81  Dunn City Council Regular Meeting Tuesday, May 12,2020 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Ir., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank) McLean, Billy N.7 Tart, and) Dr. David L. Bradham.. Public Notice, relating to the Also present: City Manager Steven Neuschafer, Executive Assistant Connie Jernigan, and City Clerk Tammy Williams. Participating via WebEx: Assistant City Manager Mathew. Boone, Finance Director Jim Roberts, Public Utilities Director Heather. Adams, Planning Director George Adler, Chief Building Inspector. Steven King, and by Mayor Elmore opened the meeting at 7:00 p.m. and Dr. Len Keever, Pastor at First Baptist Church gave the Motion by Mayor Pro' Tem Turnage and: second by Council Member Tart to adopt the May 12, 2020 meeting Remove. Approval of Rules and Regulations for the Dunn Erwin Trail and the Minutes of the April 3, 2020 Special Called! Meeting from the Consent Agenda and move tol Items for Discussion and/or Decision Replace the documents related to the Resolutions for Tart Park Loan Approval with the documents distributed at ther meeting, whichi included and additional resolution required by the LGC. The Public Comment Period was opened by Mayor Elmore at 7:07 p.m. The City Clerk confirmed no comments were received and no one has signed up to make comments. Having no comments, the Public  Special Meeting Conditions, is incorporated: into these minutes asA Attachment #1.  telephone: City Attorney Tilghman Pope. CALLTO ORDER ANDI INVOCATION AGENDA ADJUSTMENT. ANDA APPROVAL agenda as presented with changes asl listed below:  invocation vial WebEx. Afterwards, Council Member Sills ledi int thel Pledge of Allegiance.  Motion unanimously approved. PUBLIC COMMENT PERIOD Comment period was closed. CONSENTI ITEMS  Approval oft the April 14, 20201 Regular Meetingl Minutes.  Proclamation- Drinking Water Week 2020. A copy oft the Proclamation (P2020-08) is incorporated into these Approval ofI Destruction of Municipal Records Administration and Finance. A copy ofe each request has been Motion by Council Member Bradham and second by Council Member McLean to approve all consent items.  minutes as Attachment: #2.  incorporated into these minutes as Attachment #3. Motion unanimously: approved. ITEMSI FORI DISCUSSION/ AND/ORI DECISION Dunn! Erwin) Rail Trail throughout thet trail.  Mayor Pro' Tem Turnage reviewed the need for the rules and regulations for the Dunn Erwin Trail due to the use ofg golfo carts and ATV's ont the trail. The City of Dunn will enforce the section oft the traill located int the city limits. Council Member Bradham requested, if possible, for the City to occasionally have law enforcement presence on the trail and communicate with the Town of Erwin and County to have that same presence Motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to approve the Rules and Regulations and their enforcement in the City of Dunn as adopted by the Harnett County Board of Commissioners for the Dunn Erwin Rail Trail. Motion unanimously approved. A copy of the Rules and Council Member Sills requested that the minutes be changed to reflect that he missed the meeting "due to Motion by Council Member McLean and second by Mayor Pro Tem Turnage to approve the minutes of the April3, 2020 Special Called! Meeting with the correction noted. Motion unanimously approved. Public Hearing concerning the City of Dunn entering into a financing agreement obligating the City to make installment payments for a principal amount not to exceed $2,200,000 plus interest in reference to the Clarence Lee Tart Park renovations and construction. The public hearing was duly advertised on April 28, Financel Director Roberts presented the requestt tot the Council toa approve the resolution1 tof file the application thati ist needed with thel LGC. He: also presented the resolution top proceed with thel loan process. No additional comments havel been received by the City Clerk: and with nof further comments, thel Public Hearing was closed.  Regulationsi isi incorporated intot these minutes asA Attachment: #4. Minutes oft the April3 3, 2020 Special Called Council Meeting  medically diagnosed pneumonia". Resolutions for TartPark Loan  2020. Mayor Elmore openedt thel Publicl Hearing at7:16p.m.    82  Motion by Council Member Tart and second by Council Member Bradham to adopt the Resolutions authorizing the filing of an application of a Financing Agreement and to authorize the Mayor and City Manager to execute any and all documents to proceed with the loan. Motion unanimously approved. A copy oft the Resolution (R2020-07) is incorporated into these minutes as Attachment #5 and Resolution (R2020- Rezoning Request (CZ-02-PUD) 0-I to R-10 Single Family Dwelling Conditional