May 13, 2019 (REGULAR MEETING)  Minutes of the regular meeting of the Mayor and Board of Commissioners of the Present: Mayor Sam Bishop, Commissioners Cecily McCulloch, Robert Ball, Jeff Also present: Town Manager Brent Cornelison, Assistant Town Manager and Recreation and Parks Director Adam McComb, Town Attorney Raymond Parker Mayor Bishop welcomed everyone and called the meeting to order. He asked Police Chief Monroe Wagoner to lead our Pledge of Allegiance. The following items were presented for the consent agenda:  Town of Elkin, May 13, 2019, 6:00 p.m. at Town Hall.  Eidson, Will Gwyn and Tommy' Wheeler.  and Town Clerk Cathie Tilley  CONSENT AGENDA (Tab A)  Minutes of April 8, 2019 (Regular Meeting) Discoveries and Releases (copy included as Exhibit. A)  Ar motion by Commissioner McCulloch to approve the Consent Agenda was seconded by Commissioner Whitman and was unanimously approved.  SPECIAL REÇOGNITION  Main Street Conference Award Recipients (Mayor Bishop)  Mayor Bishop said he had the pleasure of attending the Main  Street Conference. Saw Elkin receive two major awards. Two videos were shown:  The Reeves Theater received the award for Best Historic  Rehabilitation Project:  Opened as a movie theater in 1941. Was boarded up in the early 1990's. Was a four-year restoration project.  Now hosts concerts Friday and Saturday evenings. Café serves farm-to-table fare Tuesday through  Saturday.  Mayor Bishop added that when they had the ribbon cutting for the grand opening, he made the comment that this will be a game changer for West Main Street. Ith has been. Wanted to make Elkin a cultural and arts center, and this is what is happening. Owners were given an opportunity to speak, and Deborah Carson-Groner made comments including  but not limited to:    We are having good turn-outs, but we need For some of our events, local people come out; for other events, people from Winston- Salem and Statesville come out. We are trying to find the right formula. We have seventeen full-time jobs along with some part-time workers and volunteers.  tos spread the word.  Linear Park received the award for the Best Endangered Only the granite front remained of this building. Granite was harvested from Mt. Airy. Was known as the Rock Façade. Over the years, this property had several owners. Appeared the only option was to demolish what Several citizens appealed to the Town to save the This became the Make-a-Wish project. Investments from both the Town and private entities resulted in this area becoming a linear park with picnic tables and public restrooms. Outdoor space is used for shoppers, festivals, conferences, block parties, etc. Mayor Bishop stated that this is another example of people getting together and making something  Properties Rescue Effort:  remained of the building.  façade.  happen.  Lori Dexter (Town Manager Cornelison) Presented with two certificates:  One from UNC School of Government for completing a two-day course, Introduction to Fair Labor Standards One from Wilkes Community College for Local  Government Finance  PUBLIC COMMENTS  Martha Smith, 131 Gwyn Avenue (Elkin Librarian): Here to tell you about our plans for summer. Theme for this year is A Universe of Stories.  Presented a video.  Will be celebrating the 50th anniversary of the moon landing.  MAYOR AND BOARD COMMENTS FOR STAFF  Commissioner Eidson:  Recognized several people, and noted how instrumental they have been and continue to be in the revitalization of downtown. Spoke about the buildings that have been restored and others that have only needed small repairs such as cleaning and  painting.  Page 2 of9    Said he finds it uplifting to see everyone coming together in such Thanked first responders for their service, especially the weekend Working with several young people to get ideas of ways to help The family of the young man fatally injured is all in with Planning a late afternoon event in the parking lot at Ridgeview Crossing Shopping Center (former Wal-Mart) on June 22nd. Planning to have a band, food truck, etc.  meaningful and powerful ways.  Mayor Bishop:  with fatalities. slow them down. this.  More information will be available as we get closer  to the date.  We are trying to get young people to slow down and use common  sense when driving.  PUBLIC HEARING  1. Review Petition to Rezone 512N. Bridge St. & 376 Gwyn Ave. (Sarah Harris)  Referenced the following legal documents:  Petition to rezone property located at 512 North Bridge Street from B-3 Neighborhood Commercial District to B-2 Highway Business District and property located at 376 Gwyn Avenue (parking lot portion) from R-12 Residential District to B-2 Highway Business District. (Note: Balance of property located at 376 Gwyn Avenue will remain R-12 Residential District.) (Petition Preliminary plat map of proposed boundary parition/rezoning  dated April 3, 2019.) survey.  