115  Dunn City Council Regular Meeting Tuesday, November 10,2020 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Chuck Turnage, Council Members J. Wesley Sills, April Gaulden, Frank McLean, and) Dr. David L.) Bradham.. Absent: Billy N. Tart. Notice, relating to Also present: City Manager. Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Executive Assistant Connie Jernigan, Communications Coordinator Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Roy Johnson gave the invocation. Afterwards, Motion! by! Mayor Pro" Tem' Turnage ands second! by Councill Member Bradham to adoptt the November: 10, 2020 Mayor Elmore read the Veterans Day Proclamation and recognized and thanked Council Members McLean, Mayor Pro Tem Turnage and City Manager Neuschafer for their service. A copy oft the Proclamation (P2020- Chris Wilson, Manager Municipal Services for Republic Services, reviewed current operations, services provided tot the City of Dunn, and industry issues including the current recycling crisis. China takes most of the recycling materials and recently reduced the amount of accepted contamination. Recycling used tol bea revenue stream but now has become an expense. He discussed the contamination in Dunn and discussed options toi includea ane education campaign on recyclables, tagging contaminated cans, and theni removing cans with continued offenses. Also in attendance from Republic Services was Dunn Division Manager, Mike City Manager Neuschafer reported the City of Dunn received a $574,000 Small Cities Community Development Block Grant Neighborhood Revitalization (CDBG-NR) grant administered by the Rural Economic Development Division, North Carolina Department of Commerce for the Harnett Training School area. Everything was ready to progress and then Covid-19 hit. Skip Green, consultant for the City on the project, presented an update on the grant progress and reviewed the various challenges with administering the grant including liens on properties, heir issues and homeowners dropping out, along with the issues Mayor Elmore publicly thanked City Manager Neuschafer and Assistant City Manager Boone for the great job Hea also recognized City Manager Neuschafer on! his 15th Anniversary with the City of Dunn and thanked him The Public Comment Period was opened by Mayor Elmore at 7:35 p.m. Shenna Tart spoke concerning the inaccurate meter reading on her August and September water bill. Having no other comments, the Public  the Speciall Meeting Conditions, is incorporatedi into these minutes as Attachment #1. Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams.  CALLTO ORDER AND) INVOCATION Councill Member Sills ledi int thel Pledge ofA Allegiance. AGENDA. ADJUSTMENT ANDA APPROVAL  meeting agenda as presented. Motion unanimously approved.  PRESENTATIONS Veterans Day Proclamation Republics Services  13) isi incorporatedi intot these minutes as Attachment #2."  Novicky.  CDBGI Housing Rehab Grant Update  related tog getting contractors! fort thej projects and thei impact oft the pandemic.  Special Recognitions  ont thel Dunn) Dog! Park (ribbon cutting) held today.) fort the fantastic jobl he does for the city. PUBLICO COMMENTI PERIOD Comment) period was closed. CONSENTI ITEMS  Approval oft ther minutes oft the October 6, 2020 City Council Speciall Meeting. Approval oft ther minutes oft the October 13, 2020 City Council Meeting. 21)i isi incorporated intot these minutes as Attachment: #3. Approval ofT Temporary) Blocking ofs Streets for Sudan Shriner Parade. Approval oft Temporary Blockingo ofs Streets for Christmas' Treel Lighting. Approval ofTemporary! Blockingo ofStreets for Christmas! Parade. incorporatedi into these minutes as Attachment: #4.  Resolution: approvingt the 2021 City Council Regular Meeting Schedule. A copy of the Resolution (R2020- Approval of Budget Amendment - Cemeteries. A copy of the Budget Amendment (BA2021- 09) is Motion by Council Member Bradham and second by Council Member Gaulden to approve all consent items.  Motion unanimously approved.    