75  MINUTES CITY OF DUNN DUNN, NORTH CAROLINA  The City Council oft the City of Dunn held a Special Called Meeting on Friday, April 3, 2020 at 7:00 p.m. in the Dunn Municipal Building. Present: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Absent: Council Members J. Wesley Sills and April Gaulden. Public Notice for the Special Called Meeting is incorporated into these minutes Also present: City Manager Steven Neuschafer, Executive Assistant Connie Jernigan, and City Clerk Tammy Williams. Participating electronically: City Attorney Tilghman Pope via telephone. Assistant City Manager Mathew Boone, Finance Director Jim Roberts, and Public Utilities Director Heather. Adams via WebEx. Guests attending electronically andi recognized. by City. Manager Neuschafer: Eddy Staley with WithersRavenel, and Emily Mayor Elmore opened the meeting at 2:00 p.m. and Council Member Bradham gave thei invocation. Afterwards, the Mayor Elmore updated the public on the Covid-19 State of Emergency and the change of the meetings, including some joining the meeting electronically and streaming the meetings on Facebook Live. He shared that Council Member Gaulden was unable to attend due toad deathi in her family and Council Member Sills was unable to attend Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to adopt the April 3, 2020 meeting  as Attachment #1.  Weaver with The Daily Record. CALL TO ORDER/ AND INVOCATION Pledge of Allegiance was recited.  duet tor medically diagnosed pneumonia. AGENDA. ADJUSTMENTAND. APPROVAL agendaa as presented. Motion unanimously: approved. ITEMS FORI DISCUSSION. AND/OR: DECISION:  Rules ofF Procedure for Electronic Meetings of Dunn City Council and Planning Board  Due to Covid-19 andt the mandate that public meetings bel limited to no more than 10 persons, iti is priority that the Council make efforts tol handle City of Dunn matters through electronic means. For the safety of Mayor, Council, staff and employees, itl has been recommended by City Attorey Pope to adopt procedures so that, ifn needed, future meetings oft the Council and) Planning) Boardo could be done electronically in a State of Emergency. He told Council that it is better for a majority of the Council to be in attendance if they can safely do sO. However, those After the procedures were reviewed extensively by Pope, motion by Council Member Bradham and second by Council Member Tart to adopt the "Rules of Procedure for Electronic Meetings of the Dunn City Council and Planning Board" as presented. Motion unanimously approved. A copy ofthe "Rules of Procedure for Electronic Meetings ofthe Dunn City Council and Planning Board" is incorporated into these minutes as. Attachment #2. Duet to Covid-19, Governor Cooperi issueda a State of Emergency for North Carolina on March 10, 2020. Inr response tot the State of Emergency, the North Carolina Attorney General Josh Stein issued a request that all municipal and local government utilities do the following during the State of Emergency: a) not to disconnect residents from utility services and b) suspendl late fees forr nonpayment of utility services. City Manager Neuschafer asked Council Motion by Council Member Tart and second by Council Member McLean to ratify the decision to not disconnect service and to waive late fees for nonpayment of utility services during this state of emergency. Motion Finance Director Roberts presented Resolution for consideration to accept the letter of conditions for USDA Loan/Grant application for Police, Water and Sewer, Public Works and Parks and Recreation vehicles and equipment. Grants will be applied to the Police and Water and Sewer vehicles and equipment in the amounts of $84,000 and $26,000 respectively. The loans will be $70,000 for the Police Department for a term of 7-years, $104,000 for Public Works/Parks and Recreation. Departments for a term of 10-years, and Water and Sewer for a term of1 10-years. Allt threel loans willl bea ata ani interest rate of2.375%. Debt service payments willl begin inl FY2020- Motion! by Council Member Bradham and second by Mayor Pro Tem Turnage to adopt thel Resolution and authorize the Mayor to execute any and all documents associated with the USDA loan/grant application. Motion unanimously approved. A copy oft the Resolution (R2020-03) is incorporated. into these minutes as Attachment Resolution Authorizing Submittal of an Application to Request Funds from the Additional Supplemental Public Utilities Director. Adams requested Council to approve al Resolution statingt that the City intends top pursue an application with the State Water Infrastructure Authority for the purpose of seeking funds from the Additional Supplemental. Appropriations Disaster Relief Act of 2019 tor relocate/replace critical drinking water infrastructure out oft the 100-year floodplain. WithersRavenel will submit the application on behalf oft the City with their fee of $5,000 to be taken from the FY2019-2020 Water and Sewer Operating Budget. Mr. Staley confirmed that iti is unclear how mucht the City will bea applying for untila as studyi is complete. Systems who meett the floodplain criteria  participating electronically will count toward a quorum.  Ratify Utility Service Changes during State of Emergency  tor ratify thes steps that have been taken within the Cityt to abide byt these requests.  unanimously approved.  Resolutioni to: accept USDAI Loans/Grants Applications  2021 int the approximate amount of$43,650 annually.  #3.  Appropriations Disaster. Relief Act of2019    76  may receive up to ai maximum of $3,000,000 inj principal forgiveness funding and systems who meet the resiliency Motion by Mayor Pro Tem Turnage and second by Councill Member McLean to approve the Resolution adopting the City's intentt to request funding through the Additional Supplemental Appropriations Disaster Relief Act of2 2019 in order to relocate and replace critical drinking water infrastructure out of the 100-year floodplain. Motion unanimously approved. A copy oft the Resolution (R2020-04) isi incorporated. into these minutes as attachment: #4. Motion by Councill Member Bradham ands second by Mayor Pro Tem Turnage to enter Closed Session in accordance with [N.C.G.S. 143-318.11(a)(6) and [N.C.G.S. 143-318.11(a)(5). Motion unanimously approved. Mayor Elmore Motion by Council Member Bradham and second by Mayor Pro Tem Turnage to authorize the City Attorney and City Manager to enter into agreement with property owners to complete the purchase oft the following properties: 1081 N Wayne Avenue, PIN# 1516-39-5561.000 and 906 WI Broad St Pin? #1516-39-6300.000: fora at total of$160,000 With no further business to discuss, motion by Council Member McLean and second by Mayor Pro Tem Turnage to  criteria may receive up toa ar maximum of$250,000.  recessed ther meeting for the Closed Session at2 2:40 p.m. Mayor Elmore reconvened the meeting at3 3:48 p.m. forb both parcels. Motion unanimously approved.  adjourn the meeting at3:50p.m. Motion unanimously approved.  /CORPORAN SEAL  Mayor  Attest:  AM  Chntmy whone  Tammy Willians City Clerk