99  Dunn City Council Regular Meeting Tuesday, August11,2020,2020 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Ir., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Dr. David L. Bradham. Notice, relating to the Special Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director. Jim Roberts, Planning Director George Adler, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Guest recognized. by thel Mayor: Trent Carpenter and Don Wood representing the Downtown. Dunn Development Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Randy Beasley, Pastor at Lee's Grove Pentecostal Freewill Baptist Church, gave the invocation. Afterwards, Mayor Pro Tem Turnage led in the Pledge of Allegiance. Mayor Elmore: announced thej passing of! Mr. Freddie Williford, owner of Sherry's Bakery. Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to adopt the August 11, 2020  Meeting Conditions, isi incorporated into these minutes as Attachment: #1.  Corporation andl Lester Lee, Chairman ofthel Dunn Housing. Authority.  CALLTO ORDER ANDI INVOCATION AGENDA. ADJUSTMENT. AND APPROVAL  meeting agenda as presented. Motion unanimously approved.  PRESENTATIONS Main Street Community Status  Mayor Elmore: announced that Downtown Dunn has achieved Main Street Status as of] July 31, 2020. Mayor Elmore statedt that this has been al long process achieved through a partnership between the City, Downtown Dunn Development Corporation (DDDC), Dunn Area' Tourism Authority, Dunn Area Chamber of Commerce: as well as the downtown property owners and business owners. Communications and Downtown Coordinator Kaitlin Adkins read al letter from Dal Snipes, Chairman ofI DDDC, expressing his excitement and appreciation for the City's role in making this achievement possible. City Manager Neuschafer reviewed the history and timeline oft the revitalization project, whichl led tot the Main Street program. Mayor Elmore pointed out that the Main Street status brings with it, the access to many resources as well as more opportunities for development: and growth. He shared that the City of Dunn wasi in an elite group, being1 of6 67 designated as Main Street! programs in! NC with only 16001 int the United States. Hei is hopeful this will open many doors for downtown: and thes surrounding area anda announced: hei isl looking forward toag grand reopening of downtown after covid. Those recognized by the Mayor and Mr. Snipes for their contribution to the Downtown Revitalization project and Main Street achievements included: Mr. Williford, the late Archie Wood, the late former Mayors Abe Elmore and Oscar Harris, Mayor Elmore, Dal Snipes, City Manager Neuschafer, former City Manager Ronnie. Autry, and City Clerk Williams in! her role as the Chamber's Executive Vice President; in addition tot the members of DDDCincluding/ Mr. Carpenter andl Mr. Wood who were ina attendance. The Public Comment Period was opened by Mayor Elmore at 7:24 p.m. Having no comments, the Public Motion by Council Member Bradham and second by Council Member Gaulden to approve minutes oft the) July Chief White presented the Memorandum of Understanding (MOU) with the Dunn Housing Authority and Motion by Mayor Pro' Tem Turnage and second by Council Member Bradham to approve the MOU between the City of Dunn and the Dunn Housing Authority for a Police Officer tol be assigned to the Dunn Housing Authority for nol less than 25 hours per week at the reimbursement amount of $1,500 per month. Motion unanimously approved. Ad copy ofthe! MOUi is incorporated into these minutes as Attachment: #2. Motion by Council Member Sills and second by Council Member Gaulden to approve the Destruction of Municipall Records Finance as presented. Motion unanimously approved. A copy ofe each request has been  PUBLICCOMMENTI PERIOD Comment Period was closed. CONSENTI ITEMS  14,2 2020 City Councill Meeting as presented. Motion unanimously approved.  recognized Chairman) Lee who wasi ina attendance.  incorporated: into these minutes as Attachment: #3. ITEMSI FORI DISCUSSION AND/ORI DECISION opened thel Public Hearinga at7 7:30 p.m.  