116  ITEMSFORI DISCUSSION. AND/ORI DECISION  Consideration of Application for CDBG-Infrastructure Grant with NC Department of Environmental Mayor Elmore opened the Public Hearing at 7:41 p.m. Heather Adams, Director of Public Utilities and Amanda Whitaker with WithersRavenel were present to discuss the purpose of the public hearing for the City's CDBG-I funding application. Ms. Adams stated that the purpose of the public hearing was to obtain citizen's views and tor respond tot funding proposals and answer any questions posed by citizens. Ms. Adams also stated that the public hearing must cover the City's community development needs, development oft the proposed activities, and a review of program compliance before the submission oft the City's CDBG-I funding The City proposes requesting funding from NCDEQ'S CDBG-I program for the City of Dunn's CDBG-I Sewer Line Rehablaton/RePacement Project. The proposed project will meet the following community and housing needs of City by repairing areas ofa aging sewer lines, where the City has experienced sanitary sewer The purpose oft the CDBG-I grant program is toi improve the quality ofl life for low to moderate income people by providing a safe, clean environment and clean drinking water through water and sewer infrastructure To benefit a residential area where at least 51% of the beneficiaries are low to moderate income as  Quality  application tot thes state oft thel North Carolina.  overflows.  improvements and extensions ofs service. Top perform eligible activities. Tor minimize displacement; and Provide displacement: assistance asI necessary.  defined byt thel United States Department of Housing and Urban Development  For the fiscal year 2020, the CDBG-I funding available is expected tol be $25.2 million, and each recipient's maximum available grant will be $2.0 million over a 3-year period. Applications for funding are due by The CDBG programi is able to fund a wide variety of community development activities. The State of North Carolina has chosen to fund several activities: water and sewer: infrastructure, neighborhood revitalization, COVID-19 related projects, and economic development projects that lead to job creation or retention. The infrastructure: program, or CDBG-I program cani find ai range ofv water and sewer infrastructure and economic  November: 23, 2020.  development: activities, including, buti not! limited tot the, following: Projectst thati resolve water lossi inc distribution: systems. Projectst thate extend public water toa areas with contaminated wells. Projectst thate extend water lines to areas with dry wells. Projectst thata assistv withl lowy water pressurei inj publict water systems. Projects thatr regionalize two or more water systems. Projectt that rehabilitate ori replace a water treatment) plant.  Water:  Wastewater: andi manholes. regulations.  Projects that resolve inflow and infiltration to collection systems and surcharges from pumps stations Projects that rehabilitate a wastewater treatment) plant to allow for greater eficiency/complance: with The Cityi iss seeking an amounti in CDBG-Ifunds not to exceed $2 million over a 3-year period. The purpose of the City's request ist to replace aging sewer lines int the areas of W. Barrington Street, N. Fayetteville Avenue, Granville Street (Easta and West), N. King Avenue, N. Layton Avenue, N.I McKay Avenue, N. Railroad. Avenue, N. Wilson. Avenue, Burke Street, E. Carr Street, Caswell Street, E. Cleveland Street, N. Clinton Avenue, Dubois Circle, East Johnson Street, Lincoln Street, N. Magnolia Avenue, E. Townsend Street, E. Broad Street, E. Edgerton Street, E.I Harnett Street, N. Lee Avenue, N. Sampson Avenue, Clayton Street, Moore Street, E. Surles The project proposed byt the City of Dunn was identified inl both the 2020. Asset Management Plan and the At total of 100% oft the CDBG- I funding will be used tol benefit Low tol Moderate Income (LMI) people. The project areai int the City ofI Dunnl has been determined tol have an area-wide! low-moderate income of52.529. The project areai includes W. Barrington Street, N. Fayetteville Avenue, Granville Street (East and West), N. King Avenue, N.I Layton Avenue, N. McKay Avenue, N. Railroad Avenue, N. Wilson Avenue, Burke Street, E. Carr Street, Caswell Street, E. Cleveland! Street, N. Clinton Avenue, Dubois Circle, East] Johnson Street, Lincoln Stréet, N. Magnolia Avenue,) E. Townsend Street, E. Broad Street, E. Edgerton Street, E. Harnett Street, N. Lee Avenue, N. Sampson Avenue, Clayton Street, Moore Street, E. Surles Street, N. Washington Avenue, N.  Projectst that extend publics sewer toa areas withf faileds septict tanks.  Street, N. Washington Avenue, N. Wilmington Avenue, andl McNeil Circle.  