pickup along with garbage and recycling pickups. Discussion was held about amendments to Chapter 92 ofthet town's ordinance. Mayor Pro' Tempore Koutsoupias stated het thought citizens should be allowed upt to forty-eight (48)hours tor return their carts from the curb. Additional carts can be requested by the resident from Waste Management. Mayor Cauthen stated some homes have carts that remain on the curb continuously. Attorney Wolter advised that anyone with a health problem can ask for a backdoor pickup with a medical note. Commissioner Abernathy asked that it would be helpful to highlight the top ten (10) changes that will affect citizens. Commissioner Rice asked about the possible accidental collection of hazardous materials. Attorney Wolter stated the town should be indemnified by Waste Management and environmental containments are monitored by state law. Commissioner Atkinson asked about a definite time schedule for leaf pickup and bulk waste. Currently residents are asked to put all bulk items and bagged leaves by the curb prior to 7:00a.m. each. Monday. Public Works visits each neighborhood weekly to pick up bulk items and bagged yard debris. The Town Manager stated he would disçuss this with Rodney Baker. Commissioner Neeley said she would agree to a 24-hour period for the carts to be left on the curb for pickup. The Public Works Department currently has four (4) full-time employees. No inmate labor is available due to the COVID 19 pandemic. Commissioner Abernathy Was in agreement for a 48-hour period for carts to be left on the curb. Discussion continued regarding visibility of carts from the roadway. Enforceability ofj placing carts out of public view could be difficult. Mayor Cauthen suggested using verbiage such as the carts being best concealed as possible. Attorney Wolter stated she will bring this document back to the Board for review once revisions have  been made. a. Minutes b. Planning & Zoning  Consent Agenda (Action Item): Consider approval of the consent agenda.  . September 31d, 2020 meeting minutes.  NewStyle Communities Conditional Zoning Request for a Public Hearing for Thursday, October 1, 2020. The request is to rezone the property from B-1, Neighborhood Business District, to CZ, Cramerton Conditional Zoning District. The purpose of this request is to allow for the development of 37 single family age restricted homes on approximately 13.42 acres. A motion was made by Commissioner Abernathy to approve the consent agenda. The motion was seconded by Commissioner Neeley. Commissioner Atkinson voted yes; Commissioner Rice voted yes; and Mayor Pro Tempore Koutsoupias voted  yes. The vote was 5 to Oin favor.  Townd of Cramerton- September 17, 2020-P Page2  6    Agenda Items NOT Requiring a Public Hearing:  - Land Use Plan Update RFQ  1. Action Item: Discuss, provide feedback, and consider approval for release of Land Use Plan Update RFQ. Josh Watkins, Planning Director, stated that the Board approved $50,000.00 to update the current Land Use Plan. The General Assembly has passed changes to Chapter 160-D which requires an updated Land Use Plan. The Town's Land Use Plan was last updated in 2011 and a lot of changes have taken place since then. Mr. Watkins stated he would like to release the request for quotes on October 1sty with replies to be returned by November 6th. Commissioner Atkinson asked for a copy of the 2011 Land Use Plan to review. Discussion was held regarding the need for an updated Land Use Plan. Mr. Watkins stated the Land Use Plan is a documént to assist elected officials for guidance. The Town Manager stated that the request for quotes will be provided tot the Board for review. Amotion was made by Mayor Pro Tempore Koutsoupias to approve the release oftheLand Use Plan Update request for quotes. The motion was seconded by Commissioner Rice. Commissioner Abernathy voted no; Commissioner Atkinson voted yes; and Commissioner Neeley voted yes. Commissioner Atkinson asked if the entire Board could be part of the interview process. The Town Manager stated yesi ifthat is what the Board would like to do. The motion passed 4 to 1i in favor with Commissioner Abernathy voting nay. 1. Action Item: Consider approval of] Phase 3, Map 1 Final Plat Request. Staff received the final plat request for the Villages at South Fork True Homes Phase 2 Map 1. This séction includes 18 single-family residential units offofThomasville Drive. Thej plat complies with thel Land! Development Code as well as the approved preliminary plat on file. A motion was made by Commissioner Rice to approve the approval of] Phase 3,1 Map final plat request for the Villages at South Fork. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; and Mayor Pro Tempore Koutsoupias  ii. - Villages at South Fork  voted yes. The motion passed 5 to 0 in favor.  