88  Dunn City Council Regular Meeting Tuesday, June 9,2020 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills,April Gaulden, Frankl McLean, Billy N.Tart, and) Dr. DavidI L.I Bradham. Notice, relating to the Special Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Chief Building Inspector. Steven King, Executive. Assistant Connie Jernigan, City Attorney Tilghman. Pope, and City Clerk Tammy Williams. Participating via WebEx: Planning Director George Adler and Chief of Police Mayor Elmore opened the meeting at7 7:00 p.m. and Reverend Danielle Maynor, Fine. Arts and Senior Adults Pastor at Gospel Tabernacle Church gave the invocation. Afterwards, Mayor Pro Tem Turnage led in the Motion by Council Member Sills and second by Council Member Bradham to adopt the June 9, 2020 meeting  Meeting Conditions, isi incorporatedi into these minutes as Attachment #1.  Clark White.  CALLTO ORDER. ANDI INVOCATION Pledge of Allegiance.  AGENDA ADJUSTMENT. AND APPROVAL agenda witht thef following changes: Agenda ItemsA Added: Formation of Beautification Committee Formation ofI IT Committee Motion umanimouslyapproved. PUBLIC COMMENTPERIOD Comment period was closed. CONSENTITEMS  The Public Comment! Period was opened by Mayor Elmore at 7:05 p.m. Having no comments, the Public  Approval oft ther minutes oft thel May 12, 2020 City Council Meeting.  Approval oft ther minutes oft thel May 19, 2020 Special Called Meeting- Budget Work Session Renew MOU regarding SRO at Harnett Primary and Wayne Avenue Schools on the same terms and Approval of Resolution declaring thel Badge and Service Weapon carried by Chief Chuck West Surplus and Awarding tol him on! his Retirement. A copy oft the Resolution, (R2020-10) is incorporatedi into these minutes Proclamation State of Emergency- COVID-19, Amendment 1-A copy oft the Proclamation. (P2020-09)is Approval of the Temporary Blocking of Alley behind the Stewart Theatre for August 16: and August 21, Approval of Budget Amendments #8 through #16 amending the City's FY2019/2020 Budget by $627,676.23. A copy of Budget Amendments (BA08, BA09, BA10, BA11, BA12, BA13, BA14, BA15, and BA16) Motion by Council Member Bradham and second by Council Member McLean to approve all consent items. Mayor Elmore read the Proclamation to be presented to retired Chief West. Mayor Elmore further commended Interim Chief Clark White onl how the peaceful walk was handled int the City with around 300  conditionl beginning) July1 1,2020. as Attachment #2. 2020 Concerts.  incorporated into these minutes as Attachment #3. isi incorporated into these minutes as Attachment #4.  Motion unanimously: approved. people participating.  ITEMSI FORI DISCUSSION, AND/OR DECISION Fiscal Year 2020-2021 Budget  Public Hearing regardingt thel Proposed Budget. The Public Hearing was duly advertised on! May 29, 2020 and promoted ont the City's Website andE Facebook page and the Budget was made available for public inspection. Mayor Elmore opened thel Publicl Hearing at7 7:11 p.m. With no written or oral comments, the Public Hearing Motion! by Councill Member' Tart ands second by Councill Member Bradhami toa adoptt the Fiscal Year 2020-2021 Budgeta as presented toi include thel Budget Ordinance: and! Fee Schedule. Motion unanimously approved. A copy oft the Budget Ordinance and Fee. Schedule (02020-09) is incorporated into these minutes as Attachment Public Hearing regarding the consideration of Ordinance to Demolish House at 100 Poppy St. The Public Hearing was duly advertised onl May 29 and) June 2, 2020. Mayor Elmore opened the Public Hearing at7:12  was closed. #5. p.m.  Ordinance tol Demolish! House- 1001 Poppy Street    89  Chief Building Inspector King has conducted inspections at 100 Poppy St and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193. The owner of the property has failed to comply with the Building Inspector's order. King has received no contact from the property owner and he said that several notices were sent out to various addresses received from the County. With no additional comments, the Public Hearing was closed. After discussion, motion by Council Member Bradham and second by Council Member Tart to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 100 Poppy St, PIN#: 