Copy of Public Hearing notice. Planning Board Recommendations sheet. Public Hearing was published in The Tribune May 1st and May gth. Planning Board reviewed this request April 29, 2019. Planning Board unanimously recommends approval of this request. Mayor Bishop asked for comments from the public. O Martha Smith, 131 Gwyn Avenue:  The house is located in our Historic District. Has this been considered?  Laura Gaylord, Downtown Manager:  Explained some of the guidelines'standards that must be applied during specific restoration projects of historic The portion of the residential property is not being Only the portion where the parking lot is located is being rezoned from R-12 Residential District to B-2 Highway  property. Sarah Harris: rezoned.  Business District.  Page 3of9    Mayor Bishop asked Ms. Smith if she had other questions. She said this answered her concerns. There being no other comments from the public, Mayor Bishop Mayor Bishop asked for consideration of the Town Council Action Required sheet. Commissioner Ball requested to be reçused from this portion of the meeting as he is involved with this project. Commissioner Eidson made a motion to excuse Commissioner Ball from this portion of the meeting. Upon a second by Commissioner McCulloch, the motion was unanimously approved. Commissioner McCulloch made a motion toa approve the statement that the application is consistent with all of the objectives and policies for growth and development contained in the Town of Elkin Land Use Plan. There were no questions. Upon a second by Commissioner Wheeler, the motion was unanimously approved. Commissioner Wheeler made a motion to approve the statement that the application is both reasonable and in the public interest. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously approved. Thus, the Town Council Action Required sheet was approved (copy included as Exhibit B). Commissioner McCulloch made a motion to approve. An Ordinance Amending the Zoning Ordinance of the Town of Elkin and the Official Zoning Map, Elkin, North Carolina. There were no questions. Upon a second by Commissioner Eidson, the motion was unanimously approved (copy may be found in Ordinance Book 5, Pages 2019-05- Mayor Bishop welcomed Commissioner Ball back to the meeting.  closed the Public Hearing.  0020 and 2019-05-0021). This concluded the Public Hearing.  REGULAR MEETING  1. ABC Board Legislative Update (Ron Ashman)  Recognized other ABC Board members in attendance (Robin Turner, Yadkin Valley ABC Board is requesting the Town Boards from Elkin and Jonesville approve a resolution opposing HB971 (Modern Licensure Model for Alcohol Control) that will privatize liquor sales). Presented several reasons for taking this matter seriously including but 0 Local ABC Store has averaged distributing approximately $72,000/year to the Town of Elkin for the past 34 years. Current ABC Store loan matures September 22, 2030.  Regina Adkins and James Gillespie).  not limited to:  This bill will require all ABC Stores to liquidate assets by Could result in a "Fire Sale" price offer that would  January 2020.  be less than our loan.  Could reduce town income causing reduced services or higher  taxes.  May affect health of citizens:  Page 4 of9    NC General Assembly's nonpartisan Program Evaluation Division (PED) does not recommend privatization after completing their alcohol sale study. Strategies to reduce excessive drinking include maintaining state control of alcohol and limiting the number of outlets and hours open. PED study shows: NC ranks 44th in alcohol consumption per capita and 7th highest in revenue per gallon with the lowest outlet density of all southeastern states. Privatization would increase alcohol consumption by 20% based on 1,000 outlets. With the proposed 1,500 outlets, the increase would be much greater. Longer hours will encourage excessive drinking. NC Department of Health and Human Services website states excessive alcohol use cost NC  seven billion dollars in 2010.  Although this bill may not come to a vote, our ABC Board urges you to pass, sign and send the proposed resolution to those on the House ABC Commissioner Eidson made a motion to approve a Resolution in Support of the Current ABC Control System for the Sale of Liquor. Following a brief discussion, Commissioner Wheeler seconded the motion. The Resolution was unanimously approved (Resolution may be found in Resolution Book 4, Pages 2019-05-0236-2 2019-05-0237).  Committee.  