77  MINUTES CITY OF DUNN DUNN, NORTH CAROLINA  The City Council oft the City of Dunn held a Regular Meeting on' Tuesday, April 14,2 2020 at 7:00 p.m. in the Dunn! Municipall Building. Present: Mayor William P. Elmore. Jr., Mayor Pro' Tem Chuck" Turnage, Council Members April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Council Member J. Wesley Sills participated in the meeting electronically via WebEx for the entirety of the meeting. Public Notice, relating tot the Special Meeting Conditions, isi incorporated into these minutes as Attachment #1. Also present: City Manager Steven Neuschafer, Executive Assistant Connie Jernigan, and City Clerk Tammy Williams. Participating electronically via WebEx: Assistant City Manager Mathew Boone, Finance. Director Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector Steven King, and Heather Lawson, Executive Vice President of the Dunn Area Chamber of Commerce. Participating Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Tim Rice, Pastor at Glad Tidings Church gave the invocation via WebEx. Afterwards, thel Pledge ofA Allegiance was ledb by Councill Member Gaulden. Motion by Mayor Pro Tem' Turnage and second by Council Member Gaulden to adopt the April 14, 2020: meeting agenda with the following change: add Item 18A Resolution to sell Real Property owned by the City of Dunn. Thel Public Comment Period was opened by Mayor Elmore at 7:07 p.m. The City Clerk confirmed no comments were: received and no one has signed up tor make comments. Having no comments, the Public Comment period was  electronically via telephone City Attorney Tilghman Pope. CALLI TO ORDERAND. INVOCATION AGENDA. ADJUSTMENTAND. APPROVAL Motion unanimously approved. PUBLIC COMMENTPERIOD closed. CONSENTITEMS:  Approval oft ther minutes oft thel February 28-29, 20201 Budget Planningl Retreat. Approval oft thet minutes oft thel March2 2, 2020 Special Called Meeting. Approval oft ther minutes oft thel March 10, 20201 Regular City Councill Meeting.  Proclamation Declaration ofa State of Emergency. A copy of the Proclamation (P2020-06) is incorporated into Proclamation- - National Library Week. A copy ofthe Proclamation (P2020-07) is incorporated into these minutes Approval of Budget Amendment - BA-07. A copy of Budget Amendment (BA-07) is incorporated into these Approval of NCDOT Use and Occupancy. Agreement Project I-5883 related to I-95 Widening (Exits 75 and 77.) Motion by Council Member Bradham and second by Council Member Sills to approve all consenti items. Motion  these minutes as Attachment #2. as Attachment #3. minutes as Attachment #4.  Ac copy ofthe Agreement isi incorporated. into these minutes as Attachment: #5.  unanimously approved.  ITEMSI FORI DISCUSSION. AND/OR: DECISION:  Rezoning Request CZ-01-201 from I-10 to C-3 Conditional Zoning) District  Public) Hearing regarding request to rezone two parcels ofl Iand currently zoned I-10, Restricted Industrial District to C-3( (CZD), Highway Commercial Conditional Zoning District. These properties combined total 0.41 +- acres. The one parcel is located at 5081 NI Fayetteville Ave (PIN 1516-68-9953.000); the second parcel (516-69-9061.000) is adjacent to the north. The Public Hearing was duly advertised on March 17,24 and 31, 2020. Mayor Elmore Planning Director Adler sharedt that the desiredi rezoning will allow only ten ofthe 41 uses generally allowed in C-3. The] Planning Boardr met onl March! 24, 2020 and unanimously recommended: approval oft thet rezoning request. Lucia Turlington of Turlington Real Estates spoke in support oft the rezoning request on behalf oft the owner, Steve No additional comments have been received by the City Clerk and with no further comments, the Public Hearing Motion by Mayor Pro Tem Turnage and second by Council Member Tart to approve the request for a conditional zoning at 5081 NI Fayetteville Avenue from I-10 Restricted Industrial District to C-3 (CZD) Highway Commercial Conditional Zoningt to allow 10 ofthe 41 uses: appliance sales andi repairs, auto parts (new), auto sales and service, building supplies (retail), building trades/services, farm implement/heavy machinery sales and service, garden supplies, indoor machinery sales, offices (general and professional), public utilities with storage and service yards,  openedt thel Public Hearing at7 7:09 p.m.  Malone ofI DSCI Holdings, LLC. was closed.  