103  Dunn City Council Regular Meeting Tuesday, September 8,2020 7:00) p.m., Dunn! Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy! N. Tart, and Dr. DavidI L. Bradham. Notice, relating to the Special Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities. Director Heather. Adams, Public Works Director Vince Washington, Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, and City Attorney Tilghman Pope. Mayor Elmore opened ther meetinga at 7:00 p.m. and Rev. Beth Gaines, Pastora atI Divine Street United Methodist Church gave thei invocation. Afterwards, Council Member McLean ledi int thel Pledge of Allegiance. Mayor Elmore commended the many agencies and organizations that assisted in the search and rescue for Ms. Cathy Westbrook. Hes shared how impressed. he wasi int the operation and all those that came from: across the state tol help in the search. Those listed included: Chief Clark White and the Dunn Police Department, Gary Whitman and Dunn Emergency Services, Sheriff Wayne Coats and the Harnett County Sheriff's Department, Harnett County Emergency Management, North Carolina Highway Patrol, Hodges Chapel Church, American Legion Post 59 as well as the many other community volunteers that helped in the search and Motion by Mayor) Pro" Tem' Turnage and second by Council Member McLean to adopt the September 8, 2020  Meeting Conditions, isi incorporated: into these minutes as Attachment: #1.  CALLTOC ORDER. ANDI INVOCATION  rescue.  AGENDA ADJUSTMENT AND APPROVAL meeting agenda with changes asl listedb below: Motion unanimously approved. PRESENTATIONS Buddy Brown- Sudan Shriners Potentate  Agendal Items Added: Consideration of Contract toF Purchase Real Property  Mayor Elmore presented a Proclamation to Allen R. "Buddy" Brown for his service as this year's Sudan Shriners Potentate. A copy of the Proclamation (P2020-11) is incorporated into these minutes as Attachment Finance Director Roberts introduced employees: Cindy Colon, Customer Service Representative and Brittany Barefoot, Accountant IL. Public Works Director Washington introduced employees: Harrison Faircloth, The Public Comment Period was opened by Mayor Elmore at 7:17 p.m. Having no comments, the Public Motion by Mayor Pro Tem Turnage and: second by Council Member Bradham to approve the minutes oft the  #2.  Employee Introductions PUBLICCOMMENTI PERIOD Comment period was closed. CONSENTITEMS  Equipment Operator and Hunter) Johnson, Equipment Mechanic.  August 11, 20201 Meeting as presented. Motion unanimously approved.  ITEMSE FORI DISCUSSION/ AND/ORI DECISION  Ordinance. Amendment OA-06-20: Combine! Planning Board: and Board ofA Adjustment Public Hearing to amend the Code of Ordinances to combine the functions of the Planning Board and the Board of Adjustment, so that the same members of the Planning Board can be convened as the Board of Adjustments, when necessary. The public hearing was duly advertised on August 18, 25 and September 1, Planning Director Adler reviewed the recommended changes and stated that the amendment has been reviewed by City Attorney Pope. The Planning Board also recommended unanimously that the City Council approve this ordinance amendment as presented. No additional comments have been received by the City Motion by Council Member Bradham and second by Council Member Gaulden to approve the ordinance amendment OA-06-20 as presented. Motion unanimously approved. A copy of the Ordinance Amendment  2020.1 Mayor Elmore opened thej publich hearing at7:19p p.m.  Clerk and withi noi further comments, the public! hearing was closed. OA-06-20( (02020-19) is incorporatedi intot these minutes as Attachment #3.    104  Consideration ofOrdinance tol Demolish- 405 EPearsallSt  Public Hearing regardingi the consideration of Ordinance tol Demolish House at 405 E Pearsall St. The public hearing was duly advertised on August 28 and September 1, 2020. Mayor Elmore opened thej publicl hearing Chief Building Inspector King has conducted inspections and based upon his observations, the structure is unsafe and has been condemned in accordance with N.C.G.S. $160A-426. The Chief Building Inspector also found the dwelling dangerous or prejudicial tot thej public! health or public safety andi isar nuisance in violation ofG.S. $160A-193." Thec owner oft the property hasf failedt to comply with the Building Inspector's order. Minnie Webb, owner of the property, requested additional time so that she could sell