2. Yadkin Valley Wine Festival Update (Adam McComb)  Here to invite you to the festival. We have a good weather forecast for Saturday. Appreciate the town's support in this event. Thinks the park is in good shape since the flooding. Believes we will be okay for the festival.  3. NC Trail Days Update (Denise Lyons)  On May 31st-. June 2nd we will be having our first annual Trail Days in We are going to have three days of focused events in Elkin and Information about this event is available at www.nctraldays.com This has been an easy event to prepare for thanks to much cooperation Expressed appreciation to numerous peoplelorganizations (Town of Elkin staff, EVTA, Explore Elkin, Fire Department, Rescue Squad, etc.). Commissioner Eidson stated there is no way we would have this festival Reminded everyone that the hospital and Teresa Smith are helping with the low-country boil (there are a limited number of tickets that will sell  Elkin. Jonesville.  Days will be filled with trail-oriented events.  among sO many people.  at this level without Denise.  out quickly, SO get your tickets soon).  Page 5of9    We are going to have a wonderful festival, and we are going to put Elkin The Board agreed that Denise has given us the bones to build upon. Requesting permission to use money from Virginia Shaw Fund to  on the map as a trail town.  4. Consider Using Virginia Shaw funds to Purchase Playground Equipment (Adam  McComb)  replace playground equipment that includes: 3%"Zero-G Chair ($581.44) Merry-Go-All ($6,403.21) Total price for proposed equipment - $6,984.65 Current Virginia Shaw Fund - $10,945.89  This request is recommended by the Recreation and Parks Advisory Commissioner Wheeler made a motion to use money from the Virginia Shaw Fund to make the abovementioned purchase for playground equipment. There were no questions. Upon a second by Commissioner This is the acquisition study grant with the Department of Water Infrastructure related to the possibility of selling more water to Ronda.  Board.  Eidson, the motion was unanimously approved.  5. Consider. Applying for An Acquisition Study Grant with DWI (Brent Comelison)  Application is due in September. Amount of grant is fifty thousand dollars ($50,000). W.K. Dickson will help us with this. more water to Ronda.  There is a lot ofi infrastructure work needed on our end to be able to sell Commissioner McCulloch made a motion to apply for an acquisition study grant with the Department of Water Infrastructure. There were no questions. Upon a second by Commissioner Ball, the motion was  unanimously approved.  6. Consider Approving an Indemnity Agreement with Gerard Davis, II, for the Use  of Chatham Park Athletic Fields (Brent Comelison)  Chatham Park has been purchased by Gerard Davis, II. We are currently working with Mr. Davis to continue using the athletic Attorney Parker has written this Indemnity Agreement. o Mr. Davis has approved this agreement.  fields as we were.  Our insurance company has also looked at the agreement. We have been working to try to take ownership of this park since 2001. Explained several items we have done while remaining cautious We were waiting to hear back from CMC Holdings. Hope to come back in June with a lease agreement between Mr. Davis The Indemnity Agreement will give us temporary use of thei fields at the Commissioner Gwyn made a motion to approve the Indemnity Agreement between Gerard F. Davis, II, and the Town of Elkin as presented. There were no questions. Upon a second by Commissioner  due to the brownfields.  and the town that we can agree on.  park.  Page 6of9    Wheeler, the motion was unanimously approved. (Copy of Agreement Need to set a Public Hearing for. June 20, 2019 to consider the 2019- Commissioner McCulloch made a motion to set a Public Hearing for June 20, 2019, at 6:00 p.m., to consider the 2019-2020 Town of Elkin Budget. Upon a second by Commissioner Ball, the motion was  included as Exhibit C.) 2020 Budget.  7. Set Budget Hearing (Brent Cornelison)  unanimously approved.  ADVISORY BOARD APPOINTMENTS  Planning Board (Sarah Harris) Have vacancy in our ETJ. Creek Drive  Referenced application from William Golden - 163 Grassy  Have two vacancies for Alternate Members. Referenced applications from:  Brian Horton - 105 Gwyn Avenue Gambill Aldridge - 467 Hawthorne Road  Commissioner McCulloch made a motion to approve appointments of Brian Horton and Gambill Aldridge to the Planning Board/Board of Adjustment. There were no questions. Upon a second by Commissioner Eidson, the motion was Commissioner McCulloch made a motion to recommend William Golden to the Surry County Board of Commissioners for appointment as an ETJ Member of our Planning Board/Board of Adjustment. There were no questions. Upon a second by Commissioner Eidson, the motion was unanimously approved. Ms. Harris will forward this request to the Surry County  unanimously approved.  