143  Dunn City Council Regular Meeting Tuesday, March 9,2021 7:00 p.m., Dunn! Municipal Building  Minutes  PRESENT: Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank) McLean, Billy N.Tart, and Chuck' Turnage. Absent: Mayor William P. Elmore] Jr. Notice, relating to Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director Heather. Adams, Planning Director George Adler, Chief of Police Clark White, Executive. Assistant Connie Jernigan, Communications Coordinator. Kaitlin Adkins, City Attorney Tilghman Pope, Mayor Pro Tem Bradham opened the meeting at 7:00 p.m. He shared that Mayor Elmore and) his wife, Edith, have both been diagnosed with Covid and they are at! home resting. Rev. Sam Neal, Associate Pastor at Glad Tidings Churchg gave thei invocation: and afterwards, Council Member Turnage ledi int thel Pledge ofA Allegiance. Motion by Council Member Turnage and second by Council Member McLean to adopt the March 9, 2021 Approval of Engineering Services Agreement for USDA Phase I Collection System and move to next  thes Speciall Meeting Conditions, isi incorporated into these minutes as Attachment: #1.  and City Clerk Tammy Williams. CALLTOORDER ANDI INVOCATION  AGENDA. ADJUSTMENT AND APPROVAL meetinga agenda with the following change: Removei item #17 for discussion and/ Yor decision month'sagenda. Motion unanimously approved. PRESENTATIONS  Community. Appearance Committee (CAC)  Meredith Bradham, Chairman of CAC gave a quick update on the committee's activities and asked Council members for their support for the upcoming Spring Litter Sweep set for Saturday, April 24. She shared efforts to clean up the cemeteries, implementation of more art/murals in downtown, and litter campaign theme," "Every Litter Bit Hurts." Other members ina attendance: Ann Fairley and' Tashal McDowell. Thel Public Comment Period was opened by Mayor Pro Tem Bradham at7 7:10 p.m. Having no comments, the  PUBLICCOMMENTI PERIOD Public Comment period was closed. CONSENTI ITEMS  Approval oft ther minutes oft the February9, 2021 City Councill Meeting Approval oft ther minutes ofthe! February 19-20, 2021 Budget Planningl Retreat Temporary Closing ofA Alley- - StewartTheater Temporary Closing of Streets- Dunn Chamber Concerts Request to use City-owned) Property- Passion' Week Leaders Temporary Closing of Streets- Dunn! Fun Run) Downtown Dunn 14)isi incorporated into these minutes as Attachment #2.  Budget Amendment- Police Department Travel and' Training. A copy oft thel Budget Amendment (BA2021- Motion by Council Member Tart and second by Council Member Gaulden to approve all consent items.  Motion unanimously approved. ITEMSFORI DISCUSSION. AND/ORI DECISION USDA! Sewer Application Resolution willl bea a water ands sewer revenuel bond.  Steve Smith from USDA presented al letter of conditions that must be met for the next 24 months, for USDA funding of the City's Phase 1 of the wastewater collection system rehabilitation. Total cost of the project is estimated at $2,636,000. USDAi is offering funding through al loan int the amount of $1,436,000 and grant of $1,200,000. Thel loan will be for a term of4 40 years with ani interest rate at 1.25%. The security for the loan After discussion, motion by Council Member Tart and second by Council Member Sills to approve the resolution authorizing thel loans and grants by the USDA. Motion unanimously approved. A copy oft the Ben" Thompson, representing Harnett Health, presented request for council toa approve ar resolutioni ins support oft the acquisition of! Harnett Health! by Cape Fear Valley. He recognized othersi in attendance: Walter Massey, Chairman ofH Harnett Health) Board; Cory Hess, President of Harnett Health System; Mike Nagowski, President & CEO of Cape Fear Valley Health System; Tom Powell, General Counsel for Cape Fear; Dr. Brad Creed, President of Campbell University and member of Harnett Health Board. He reviewed the history of the hospital since: 1996 whent the city conveyed hospital property tol Betsy] Johnson) Hospital Authority. Hes shared how thel hospital wass sufferingl hugel lossesi in 2013: and enteredi into ar management agreement with Cape  Resolution (R2021-08) isi incorporated intot these minutes as Attachment: #3.  