blind fence, based ont thet following reasoning:    78  The rezoning requesti ist reasonable based ons surrounding conditions. The industry that had occupied the area at one time has largely left. What remains are blocks ready for redevelopment, many already cleared. The parcels seeking rezoning to C-3 CZD are each too small for industrial uses. Rezoning to C-3 Commercial, while Thei impact to the surrounding property owners willl ber reasonable. Currently the building on the parcel is used for storage. Once commercial uses are established traffic may increase but should be limited. Landscape When these parcels and the surrounding parcels were: zoned industrial, the economy was organized differently. Ther number of different zoning districts that appear tob be converging ont the parcels seeking rezoning suggest the changest that havel happened have done soi incrementally, without any specific vision for this areai int the city. Rezoning from I-10t to C-3 CZD varies from the Future Land Use Map, ast the Future Land Use Map projects these parcels to bei industrial. However, the economy has changed since 2005 and the size ofthe parcels given their current zoning, limits their utility. This strategic rezoning intends to achieve the purposes of good Public Hearing regarding the Consideration tol Demolish House located at 5101 E Townsend St, PIN #: 1516-87- 9728.000. The Public Hearing was duly advertised on April 3 and 7, 2020. Mayor Elmore opened the Public Chief Building Inspector King has conducted inspections and based on his observations, the structure is unsafe and has been condemnedi in accordance with G.S. $160A-426. Thep property was also found dangerous or prejudicialto thep public! health orp public safety and isan nuisancei in violation ofG.S. $160A-193. He shared that the owner has no Noa additional comments have been received by the City Clerk and with no additional comments, the Public Hearing Motion by Council Member Bradham and second by Council Member Tart to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 5101 E Townsend St (PIN#: 1516-87- Public Hearing regarding the Consideration to) Demolish House located at 520 E Townsend St, PIN #: 1516-87- 8975.000. The Public Hearing was duly advertised on April 3 and 7, 2020. Mayor Elmore opened the Public Chief Building Inspector King has conducted inspections and based on! his observations, the structure is unsafe and has been condemned! in accordance with G.S. $160A-426. Thej property was also found dangerous or prejudicialto the public health orp public safety and isar nuisance in violation ofG.S. $160A-193. The owner has no desire to fix the dwelling. They have expressedi interest of demolishing the house themselves, buti no permit has been applied for No additional comments have been received by the City Clerk and with no additional comments, the Public Hearing Motion by Council Member Tart and second by Council Member McLean to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 520 ETownsend St (PIN#: 1516-87- Public Hearing regarding the Consideration to Demolish House located at 510 S Elm Ave, PIN #: 1516-65- 3160.000. The Public Hearing was duly advertised on April 3 and 7, 2020. Mayor Elmore opened the Public Chief Building Inspector) King has conducted inspections and based onl his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. The property was also found dangerous or prejudicialt to the public health or public safety and is a nuisance in violation ofG.S. $160A-193. King confirmed that the house has been vacant for several years. He spoke to Mr. Burnett who handles the owners' properties and Mr. Burnett No additional comments have been received by the City Clerk and with no additional comments, the Public Hearing Motion by Councill Member' Tart and second by Council Member Sills to adopt the ordinance directingt the Building Inspector to proceed with the demolition of the dwelling located at 510 S Elm Ave (PIN#: 1516-65-3160.000). Motion unanimously approved. A copy of the Ordinance (02020-06) is incorporated into these minutes as Al Public Hearing was held at the February 11, 2020 Regular Council meeting regarding the Consideration to Demolish! Housel located at 911 Fairground) Rd, PIN #: 1517-63-6654.000. Chief Building Inspector King reported att that time hel had conducted twoi inspections andl based on! his observations, thes structure is unsafe and has been  limitingt the allowed uses, increases the utility oft thee existing building. buffering can ber required tos separate new uses fromi the adjacent homeowner. Rezoningt tol limited commercial: is ink keeping with the changing times.  planning. Motion unanimously approved. Hearing at7 7:18p.m.  Consideration ofOrdinance tol Demolish House 5101 ETownsend St  desire to repair the dwelling. was closed. 9728.000). minutes as Attachment #6. Hearing at7 7:21 p.m.  Motion unanimously approved. Ac copy ofthe Ordinance (02020-04). is incorporated: into these  Consideration of Ordinance tol Demolish! House- 520 ETownsend: St  att thist time. was closed. 8975.000). minutes as Attachment: #7. Hearing at 7:25p p.m.  