1517-14-4010.000. Motion unanimously approved. A copy oft the Ordinance (02020-10)is Public Hearing regarding the consideration of Ordinance to Demolish House at 707 S King Ave. The Public Hearing was duly advertised on May 29 and June 2,2 2020. Mayor Elmore opened the Public Hearing at 7:18 Chief Building Inspector King! has conducted inspections at 707 S King Ave and based upon! his observations, thes structure is unsafe and has been condemned ina accordance with G.S. $160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193. The owner of the property has failed to comply with the Building Inspector's order. King told Council that the owner had tried to geta a contractor to demolish the dwelling as she wants itr removed. With Motion! by Mayor Pro Tem" Turnage and second! by Council Member Gaulden to adopt the ordinance directing thel Building Inspector top proceed with the demolition oft the dwelling located at 707S King Ave, PIN#: 1516- 45-2783.000. Motion unanimously approved. Ad copy ofthe Ordinance (02020-11)isi incorporated. into these Chief Building Inspector King has conducted inspections at 911 Fairground Rd and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. The dwelling was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193 and the formal owner of the property failed to comply with the Building Inspector's order. The property was purchased by Lloyd Tom Hamilton prior to the initial Public Hearing held inl February, 2020. The Ordinance was tabled by City Council att the February Council meeting until the April 14, 2020 Council meeting approximately sixty days) to allow Hamilton time to make repairs and improvements to the dwelling. Item was tabled again at the April 2020 Council meeting to allow for an additional sixty days. King shared with Council that the owner has continued to make improvements, he feels that the progress and repairs will continue and recommends an additional extension. Discussion followed on voting against the ordinance. Attorney Pope informed Council thati if the ordinance was voted Motion by Council Member Tart and: second by Council) Member Bradham tot table the Ordinance tol Demolish 911 Fairground Rd for an additional sixty days to allow Mr. Hamilton additional time to make repairs. Chief Building Inspector King told Council that the Public Hearing was held at the May 12, 2020 Council Meeting and the Ordinance tol Demolish wast tabled until the June meeting. Hel has conducted inspections at 610 E Pope St and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. He also found the dwelling dangerous or prejudicial tot the public! health or public safety and the owner oft the property has failed to comply with the Building Inspector's order. King statedt that] his only contact has been with Leon Davis, who was) planning to attend tonight's meeting. Council Member McLeans said the property owner has been sick and was unable to attend but she wanted additional After further discussion, motion by Council Member Tart and second by Council Member Sills to adopt the ordinance directing the Building Inspector to proceed with the demolition of the dwelling located at 610E Pope St, PIN#: 1516-74-1768.000. Motion carried 5-1 with Council Member McLean opposed. A copy of Chief Building Inspector Kingt told Council that Ordinance tol Demolish (02019-17) was adopted by the City Council onl November 12, 2019 with motion allowing the new owner, Jada S. Wiggins, 90 days tol bringt the property up to code. King reported that the property owner: started out strong and then slowed. Progress has picked up since he contacted the owner inl March and they have passed a couple ofi inspections. Council Member Bradham asked Frank Taylor, who wast therer representingt the owner, how much time was neededto finisht ther repairs andl his response was possibly 60 days. Kingi isl looking direction from the Council on which After discussion, motion by Council Member McLean and second by Mayor Pro Tem Turnage tot table for 60  incorporated into these minutes as Attachment #6. Ordinance tol Demolish 707SKing Ave  p.m.  noa additional comments, the Public Hearing was closed.  minutes asA Attachment: #7.  Ordinance tol Demolish- 911 Fairground Rd  againsta and thep progress stopped, King would! have tob begin thej process allo over again.  