BIG BOARD: The Town Manager stated that the Central Park bathrooms have been fully functional for the last two (2) weeks. Wayfinding sign bases are being installed and Sign Connection isi int the final stages ofsign and pole fabrication. Commissioner Atkinson asked about serving on the wayfinding signage ad hoc committee. The Town Manager stated that an ad hoc committee cani include the Mayor andt two commissioners. and adding another commissioner would create a quorum which would require aj public notice be published as the meetings would then be classified as an open public meeting. The Town Manager said he would be glad to share the wayfinding information with Commissioner Atkinson outside of the ad hoc meetings. Commissioner Atkinson stated that would work for him. The Town Manager stated the brownfields grant is moving forward and will be resubmitted again the first week of November.  Manager's Report:  The. July and August department reports will be sent out via email tomorrow to the Board. Due to possible flooding Duke Energy has dropped lake levels. The Gaston County Emergency Management has provided masks for distribution to the public. Masks will be placed in the Little Libraries and the Caring Cupboard. Information is being gathered to submit eligible amounts as  Town ofCramerton- September 17,2020- Page3 3  7    Libraries and the Caring Cupboard. Information is being gathered to submit eligible amounts as part of the Cares Act to assist in funding to cover COVID-19 expenses. The Town Manager  advised the Board he would be on vacation next week.  General Staff Reports: in minutes book.  Update from Two Rivers Utilities, Mr. Mike Bynum: Acopy oft the report will be included Police Department: ChiefAdams stated the police department will be able tol begin hands on training next week. Rifle and handgun qualifications will begin next week. This will be their  first-time training in the new Gaston College facility. Fire Department: Chief] Foulk was absent.  Parks and Recreation Department: The Fall Festival, Turkey Shoot, Breakfast with Santa, and Christmas parade events will need to be discussed to see ift they will need to be cancelled. The Fishing Derby is still on schedule and limited to thirty (30) participants. An Arbor Day celebration is scheduled to bel held as a virtual event along with a Shred-it truck to be at' Town Hall. Other events scheduled are monster eggs to be delivered to homes in October along with virtual stories with Santa later int the year. Additional lighting willl bei installed in the downtown area. Basketball registration has béen délayed until the first of November. Mr. Smallwood stated that a partnership with Stuart W. Cramer High School regarding a possible partnership use oftheir wooded area for aj park has been discussed. The Parks and Recreation Department is also speaking with New Hope Road Blementary School about assisting as an alternate food pickup site. Commissioner Neeley asked if the Central Park shelter has it been rented since the renovation. She asked what the rental cost is. Mr. Smallwood stated the shelter has not been rented at any time and the cost is $10.00 for three (3) hours. He advised that the  construction of Central Park trails should be started in a few weeks. Finançe Department: Mr. Lineberger was absent. Planning Department: Nothing to report. Town Clerk: Nothing to report. Town Attorney: Nothing to report. Topics of] Discussion for Each Commissioner:  Commissioner Abernathy stated she was excited about the pocket park for the veteran's memorial. She thanked everyone for the work on the Lakewood Bridge on Goat Island. Mr. Smallwood said some additional sanding will be done as soon as the weather gets cooler. Attorney Wolter was Commissioner Atkinson thanked the Parks and Recreation Department for setting up the Shred-it truck. Mr. Smallwood stated this was aj joint effort with the Planning Director. The Shred-it truck will be at Town Hall from 10:00a.m. to 1:00 p.m. on October 3rd. Thisi information will bej posted on the Town's website and Facebook. Commissioner Atkinson stated he submitted new forms for  thanked for assistance with this.  Town ofCramerton- September 17,2020- -I Page4  8    the Cramerton Historical Society for gifts. The Town Manager said he will review these forms  with Attorney Wolter.  Mayor Pro Tempore Koutsoupias had nothing to report.  Commissioner Neeley asked ift the boot camp was still located downtown. The Town Manager stated they have relocated to New Hope Road. She reminded everyone to continue maintaining social distancing, washing their hands, and wearing their masks. She thanked everyone for all of Commissioner Rice stated today is Constitution Day commemorating the formation and signing oft the U.S. Constitution on September 17, 1787 recognizing all who are born in the United States or by naturalization have become citizens which laid the groundwork for our government. Mayor Cauthen stated a meeting is scheduled with the printer tomorrow to see samples of the mural. The murals should be installed in a week or two. No updates have been received: from the Masonic Lodge. The Community Committee will be hosting a virtual fairy festival this weekend. Activity boxes are being distributed. Mr. Smallwood stated there are several activity boxes still  their hard work.  available at Parks and Recreation.  