Motion unanimously approved. A copy oft the Ordinance (02020-05) is incorporated. into these  Consideration of Ordinance tol Demolish! House- 510SE Elm Ave  statedt that the owner has no desire tor makei repairs and thej property continues to deteriorate.  was closed. Attachment #8.  Consideration of Ordinance tol Demolish! House 911 Fairground Rd.    79  condemnedi ina accordance with G.S. $160A-426. Thep property was also found dangerous or prejudicial tot the public The property was purchased by a new owner, Lloyd Tom Hamilton, who appeared at the February meeting and asked for additional time to bring the house to code. The ordinance to demolish was deferred until the April Chief] Building Inspector) King conducted an additional inspection on April2 2, 2020 and work has progressed on the Motionl by Councill Member Bradham ands second by Mayor] Pro Tem' Turnage tot table the ordinance to demolish for an additional sixty (60) days to allow Mr. Hamilton to make additional repairs and improvements to the dwelling Finance Director Roberts requested Council approve needed Resolution allowing the City to reimburse the General Fund for qualified expenses incurred before financing is inj place for work being done on Tart Park. The Local Government Commission expressed no concer: regarding the City's audit and capacity top pay for this work. Motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to adopt the Reimbursement Resolution and authorize the Mayor and City Manager to execute any and all documents associated with this Resolution. Motion carried unanimously. A copy of the Resolution (R2020-05) is incorporated. into these minutes Planning Director Adler told Council that the City of Dunn and the Dunn Area Chamber of Commerce (DACC) have partnered together to form the Dunn Vision Group (DVG) to conduct a Strategic Vision Plan for the community. The DVG developed a Request for Proposals seeking a consultant firm and after reviewing the proposals selected Amett Muldrow, Ltd. to assist with the process. He further requested approval ofa Memorandum of Understanding (MOU) between the City and the Chamber regarding the payment of the Executive Vice President Heather Lawson of DACC shared that the Chamber is excited to proceed forward and partner with the City and Arnett Muldrow int the Vision) Process. She also shared that her board had reviewed the MOU and agreed with itst terms. Favorable remarks were also made from Council Members Bradham and Gaulden, Motion by Council Member Bradham and second by Council Member Gaulden to approve the MOU between DACC and the City of Dunn and to grant City Manager Neuschafer and City Attorney Pope the authority to enter into negotiation with Arnett Muldrow Ltd. and to execute the final contract and scope of work, with a cost to the City not to exceed $50,000. Motion carried unanimously. A copy oft the MOUisi incorporated into these minutes City Manager Neuschafer requested authorization to move forward with borrowing the needed funds to purchase paving equipment. Att the 2020-2021 Budget Planning Retreat, paving repairs were considered: a priority and staff was directed to move forward with purchasing a paver to handle small paving repairs. Neuschafer added the equipment needed to make this work possible includes aj paving machine, trailer, brush for street preparation, tack sprayer and additional small equipment to finalize the project with the estimated cost not to exceed $90,000. The Ioan, witha a 5-year payback, willl be repaid through thel Powelll Bill funds with repayments nott to exceed $19,500 per year. He shared thatt the staff further proposes to add an equipment operator position into next year's budgets sot that After discussion, motion by Mayor Pro Tem Turage and second by Council Member McLean to authorize City Manager Neuschafer to move forward with a loan for the funds needed to purchase paving equipment. Motion Public Utilities Director. Adams requested Council to adopt the revised Water System Capital Improvement Plan that was originally adopted at the March 12, 2019 Council Meeting as part of the Water System Asset Inventory and Assessment. Plan. The Capital) Improvement Project matrix has been updated toi include the electrical improvements at the raw water: station andt the raw water line replacement as presented in the April3 3, 2020 Special Called Meeting Motion by Council Member Bradham and second by Council Member Tart to adopt the revised Water System Capital Improvement Plan as presented. Mayor Elmore acknowledged that Mayor Pro Tem Turnage's vote willl be recorded "for" the motion. Motion carried unanimously. A copy of the revised Water System Capital The City has been approached by' Wincor) Properties LLC regarding the purchase ofr real property located on Ashe Avenue inl Dunn. The property is a 50 foot section beside the location of the proposed Dog Park. The property would bes sold with "Notice tos selll Real Property with Invitation for Upset Bids." An offer has been received from Wincor for $8,500 with agreement that Wincor will cover all cost associated with the survey and closing fees.  health or publics safety andi isan nuisance in violation of G.S. $160A-193.  