Harnett Health Systems Presentation/Resolation    144  Fear Valley Health System in 2014. They have reduced the long term debt and current accounts payable. Under their management, Harnett! Healthy wasr restored toap profitable position by 2016. One oft thej provisions was for Cape Fear Valley to acquire Harnett Health andt tol become the sole owners oft the) hospital. The annual payments madeb by Harnett Health to the City of Dunn per Restrictive Covenants requirements will continue Motion by Councill Member Gaulden ands second! by Council Member McLean to approve the Resolution for the acquisition ofH Harnett Health! by Capel Fear Valley. Motion unanimously approved. A copy oft the Resolution Mayor Pro Tem Bradham opened the Public Hearing at 7:30 p.m. to consider a request to rezone one parcel 1.01 acres +/- located at 101 N. Powell Avenue. Planning Director Adler reported that the property is currently zoned R-10, Single Family Dwelling District and is proposed to be rezoned to C-3, Highway Commercial District. He also reported that the request was unanimously approved by the Planning Board at the February 23,2021 meeting. He told council thati the rezoning is considered ai reasonable request for this Brian Soltz, with Commercial Site Design, spoke in support of the request and offered to answer any Motion by Councill Member Turnage and secondl by Councill Member Tart to approve rezoning request RZ-01- 21 to rezone 1.01 acres+/-1 located at 1011 NE Powell Avenue from R-10, Single Family Dwelling District to C-3, Mayor Pro' Tem Bradham opened the Public Hearing at 7:35 p.m. to consider a request to rezone 4 parcels totaling 62.65 acres +/- located at 1000 and 1001 Susan' Tart Road and parcels ont the western side of Bruce Drive. Planning Director Adler reported that the parcels are currently zoned I-10, Restricted Industrial District; R-10, Single-Family Dwelling District; R-20, Single-Family Dwelling District; and RA-40, Single Family Dwelling and Agricultural District. The request is to rezone these parcels to R-7, single-Family Dwelling District. The request is a reasonable change for the current conditions oft the area around it. He referred to the old meat packing plant that has been vacant for years and will soon be demolished. The Planning Board Zack Angle, owner of the property, spoke in support of the request and offered to answer any questions. Council Member Turnage askeda aboutt the wetlands. Mr. Angle said theya are working with an engineer andt the wetlands have already been delineated: and they are planning on) keepingt that 20+ acres asg greenspace. Motion by Council Member' Turnage and: second by Councill Member McLean to approve rezoning request RZ- 02-21 to rezone 62.65 acres+/-1 located at 1000 and 1001 Susan Tart Road and parcels on western side of Bruce Drive from I-10, Restricted Industrial District; R-10, Single-Family Dwelling District; R-20, Single- Family Dwelling District; and RA-40, Single Family Dwelling and. Agricultural District to R-7, Single-Family Ben Ripple, partner representing the firm, Bernard Robinson & Company, LLP, presented the FY 2019-2020 audit He told council that the city received an unmodified opinion, which is what you want a clean report Motion by Council Member McLean and second by Council Member Gaulden to acceptt the Auditi for FY2019- 2020 as presented. Motion unanimously approved. A copy ofthe Audit Report is onj fles with the City Clerk's Chief White presented requestf for replacement of service weapons with an average age of 10 years and for approval oft the budget amendment to allow for the trade-in of old service weapons and purchase of new police service weapons to include leather duty gear. Total cost, after the trade-in, is approximately Motion by Council Member Sills and second by Council Member Turnage to approve the purchase ofs service weapons and duty gear and to approve the budget amendment to allow for the purchase. Motion unanimously approved. A copy oft the Budget Amendment (BA2021-15) is incorporated into these minutes as City Manager Neuschafer requested authority to negotiate and extend contract with Republic Services with current contract ending) June 30, 2021. The current contract with Republic Services is competitive compared to other recently bid contracts and the fixed maximum increase of 2% (annually): is better than others in the After discussion concerning recycle and yard debris cans, motion by Council Member Sills and second by Council Member Turnage to authorize the City Manager to negotiate with Republic Services for a contract  after the acquisition ofH Harnett Healthl by Capel Fear Valley. (R2021-09) isi incorporatedi into these minutes as Attachment: #4. Rezoningl Request RZ-01-21,101 NPowell. Ave  area.  questions. With nof further comments, the publich hearing was closed. Highway Commercial District. Motion unanimously approved. Rezoning RZ-02-21,1000 &1 1001 Susan' Tart Rd and parcels on) Brucel Dr  voted unanimously to approve this request att their February 23, 2021 meeting.  