111  Dunn City Council Regular Meeting Tuesday, October13,2020 7:00) p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Ir., Mayor Pro Tem Chuck' Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, Billy N.1 Tart, and Dr. David) L. Bradham. Notice, relating tot the Special Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director Heather. Adams, Public Works Director Vince Washington, Planning Director George Adler, Chief Building Inspector Steven King, ChiefofF Police Clark White, Human Resources Director Anne Thompson, Librarian Mike Williams, Executive. Assistant Connie Jernigan, City Attorney Tilghman Pope, and City Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Dennis Manuel, Pastor at East Granville Street Church of God of Prophecy gave the invocation. Afterwards, Council Member Bradham led in the Pledge of Motion! by Council Member Bradham and second by Council Member Gaulden to adopt the October 13, 2020  Meeting Conditions, is incorporatedi into these minutes as Attachment: #1.  Clerk Tammy Williams. CALLTO ORDER ANDI INVOCATION Allegiance.  AGENDA. ADJUSTMENT AND APPROVAL  meeting agenda as presented. Motion unanimously approved. Employee Recognition City Clerk, Tammy' Williams, CMC  PRESENTATIONS  Mayor Elmore recognized Tammy Williams, City Clerk for the City of Dunn, for fulfilling all the requirements oft the Certified Municipal Clerk (CMC) Program offered byt thel International Institute of Municipal Clerks and earning her CMC designation. This designation isad declaration that Mrs. Williams is proficient inl her position as City Clerk and! has demonstratedi masteryo ofa administrative skills critical tog good government. Chief White introduced Tyler Herring- Police OfficerI Iand! Nathan Ingram Police OfficerI. 809 EF Pearsall St. With noa additional comments, the Public Comment period was closed. Approval oft thel Minutes oft the September 8,2 2020 City Council Meeting. Approval of Budget Amendment transferring fundsl between Public Works and Debt Service. A copy oft the Budget Amendment (BA-2021-08) is incorporated into these minutes as Attachment: #2. Adoption of Resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronici means through www.GovDeals.com. A copy oft the Resolution (R2020-17) Adoption of Resolution declaring the structures at 906 WE Broad Street, 1081 N Wayne Avenue and 5031 E Broad Street, including contents, any and all attachments to the structures, or outbuildings on the property as surplus and direct the administration to remove or dispose of them in any way possible. A copy ofthe! Resolution (R2020-18) isi incorporated. intot these minutes as Attachment: #4. Proclamation- Nationall Friends ofI Libraries Week.A A copy oft the Proclamation (P2020-12) is incorporated Motion by Council Member Bradham and: second by Council Member Gaulden to approve all consenti items.  New Employee: Introductions PUBLICCOMMENT PERIOD CONSENTI ITEMS  The Public Comment Period was opened byl Mayor Elmore at? 7:12 p.m. Clarence Woodard spoke concerning  isi incorporatedi into these minutes as Attachment #3.  into these minutes asA Attachment: #5. Motion unanimously. approved. ITEMSI FORI DISCUSSION. AND/ORI DECISION  Consideration ofOrdinance: tol Demolishl House 911 Fairground Rd  Chief Building Inspector King reported that the ordinance to demolish was tabled by City Council at the February 2020 Council meeting until the April Council meeting to allowt time for the new owner, Mr. Lloyd Tom Hamilton, tor make repairs andi improvements tot the dwelling. It was tabled again at the April,J June and August City Council meetings to allow additional time for repairs. King reported that some additional improvements have been made tot the exterior oft the house toi include demolition oft two exterior buildings. Noi interior inspections havel been made. Mr. Hamilton has ai full time roofing business andi is repairing the home ont the side. Mayor Pro Tem' Turnage shared thata al lot of progress has been made andl hei feels that the progress will continue. King confirmed that) hel has repaired ther roof which was the reason the structure was After discussion, motion by Mayor Pro' Tem Turnage and second by Council Member Tart tot table ordinance tod demolish! house at 911 Fairground) Rd. Motion: approved with Council Member Sills opposed.  condemned.    112  Consideration of Ordinance to deem property Unfiti for Human Habitation- 906 & 908 N Clinton Ave Chief Building Inspector Kingr reported on 906 &9 9081 N Clinton Ave. The ordinancet to deemt thej property Unfit King reported that the canopy) has been removed. The gas tanks and lines have tob be pressure tested before they can proceed witht the gas tanks. Mr. Alsanda, who wasi ina attendance, said the sign! has been removed and exteriorl lighting! has been) handleda and they arei int the! process oft being branded a Sunoco. Kingo did confirmi if thet tanks fail pressure testing then they willl have tob ber removed. He also confirmed that the striping has not been done because the owner is planning ont moving gas pumps to the front, which will change the striping After discussion, motion by Council Member Tart and second