Capitall Improvement) Plan.  Wilmington Avenue, andl McNeil Circle.    117  The range ofa activities covered by the CDBG-I funds for the Sewer Line Relablitzto/Pepasement Project  includes:  Construction Environmental Review Engineering Design Legal activities. Surveying. Grant Administration.  Construction. Administration: and observation.  Ift the City of Dunn is awarded a CDBG-I grant, the town is required to adhere to federal procurement  requirements and other federal regulations whichi include: American with) Disabilities Act/Section. 504 Survey Davis-Bacon & Related Labor. Acts Adoption/Submittal. ofa Citizen's Participation Plan Adoption/Submittal. ofa an! Equal Opportunity Plan Adoption/Submittal. ofal Fair Housing Plan Adoption/Submittal. ofal Language Access Plan Adoption/Submittal. ofa Relocation Assistance: Plan Adoption/Submittal. ofas Section: 31 Plan Excess Force Provision  Thes State ofN North Carolinai requires that thei ift the City ofI Dunnr receives CDBG grant fundingt that the City will certify that they will comply with the requirements of the general displacement and relocation policy for CDBG grantf funding. This] policy assistsl low to moderate: income peoplet with costs associated with relocation or displacement should such relocation become necessary due tot the project activities. CDBG funds can be used for those costs, ifr necessary. If no displacement and relocation will occur as a result of the proposed CDBGg granta activity, thent the Cityo confirms thato duringt this public! hearing. Int the past, the Cityl has appliedf fora and received for the following completed CDBG project: 2019- CDBG Neighborhood Revitalization Project 17-C-2995 $574,000; 2014- CDBG Catalyst Project) Harnett' Training Center 12-C-2476: $500,000; and 2014- CDBG Economic Development Rooms To Go Water and Sewer Project 13-E-2604 $1,000,000 The City ofI Dunny wills submiti its CDBG-Iapplication: for the Sewer Linel Rehabilitation/ Replacement Project on November: 23, 2020.1 The CDBG-Ia application willl be available for review during normal business hours at 101 E. Cleveland Street, Dunn NC 28335. Additional information is available from Heather Adams, 101 E. Cleveland Street, Dunn NC28335 or 910-766-0997. Should you have any complaints or grievances regarding the subject public hearing, they should be addressed to the addressee mentioned above within 101 business days or by November 20, 2020 and a written response tot the written complaints and/or grievances will be With no additional comments, motion by Council Member Bradham and second by Mayor Pro Tem Turnage Motion by Mayor Pro Tem Turnage and second by Council Member Gaulden to approve the minutes of the Public Hearing for the CDBG-Infrastructure Grant with NC Department of Environmental Quality as Motion by Council Member Gaulden and second by Council Member Bradham to approve the resolution adopting the City's intent to submit a funding application to thel NCI Department of Environmental Quality for a Community Development Block Infrastructure Grant and make the necessary assurances contained within. Motion unanimously approved. A copy of the Resolution (R2020-22) is incorporated into these minutes as Mayor Elmore opened the Public Hearing at 7:54 p.m. for consideration of Ordinance to Demolish House at 614 E Divine St, PIN #: 1516-75-5460.000. The Public Hearing was duly advertised on October 30 and November 3,2 2020. Chief Building Inspector King conducted: ani inspection and based upon his observations, the structure is unsafe and has been condemned in accordance with G.S. $160A-426. King also found the dwelling dangerous or prejudicial toj public health or public safety and a nuisance in violation of G.S. $160A- 193. King reported that the owner does want tof fix thel house but lives in another state. He now has hireda a contractor, Claude Ferguson, Ferguson Home Improvements to begin repairs depending on outcome of meeting. City Attorney) Pope read comment from the owner,].N Michael McKeithan, requesting additional time ton make repairs tot the dwelling. Mr. Ferguson wasi in attendance att the meeting and agreed the home could be repaired and estimated at least two months on the repairs. With no additional comments, the public After discussion, motion by Mayor Pro' Tem' Turnage and second by Council Member McLean tot table for 60 Mayor Elmore opened thel Public Hearing at 8:11 p.m. for consideration of Ordinance to Demolish House and Storage Building at 809 EF Pearsall St, PIN! #: 1516-84-1822.000. The Public Hearing was duly advertised on October. 