72  MINUTES CITY OFI DUNN DUNN, NORTH CAROLINA  The City Council oft the City of] Dunn held al Regular Meeting on Tuesday, March 10, 2020: at 7:00 p.m. in the Dunnl Municipal. Building. Present: Mayor William P. Elmore. Jr., Mayor Pro' Tem Chuck' Turnage, Council Members. J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. DavidL. Bradham. Also present: City Manager Steven Neuschafer, Finance Director Jim Roberts, Public Works Director Vince Washington, Planning. Director George Adler, Chief Building Inspector Steven King, Chief of Police Chuck West, Parks and Recreation Director Brian McNeill, Human Resources Director Anne Thompson, Librarian Mike Williams, Executive. Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, Attorney Tilghman Pope, and City Clerk Tammy Williams. Guests recognized by Mayor Elmore: Emily Weaver with The Daily Record Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Floyd Ray, Pastor at Mt. Zion Missionary Baptist Church gavet thei invocation. Afterwards, the) Pledge of Allegiance was ledb by members ofGirl Scout Troop #1783. Motion by Mayor) Pro" Tem' Turnage and second by Council Member McLean to adopt thel March 10, 2020 meeting  CALL: TO ORDER AND INVOCATION AGENDA. ADJUSTMENTA AND APPROVAL agenda as presented orv with changes as listed below.  Agendal Items Added:  8b) Temporary Blocking of Streets - Easter Egg Hunt- - Blue and Smith Family 15a) Report ofQuick Wins- - Goals and Objectives ofE Budget Retreat  Motion unanimously approved. PRESENTATIONS:  Dunn) Middle School Undefeated Conference Champions Girl Scout Week- 108h Anniversary of Girl Scouts oft the USA  Mayor Elmore presented aj proclamation to Coach. John Gage, Assistant Coach. Justin Walker and the Dunn Middle Schooll Basketball' Team for being undefeated Conference Champions and representing their school and the City of Dunns sO well. Ad copy ofthe Proclamation (P2020-04) is incorporated. into these minutes as Attachment: #1. Mayor Elmore presented a Proclamation, in honor of the 108th Anniversary of Girls Scouts of the USA and proclaiming the second week in March as Girl Scout Week in Dunn, to members of Girl Scout Troop #1783, Troop #56 and Troopi #2172.A copy ofthel Proclamation (P2020-05) is incorporatedi into these minutes as Attachment: #2. Chief West recognized the following employees: Christian T. Grant Police Officer I and Audreana D. Perez- - Thel Public Comment Period was opened by Mayor) Elmore at 7:20 p.m. Comments were made by April Chamblee ofI Dunn and Chris Ward of Tabor City, NC. With no further comments, thel Public Comment period was closed at  New Employee. Introductions Animal Control Assistant. PUBLIC COMMENTPERIOD 7:26] p.m. CONSENTITEMS:  Approval ofther minutes oft thel February 11, 2020 City Council Meeting. R2020-01): is incorporated into these minutes as Attachment: #3. Approval ofT Temporary Blocking of Streets: Chamber Concerts First Presbyterian Church Easterl Egg Hunt- Blue and Smith Family  Approval of Resolution: for declaring certain property surplus and authorizing disposition. A copy oft the Resolution  Motion by Council Member Bradham and second by Council Member Gaulden to approve all consent items.  Motion unanimously approved.  ITEMSI FORI DISCUSSION. AND/OR DECISION:  Public) Hearing and Consideration of Ordinance Amendment OA-03-20 Chapter 22, Zoning Mayor Elmore opened a Public Hearing at 7:27 p.m. to consider amending Chapter 22 (Zoning) to establish definitions for "brewery" and microbrewery" and the: zoning districts in which they will bep permitted by right, oras aconditional use. Thej publicl hearing was duly advertised on! February 18, 25 andl March 3,2 2020. Planning Director. Adler presented the amendments as they pertained to Section 22-1, Division 6, Division 11 and Division 1. Adler reported that research was conducted prior to the changes finalized. Mayor Elmore asked if anyone would like to speak for or against the amendment. With no additional comments, the Public Hearing was Motion by Council Member Sills and second by Mayor Pro Tem Turnage to adopt Ordinance Amendment Chapter 22-Zoning. - OA-03-20 as presented. Motion unanimously approved. A copy oft the Ordinance. Amendment OA- 03-20 (02020-03) andt thel Public. Hearing Notice is incorporatedi into these minutes as Attachment #4.  closed at 7:31 p.m.    73  Audit] Report and] Presentation for FY 2018-2019  The Audit Report for Fiscal Year 2018-2019 was presented by Phyllis M. Pearson, CPA ofPetwayl Mills &I Pearson, Motion by Council Member McLean and second by Council Member Gaulden to approve and accept the Audit as presented by the Audit Firm of Petway, Mills & Pearson for the fiscal year ended June 30, 2019. Motion City Manager Neuschafer requested Council tentatively award a construction contract to extend the City's gravity sewer line to PJs Truck Bodies inc connection with the I-95 Widening Project. Since the I-95 widening project will damage the septic field atl PJ's Truck Bodies, NC Department of Transportation (NCDOT) has agreed to reimburse the City for the construction and engineering costs associated with extending an 8i inch gravity sewerl line in order to provide sewer service to PJ's Truck Bodies. On February 25, 2020, the City ofI Dunn received four (4) bids for the sewer extension. Thel low bid was submitted by Temple Grading and Construction Company, Inc. int the amount of $186,725. This project will be completed at the expense of NCDOT with construction, engineering, and limited construction administatom/mpectons costs being reimbursable to the City. The Utility Relocation Agreement between the City of Dunn and NCDOT dated December 10, 2019, included