the property. No additional comments havel been received by the City Clerk and with no further comments, the public hearing After discussion, motion by Council Member Sills and: second by Council Member Tart to adopt the ordinance directing the Building Inspector to proceed with the demolition oft the dwelling located at 405 E Pearsall St. PIN#: 1516-65-7801.000. Motion unanimously approved. A copy of the Ordinance (02020-20) is Consideration of Ordinance to deem Property Unfiti for Human Habitation- 906 & 9081 N Clinton. Ave Public Hearing regarding the consideration of Ordinance to deem property Unfit for Human Habitation at 906 and 908 N Clinton Avenue. The public hearing was duly advertised on August 28 and September 1, 2020. Chief Building Inspector King! has conducted ani inspection and found the structure ina a deteriorated condition that does not meet the requirements oft the City of Dunn's Non- Residential Building Maintenance Code. The property was found dangerous and prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. $160A-193. The owner has failed to comply with the Chief Building Inspector's order. Kingr reported thatt the owners have scheduled a meeting withl him tomorrow: as they plan ong gettingi involved with the process. He reviewed the property history, which identified those items that have not been Hosvan Giron, tenant/owner of D&I HI Mart, spoke in opposition oft the ordinance stating that they had done several repairs and he requested additional time. No additional comments have been received by the City Clerk and with no further comments, the public hearing was closed. King stated the biggest issue is the canopy. Council Member Sills added that this canopy is on a main thoroughfare to the City and has been an Motion by Council Member Bradham and second by Council Member Gaulden to table until the October Consideration of Ordinance to deem Property Unfiti for Human Habitation- 410S Clinton Ave Public Hearing regarding the consideration of Ordinance to deem property Unfit for Human) Habitation: at410 S Clinton. Avenue. The public hearing was duly advertised on August 28 and September 1, 2020. Mayor Chief Building Inspector Kingl has conducted ani inspection and foundt the structure inac deteriorated condition that does not meet the requirements oft the City of Dunn's Non-Residential Building Maintenance Code. The property was found dangerous and prejudicial to the public health or public safety and is a nuisance in violation of N.C.G.S. $160A-193. The owner has failed to comply with the Chief Building Inspector's order. Kinga added that the owner has! been givene extended time andt two majori items have: still not! been completed. King confirmed that the residents would have to vacant the property and the City will give residents seven days to move out. City Manager Neuschafer added that the City tries to work with other agencies and organizations to get tenants relocated. The owners willl have two years to bringt thej property up to code. No additional comments havel been received by the City Clerk and with nof further comments, the public hearing was closed. Council Member Sills shared that he had the crime stats pulled for that property and there! had After much discussion, motion by Council Member Sills and second by! Mayor Pro Tem Turnage to adopt the ordinance directing the Chief Building Inspector to post the property Unfit for Human Habitation at 410S Clinton Avenue PIN#: 1516-55-9876.000. Motion unanimously approved. Acopyo ofthe Ordinance (02020- Chief Building Inspector) King shared with Council that this matter was tabled at the) July 14, 2020 meetingt to allow potential buyer, Curtis Myles, additional time to acquire ownership of the property and to keep only structure "A" witht the other two structures tol be removed to conform with Zoning Regulations. Itv was again tableda att the August 11, 2020r meeting toa allowt the ownert time to demolisht the structures. Kingt told Council that Mr. Myles has demolished both structures and removed all debris andi is now awaiting decision from Council to proceed with the repairs. Council Members commended Mr. Myles on his efforts witht this) property and other properties that! hel has rehabilitated: int the! past.  at7:22p p.m.  was closed.  incorporated into these minutes as Attachment #4. Mayor Elmore opened the publicl hearinga at? 7:28 p.m.  completed.  