by Council Member Bradham to table the The City Council adopted an ordinance to demolish the) property onl November 12, 2019 but also allowed the new owner,) Jada S. Wiggins, ninety days tol bring the property up to code. The City Council agreed to allow sixty additional days at the June 9, 2020 Council Meeting to allow Mr. Frank" Taylor time to complete the repairs tot the dwelling andl bringi iti into compliance with applicable Codes. Att the August meeting, he stilll had afewr more finali inspections top pass untila a Certificate of Occupancy could bei issued. At the September Council meeting, Council allowed thirty additional days for Mr. Taylor, who is attendance, to complete the repairs at 7001 Lincoln! St. King reportedt that alli inspections have been completed: andi the owner nowl has a certificate of occupancy.. Mayor Elmore, Council Members' Tart, Gaulden and! McLean expressed appreciation to! Mr. Taylor Motion by Council Member Tart and second by Council Member McLean to Adopt Ordinance to Rescind Ordinance tol Demolish 02019-17 dated November 12, 2019. Motion unanimously approved. A copy of Public Utilities Director Adams requested permission to move forward with submitting a Community Development Block Grant application tor replace sewer infrastructure in areas ofI Dunn that meet the Housing and Urban Development (HUD) low and moderate income (LMI) threshold. The City's sewer system continues to be inundated with significant amounts of inflow and infiltration (I&I) during heavy rainfall events. The purpose of these funds is to construct public sewer infrastructure to mitigate public and environmental. health problems in areas where the percentage ofl low to moderate income persons is atl least Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to move forward with application fora Community Development Block Grantf for Wastewater Infrastructure through the Division of Water Infrastructure and authorizing City Manager Neuschafer to enter into a contract with' WithersRavenel City Manager Neuschafer presented request from the McAllister Family/Walter A. Lagua in reference to donating two properties tot the City ofI Dunn: PIN! #1516-86-7394000- -11 Lota at710 E Harnett Sta and PIN # 1516-86-7000.000- - 11 Lot at East Edgerton St. With the donation of the property, they are asking that all accounts and fees associated with the owners oft the two properties be forgiven in full. Staff has confirmed that the family willl be paying the property taxes due for 2020. Thei family owes the City of Dunn, inl liens and Motion by Council Member Sills and second by Council Member McLean to accept the property donation subject to a satisfactory title search by the City Attorney and upon receipt of title to the property, to cancel 1) No parking Sign on) Edgerton and Broad Streets at Alley the 2 spaces are not large enough which causes 2) Four-Way Stop ati intersection of NE Elm Avenue and E Edgerton Street requested by Chief White to allow 3) Pedestrian Crossing Signs to be purchased and placed as needed and determined by the Police Motion by Council Member Bradham and second by Mayor Pro Tem Turnage to approve two No Parking Signs tol be placed at Alley on Broad and Edgerton Streets, Signs for Four-way Stop att the intersection ofE Edgerton Streeta andI NE Elm Avenue, and Pedestrian Crossing Signs tol bej purchased andj placed as needed and City Manager Neuschafer presented request from residents of Ward Five for Council to consider placing "Children at Play" signs in various Ward Five locations or to consider other options such as reducing the speed limiti in residential: areas to 25 miles per hour ori installing traffic calming measures. He added that the signs are considered: ana alerts signa and are not regulatory andi requested direction from Council on! how to  for Human Habitation wast tabled! by City Council att the September 8, 2020 meeting.  layout  ordinancei fors sixty days. Motion unanimouslya approved. Consideration tol Demolishl House- 7001 Lincoln St  fort the repairs made ont thel home.  the Ordinance (02020-22) is incorporated: into these minutes as Attachment: #6. Communityl Development Block Grant- Infrastructure (CDBG-I)  51 percent. Ther maximum granti is $2.01 Million with nol local match. top prepare the granta application. Motion unanimously: approved. Consideration to Acceptl Property Donation and Cancel City Assessments  assessments, at total of $5,050.29 ont thet two properties.  any City assessments: against the donated properties. Motion unanimously approved.  Consideration ofs Sign] Requests by Staff City Manager Neuschafer presented thet following Sign Requests: the alley and parkinge entrances tol bel blocked. for safe and orderly flow oft traffic.  Department.  