Zoning District, Mayor Elmore made the council and public aware that his business is involved int the selling oft this property Public Hearing regarding request tor rezone aj parcel ofland currently zoned 0-I, Office & Institutional District to R-10, Single-Family Dwelling Conditional Zoning District, Planned Unit Development (PUD). This property is 9.39: acres +/- andi is located off Tilghman Dr. (PIN #: 1516-08-0033.000). The rezoning will permit single- family dwelling units ina a development named Dunhaven. The Public Hearing was advertised April 21, April Planning Director Adler shared the information of the planned development. The Conditional Zoning PUD would allow for a decrease of the required setback to front=20'; rear=20' and sides=5. Two acres willl be Comments were made inf favor of the request from Dustin Blackwell and Robert Stanley, both representing the development Comments concerning the short setbacks and fire safety were discussed. City Manager Neuschafer replied that the setbacks are not typical for the City but iti is similar to Gleneagles. Blackwell shared that there are certain fire: safety requirements incorporatedi int the NC Building Code that will have to bef followed. No additional comments have been received byt the City Clerk and with noi further comments, the After further discussion, motion by Mayor Pro Tem Turnage and second by Council Member Bradham to grant the Conditional Zoning PUD request for conditional zoning off Tilghman Drive (PIN #: 1516-08- 0033.000) from 0-I, Office &I Institution District tol R-10, Single-Family Dwelling Conditional Zoning District, 1. The rezoning requesti is reasonable based on surrounding conditions. The market has not responded to the medical office space the original developer had anticipated when the property was zoned 0&I. However, demand forl housingl hasi increased and that developmenti is inl keeping with the area. Thei impactt tot the surrounding property owners willl be reasonable. Residential development of 281 units ofhomeownership! housing willr not create unduet traffic orr noise concerns. 3. The site has been vacant for several years with 0&I zoning. Conditional rezoning to R-10 as a PUD is responding to the growing need for housing and is in keeping with the times and thel Future Land Use Rezoning from 0&1 tol R-10E PUD isi in concert with the Future Land Use Map, as the Future Land Usel Map inz 2005 projected this parcel tol be residential. This strategic conditional rezoning to residential witha Public Hearing regardingt the consideration of Ordinance tol Demolish House- 610 E Pope St, PIN #: 1516-74- 1768.000. The Public Hearing was advertised on May1 1 and May 5, 2020. Mayor Elmore opened the Public Chief Building Inspector King has conducted inspections at 6101 E Pope St and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193. King shared that hel had recently been contacted by Leon Davis, who isi interested in repairing City Manager Neuschafer read a statement received by the Clerk from Elaine Jones requesting a 30-day extension so that the family could pay what was owed to the City and clean up the property to sell. No additional comments have been received by the City Clerk and with no further comments, the Public Hearing After discussion, motion by Council Member McLean and second by Mayor Pro Tem Turnage to table the ordinance to demolish 610E El Pope Stu until the] June meeting for further consideration. Motion passed 4-2 with Public Hearing regardingt the consideration ofC Ordinance tol Demolish House- 307 WJ Johnson St, PIN #:1516- 69-5687.000. Thel Public Hearing was advertised on! May 1a andl May5 5,2020. Mayor Elmore opened the public Chief Building Inspector King has conducted inspections at 307 W. Johnson St. and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193. Kings stated that the owner is noti interested int the property and wanted tol have  08)0 as Attachment: #6. Planned Unit Development (PUD)  andi iftherev wasat tiet that! he would not! be voting ont this item ofb business.  28, and! May 5,2 2020. Mayor Elmore opened thel Public Hearinga at 7:21 p.m.  dedicated1 to open space.  Public Hearing was closed.  PUDt toa allow: single-family dwelling units based ont thei following justification:  Map.  PUDa achieves thej purposes of goodp planning. Motion unanimously: approved. Ordinance tol Demolish! House- 610EPope St Hearing at7 7:39 p.m.  ands sellingt thej property. was closed.  Councill Members! Sills and Tart opposed. Ordinancet tol Demolish! House- 307 W] Johnson St  hearing at8 8:03 p.m.  itdemolished butl has not att this) point.    