eyesore fors somet time and needst tol bet taken care ofi immediately. Council meeting. Motion unanimously approved. Elmore opened thep publicl hearing at7 7:35) p.m.  been over 150 calls relatedt tot this property.  21)isi incorporated: into these minutes as Attachment: #5. Consideration of Ordinance tol Demolish 503EC CarrSt    105  After discussion, motion by Council Member Sills and second by Council Member Gaulden tot table until the December meeting to allow the owner time to make repairs to the property, PIN#: 1516-87-4980.000. Chief] Building Inspector Kingr reminded Council that the ordinancet to demolish was adopted onl November 12, 20191 but was passed allowing the new owner,] Jada S. Wiggins, 90 dayst tol bringt the property upt to code. After the repairs were not completed, Kingi returned to Councili for direction. Council agreed to another 60 days at the June 9, 2020 meeting to allow Mr. Frank Taylor additional time to make the repairs. At the August meeting, hep passed the electrical inspection that day with three more inspections (mechanical, plumbing, and building) needed tof finalize the repairs. Att this time, noi inspections have been requested. Council Members Gaulden and! McLean spokei inf favor of giving! Mr. Taylor additional time to finishr repairs asl hel has put quitea Motion by Mayor Pro' Tem Turnage and second by Council Member Bradham tot table for 30 days directing Chief Building Inspector King to prepare letter directing Mr. Taylor that hel has 30 days to get the last three inspections ort the ordinance will stand. Motion approved with Councill Member Sills opposed due to the length oft time the neighbors in this areal havel had to deal with this issue. Mayor Elmore addedt that he Acceptance ofi revised Golden LEAF Foundation Grant Award for Inflow: andl Infiltration Public Utilities Director Adams told Council that the City was awarded a grant from the Golden LEAF Foundation in 2019 for the purpose of inspecting the collection system and locating sewer lines that were damaged as ar result of Hurricane Florence. Approximately 2,2301 linearf feet were identified: as exhibiting the kind off fractures, breaks and cracks that lead to excessive: inflow and infiltration. Staff and WithersRavenel submitted a modified project request and was notified on August 6, 2020 that the City was awarded an additional $313,5861 to fund thei identifiedi repairs. Goldenl LEAFI has now awarded the Cityat total of$456,086 Motion by Mayor Pro' Tem Turnage and second by Council Member Bradham to accept the revised Golden LEAF grant agreement: in the amount of $456,086 and make the applicable assurances contained therein and authorize City Manager Neuschafer to execute an amended contract with WithersRavenel to assist the City with the engineering, construction, administration and observation associated with the identified repairs to the sewer lines. Motion unanimously approved. A copy of the Acknowledgment and. Agreement with the Golden LEAF Foundation and the amended contracti with WithersRavenel are incorporated into these minutes as Public Utilities Director Adams requested the City proceed with aj project at the Black River Wastewater Treatment Plant in order to accept septic and portable toilet waste. The service will be available for State approved septic! haulers registeredi int the City of Dunn and surrounding area, to dispose of waste att the plant. Adams reported this has beeni investigated and determined to bea a feasible project fora a newi income stream fort the City. Thej payback fort the project, from newi revenues, is projected to bet two years orl less. After discussion, motion by Council Member Bradham and second by Mayor Pro Tem Turnage to approve moving forward with design and installation ofas septic off-loading station at the Black River Wastewater Treatment. Plant and authorize Cityl Manager Neuschafer to enteri into a contract with Draper Aden. Associates fort thee engineering services as outlined int the attached proposal, approve al budget amendment int the amount of$ $295,8901 for engineering: and construction oft this capital improvement, and also approve that the Septage Hauler Base Facility Fee and Per Gallon Usage Feel be added tot the City ofI Dunn's Fee Schedule int the amounts of$ $20.00 perl load and $0.04 per gallon respectively. Motion unanimously approved. A copy of the Budget Amendment. 