Public Comment: No comments were received.  Adjournment: A motion by Commissioner Neeley to adjourn the meeting at 8:18 p.m. The motion was seconded by Commissioner Rice. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 5t to 0 in favor.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- September 17, 2020-1 Page 5  9    Staff Report  Board of Commissioners Rezoning Request- - File #RZ20-01  Applicant: NewStyle Communities, Inc. Property Owner: Roberts Family Properties, LLP Property Location: 3825 S. New Hope Road Parcel ID# 188811 Property Size: Approximately 13.42 acres  Current Zoning Classification: B-1  Proposed Zoning Classification: Conditional Zoning (CZ) District Land Use Plan Recommendation: Business Park/Light Industrial  NewStyle Communities, Inc. has submitted a request to approximately 13.42 acres off of S. New Hope Road for a single family age restricted development. This rezoning request would allow for 37 single family detached homes. Per the Cramerton Future Land Use Plan map, the property lies within an area identified as Business Park/Light Industrial; however, the property is bordered by single family residential development to the north, and to the east, the Future Land Use Plan calls for Planned Mixed NewStyle Communities has developed in Cramerton previously within the Courtyards at Cramerton development on Armstrong Ford Road adjacent tot the Timberlake community. Based on the previous development, staff has recommended additional requirements for this proposed community includinga 15ft perimeter buffer outside of the residential lots; the proposed buffer has required minimum planting requirements to ensure a' visual screen. Also, on-street parking areas have been shown on the: site plan; Finally, ai future ROW has been reserved for the widening of S. New Hope Road. This ROW reservation reflects the public hearing maps that NCDOT has made available on their website. Attached youwill find the rezoning application, site plan, andi future land use mape excerpt for your review. Staff recommends approval of the request with thet following conditions: 1. Applicant agrees to annex the parcel into the Town of Cramerton prior to the approval of the 2. Applicant agrees that all single family homes shall use brick, stone, or cementitious siding on all 3. Applicant agrees that a monolithic slab-at-grade may be used for all homes; all front entrances 4. Applicant agrees that the development willl be: age-restricted and limited to residents aged! 55 and  Use.  on-street parking outside of these areas will not be allowed.  preliminary plat. facades. may be at-grade. 5. Setbacks:  up per the requirements oft the Fair Housing Act (HOPA).  Front: 20ft Side: Oft/10ft Side Corner Lot: 10ft Rear: 15ft  10    6. Zero Side Setback placement to be determined at preliminary plat approval; Each lot shall have one side setback at Oft, and one side: setback at 10ft, and the Oft setback will always be adjacent  tot the 10ft setback of the adjacent lot.  11    DocuSign Envelope ID: 3B2FF84A-04A8-4A8-461F-9D38-DEOFB212DB08  ldmétoy  Application for Zoning Map Amendment  Property location ofa area requested for rezoning (Include Gaston County Parcel ID: and Physical Address. Also attach map of the  proposed area): 3825 S. New! Hope Road Gastonia, NC 28056; Parcel ID: 188811  Type of rezoning requested: Applicant Name: Applicant Address: Applicant City: Applicant Telephone: Property Owner Name: Property Owner Address:. 510 Bridgestone Court Applicant City:. Gastonia Applicant Telephone: 704-648-9916  General District Rezoning  D Conditional Rezoning  NewStyle Communities, Inc 2125 Southend Drive Suite #453  Charlotte 980-298-6817  State:! NC Zip Code: 28203 Email: Kayehamay-omunison  Roberts Family Properties LLP  State: NC Zip Code: 28056 Emalicacganebalisounat  For General District Rezoning request please provide the current zoning andt ther requested zoning designation:  Current Zoning District  B-1  Proposed Zoning District CZ  Conditional Rezoning Requests must! be accompanied by as site plan, drawn to scale containing all of the information outlined on  page 2oft this application.  Certification  Ihereby acknowledge. and: say that the information contained herein and herewith. is true and that this application shall not be scheduled for official consideration until all of the required contents are: submitted inj proper form to the Town of Cramerton Planning Department. Itis understood by the undersigned that while this application will be carefully reviewed and considered, the burdenof  proving the needf fort thep proposed amendment rests with the applicant.  