Ordinance. Amendment OA-05-20; Articlel IV, Division 4- Cemetery Board  Public Hearingt to: amend the Code of Ordinances. Articlel IV, Division 4, Sections 2-1241 through Section 2-129- Cemetery Board. The public hearing was duly advertised on) July 28 and. August 4, 2020. Mayor Elmore    100  City Manager Neuschafer shared that the revision is removing all sections related to the Cemetery Board as the wishes oft the Council is to combine this committee with the Community Appearance Committee (CAC). All members oft the Cemetery Board have been contacted and wish to transfer to the CAC. No additional comments! havel been received! by the City Clerka and with noi further comments, thel Public Hearingy was closed. Motion by Council Member Bradham and second by Council Member Sills to approve Ordinance Amendment OA-05-20; Article IV; Division 4, Section 21 by removing Sections 2-124t through Section 2-129 as presented. Motion unanimously approved. A copy of the Ordinance (02020-17) is incorporated into these minutes as Public Hearing regarding the consideration of Ordinance to Demolish House at 1501 Erwin Rd. The Public Hearing was duly advertised on) July 31 and August 4, 2020. Mayor Elmore opened the Publicl Hearinga at7:32 Chief Building Inspector King has conducted inspections at1 1501 Erwin Rd and based upon his observations, the structure is unsafe and has been condemned ina accordance with G.S. $160A-426. The property was also found dangerous or prejudicial to the public health or public safety and is a nuisance in violation of G.S. $160A-193. The owner of the property has failed to comply with the Building Inspector's order. City Manager Neuschafer confirmed that the owner, Casper Tart, does not! have any objections to the demolition. No additional comments have been received by the City Clerk and with no further comments, the Public Motion by Council Member Sills and second by Council Member McLean to adopt the ordinance directing the Building Inspector to proceed with the demolition oft the: structure located at 1501 Erwin Rd. PIN# 1506-79- 4334.000. Motion unanimously approved. A copy of the Ordinance (02020-18) is incorporated into these Consideration ofc ordinance: to demolish wast tabled att the) July meeting to allow potential buyer, Curtis Myles additional time to acquire ownership oft the property. City Attorney Pope confirmed that Mr. Myles' Attorney, Bo Jones, has obtained the deed to the property confirming that Mr. Myles does own the property. City Manager Neuschafer presented option to demolish all three buildings or just two of the buildings. City Attorney Pope reminded Council that discussion att the July meeting was that Mr. Myles be allowed time to handle the demolition, himself. Mr. Myles told Council that he needed 90 days for demolition and repairs to Discussion: followed ont tablingf for 30 days with the conditions that thet two structures be demolished) priort to receiving building permits. Pope confirmed that a motion tot table cannot include conditions. Motion by Council Member Tart and second by Council Member Sills tot table until the next Council meeting. Consideration ofc ordinance to demolish was tabledi initially att the February Council meeting to allow the new owner, Mr. Lloyd Tom Hamilton time to make repairs and improvements to the dwelling. It was further tabledi in April and) June. City Manager Neuschafer told council that some exterior work has been completed but no additional interior construction due to waiting on the electrician. Council Member Sills expressed Motion by Council Member Bradham and second by Mayor Pro Tem Turnage to table for an additional 60 dayst toa allow Mr. Hamilton time to make additional repairs andi improvements tot the dwelling located at911 The City Council adopted an ordinance to demolish thej property onl November: 12, 20191 but also allowing the new owner, Jadas S. Wiggins, 90 dayst to bring the property up to code. City Council instructed Chief Building Inspector, Steven King, to defer any demolition activities for 90 days to allow time for repairs. The City Council agreed to allow 60 additional days fromi the June 9,2020 Council Meeting for Mr. Taylor to complete ther repairs tot the dwellinga and bringi iti into compliance with applicable codes. Mr. Taylorl has not finished the repairs but! has madea ab bettere effort inf finishing thanl he didf from November 2019 to) June 2020. City Manager Neuschafer