August 12, 2019 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners oft the Present: Mayor Sam Bishop, Commissioners Cecily McCulloch, Robert Ball, Jeff Also present: Town Manager Brent Cornelison, Assistant Town Manager and Recreation and Parks Director Adam McComb, Town Attorney Raymond Parker Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  Town of Elkin, August 12, 2019, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy Wheeler.  and Town Clerk Cathie Tilley.  CONSENT AGENDA (Tab A)  Minutes of June 10, 2019 (Regular Meeting) Minutes of June 26, 2019 (Recessed Meeting)  Approve Tax Releases and Discoveries (included as Exhibit A) Approve Change Order #2 in the Amount of $5,070 for the Raw Waterline Project to Install Specially Machined Flanges and a Reducing Flange to Complete the Pump Discharge Piping (included as Exhibit B)  Amotion by Commissioner Eidson to approve the Consent Agenda was seconded  by Commissioner McCulloch and was unanimously approved.  SPECIAL RECOGNITIONS  Mayor Bishop asked Paul Brinegar to come to the front. Bandmasters' Association All District Clinic.  o Accepted into the middle school symphonic band int the North Carolina Received first chair slot in All-District and qualified to audition for All- Mayor Bishop asked Sgt. Kenneth Abrams to come to the front. Retired from Elkin City Schools with twenty-two (22) years' Mayor Bishop asked Tony Duncan to come to the front.  State. service.  Retired from Elkin City Schools with thirty-two (32) years' service. Mayor Bishop read from an article published in The Mooresville Patch titled "North Carolina's Best School Districts 2020: Rankings Released": Elkin City Schools ranked fourth out of the top fifty best school districts in North Carolina for the 2019-2020 school year.  PUBLIC COMMENTS  Mayor Bishop opened the public comments period.  o Tony Duncan: comments period.  North Bridge Street looks great.  There being no other public comments, Mayor Bishop closed the public    MAYOR AND BOARD COMMENTS FOR STAFF  Commissioner Gwyn:  Projects continue throughout town.  There was some discussion regarding the area between  Bridge and Commerce Streets.  Commissioner Wheeler: brush recently.  Complimented the Public Works employee who was picking up  Commissioner Wheeler explained this town employee was very welcoming to a former classmate who recently moved  back to Elkin.  Commissioner Ball: Commissioner Eidson: comments.  o Thanked everyone for the third trail bridge.  Agrees with Commissioner Gwyn's and Commissioner Ball's Appreciates the work Robert's (Fuller) employees have done at Thanked Robert (Fuller) for the work his employees have done Spoke with the guy working on Standard Street. Appreciates everything they are doing.  Standard Street and the Farmers Market.  Mayor Bishop:  throughout town.  Town Manager Cornelison:  Robert's guys have done some of the work to save the town  money.  PUBLIC HEARINGS  Ms. Harris began each public hearing by stating that each of these hearings are legislative hearings and anyone may speak. Speakers need to state their names 1. Conduct Public Hearing to Review and Consider. Adopting the Proposed Table ofPermitted Uses Related to Our Zoning Districts and. Zoning Ordinances (Sarah  and addresses for the record.  Harris)  Referenced the proposed Table of Permitted Uses and noted these can be used as a guideline for amendments to the Zoning Ordinance for both permitted and conditional uses as indicated int the zoning districts. The Planning Board reviewed this extensively at their meetings on June Found the proposed amendment is consistent with all of the objectives and policies for growth and development contained in  3rd, June 24th and July 29th.  the Town of Elkin Land Use Plan.  This table will give direction for definitions we might use. Public Hearing was advertised in The Tribune July 31st and August 7th. Mayor Bishop opened the public hearing and asked for comments from the public. He reminded speakers to state their name and address. There being no comments, Mayor Bishop closed the public  hearing.  Page 2 of7    Commissioner Eidson made a motion to adopt the Table of Permitted Uses as a guideline for amendments to the Zoning Ordinance for both permitted and conditional uses as indicated in the zoning districts. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. (Copy of Table included as Exhibit Commissioner Ball thanked Ms. Harris for doing this. Itiss something he had wanted for ten years. This will make it easier for everyone.  C)  2. Conduct Public Hearing to Review and Consider Adopting the Proposed Campground and Recreational Vehicle Parks Ordinance (Sarah Harris) Petition submitted May 30, 2019 to amend Section 87, M-1 Industrial District, 87.1 Permitted Principle Uses by creating a text amendment  that allows a campground as a permitted use. Planning Board reviewed the petition.  