Motion unanimously: approved. Ordinance tol Demolish 6101 EPope St  timet tos sellt thej property asi is.  the Ordinance (02020-12) is incorporated into these minutes as Attachment #8.  Ordinancet tol Demolish- 7001 Lincoln  wayt top proceed.  days andt tol bring! back! beforet the Councili for review. Motion carried unanimously.    90  Tyler to Tart Parkl Pedestrian Trail  Planning Director Adler presented the Pedestrian Route as proposed by staff. The trail is 1.7 miles and touches: four areas ofi interest toi include the Rail' Trail, Tyler Park, Downtown and' Tart Park and also goes by the Library. This proposed trail incorporates aj portion of the City's Pedestrian Plan. We are currently working on applying for an additional grant to update the Bicycle and Pedestrian Plan. He is looking for a consensus ont this proposed trail and willt then begin working onad detailed cost analysis for signage, markings and sidewalk improvements to make the trail continuous and pedestrian friendly. Mayor Pro Tem Turnage mentioned concerns crossing Cumberland at Wilson with the existing traffic light pattern and suggested NCDOT be contacted to see ifa crosswalk could be incorporated there. Due to traffic concerns, Council Member Tart recommended. a temporary: route staying on Wilson until sidewalks are put in on Clinton. He proposed to continue on Wilson to E Godwin and then crossover Clinton at Dominos. City Manager Neuschafer: added that the City isl hoping to use as state program to assist with the funding oft the sidewalks on Clinton by incorporating that as part of the trail. Council Member Bradham asked when the trail can be usable. Neuschafer said that thet trail can be marked with signage and markings and be a usable trail by the fall with improvements to be made when possible. Consensus from Council was to move forward with the Landscape Maintenance Contract Reject Bid: and Approvel Extension of Current Contract Assistant City Manager Boone told Council that the City advertised its Landscape Maintenance Contract through an! RFP process, inv which only one bid was received. The cost tor maintain our current scope of work, while also adding various new sites, increased the cost higher than originally budgeted. The scope of work has been revised and reduced to extend the current contract with Old Mill Stream for one year, with various areas of maintenance to be handled by our Public Works Department Old Mill Stream will continue to maintain a large portion of the landscape services currently provided, including cemeteries. The current Covid-191 pandemic most likely hindered our abilityt tor receive an adequate amount ofr responses. Thel RFP will bea advertisedi in early 2021 inl hopes ofr receivinga al larger turnout. The cost to extend the contract is covered Motion! by Mayor Pro Tem' Turnage and second by Council Member Bradham to reject the current Landscape RFP bid and approve a one year extension of Old Mill Stream's current contract ata a reduced scope to the amounto of$182,0001 beginning] July1,2020a and ending onj June 30, 2021. Motion carried unanimously. Mayor Elmore announced that he was appointing Sadie McLamb to the Dunn Housing Authority for an Discussion followed concerning the appointment tot the ABC Board including Mayor Elmore's suggestion to After much discussion and after Attorney Pope confirmed that no active motion is on the floor, motion by Council! Member Sills and: second! by Mayor Pro Tem Turnage to table the appointment tot the ABCI Board until Motion by Mayor Pro Tem Turnage and second by Council Member McLean to appoint Claudell Brown to another term ending] June 30, 2023 on thel Planning Board. Motion carried unanimously. Motion by Mayor Pro Tem' Turnage and second by Council Member Bradham to appoint Dava Anderson and Ogo Okpala tot thel Library! Board ofTrustees with term ending] June 30, 2023. Motion carried unanimously. Motion by Council Member Tart and second by Council Member Gaulden to appoint Mary Ann Fairley to the Cemetery. Advisory Board fort term endingJ June 30, 2023. Motion carried unanimously. Mayor Elmore acknowledged that there are openings on the Cemetery and Parks and Recreation Advisory