determinedl by the! Policel Department. Motion unanimously: approved. Consideration ofI Installation of" "Children: at Play" Signsi in Ward Five    113  proceed. Mayor Pro Tem Turnage added that some residents have placed signs att their own expense and Motion by Mayor Pro Tem Turnage and second by Council Member Tart to direct staff to order and strategicallyi install "Children atl Play" signs within next sixty days on WI Divine St, WI Pearsall St, Wi Pope St and Canterbury Dr and direct staff to research options for reducing speed on all neighborhood streets. Finance Director Roberts presented: requestt tos secure al loan for the water line repair and replacement: for the utilities onI Lakeshorel Drive. The work was approved lasti month and engineering has been completed: for the workt to proceed. Staff has contacted. local banks concerning rates and years ofr repayment and recommends using BB&T (Truist Bank). The total loan for this work will be approximately $250,000 with a repayment term ofs six years, ata ani interest rate of 1.74% making payments int the amount ofa approximately $44,000 per year. Payments willl ber made on a semi-annual basis. This payment is within) budget appropriations and will Motion by Council Member Bradham and second by Council Member Gaulden to approve al Loan with BB&T (Truist Bank) in the amount of $250,000 to pay: for water line repair and replacement on Lakeshore Drive. Motion unanimously approved. A copy of the Resolution (R2020-19) is incorporated into these minutes as Financel Director Roberts presentedi request for approval oft thej purchase and) loan ofa Truck tos serve asal leaf and debris collection: system for the City. Three pieces ofe equipment were reviewed: and the model produced by Old Dominion! Brush Company (ODB) was selected as the best option." The unit by ODB isa 30 cubic yard truck mount debris collector with aj John Deere 74 HP diesel engine powered by a new Freightliner M2-106 chassis truck. Staff has contacted] local banks for rates andy years ofr repayment and recommends using BB&T (Truist Bank). The total loan for this equipment will be approximately $205,000 with a repayment term of seven years, ata ani interest rate of1 1.86%1 making paymentsi int the amount of approximately: $32,000 per year. Payments will be made on a semi-annual basis. This payment is within budget appropriations and will be Motion by Council Member Tart and second by Council Member Sills to approve the purchase ofal leaf and debris collection truck and approve the loan with BB&T (Truist Bank) in the amount of $205,000. Motion unanimously approved. A copy of the Resolution (R2020-20) is incorporated into these minutes as City Manager Neuschafer updated Council on Goals and Objectives and confirmed that maintenance for the Finance Director Roberts] provided the followingf financial reportf for thej periode ending September 30, 2020: General Fund $3,782,011 and $2,361,901 int the (NCCMT Term Account) Water-Sewer Fund. 2019, the City had $3,192,573 in the General Fund and $2,337,755 in the Water and Sewer Fund. Loan closed on Tart Park and received $484,688: in COVIDI relieff funding. Still waiting onr reimbursement: from NCDOT of Sales' Tax Revenue: strong. Inj July, monthly receipts of$ $229,680 up 12% from the same time last year. Building Permit Fees for September- $13,246 for total collected- $29,841 or 29.8% ofbudget. Water and Sewer Revenues for September $520,646. Totalt to date $1,520,032 or 25.98% of budget. General Fund Expenditures $2,598,801 or 22.4% of budget. Water and Sewer Fund Expenditures - $1,379,072 or 18.96% ofbudget. Thel benchmark: fort this periodi is 25% oft budget. Reports were also received as follows: Communications/Publc Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Mayor Elmore reported on the recent visit from Robert Hosford, State Director for the USDA-RD to Council Members Gaulden and Bradham gave a quick update on the Imagine Dunn Strategic Vision Plan and Mayor Elmore announced upcoming events and activities and thanked The Daily Record for the good press givenI Dunnt toi includel Police Departmente effortsa and ther new restaurant: announcement: for Downtown: Dunn. Motion by Council Member McLean and second by Council Member Gaulden for the Council to entera Closed Session in accordance with [N.C.G.S. 143-318.11(a)(6)) concerning a personnel matter. Motion  thoses signs! have madead difference. Motion unanimously: approved.  Funding forl Lakeshore Drive Water Linel Replacement Project  bef funded through the current Water and Seweri income and expense budget process.  Attachment: #7.  Approval of Purchase and Fundingl Leaf/Debris Collection Truck  funded through the current General Fundi income and expense! budget process.  Attachment: #8. Council Goals/Reports Administrative Reports  Dog Park willl bet under Parks and Recreation: after thej project isc complete.  $370,0001 for Py's project. 2020 Taxesi in August- $203,272. Year tol Datei in2 2019-$1,559,866.  Utilities Sales' Taxes quarter ending) June 30, 2020- $144,370.  Report.  Amouncemamt/mtormaton acknowledge loans and grants of$469,000 tot the City. encouraged community participation.  unanimously: approved.  Mayor Elmore recessed the meeting at 8:14p p.m.    114  The meeting was reconvened and with no further business to discuss, motion by Council Member Gaulden and second by Council Member McLean to adjourn the meeting at 8:35 p.m. Motion unanimously  approved.  CORPORATE SEAL TH CARC  WillamP.Elmore) Jr. Mayor  Attest: Damvmy Tammy Williams City Clerk  Gs