Recommends approving the text amendment with the adoption of the Campground and Recreational Vehicle Park Ordinance. Public Hearing was advertised July 31st and August 7th in The Tribune. Mayor Bishop opened the public hearing and asked for comments from the public. He reminded speakers to state their name and address. Freddie Davis, 210 Martin Ridge Road, State Road, NC: Referenced Item 5 under Site Standards (Permanent sleeping quarters may be allowed for the park manager or operator. The dwelling site must be designated on the site Has an interest in building cabins to rent at the  plan application.)  campground.  Ms. Harris stated the ordinance is written to only allow a caretaker's house.  Next, Mr. Davis referenced Item 10 under Site Standards (.....minimum interior two-way street widths of twenty [feet] and twelve feet in width for one-way streets..... Gravel with a six-inch gravel base...) Most of the roads are one-way with 10 mph Ms. Harris asked Fire Chief Kevin Wilson to speak Chief Wilson said State Fire Code states minimum width is twenty (20) feet. If there is a fire hydrant on the road or to be accessible by an aerial fire truck, it then becomes minimum twenty-six (26) feet wide. Ithas to be able to support a fire apparatus weighing at least seventy- five thousand (75,000) pounds.  to this matter.  Mayor Bishop requested that as a standard, look at what others require, especially state park systems. See what their minimum requirements are.  Town Manager Cornelison:  Page 3of7    Staff would like to send this matter back to the  Planning Board. We want to do this correctly.  Commissioner Gwyn wanted to know about re-evaluation  of the flood plain.  Following discussion, it was the consensus of the Board to send this matter back to the Planning Board for further review.  3. Conduct Public Hearing to Review and Adopt the Proposed Bed and Breakfast  Ordinance (Sarah Harris)  On. July 29th, the Planning Board reviewed a proposed ordinance allowing Bed and Breakfast establishments in town. Planning Board recommends approval of an ordinance to regulate Bed and Breakfasts in the Town of Elkin. Public Hearing was advertised in The Tribune July 31st and August 7th. Mayor Bishop opened the public hearing and asked for comments from the public. He reminded speakers to state their name and address. There being no one from the public to speak, Mayor Bishop  closed the Public Hearing.  Board members briefly discussed short-term rentals. Commissioner Eidson questioned the parking requirements. o Ms. Harris explained property owners could request a variance. Mayor Bishop asked for consideration of the Town Council Action Required sheet. Commissioner McCulloch made a motion to approve the statement that this application is consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved. Commissioner McCulloch made a motion to approve the statement that the application is both reasonable and in the public interest (reason: during Planning Board review, it was decided allowing B&B's would enhance the Town's goal to develop tourism and increase our economic status.). There were no questions. Upon a second by Commissioner Ball, the motion was unanimously approved. Thus, the Town Council Action Required sheet was approved (copy included as Exhibit D). Commissioner Wheeler made a motion to approve an Ordinance Amending the Zoning Ordinance of the Town of Elkin, North Carolina to Allow Revisions to Article VIII (by adding Bed and Breakfasts as a permitted use). There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. (Copy of Ordinance may be found in Ordinance Book 5, Pages 2019-08-  0025 through 2019-08-0027.)  This concluded the Public Hearings. REGULAR MEETING  1. Receive the Final Presentation from Withers and Ravenel and Consider Adopting the Comprehensive Townwide Master Plan (Brent Comelison)  Page 4of7    Town Manager Cornelison introduced Drew Crumpton and Gary Warner from Withers and Ravenel. Mr. Crumpton's presentation included but Briefly recapped the project purpose, planning framework and Reminded everyone of the six categories of the Planning  was not limited to: vision.  Recommendations:  Community Character Infrastructure and Public Utilities Transportation, Connectivity and Gateways Land Use and Growth Management Economic and Tourism Development Parks, Trails and Natural Resources  Looked at Implementation:  Will take these ideas and keep the project moving. Presented Working Implementation Tables  Explained that Categories had been broken down Pointed out some of the high priority action items Noted resources needed, timeframes and those responsible for completion of the  into sub-categories  action items  Following the presentation, Town Manager Cornelison  explained:  The first high priority action item for implementation was to update the town's zoning ordinance. We currently have funds in our budget for the Master Plan and would like to engage Withers and Ravenel to work with us to update our ordinances. Commissioner Eidson asked if staff was okay with Town Manager Cornelison stated that we are very comfortable working with Withers and  this?  