30 and November: 3, 2020. Building Inspector Johnson has conducted: ani inspection and based upon  sentl byt the City within 10b business days, where) practicable. to close thep publicl hearing. Motion unanimously approved. presented. Motion unanimously approved.  Attachment: #5.  Ordinance tol Demolish- 614EDivine St  hearing was closed.  days. Motion: approved with Councill Member Sills opposed. Ordinance to) Demolish- - 8091 EPearsallSt    118  his observations, the structures are unsafe and have been condemned in accordance with G.S. $160A-426. Johnson also found the structures dangerous or prejudicial to public health or public safety and a nuisancei in violation of G.S. $160A-193. King reported the storage building is inj pretty bad shape but they have done quite abito ofv work tot the outside oft thel house. Clarence Woodard, representing thei family, spoke requesting additional time to make repairs on the house and the storage building. With no additional comments, the After discussion, motion by Council Member Sills and second by Mayor Pro' Tem Turnage to deny ordinance to demolish the house and to table the ordinance to demolish the storage building for 60 days. Motion Mayor Elmore opened the Public Hearing at 8:26 p.m. for consideration of Ordinance to Demolish storage buildings located at1 1071 Moon Circle. Thel Publicl Hearing was duly advertised on October 30 and November 3, 2020. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the storage buildings are unsafe and have been condemned in accordance with G.S. $160A-426. Johnson also found the structures dangerous or prejudicial toj public health or public safety and a nuisance in violation of G.S. $160A-193. King addedt that no response has been received by the owner. With no additional comments, Motion by Mayor Pro' Tem' Turnage and second by Council Member McLean to adoptt the ordinance directing the Building Inspector to proceed with the demolition oft the structures located at 107 Moon Circle, PIN #: 1526-29-0483.000.1 Motion unanimously approved. A copy ofthe Ordinance (02020-23)isi incorporated into Mayor Elmore opened the Public Hearing at 8:28 p.m. for consideration of Ordinance to Demolish storage building at 3011 Moon Circle. The Public Hearing was duly advertised on October 30 and November 3,2020. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the storage building is unsafe and has been condemned in accordance with G.S. $160A-426. Johnson also found the structure dangerous or prejudicial to public health or public safety and al nuisance in violation ofG.S. $160A- 193. King added that the owner was planning on removing himself but its still has not been removed as of Motion by Council Member Gaulden and secondl by Council Member McLean toa adopt the ordinance directing the Building Inspector to proceed with the demolition of the structure located at 301 Moon Circle, PIN #: 1526-29-4360.000. Motion unanimously approved. A copy ofthe Ordinance (02020-24) isi incorporated. into Mayor Elmore opened the Public Hearing at 8:31 p.m. for consideration of Ordinance to Demolish Storage Building at 601 E Bay St The Public Hearing was duly advertised on October 30 and November 3, 2020. Building Inspector Slater] Johnson conducted ani inspection and based upon his observations, the structure: is unsafe and has been condemned in accordance with G.S. $160A-426. Johnson also found the structure dangerous or prejudicial toj publicl health or public safety and a nuisance in violation of G.S. $160A-193. King reported thel house was previously torn down andl hel hasi received no contactf fromi the owner concerning the Motion by Councill Member Bradham and second by Mayor Pro' Tem' Turnage to adopt the ordinance directing thel Building Inspector to proceed with the demolition oft the storage building located at 601 EI Bay St, PIN #: 1516-64-8890.000. Motion unanimously: approved. A copy oft the Ordinance (02020-25) is incorporated: into Public Utilities Director Adams presentedt the Waste Water AssetI Management Plan and Capital Improvement Plan to council for approval. She shared that Asset Inventory and Assessment grants were created to encourage water and