DocuSignedby: Stuart Koluts  5/15/2020 Date:  Signature of Applicant/Owner:, 9EBE6ASB43547F Signature of Property Owner Required ifa Conditional. Zoning  12    DocuSign Envelope ID: 3B2FF84A-04A8-4AB-461F-9D38-DEOFB212DB08  Conditional Zoning Site Plan Requirements  For any Map Amendment requests fora a Conditional District zoning, a Conditional: Zoning Site Plan shall be required. 1. Name, address and phone number of the property owner (or agent) and the property identification number of the property. (Note: The property owner or the authorized agent are the onlyt two parties who may initiatea 2. Ab boundary: survey and vicinity map, showing the property'stotal: acreage, general location in relation to adjoining streets, railroads and/or waterways, date and north arrow. The zoning classification of the property in question and contiguous properties shall also bes shown. (Inl lieu of thel boundary and survey maps, one or more up-to-date taxi maps depicting the areai in question may be submitted. Any required drawing or depiction oft the proposed development or use: shall not appear on thet tax maps but rather shall appear on the drawing or plan.) 3. The name and addresses of all owners, tax parcel numbers and existing land use(s) of all contiguous properties. 4. Proposed use of all land and structures including the number of residential units proposed, if any, and total 5. Location of all proposed structures, their approximate area and exterior dimensions, height, and proposed 6. Ad description of all screening and landscaping required by thel Land Development Code and/or proposed by the applicant; the delineation of any wooded, landscaped or grassed areas existing priort to development and  Conditionalz Zoning Site Plans must meet the minimum requirements:  request for a conditional use permit).  square footage of nonresidential development.  number of structures.  proposed to remain on the property once the development is completed. 8. Proposed phasing, ifany, and approximate completion time fort the project.  7. Alle existing easements, reservations, and rights-of-way. Agency (FEMA) Flood Insurance Rate Maps (FIRMs). ingress and egress to adjacent streets. that would normally apply to that use.  9. Delineation of areas within the regulatory floodplain as shown ont the official Federal Emergency Management 10. Traffic, parking and circulation plans, showing the proposed location and arrangement of parking spaces and 11. Al list, ifa any, of all additional development conditions or standards that the applicant is requesting from those 12. The Administrator reserves the right to waive the depiction of some or all of the information contained in paragraphs (5) through (10) when, in his opinion, such information is not a requirement of this Ordinance for the particular Conditional Zoning being requested. Notwithstanding, ife eithert the Planning Board or Board of Commissioners determines that additional information is needed to render ar recommendation or decision on the application, they may require the applicant to submit such additional information. 13. Inl lieu of showing all oft the information in paragraphs (5) through (11) of this subsection, the applicant may submit a general development plan which: shows on the proposed site, by land use type, the areas to be developed for buildings and parking and shalls show all points of ingress and egress onto thoroughfares and  collector streets.  13    ueld Dujuozey ON VOVGURoJUwL edoH MON: les spelpnoo  1-28m GE/RV/RO LVC sopxi3  O1H83W  ksi    1B0  1eg PIee  15     CRAR  TOWN OF CRAMERTON  EST.  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: Thursday, October 1, 2020 Information/ Background  RE: Cramerton Land Use Plan (LUP) Update RFQ: Ad Hoc Committee  Per discussion during the September 17, 2020 BOC meeting, Cramerton staff recommends that the Cramerton Board establish an ad hoc committee to review. the firms that respond to the Following previous ad hoc search committee iterations, it is recommended that the Land Use  Cramerton Land Use Plan Update Request for Qualification (RFQ). Plan Update ad hoc committee consist of the following:  Board Members:  -At least 2 Board Members. The Mayor is also able to bei included in addition to the 2 Board  Members and not create a quorum. Staff members: David Pugh, Town Manager Josh Watkins, Planning Director Wayne Krimminger, Code Enforcement Officer The expected schedule as listed in the RFQ is as follows:  Action RFQI Issued RFQ Responses Due Firms Short-listed Firm Interviews Selection of Firm Contract Approval byl Town Board of Commissioners Project Start ofCommissioners)  Date 10/1/2020 11/6/20204,00PM 11/30/2020 12/2021 1/2021 2/2021 2/2021  Project Completion (Plan Adoption by Town Board 9/2021  Recommendation/ Perspective  Consider approval of a 5-6 person Land Use Plan ad hoc committee.  155 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  16    - / 1 €  I  : 10 B  17    -  3 C Y  18    3  €  a 8 C 0  5  19    I  3 0 lB  0 N  20