a prior Engineering estimate of $162,000 which included construction, engineering services, and contingencies. The project's budget has been  PA. Finance Director Roberts advised Council thatt the Audit has been filed with the State. unanimously approved. Acopy oft the Audit Reporti is onf file with the City Clerk's? records. Tentative. Award for NCDOT Project I-5883 Utility Relocation (PJ'sTruck) Bodies)  revisedt to $215,000 andi includes: Engineering Services $19,000  Low Bid Contingencies  $186,725 $9.275 $215,000  Motion by Council Member Bradham and second by Mayor Pro Tem Turnage to tentatively award a sewer construction contract to Temple Grading and Construction Company, Inc., in the amount of $186,725 contingent upon NCDOT agreeing tot the updated project budget of $215,000 and also contingent upon NCDOT acquiring the necessary Right of Ways, Utility Easements, or Right of Entry Agreements for private properties. Motion Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to approve the following Wesley Johnson, Hope Gower Tyndall and Caroline Wilson to the Parks and Recreation Advisory Board  unanimously approved. Board Appointments appointments:  Gary Beasley to the] Planning Board fort term ending June 30, 2021 Cindy Atkinst tot the Cemetery Advisory Board fort term ending) June 30, 2022. Approval to Apply forl NCDOT- Bicycle and Pedestrian Plan Update Grant  fort terms ending) June 30,2023 Motion unanimously approved.  City Manager Neuschafer: requested approval from the Council to apply for a grant from NCDOT to update the City's current Bicycle and) Pedestrian Plans and possibly combine into one plan. The City adopted al Pedestrian! Plan in 2008 and a Bicycle Plan in 2014. There is a 10% match or approximately $5,000 from the City, ifa grant is Motion by Council Member Bradham and second by Council Member McLean to approve the Resolution to authorize the City of Dunn to apply for a Bicycle and Pedestrian Planning Grant to update current plans. Motion unanimously approved. Ad copy oft the Resolution R2020-02). is incorporated: into these minutes as Attachment #5. Financel Director Roberts provided the following financial reportf fort the period ending! February 29, 2020: Cash in the General Fund $5,397,940 and $2,355,147 in the (NÇCMT Term Account) Water-Sewer Fund. Through February of 2019, the City had $3,607,938 in the General Fund and $2,344,648 in the Water and Taxes collected to-date, approximately $3,846,780 inp property taxes or approximately 92% of our expected tax Sales Tax Revenue through December is $1,076,826. This is 48.7% of our total expected income with no Building Peymit Fees for the month were $5,032, for a total collected for the year of $88,146 or 110% of Water and Sewer Revenues fort thei month were $438,020 with total to-date of$3,902,542 or 69.82% ofbudget. Expenditures ate at $7,406,775 or 66.1% oft budget int the general fund. The Water and Sewer fund has spent He also presented the Liens and Accounts Receivable report with liens in place currently totaling more than Reports received: CommumicationsPublic Information, Planning and Inspections Report, Public Works Report, Motion by Council Member McLean and second by Mayor Pro Tem Turnage to acknowledge receipt of the  received.  Financial Report/Assessments Update  Sewer] Fund. income. changes since. last month. Utilities Sales Tax to-datei is $343,048. budget.  $6,207,200 or 61.9% ofbudget. The benchmark fort this periodi is 66.7% ofbudget.  $123,000. Administrative Reports  Public Utilities Report, Parks and] Recreation Report, Library Report and] Policel Report. Financial and Administrative Reports. Motion unanimously: approved.    74  Report of Quick Wins- Goals and Objectives oft the Budget Retreat  Mayor Pro Tem Turnage reviewed the short term and long term goals established by Council at the 2020-2021 Budget! Planning Retreat. Mayor Elmore added that the Retreat went well and he addedt that the City staffi is already City Manager Neuschafer reported ont meeting with NCDOT concerning the I-95 Widening Project. Projects with the City of Dunn interchanges are progressing and moving quickly. NCDOT expects to receive bids around July with award by September andt they are expecting construction tol begin by thee end ofthis calendar year.  working ons several oft the priorities established.  City Manager's Report Ammouncememtylhaformaton  Mayor Elmore announcedi upcoming eventsa and activities. Mayor Elmore reconvened the Council meeting at 8:46 p.m.  Motionb by Mayor Pro Tem Turnage and second by Council Member) McLean to enter Closed Session in accordance with [N.C.G.S. 143-318.11(@)5)): for the purpose ofl land acquisition. Motion unanimously approved. City Attorney Pope presented offer top purchase aj parcel of property containing approximately 6.13 acres located on North Watauga Avenue, owned by Vivian Fitchett, PIN #1517-41-3102.000 for purchase price of $40,000. City Manager Neuschafer added that engineers did a storm water study in 2014 and this property was identified as a Motion byl Mayor Pro Tem' Turnage and second by Council Member Sillst to authorize City Manager to execute the contract to purchase the property from Vivian Fitchett for the price of $40,000 for the purpose of enhancing the With no further business to discuss, motion by Council Member Sills and second by Council Member McLean to  possible areai for a retention pond tos slow the water movement: south. City's drainage situation. Motion unanimously approved. adjournt thei meeting at 8:49 p.m. Motion unanimously approved.  OF : EWiliam OAPORATE) Mayor SEAL TH CAF in  Attest:  seg  aowms Tammy Williams City Clerk  otamn