Boards ande encouraged Council tor reach outint the community toa assistinf fillingt these] positions. City Manager Neuschafer reviewed the Goals and Objectives Reports provided by the staff. He further updated Council ont the Dog Park. He told Council thata a visual andl bids oni fencing should be available by the next meeting. Sunflowers have been planted and water tap has been provided by RLT Construction as a donation tot the City. Mayor Pro Tem Turnage asked ift there could be naming rights for the Dog Park. City Manager Neuschafer said that naming rights could bei incorporated into the project like at Tyler Park. Hea also said that a lot of the work for the Dog Park is still going to be done by the City staff - Public Works Councill Member Sills shared1 that ina ane effortt to getr more citizens involved int the City, hei is proposing that the City establisha al Beautification Committee. Hei is asking that the Citys staffp putt together a document to establish this committee and bring tot the Council at the July meeting for review and consideration. Mayor Pro Tem Turnage suggested the committee have a well-defined purpose. Council was in consensus to research and  proposedr route.  int thel FY2020-2021 Budget.  Advisory Board Appointments additional term ending] June 30, 2021. increase ther number ofboard members from 3to5.. the] July Council meeting. Motion carried unanimously.  Council Goals/Reports  department.  Formation of Beautification Committee bringi information" tot the) Julyr meeting.    91  Formation ofIT Committee Administrative Reports  Council Member Sills further recommended a committee made up of IT specialists to assist staff with the City'sIT needs. Consensus oft the Council wast thatt this committee was notr neededa att thist time. City Manager Neuschafer updated Council on City's response to Covid-19. Library is looking at opening the end oft the month: andi itv willj probably be after the fourth of] July beforet the remainder of municipal offices are open depending on conditions att that time. He: also reported that) plans fort the renovations to City! Hall-Police Financel Director Roberts] provided the following Financiall Report for thej period ending May 31, 2020: General Fund, as of May 31,2020, is at $3,807,431 and $2,360,862 int the (NCCMT Term Account) Water- Sewer Fund. Through May of 2019, $3,827,533 was available int the General Fund and $2,315,884 int the Taxesf for the 2019; year arei for alli intents and purposes complete. To-date, $4,183,387: inj property taxes, ora approximately 99% ofo oure expected taxi income, has been collected. Sales' Taxl Revenue through) Marchi is $1,823,469 or8 82.4% of our total expectedi income. Utilities Sales' Taxesa aret reported quarterly witht total received to-date at $525,935. Building Permit Fees for the month of! May were $6,506 for a total collected for the year of $119,459 or Water and Sewer Revenues for the month of April were $446,866, with total collected $5,208,758 or Expenditures are at $10,246,598 or 88.4% of budget in the General Fund. Expenditures for the Water and! Sewera area at $5,298,708 or 84.9% ofb budget Thel benchmarki fort this periodi is 92% ofb budget. Mayor Elmore acknowledged receipt of the Administrative Reports included: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and  Locker Rooms are currently being reviewedl by the Planning Department.  Watera and Sewer Fund.  149% ofb budget.  93.13% ofbudget. Year to-date in2 2019 was $4,336,763.  Recreation] Report, Library Reportand) Police! Report. Mayor Elmore: announcedi upcominge events and: activities. 318.11(a)(5)). Motion unanimously approved.  Announcements/Information  Motion by Councill Member Bradham and second by Mayor Pro' Tem Turnage to enter a Closed Session for the purpose to instruct the staff concerning the negotiation of purchasing real property [N.C.G.S. 143- The Council Meeting was reconvened. With no further business to discuss, motion by Council Member Bradham and second by Council Member Gaulden to adjourn the meeting at 9:18 p.m. Motion unanimously  Mayor Elmore recessed the meeting at8 8:42 p.m. for the Closed Session.  approved.  CITY A a SEAL CAROL  A  Attest:   Tammy Williams City Clerk  cOmmupallnin