October 12, 2020 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cicely McCulloch, Robert Ball, Jeff Also present: Town Manager Brent Cornelison, Assistant Town Manager Adam McComb, Town Attorney Raymond Parker (via Zoom), Finance Director Dina Mayor Bishop called the meeting to order and extended a special welcome to the Wilkes/Surry OVTA members and Honor Guard. He read a brief history of the Overmountain Men and the Battle of Kings Mountain. Next, Mayor Bishop asked  Town of Elkin, October 12, 2020, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  Reavis and Town Clerk Cathie Tilley.  the OVTA Honor Guard to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  CONSENT AGENDA  Minutes of September 14, 2020 (Regular Meeting) Releases and Discoveries (included as Exhibit A) Budget Amendment 2021-12 (included as Exhibit B)  There were no questions regarding the consent agenda. Amotion by Commissioner Eidson to approve the Consent Agenda was seconded by Commissioner McCulloch and was unanimously approved. SPECIAL RECOGNITIONS (Town Manager Cornelison)  Anniversaries:  Presented certificates of recognition for years' service to:  Missy Calhoun - 10 years Leslie Schlender - 10 years Kevin Hall - 15 years Robert Parks - 20 years Melissa Coe-2 25 years  Employee Introductions:  Dina Reavis - Recently hired new Finance Director Travis Butcher - Recently promoted to Public Works Director Eric Blackburn - Recently promoted to Assistant Public Works  Director  PUBLIC COMMENTS  Mayor Bishop opened the public comments period. The following spoke:  Martha Smith, Branch Library Manager  Presented the Board of Commissioners copies of the October issue of the Elkin Public Library Newsletter and brought them up to date on happenings at the library. Mayor Bishop expressed appreciation to Ms. Smith for all she  does for our community.    There being no further public comments, Mayor Bishop closed the  Public Comments period. Commissioner Eidson:  MAYOR AND BOARD COMMENTS FOR STAFF  Thanked Town Manager Cornelison and Assistant Town Manager McComb for meeting with Troy Luttman who will be providing a conceptual plan for the Hippo Lot. Itis a welcome change to be having our meeting at Town Hall Noticing a lot of out-of-town visitors on weekends. Thanked our Police Department and Commissioner Eidson for their assistance with the Law Enforcement Rally.  Commissioner Ball: again. Commissioner Gwyn: Mayor Bishop:  PUBLIC HEARING  Mayor Bishop turned this portion of the meeting over to Sarah Harris.  1. Conduct a Public Hearing and consider a Rezoning Application for 151 Hill  Street (Sarah Harris)  This is a legislative hearing, and anyone may speak.  Anyone speaking needs to state their name and address for the Received a petition on September 15, 2020, to rezone 151 Hill Street. Parcel is proposed to change from its present zone of B-2 Highway Business District and R-12 Residential District to B-3 Neighborhood Public Hearing was advertised in The Elkin Tribune on September 23 Adjoining property owners were mailed letters on September 25, 2020. Because the property is currently non-conforming, if anything happened (i.e. fire) they would only be allowed to build back sixty percent (60%) of the value of the house. Lending agent will not lend money because of the  record.  Business District. and 30, 2020.  Owners ran into a problem with a lending institution.  nonconformance. Business District. District eventually.  Planning Board recommended changing zoning to B-3 Neighborhood This district will allow residential and some businesses. Staff expects Claremont Drive will be zoned B-3 Neighborhood Business Following a brief discussion, Mayor Bishop asked for consideration of  the Town Council Action sheet.  Commissioner Ball made a motion to approve the statement that the application is not consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan, but the following statement is recommended to make it fully consistent: The Planning Board  Page 2 of6    found that the B-3 Neighborhood Business District designation for many of the other areas along Claremont Drive is an appropriate plan of development and expects that with the new plan of development for the town, the B-3 Neighborhood Business District areas will be extended along this street. There were no questions. Upon a second by Commissioner McCulloch, the Commissioner McCulloch made a motion to approve the statement that the application is both reasonable and in the public interest. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved. Thus, the Town Council Action Sheet and application were approved. (Copy of Town Council Action sheet included as Commissioner Ball made a motion to approve. An Ordinance Amending the Zoning Ordinance of the Town of Elkin, North Carolina and the Official Zoning Map, Elkin, North Carolina. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. (Copy of Ordinance may be found in Ordinance Book 5, Pages 2020-10-  motion was unanimously approved.  Exhibit C.)  0057 and 2020-10-0058.)  This concluded the public hearing.  Prior to proceeding into the Regular Meeting, Town Manager Cornelison informed the Mayor and Board that he had added one additional item to the Agenda. Itwill be the last item in the Regular Meeting portion and concerns a grant.  REGULAR MEETING  1. Consider approving a contract with WithersRavenel for our Comprehensive Land Use Plan and Unified Development Ordinance (Sarah Harris)  Presented a proposal from WithersRavenel to update our Land Use Plan including a Future Land Use Map, combine the subdivision ordinance and zoning ordinance into a Unified Development Ordinance (UDO), inclusive of 160D amendments, and create a zoning map that will be adopted concurrently with the adoption of the UDO. Commissioner Wheeler made a motion to enter into a contract with WithersRavene! for this project (Comprehensive Land Use Plan and Unified Development Ordinance) at a cost of sixty-five thousand dollars ($65,000.00). Discussion included but was not limited to: Staff is looking at appointing a steering committee to provide WithersRavenel. will make recommendations for staff and steering Board of Commissioners will be kept updated on the status of the  feedback for this project. committee to study. project.  