Board of Commissioners. Main Street Advisory Board (Laura Gaylord) Have had some changes on our Board.  Jennifer White has stepped down as Chair. She has agreed to remain as a member. Brittany Russell volunteered to serve as Chair. Jeremy Stamps, owner of The Wisdom Table, is recommended for appointment by our Advisory Board. Commissioner Eidson made a motion to accept Ms. White's resignation as chair and to remain a member, to appoint Ms. Russell to serve as chair and to appoint Mr. Stamps to serve as a member of the Main Street Advisory Board. There were no questions. Upon a second by Commissioner McCulloch, the  motion was unanimously approved. Recreation and Parks Advisory Board (Adam McComb) We currently have two vacancies.  Robert (Bob) Copeland has been recommended for appointment.  Page 7of9    Commissioner Eidson made a motion to accept the recommendation to appoint Robert (Bob) Copeland to the Recreation and Parks Advisory Board. There were no questions. Upon a second by Commissioner McCulloch, the motion was  unanimously approved. Yadkin Valley Sewer Authority (Brent Cornelison) J.L. Lowe's term is up in June. else take this position. YVSA office.  He has served many years, and is ready to let someone Meets the second Tuesday each month @ 9:00 a.m. at the Mayor Bishop requested a volunteer or nomination from the Commissioner McCulloch made a motion to appoint Commissioner Wheeler as the town's member to the Yadkin Valley Sewer Authority. There were no questions. Upon a second by Commissioner Eidson, the motion was  Board.  unanimously approved.  Town Manager Cornelison explained that former Commissioner Skip  Whitman served on the following Boards: Firemen's Relief Fund the Board.  Mayor Bishop requested a volunteer or nomination from Following discussion, Commissioner Eidson made a motion to appoint Commissioner Wheeler to fill this position. There were no questions. Upon a second by Commissioner Ball, the motion was unanimously  approved. the Board.  Water Committee (meets as needed):  Mayor Bishop requested a volunteer or nomination from Following discussion, Commissioner Eidson made a motion to appoint Commissioner Gwyn to fill the vacancy on this committee. There were no questions. Upon a second by Commissioner Ball, the motion was Surry County EDP (meets every other month):  unanimously approved. the Board.  Mayor Bishop requested a volunteer or nomination from Following discussion, Commissioner Eidson made a motion to appoint Commissioner Ball to fill this vacancy. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously  approved.  MANAGER UPDATES:  Town cookout/picnic will be Friday, May 24th from 11:30 a.m. until 1:00 First National Bank will be paying for a lot of the food.  p.m.  Page 8 of9    Friday June 21st we will have our employees' golf tournament at Silo Town employees, retired town employees and Board members  Run Golf Course. are invited.  Mayor Bishop stated the Board would be going into closed session in accordance with G.S. 143-318.11(a)(5) to discuss the acquisition of real property and G.S. 143-318.11(a) (6) to consider the performance of an individual employee. Commissioner McCulloch made a motion to go into closed session to discuss real property and performance of an employee. Upon a second by Commissioner The Board returned to open meeting at 7:20 p.m. Mayor Bishop reconvened the meeting and said there were two matters for the Board to consider.  Eidson, the Board went into closed session at 7:10 p.m.  Property located at 230 Standard Street:  Mayor Bishop stated the current owner of this property would like to  donate the property to the Town.  This is the property located across from the Heritage Center (car  wash).  Taxes for tax year 2018 were $422.11.  Commissioner McCulloch made a motion to accept the donation of this property. There were no questions. Upon a second by Commissioner Mayor Bishop reminded the Board of the Town Manager's evaluation. Commissioner Eidson made a motion to increase Town Manager Cornelison's salary to ninety thousand dollars ($90,000.00) effective July 1, 2019. There were no questions. Upon a second by Commissioner McCulloch, the motion was unanimously  Wheeler, the motion was unanimously approved.  Town Manager's Evaluation:  approved.  There being no further business, Commissioner Eidson made a motion to adjourn. Upon a second by Commissioner McCulloch, the meeting adjourned at 7:25 p.m.  D Sam Bishop, Mayor  Attest:  C. Tilley, Town  Gae  Page 9 of9