meeting.  house with! building permits inp place.  located at9 9111 Fairground Rd (PIN#: 1517-63-6654.000). Motion unanimously approved. Reimbursement, Resolution: for Clarence Lee Tartl Park Construction  as Attachment: #9.  Award Contract with Strategic Vision Plan Consultant, Arnett Muldrow, Ltd.  Consultant's fees as the cost willl bes shared between both.  whol both participated ont thel DVG.  as Attachment: #10.  Authorization tol borrow money top purchase Paving Equipment  small paving projects can begint this summer.  carried unanimously.  Adopt City ofI Dunn' Water System Capital) Improvement) Plan  oft the Council. Mayor Pro Tem Turnage stepped out ofthe chambers during the discussion.  Improvement, Plani has been fledy witht the City Clerk. Resolution to Selll Reall Property owned by the City of] Dunn  Mayor Pro Tem Turnage returnedi to the meeting during the discussion.    80  Motion by Mayor Pro Tem Turnage and second by Council Member Tart to approve the Resolution to Sell Real Property pursuant to the Notice and Upset Bids procedure as set forth in N.C.G.S. $160A-260. Motion carried unanimously. A copy ofthel Resolution (R2020-06)) has been incorporated. into these minutes as Attachment: #11. City Manager Neuschafer presented. request for the City to begin summer hours in May and for summer hours to continue through September. Summer hours have been used by the City for 16 years and he also confirmed that Motion by Council) Memberl McLean and second byl Mayor] Pro Tem Turnage to adopt summer hours of7:30 a.m. to 4:00 p.m., beginningl May 1,2020 and ending September 30, 2020. Motion carried unanimously. City Manager Neuschafer reviewed the administrative reports pertaining to the Goals and Objectives set by the Council at the FY2020-2021 Budget Planning Retreat. Council Member Bradham requested additional detailed information be shared at the meetings on the short term goals. Mayor Pro Tem Turnage said the tracking Finance Director Roberts provided the following financial report for the period ending March 31, 2020: General Fund has $5,296,441 cash in! hand with $2,357,922 int the Water and Sewer Fund. As of March 2019: Property" Taxes to date are approximately $4,048,111 or 96.8% ofb budget compared to 2019- -$4,181,600. Building Permit Fees fort ther month ofN March were $13,302 fora at totalt to-date of$102,204 or 128% ofbudget. Water and Sewer revenues are at $4,319,766 or7 77.24% ofb budget with $417,224 being collected inl March. Expenditures are 72% oft budget or $8,344,169 int the General Fund and 62.5% oft budget or $3,898,838 int the Reports received: CommunicationsPublic Information, Planning and Inspections Report, Public Works Report, Motion by Mayor Pro Tem" Turnage and second by Council Member Tart to acknowledge receipt of Administrative City Manager Neuschafer updatedt the Council ont the different stepst the City has taken related to the Covid-19 State of Emergency. Hes sharedt that staffi is carefully watching the finances and expenditures oft the City. Staff has been directed to cut spending and travel has also been halted. He told Council the City is anticipating a 20 percent reduction ins sales taxi revenues due to Covid-19. He also shared that CSX willl be doing repairs onr railroad crossings Mayor Elmore announced upcoming events and activities. He also shared a Thank You card received from the Maness family related tot thel loss oft thel late Oscarl N.J Harris, former Mayor oft the City ofI Dunn. Withi noi further business to discuss, motion byl Mayor] Pro Tem Turnage and second by Council Member Bradham to  Proposed Summer) Hours  Citys staff considers thesel hours asab benefit.  Reports Goals and Objectives established by Council  mechanism is excellent and askedt that they be posted ont the City's website.  Financial Report/Aisessments Update  Generall Fund was at $4,721,377: and' Water and Sewer) Fund at $2,656,491. Sales Taxl Revenues as of January $1,481,092 or6 67% oft budget. Water and Sewer Fund. Thel benchmark: fort this periodi is 75%.  Utilities Sales Taxes $525,935  Administrative Reports  Public Utilities Report, Parks and] Recreation Report, Library Report and Policel Report.  Reports. Motion unanimously approved. City! Manager's Report  int the City ofI Dunn,t tentatively the week ofA April27.  Ammouncememtylmformaton  adjourn ther meeting at 8:29 p.m. Motion unanimously approved.  OF DUN OAPORATE) SEAL ATH CAR 113IIT  William Mayor  EA  Attest:  AmeNAIAo  Tammy Williats City'Clerk