2021-05 and the Proposal with Draper Aden Associates are incorporated into these minutes as Resolution to apply for Water Infrastructure Merger &I Regionalization Feasibility Program Grant Public Utilities Director. Adams asked Council to approve a resolution stating that the City intends to pursue an application with the State Water Infrastructure Authority for the purpose of seeking grant funding for a Water Infrastructure! Merger Regionalization Feasibility Study- $50,000 grant with nol local match. Motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to adopt the resolution stating the City's intent to request a $50,000 grant through the Division of Water Infrastructure's Merger and Regionalization Feasibility Grant Program and authorize City Manager Neuschafer to enter into a contract with WithersRavenel for their assistance in preparing the grant application. Motion unanimously approved. A copy ofthe Resolution (R2020-15)is incorporated into these minutes as attachment: #8. Resolution authorizing Application for State Revolving Loan/Grant Funds Design and Construction Council is being asked to consider a resolution stating the City's intent to pursue an application for the purpose of seeking funds for the design and construction ofa ane elevated water storage tank on Highway 301 South near thel Food Lion Distribution Center. Michael Goliber, PE with) Davis! Martin Powell Engineering told Council that the water tank was originally designed several years ago but the Council decided not to move forward sincet the system was operable without the tank. However, several water pressure issues have come  Motion unanimously: approved. Consideration tol Demolish- 7001 Lincoln  bito ofn moneyi into the repairs.  would] like fora aj personal contact tob bei madei ina addition tot thel letter.  withr nol localr match required.  attachment: #6.  Septic Offi Loading Station: and! Septage Hauler Waste Service: and Disposal Fee  attachment: #7.  ofe elevated Water7 Tank  upy witht thel larger customers: sincet thatt time.    106  Motion by Council Member Sills and second by Council Member Bradham to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program and thel NCI Department of Commerce! for the design and construction of an elevated water tank near Highway 301 South and authorize City Manager Neuschafer to enter into a contract with Davis Martin Powell to prepare the grant and) loan applications. Motion unanimously approved. A copy of Michael Goliber, PE with Davis Martin Powell told Council that this project isap part of the 2020 City Paving, Storm Water, Water and Sewer Improvement plan. Hep presented the bid reporti for the construction contract for waterl linei improvements onl Lakeshore Drive. Informal bids were received on August 20, 2020t to replace approximately 2,4201 linear feet of 6-inch water line along Lakeshore Drive. At total of6 bids were received with Central Builders, Inc. with the lowest bid of $270,270. Public Utilities Director Adams added staffs recommendation tot take $20,2701 from the 2020-2021 Water and Sewer Capital Project budget and borrow City Manager Neuschafer added that the City has experienced several water line breaks over the last two years onl Lakeshore: and the City will: self-fund until thel loans have been approved by Council. Queens Avenue will probably be the next projecti in this area due tot the number ofl breaks on that street. Goliber confirmed that construction willl last approximately 90 days from notice to proceed andt the project should bes startedi in Motion by Council Member Gaulden and second by Council Member Tart to award a contract to Central Builders, Inc. for the waterl line replacement onl Lakeshore Drive ata cost of $270,270, to approve the Budget Amendment toi increase the Enterprisel Fund's Capitall Improvement Project budget and) Installment Financing Income, and furthermore to direct the City Manager to proceed with obtaining bids for Ioan of $250,000. Motion unanimously approved. A copy of Budget. Amendment. 2021-06 isi incorporated into these minutes as City Manager Neuschafer presented for approval, the contract to purchase three parcels of property owned byl Donaldi D.I Morrison andl Evon) B. Morrison fort thej purchase price of $96,000. The three parcels are located at5 501 EI Broad Street, Parcel Number 02151608410001, PIN# 1516-76-5566.000; 503 El Broad Street, Parcel Number 02151611050010 01, PIN# 1516-76-6504.000; and 11 Lot 100x1 1401 EI Broad Street, Parcel Number Motion by Council Member Bradham and second by Council Member McLean to approve the purchase ofa all three properties as presented for the purchase price of $96,000, authorizing the Mayor and City Manager to proceed with the purchase and to approve the Budget Amendment as presented. Motion unanimously approved. A copy ofBudget Amendment. 