wastewater utilities tol become more viable and more proactive int the management: and financing oft their systems. The grant was received by the Cityi in May, 2019: and WithersRavenel assisted the City with completing the grant requirements. The granti included mapping the sewer collection system and performing an assessment oft the collection system. As part oft the funding agreement, the City was required toc create an Asset! Management Plan along with a Capital Improvement Plan, which will allowt the City toj plan and1 budget for upcoming capital improvement expenses. City Manager Neuschafer pointed out that 75% of Motion by Mayor Pro Tem Turnage and second by Council Member Bradham to approve the Resolution adopting the City of Dunn's Wastewater System Asset Management Plan and Capital Improvement Plan as presented. Motion unanimously approved. A copy of the Resolution (R2020-23) is incorporated into these minutes as Attachment #9. A copy oft the Waste Water Asset Management Plan and Capital Improvement Plan  publich hearing was closed. unanimously: approved.  Ordinance: tol Demolish: storagel buildings 1071 Moon Circle  thep public! hearing was closed. these minutes as Attachment: #6.  Ordinance tol Demolish: storage! building- 301 Moon Circle  October 30. Withi noa additional comments, the publicl hearing was closed.  these minutes as Attachment: #7.  Ordinance tol Demolish storagel building- 601 EBay St  storage! building. Withi noa additional comments, the publicl hearing was closed.  thesel minutes as Attachment: #8.  Approval ofV Waste Water Asset! Management Plan: and Capital Improvement: Plan  thei infrastructure: under the ground is over 50 years oldv with 19% over 75 years old.  has been fled with the City Clerk    119  ADA' Transition Plan BudgetAmendment  Assistant City Manager Boone requested the budget be amended to fund the required American's with Disabilities Act (ADA) Transition Plani fort the City. The. ADA Transition Plan: for the Cityi isa formal document required byt the Department ofT Transportation (DOT) andt thel Department of] Justice (DOD for cities with! 500 or more employees. The plani isal review of all city owned properties including buildings, lands, parks, streets, sidewalks, etc. The transition plani is a formal document available to the public outlining a city's compliance with ADA.' This isac document that willl ber required whena applying for federal loans and grants. Motion by Council Member Bradham and second by Council Member McLean to approve the Budget Amendment to the 2020-2021 budget for an ADA Transition Plan in the amount of $30,000 with funds coming from the City's Fund Balance. Motion unanimously approved.. A copy of the Budget Amendment Planning Director. Adler presentedi request from Dunnhaven Development, LLCt to1 review and vote ont the final plat for Dunhaven Subdivision off Tilghman Drive. The final plat shall meet all applicable regulations in Chapter 20, Subdivision of Land, Article II Plats, Section 20-43, oft the Dunn City Code. The Planning Board voted unanimously tor recommend: approval oft thei final plat for the Dunhaven subdivision att their October 27, 2020 meeting. The final plat indicates that the City will accept the dedication of rights-of-way only upon approval by the City Engineer that the sidewalks and repaving of the streets have been completed to City standards. In addition, Dunnhaven Development, LLC has agreed to purchase bonds to ensure proper Motion by Council Member Sills and second by Council Member Bradham to approve the request to record Motion by Mayor Pro' Tem' Turnage and: second! by Council Member Gaulden to appoint Council Member Tart ast the Council representative ont the Dunn Area Tourism Authority Board of Directors with a one-year term Approval Authorizing the Planning and Application Process regarding Proposed Crosswalks City Manager Neuschafer presented request to begin the process of installing crosswalks on three intersections located on! NCDOTI rightofWays:: 1)SE Ellis Ave at US4 421 (W Cumberland: St);2)sWilson. Ave at US 421 (W Cumberland St); and: 3)SE Elm Ave at Best St. The City willl have top propose these improvements to NCDOT and will work with them tof find the moste economical process for installation, which will also include somes sidewalk and ADA: accessible ramps ata associatedi intersections. The Elm. Ave and' Wilson