83  Motion by Council Member Bradham ands second by Council Member Sills to adoptt the ordinance directing the Building Inspector top proceed with the demolition oft the dwelling located at 307 WJ Johnson St (PIN #: 1516- 69-5687.000). Motion unanimously approved. A copy of the Ordinance (02020-07) is incorporated into Assistant City Manager Boone presented buyout option for current server lease and further proposed thata 1-year warranty be included. This is a cost saving measure to maintain current Dell servers instead of After discussion, motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to approve server lease buyout and purchase of 1-year warranty at a cost of $21,337.33. Motion unanimously Finance Director Roberts reported that request for proposals where sent out to secure a firm to provide auditing services for the next three years. After review of the responses from six different firms, the staff recommends Bernard Robinson & Company with offices in Greensboro and Dunn. The cost for the audit is After discussion, motion by Mayor Pro Tem Turnage and second by Council Member Bradham to approve Bernard Robinson & Company ast the audit firm for the City of Dunn for a three year term beginning with the Loan Acceptance Resolution: and' Water Distribution! Rehabilitation Capitall Project Ordinance City Manager Neuschafer presented request to secure engineering services for Storm Water, Water, Sewer and Street Improvements project. Ina ane effortt to evaluatei infrastructure priort tor resurfacing streets, City staff has identified that a 2-inch galvanized waterline will need to be replaced along N. Watauga from Broad to Vance Streeta and to meet current design standards, the waterline will need tol be upsized to 6-i inch. Therei is also approximately 4501 linear feet ofs sewer main that isi inj poor condition that also needs to be replaced. Since pavement patching on N Watauga will be greater than 30% of the project, Davis Martin Powell's (DMP's) recommendation ist toj perform full depth reclamation of the street and pave. The asbestos cement waterline on Lakeshore Drive is approximately 60 years old and within the last several years, the City has made fourteen (14) repairs. Due tot the number of interruptions to customers, staff recommends replacing After discussion, motion by Mayor Pro Tem Turnage and second by Council Member Bradham to authorize City Manager Neuschafer to solicit financing for $1,550,500 for storm water, sewer, waterline and street repairs for Bay Street, General Lee and Broad, Watauga Avenue, and Lakeshore Drive and to execute an engineering: agreement with) Davis Martin Powelli in the amount of$ $162,450: for engineering services related to these projects contingent upon the City receiving local financing, if necessary. Motion unanimously After recommendation by the Mayor, motion by Council Member Bradham and second by Council Member McLean to appoint Mayor Pro Tem' Turnage as the City's designee to vote for the NCLM's Board of Directors. Loan Acceptance Resolution and Water Distribution Rehabilitation Capitall ProjectOrdinance Finance Director Roberts presentedi request for al Water Distribution Rehabilitation Capital Project Ordinance and acceptance oft the Federall Drinking Water Statel Revolving) Fund Loan offer in the amount of$ $875,750. He shared that the Public Utilities Department has identified the Erwin Road Area and East Wake for the Street Water Distribution Rehabilitation Project and applied for State/Federal funding for this work. The Project includes the abandonment of the 14" (Dunn-Erwin Road Area) and 2" waterline (E. Wake Street) and construction of new waterlines for the connectivity of the water distribution system. The funding for this project comes from the Federal Drinking Water State Revolving Fund (DWSRF). This work has been approved by the State of North Carolina with a budget estimate of $893,750, which includes ngmcngdmnstaton, construction, contingency and the loan closing fee. The work willl be funded by Motion by Council Member Sills and second by Council Member McLean to approve the Capital Project Ordinance: and to accept thel Federall Drinking Water Statel Revolving) Fund Loani in the: amount of$875,7501 for work to be completed related to project number H-SRF-F-20-1977, Erwin Road Area & East Wake Street Water Distribution: Rehabilitation Project. Motion unanimously approved. A copy ofthel Resolution, (R2020- 09) is incorporated into these minutes as Attachment #9 and Capital Project Ordinance (02020-08) as Motion by Council Member Bradham and second by Council Member McLean tos seta a Special Called Meeting foraE Budget Work Shop for' Tuesday, May 19, 2020a at1 1:00 p.m. in Council Chambers. Motion unanimously Assistant City Manager Boone presented request for the City to agree to share costs associated with constructing new sidewalks tol be built during the I-95 Widening project. This project will be completeda at the expense oft thel NCI Department ofl Transportation. Construction costs willl be on an 80% NCDOT and2 20%  these minutes as Attachment: #7. Server Buyout and Warranty Extension  purchasing all news servers whichy would costi ine excess of$100,000.  