Ravenel.  Commissioner Eidson made a motion to approve the Comprehensive Town-wide Master Plan and allow Town Manager Cornelison to engage Withers and Ravenel to work with town staff to begin implementation of the Plan. There were no questions. Upon a second by Commissioner McCulloch, the Mayor Bishop thanked Withers and Ravenel for a plan that was  motion was unanimously approved.  very well done.  2. Consider a Request from the EVTA to Dedicate and Name the New Trail Bridge  forJoe Hicks (Adam McComb)  This is a request from EVTA to name and dedicate the new trail bridge The Recreation and Parks Advisory Board recommends approval of this  inm memory of. Joe Hicks.  request.  Page 5of7    Commissioner McCulloch made a motion to approve this request. There were no questions. Upon a second by Commissioner Eidson, the Mr. McComb informed the Board the dedication will be September 21,  motion was unanimously approved.  2019 at 10:00 a.m.  3. Consider. Appointing Three Representatives to Officially Join Jonesville in Discussions Conceming a Footbridge to Connect the Two Towns (Brent  Comelison)  Afootbridge to connect Jonesville and Elkin has been discussed by the They are interested in setting up a committee to look into Jonesville Town Manager Michael Pardue andlhave discussed this. We need to know where the footbridge will go, how much it will cost, The. Jonesville town board appointed three members to serve on a Following discussion, it was the consensus of the Board to officially join Jonesville in discussions concerning a footbridge to connect Elkin and Town Manager Pardue and Irecommend forming a committee made up ofa Council Member, TDA Member and County Commissioner from  Jonesville Town Board.  pursuing this project.  how we will pay for it and what it will look like.  committee to look into this.  Jonesville. each town.  Jonesville unanimously agreed to this concept at their August 5th Town Manager Cornelison suggested the following to serve on this committee: Jeff Eidson representing our Town Board of Commissioners, Robert Ball representing our TDA and Eddie Harris representing our County Board of Commissioners. Commissioner Wheeler made a motion to appoint Commissioner Eidson, TDA Member (and Commissioner) Robert Ball and Surry County Commissioner Eddie Harris as Elkin's representatives on this committee. There were no questions. Upon a second by Commissioner o Town Manager Cornelison has not been able to get in touch with  meeting.  McCulloch, the motion as unanimously approved. Commissioner Harris to discuss this matter. discuss this matter with him.  Commissioner Gwyn will see Commissioner Harris and will  MANAGER UPDATES (Brent Cornelison):  We are looking at doing another Citizens Academy. Would like to start in October.  Will meet three Monday nights, and end in November with a Adam continues working with FEMA regarding reimbursement for  ceremony.  FEMA:  work done in the park and replacing trails. Bank erosion at the bottom of James Street:  Page 6of7    What they want us to do is more expensive than what we We have decided to tackle the roadway when we have to.  have done with others doing the work. They want $85,000. We can do this for much less.  Ithink we will get reimbursed for what we have done in the park  and for staff's time.  Mayor Bishop stated the Board would be going into closed session in accordance with G.S. 143-318.11(a)(5) to instruct staff in negotiating the material terms ofa proposed contract. He stated the board does not expect any decisions to be made Commissioner Wheeler made a motion to go into closed session in accordance with G.S. 143-318.11(a)(5) to instruct staff in negotiating the material terms of a proposed contract. Upon a second by Commissioner McCulloch, the Board went  tonight when they return to open session.  into closed session at 7:00 p.m.  The Board returned to open meeting at 7:10 p.m.  Commissioner Gwyn mentioned closing the gap in sidewalks from DOT will not allow sidewalks on the bridge because of the There was some discussion regarding using the current bridge as the Town Attorney Parker stated that DOT needs to do the footbridge.  Commerce Street to the bridge.  liability.  footbridge between Elkin and Jonesville.  There being no further business, Commissioner Gwyn made a motion to adjourn. Upon a second by Commissioner Eidson, the meeting adjourned at 7:15 p.m.  /  Sam Bishop, Mayor  Attest:  Catherine Tilley,  Ca Pr  Page 7of7