statedt that Mr. Taylor has passed severali inspections including the final electrical this morning. Council Member Sills pointed outt that this has been going onf for almosta a year. After additional discussion, it was decidedt that therer may needt tob bea a work session to discuss housing issues and to gives some direction to Chief Building) Inspector King concerning these structures: and his discussions with owners. Council Member Sills statedt that he was concerned with the length oft time this project was taking and that he would be very hesitate to vote to table again. Mayor Pro Tem Turnage suggested a work session to come up with some guidelines/Criteria. and timelines for thel buildingi inspector. City Manager Neuschafer. shared that he felt that King would appreciate this guidance from Council. Council Member Tart suggested a penalty when repairs and renovations exceed a certain amount of time. Council Member McLean expressed concerns related to  Attachment: #4. p.m.  Consideration ofOrdinance tol Demolish- 1501 Erwin Rd  Hearing was closed.  minutes as Attachment #5.  Consideration of Ordinancet tol Demolish- 5031 ECarrs St  thet third structure.  Motion unanimously approved.  Ordinance tol Demolish Review- 911 Fairground Rd  concerns related tot thel lack ofp progress and! hows slowlyt the work isb being completed. Fairground Rd. (PIN #:1 1517-63-6654.000). Motion unanimously approved.  Ordinance tol Demolish! Review- 7001 Lincoln  Hei iss stilll lackingaf few final inspections.  property owners getting differenti informationi from different inspectors.    101  Motionl by Council Member Tart: and: second by Council Member Sills to table 7001 Lincoln Stf for ana additional Mayor Elmore asked City Manager Neuschafer tol begin working on some guidelines and to plan for a work Finance Director Roberts presented payment plant that covers requirements of Executive Orders 124 and 142 Motion by Council Member Sills and second by Council Member McLean to approve the Utility) Payment Plan meeting the requirements of Executive Orders 124 and 142 covering past due utility accounts. Motion unanimously approved. A copy oft the Utility Payment Plan isi incorporated into these minutes as Attachment Acknowledge the Voluntary Non-Contiguous. Annexation ofProperties- ANX-01-20 and ANX-02-20 Cityl Manager Neuschafer presented: a local act oft the North Carolina General Assembly, codified asl NC Session Law 2020-36, Senate Bill 201, for the voluntary non-contiguous annexation of two properties into the corporatel limits oft the City ofI Dunn effective July 1,2020. The City of Dunn receiveda aj petition for annexation JPF Properties for 13.33 acres located at 1560 George Perry Rd. (PJ's Truck Bodies), identified by the Robin Whitley Hood IIf for 6.285 acres located on Hodges Chapel Rd, which is aj portion of the property Due tot the proximity to the City of Dunn and Town of Benson, this annexation had to go through the General Motion by Council Member Bradham and second by Council Member Gaulden to acknowledge the voluntary non-contiguous annexation of1 1560 George Perry Rd., PIN# 1537-17-7973.000, zoned I-100 and assigned to Ward 3, and portion (6.285 acres) ofp propertyl located on Hodges Chapel Rd., PIN# 1537-29-5093.000, zoned Assistant City Manager Boone presented proposed Interlocal Agreement between Harnett County and the City of Dunn ast wella ast the plan to spend the $484,668.00: in CARES Actf fundingt tol be dispersed tol Dunn from the Coronavirus Relief Fund. Harnett County has recommended to all municipalities receiving CARES Act funds, to allocate funds to public safety cost; specifically, salaries and benefits paid to sworn officers. All municipalities withint the County agreed thatt this would) bet the easiest way to use the funding: and report! back Motion! by Council Member Sills and: second! by Council Member McLean toa approve thel Interlocal Agreement with Harnett County as well ast the City of Dunn CARES Act spending plan. Motion carried unanimously. A copy ofthel InterlocalA Agreementi isi incorporatedi into these minutes as Attachment: #7. Downtown! Dunn) Development Corporation (DDDC) Memorandum of Understanding (MOU) Downtown Coordinator Adkins presented thel MOU tob be considered