The entire process will be very public.  Upon a second by Commissioner McCulloch, the motion was unanimously approved. (Copy of proposal and acceptance statement  included as Exhibit D.)  Page 3 of6    2. Consider approving to amend the 2020-2021 Budget Ordinance to include  Section 4 (Dina Reavis)  We would like to amend the 2020-2021 Budget Ordinance to include Section 4 to allow our Budget Officer (Town Manager) to transfer Town Manager Cornelison explained this would authorize the Budget Transfer amounts between objects of expenditure within a Transfer amounts between departments of the same fund with an official report of such transfers to the Town Council. Make expenditures and/or transfers from appropriations as he Commissioner Eidson made a motion to amend our 2020-2021 Budget Ordinance by adding Section 4 to the ordinance. There were no questions. Upon a second by Commissioner Gwyn, the motion was unanimously approved. (Copy of amended Budget Ordinance may be found in Ordinance Book 5, Pages 2020-10-0059 through 2020-10- Explained this grant is available from the NC Outdoor Advisory Council through CARES Act funds for outdoor education/nertage activities. This grant does not require a match, but the funds must be spent by Staff proposes a trail at the Yadkin Valley Heritage, Trails and Visitors Center that would be open to the public and schools for visitation.  appropriations within a fund.  Officer to:  department without limitations.  deems necessary.  0061.)  3. Consideration of approval to apply for GO Grant (Adam McComb)  December 30, 2020.  Would be constructed of concrete.  Will have various natural art/images impressed into the path in different locations providing a 'scavenger hunt' focusing on the town's local heritage, nature and outdoor recreation. We can apply for up to one hundred thousand dollars ($100,000.00). Estimate our proposed project will cost sixty thousand dollars Want to be as accurate as possible with our estimate. Want to be sure we can have the work completed by December Requesting Board approval to apply for this grant up to sixty-five thousand dollars ($65,000.00) to be used, iffunded, to install an outdoor natureleducational trail as outlined in the Heritage and Trail Center Site Master Plan along with providing authority to the Town Manager to Commissioner Eidson made a motion to approve allowing staff to apply tot the NC Outdoor Heritage Advisory Council CARES Act Funds fora GO Grant in the amount of up to sixty-five thousand dollars ($65,000.00) to be used to install an outdoor nature/educational trail as outlined in the Heritage and Trail Center Site Master Plan and provide authority to the Town Manager to approve any contracts associated with the grant if funded. There were no questions. Upon a second by Commissioner  ($60,000.00). 30th.  approve any contracts associated with the grant.  McCulloch, the motion was unanimously approved.  Page 4 of6    Mayor Bishop thanked Adam for all he did at the park in preparation for the groundbreaking ceremony where the Gold Star Family Memorial is Town Manager Cornelison thanked Adam and Leslie (Schlender) for This proposed trail is in the Trail Center Site Plans, but this isa  to be placed.  getting the grant application finished. way to get it paid for.  MANAGER UPDATES  Crosswalk:  Met with DOT at the intersection of Bridge and Main Streets to DOT recommends we use concrete and brick for the crosswalks. Ifthis turns out well, we will move to Bridge and Market Streets. Itwas the consensus of the Board to move forward with this Have had discussions regarding improving the appearance oft this We can make some improvements this budget year by adding o Will hear from Leslie next month regarding this project. Maintenance work is being done on the water tower behind o ICU is at 100% capacity (not COVID-19; just normal cases) Dina will start sending out a monthly financial report beginning the end  talk about crosswalks.  recommendation. Parking lot behind Southern on Main: parking lot. curb stops and gravel.  Housing study: Fire Hydrants:  Rumple Furniture. Hugh Chatham Hospital: oft the month. Halloween:  Due to COVID-19, the town will not be blocking off streets. Many residents on West Main Street will probably not be giving Foothills Arts Council and some churches will have activities for Town is not encouraging Trick or Treating this year. Explore Elkin's website will have a list of Halloween events.  out candy. children.  Mayor Bishop:  The Board will be going into closed session as allowed by NCGS 143- 318.11(a)6 to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee; or to hear or investigate a complaint, charge, or grievance by or against an individual public officer or employee. General personnel policy issues may not be considered in a closed  session.  Action may be taken following the meeting.  Page 50 of6    Commissioner Wheeler made a motion to go into closed session in accordance with NCGS 143-318.11(a)6. Upon a second by Commissioner Eidson, the motion was unanimously approved and the Board went into closed session at 6:55 p.m. The Board returned to the regular meeting at 7:15 p.m. Mayor Bishop reconvened the meeting. Commissioner Eidson made a motion to increase the Town Manager's salary to ninety-five thousand dollars ($95,000.00) retroactive to June 30, 2020, (thereby basing the COLA and years' service increase that went into effect. July 1, 2020, on the new salary amount of $95,000.00). There were no questions. Upon a second by Commissioner Wheeler, the motion was  unanimously approved.  There being no further business, Commissioner Eidson made a motion to adjourn. Upon a second by Commissioner McCulloch, the motion was unanimously  approved. The meeting adjourned at 7:15 p.m.  Sabn  a2  Attest:  Tilley, Town Clerk  QaAe  Page 6 of6