2021-07 is incorporated into these minutes as attachment #11. City Manager Neuschafer presented the applications received for the Community Appearance Committee. He Motion by Council Member Sills and second by Mayor Pro Tem Turnage to approve the following appointments tot the Community Appearance Committee: Cindy Atkins, Ann Fairley, John Frazee, Linda) James, Elyse Johnson, Marian McDonald, Tasha McDowell, Lynwood Massengill, Meredith Bradham and Rodney Stewart, and to appoint Meredith Bradham: ast the Chairman. Motion unanimously approved. City Manager Neuschafer presented the updates prepared by staff. He reported that rain has slowed the progress at the Dog Park. Mayor Pro Tem Turnage expressed concerns with drainage issues at Tart Park. Neuschafer: reported that the engineer has presented aj plant that has been approved by staff and construction Finance Director Roberts provided the following financial report for the period ending August 31,2020: General Fund $2,460,850 and (NCCMT Term Account) Water-Sewer Fund $2,361,713. As of August 2019, the City! had $3,613,251 in General Fund and $2,333,838 ini the Water and Sewer Fund. City has spent over $1,000,000 on Tart Park: and over $370,000 on Py's project, waiting on reimbursements from Taxes: $50,889 was receivedi inj July. This was $16,278 more than we received last year. Sales Tax Revenue reported inj June- $201,690 up 5.5% from the same time last year, finished the year Building Permit Feesf fort ther month were $7,094,t total collected to-datei is $16,595 or 16.6% ofbudget. Water and Sewer Revenues for the month were $510,066, with total to date at $999,387 or 17.1% of Expenditures are at $1,703,130 or 14.8% of budget in the General Fund. Water and Sewer Fund - $694,084 or 10.4% ofb budget. Thel benchmark: for this period is 16.7% ofbudget. Debt Service payments from the General Fund made in August included the Tyler Park III loan and the Downtown Revitalization loant totaling $260,718. Expenditures to-date are $434,020.  thel Resolution (R2020-16) is incorporated: into these minutes as attachment #9. Lakeshore! Drive Water Line Replacement Contract Award  the remaining $250,000 from al local lending institution.  approximately 45 days, ifapproved tonight.  attachment: #10.  Contract tol Purchase Real Property  02151611050010, PIN#1516-76-656000.  Community Appearance Committee. Appointments addedt thatas staffr member willa also bea assigned tot the committee.  Council Goals/Reports  iss still ongoing. Planning Director. Adlers gave anu update ont thel Imagine Dunn process.  Administrativel Reports loana and NCDOT.  strong with total of$2,310,420 fort they year (3.6% abovel budget).  budget.    107  Reports were also received as follows: Communications/Pablic Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and] Recreation Report, Library Report and Police Mayor Elmore thanked Jeffrey Surles and all the volunteers that participated in Operation Not Forgotten. More than 1400 floral arrangements were delivered to area nursing homes through this project which He also stated that staff will be putting together a work session to give Council information on the Condemnation process andi for staff top provide anu update on the goals andj priorities seta att the retreat. Mayor Pro Tem Turnage suggested that the City may need to give residents guidance on this year's Halloween. He added that he would like for the Alley Project and for Juniper Creek be discussed at the Council Member McLean wanted to bring to the Council's attention that the cemeteries were in terrible condition. City Manager Neuschafer: saidt that staffi is aware andl has a meeting scheduled with the contractor With no further business to discuss, motion by Council Member McLean and second by Mayor Pro Tem  Report.  Announcements/Information  includedi many nursing homes outside ofI Dunn.  upcoming works session orf for ana additional work session tob bes scheduled.  this week.  Turnaget toa adjourn the meeting at 8:55 p.m. Motion unanimouslyapproved.  OF SEAL  CORPORATE William P. Elmoi  EMayor  Attest:  CBrhllpi Tammy WillamsCKc City Clerk