between the City and DDDC. The MOU expresses the mutual understanding between both parties concerning the roles and responsibilities, priorities and decision-making process concerning thel Main Street program. There has never been a formal agreement betweent the City andl DDDCa andt this MOUi isar requirement fort thel Main Streets status. After discussion, motion by Council Member Tart and second by Council Member Gaulden to approve the MOU between the City of Dunn and DDDC as presented. Motion carried unanimously. A copy of the Memorandum fUnderstanding: isi incorporated into these minutes asA Attachment: #8. City Manager Neuschafer reviewed the reports presented. In response toi inquiries, he sharedt that thel Paving projects are in the design phase. He further added that the asphalt paver has been received and some training has been) held withs staff. Staffwilll be doing some practice runs with] paver without asphalt, spreading fines ont thel Dunn-Erwin Trail and some fines ont the Dog Park. Three different areas have been identifiedi to work on ast the first paving projects usingt the new paver. Council Member Bradham thanked the staff for all City Manager Neuschafer sharedt that the City was awarded: a second grant from the Golden Leaf Foundation for $313.586 for repairs to sewer lines that were found damaged duringt the study funded by the first grant. He also pointed out that staffi is investigating a septic waste hauler fee for an additional revenue stream for the City. Assistant City Manager Boone gave a quick update ont the' Tart Park Renovation project addressing the drainage issues and sharing that some delays have been experienced due to weather but the projecti is  30 days. Motion unanimously approved. Approval ofl Utility Payment Plan' Terms  session as discussed.  for past duer residential utility bill payments due to Covid-19.  #6.  from:  Harnett County Registry as PIN# 1537-17-7973.000, Parcel 02-1529-0032-20 identified! byt thel Harnett County Registry as PIN# 1537-29-5093, Parcel 02-1529-0032-21 Assembly and) Representative DavidI Lewisa assisted with this process. C-3 and assigned to Ward3. Motion carried unanimously.  Harnett County CARES ActF Funding Interlocal Agreement and City's Spending Plan  tot the County, andi inr return the County reporting backt tot the State.  Council Goals/Reports  thev worko ont the dog park and thes sunfloweri field.  Administrative Reports  progressing well. Should bei finished by October without additional weather delays.    102  Financel Director Roberts) provided thei following financial reportf fort the periode ending) July 31,2020: General Fund- $3,766,289 and (NCCMT Term Account) Water-Sewer Fund- $2,361,713. Through July of 2019, General Fund $3,982,853 and Water: and Sewer Fund $2,329,518. More than $1,000,000 has been spent on1 Tart Park: andt thatl loan should bef finalized int the next 3 weeks. Taxesf for the 2020 year! have not beenb billedy yet. Sales Tax Revenue through! Mayi is $2,208,089-99.89 oftotale expected income. Utilities Sales' Taxes received to datei is $700,927. Buildingl Permit Feesf for) July were! $9,501 or1 10% ofbudget.  Water and Sewer Revenues for July were $489,311 or 8.4% of budget. Year to Date in 2019 was General Fund Expenditures $828,066 or 7.2% of budget. The Water and Sewer fund Expenditures- Reports were also received as follows: Communications/Pablic Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police  $534,201.  $384,417 or 7.9% ofbudget. The benchmarki fort this periodis is8.3% ofbudget.  Report.  Amouncememt/mfommaton  Mayor Elmore announcedi upcoming events and activities. 318.11(a)(5))- Motion unanimously approved.  Motion by Councill Member) Bradham and second by Council Member McLean to enter a Closed Session for the purpose to instruct the staff concerning the negotiation of purchasing real property [N.C.G.S. 143- The Councill Meetingy was reconvened. With nof further business to discuss, motion by Councill Member' Tart and second by Council Member Gaulden to adjourn the meeting at8 8:58 p.m. Motion unanimously  Mayor Elmore recessed the meeting at 8:39 p.m.f fort the Closed Session.  approved.  OF ORPORATE SEAL CARC  William Mayor  Attest:  SpA4  rnyatiania  Tammy Williams City Clerk