approved. Audit Services Selection $22,500 annually.  2019-20201 fiscal year. Motion passed! 5-1 with Council Member Sills opposed.  the 6-inch asbestos cement water line.  approved. Ac copy ofthe contracti is incorporated into these minutes as Attachment: #8.  Delegate to Vote on! NCLME Board of Directors Motion unanimously approved.  the Water and Sewer fund and reimbursed! by the DWSRFI loan.  Attachment: #10. Budget Workshop Meeting approved.  NCI Department ofTransportation: Sidewalk. Agreementl-5986-B    84  City of Dunn sharedi match. The estimated minimum cost tot the City will be $16,112, subject to change. This Motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to authorize City Manager Neuschafer to execute the Transportation Improvement Project- Municipal Agreement with Sidewalk ID # 93121 between the City ofI Dunn and thel NCI Department of Transportation fort the: shared construction costs of 80% NCDOT and 20% City of Dunn, associated with sidewalks in NCDOT project I-5986B. Motion unanimously approved. A copy oftheagreement: is incorporated. into these minutes as Attachment: #11. City Manager Neuschafer reviewed the reports presented by staff. Specific updates were given on the trail from' Tylert to Tart Park, the Dog Park and Vision Strategic Plan process. Council Member Sills asked if Wi-Fi could! ber made available at Tyler Park. City Manager Neuschafer stated that the staff can work toi incorporate Finance Director Roberts provided thef followingf financial reportf for thej period ending April 30, 2020: The City had $4,813,635 in cash in the General Fund and $2,362,126 in the (NCCMT Term Account) Water-Sewer Fund. Through. April of2019, the City had $4,062,101 int the General Fund and $2,315,884 Taxes collected to-date: approximately $4,097,735 in property taxes or approximately 98% of our Sales Tax Revenue through February is $1,651,197 or 74.6% of our total expected income. This is the areat that willl bel hit! hardest byt the "Stay at Home" decree we are under due to Covid-19. Building Permit Fees fort the month ofA April were $11,603, for at total collected for thes year of$ $112,952 or Water and Sewer Revenues for the month of April were $452,354 with total to-date of $4,761,893 or Expenditures are at $9,522,713 or 82.1% ofb budgeti in the Generall Fund. The Water and Sewer Fund has spent$4,309,059 or6 69.1% ofbudget. Thel benchmarki fort this periodi is 83% ofbudget. Reports were also received as follows: Communicatons/Pablc Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Motion by Council Member Tart and second by Council Member McLean to acknowledge receipt of the Mayor Elmore announced upcoming events and activities. Mayor Pro Tem Turnage shared the following to bei incorporated into the minutes: "Dunn High School's Friends, a 501C organization that perpetuated the memory ofI Dunn] High School students, teachers and activities between 1926 and 1985, ended its 10-year run as an organization on April 30, 2020. The organization paid its final pledge of $2,000 to the City of Dunn toward the Tyler Park Renovations. DHSF celebrated annual reunions that! blended: students from the 40s to the 80s sharing experiences from their Dunn High School days. DHSF established endowments for scholarships to continue for years to come for students that have relatives with connections to Dunn High School. Wet thank DHSF for its support and continued memories and memorabilia int the Dunn Area History Motion by Council Member Bradham and second by Mayor Pro Tem Turnage for Council to enter a Closed Sessioni ina accordance: with INCG51433181016) Motion unanimously approved. Mayor Elmorer recessed the meetinga at 9:03 p.m. for the Closed Session. The Council Meeting was reconvened. With no further business to discuss, motion by Council Member Tart and second by Council Member Gaulden to adjourn the meeting at 9:40 p.m. Motion unanimously  municipal agreement program represents: as significant cost savings fort the City.  Council Goals/Reports  into thel budget with finala approval from the Council.  Administrative Reports  int the Water: and Sewer Fund. expectedt taxi income. Utilities! Sales Taxes- $525,935. 141% ofbudget. 85.14% ofbudget.  Report.  Administrative Reports. Motion carried unanimously.  Amouncemems/Hiommaton  Museum."  approved.  OFBG DU PNr SEAL  Villiam P.I Elmore] Jr. Mayor  B9  Attest:  anny AGlan THC CAR  Tammy Williams City Clerk