Ave portion of the project is proposed in conjunction with a needed upgrade in order to work towards completion of the After discussion, motion by Council Member Gaulden and second by Council Member McLean to approve a letterf from the City Councilt tor request pedestrian improvements. att the SE Elm Ave, SWilson. Ave and1 the SE Ellis Ave intersections, additionally indicating the City's intent to work with the NCDOT and their process regardingi installation ofa approved crosswalks over state-maintained: roads. Motion unanimously: approved. City Manager Neuschafer updated Council on) long-term plans related to municipal facilities. He reported that the plansf fort thep policel locker rooms and server room renovations havel been drafted and are outi for bid now. Public Works, City Hall and Water' Tower are still under consideration. Engineer has been engaged to worko on proposal for Parks and Recreation consolidation and that is inj process. He pointed out that Public Works Department has averaged purchasing about 25 tons ofa asphalt a month for the past 61 months for patching of City Manager Neuschafer shared that the City would be hosting a Mask Giveaway on the upcoming Friday. After recommendation: from Council Member McLean, the city was able to acquire masks from the Harnett Finance Director Roberts provided thef following financiall report for thej period ending October 31, 2020: The City had $6,261,147 in the General Fund and the Water-Sewer Fund combined. The Board of Directors for the NC Capital Management' Trust made the decision to eliminate the "Term" portfolio. All funds were then moved into the Cash Account on October 29. Fromi this pointi forward, the totals will be compared. As of September 30, 2020, $6,143,912 in General and the Water-Sewer Fund. Through September 2019, the City had $5,530,328 in these same two accounts. Still waiting for NCDOT to Sales Tax Revenue. August receipts were $217,712. Sales tax revenues: are up 12.5% compared to the Utilities Sales Taxes for the quarter ending) June 30, 2020 was $144,370 compared to $160,754 for same Building! Permit Fees fort ther month of October were $16,128 witht total to-date $45,968 or4 46% ofbudget.  (BA2020-10) is incorporated: into these minutes as Attachment: #10. Dunhaven: Subdivision Finall Plat Approval  completion oft thei infrastructure prior to dedication. thes subdivision plat. Motion unanimously: approved. Appointment to thel Dunn Area' Tourism. Authority Board expiring on] December: 31, 2021.Motion unanimously approved. associated with NCDOTI Maintained Thoroughfares  Tartt to Tyler Park Pedestrian trail.  Council Goals/Reports  streets.  Administrative Reports  County Emergency Services to distributet to county residents.  reimburse $370,000f for Py's project. Through September, Cityr received $619,689i int taxes. same timel last year. periodi in2 2019    120  Water and Sewer Revenues for October were $482,629 down slightly from September. Last year in October, the city collected $504,471. Total collected to-date $2,002,661 or 34.23% of budget compared tot total of$2,064,337 inz 2019.The $62,000 differencei is directly related to COVID-191 payment deferrals. Expenditures are $3,469,381 or 29.9% of budget in the general fund compared to $3,971,406 in 2019. Water and Sewer fund expense- $1,663,963 or 22.9% ofb budget compared to $1,482,810 in 2019. The Reports were also received as follows: Communications/Pablc Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Mayor Elmore announced upcoming events and activities and commended Council Member Gaulden on the recent Community Clean hosted by her inl her district. Council Member Gaulden expressed appreciation to Mayor Pro Tem Turnage announced the opening oft the General William C. Lee Airborne Museum inl honor of Council Member McLean read the Proclamation presented by the Mayor in honor of Veterans Suicide Prevention Month. A copy of the Proclamation (P2020-14) isi incorporated into these minutes as Attachment With nof further business to discuss andi no objections, the meeting was adjourned: at9 9:14p.m.  benchmarki for this periodis 33% ofbudget. Hea also updatedt the Council onc debts service) payments.  Report.  Amouncememty/mfommaton  thet volunteers andl looks forward tof future clean up on! November: 21.  Veterans Day. #11.  William! Mayor  Attest:  HA4  Mhsians  CityClerk Geny