Dwelling District. Motion unanimously approved. withs statements free ofr material misstatement.  Auditl ReportF FY2019-2020  records.  Purchasel Replacement/Trade-inl Police! Service Weapons  $12,000.00. Attachment: #5. Solid Waste Contract Decision  area.  extension. Motion unanimously approved.    145  ContractA Award Stormwater Fee Study  City Manager Neuschafer reported that proposals were received from firms that could develop and implement as stormwater utility fee that is fair, equitable, legally defensible and publicly acceptable. Willdan Financial Services was selected from the proposals received based upon their explanation oft their methods and experience in establishing new stormwater fees. Cost of the study will be paid out oft the stormwater Motion by Council Member Turnage and second by Council Member McLean toa authorize the City Manager to enter into a contract with Willdan) Financial Services to develop as stormwater utility fee with total cost oft the City Manager Neuschafer reportedt that a selection process for the city-wide street pavement condition study was also conducted where firms submitted their qualifications and cost oft the project. SEPI Inc. was selected due tot their combination of experience. and reasonable cost. The studyi is projected tol be completed by July Mayor Pro Tem Bradham felt the more objective information the city can get, the better. He also felt iti is important to continue to educate the residents ont the expense involved with paving projects. Neuschafer did Motion by Council Member Gaulden ands second by Council Member McLean to authorize the City Manager to enteri into a contract with SEPI Inc. to develop a city-wide street pavement condition study; total fee not to exceed $30,000, and to approve the budget amendment allocating the funds. Motion unanimously approved.Ac copyofthel Budget Amendment (BA2021-16) is incorporated intot these minutes as Attachment #6. Council Member Sills noted that the business being hired for the study is a woman-owned business and is City Manager Neuschafer presented listing of Goals and Objectives as developed att the Budget Retreat. The reports willl be updated andt the new Goals and Objectives willl bei incorporated into the reports for the April Council meeting. GoalsI not completed: inF FY2020-2021, havel been incorporated into thel list. Motion by Council Member McLean and second by Council Member Sills to approve thes short-term and long- City Manager Neuschafer updated on upcoming zoom meeting with NCDOT concerning the Tyler to Tart Motion by Council Member Gaulden and second by Council Member McLean to acknowledge receipt of the monthly administrative reports pertaining to goals and objectives set by council att the FY2020-21 Budget City Manager Neuschafer reported that construction has started on utility work on] Broad Street and then will move tol EI Bay St and then Watauga with this project taking approximately 120 days. He added that the city has also received a lot of calls concerning railroad tracks. CSX showed up early to do the repairs and left tracksi ing greato disrepair. Several calls havel been made: and thei information! has been reported to CSX with no response from contractors. Council Member Sills addedt that the state of the tracks isa disgrace to our city Finance Director Roberts provided the following financial reportf for the period ending! February 28, 2021: $9,200,912 int the General Fund and the Water- -Sewer Fund combined compared to $7,753,087 as ofl last City has received $3,961,827, approximately 98%, of Property Tax revenue, as of January 31, 2021 Sales' Taxl Revenue continues tob be very strongv with December receipts of $217,269 fort total, July through December of$1,288,410, up 19.65%f from the samet time lasty year which was $1,076,826. Utilities Sales' Taxes received $337,594 compared to $343,048 in 2020. Buildingl Permit Fees fort the month ofF February were $8,767 with total collected of$101,030 or1 101% of Watera and Sewer Revenues fort thei month ofFebruary were $460,330 witht total of$3,922,065 or6 67.04% General Fund expenditures in! February were $807,774 with total expensed to date $6,798,227 or 58.3% The Water and Sewer fund expenditures in January were $367,603 with total expensed to date - Hea also updated on debts service payments, CD: at Select Bank: andl liens and accounts receivable. Reports were also received as follows: Communications/Pablic Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police  enterprise funds.  studyr not toe exceed $45,000. Motion unanimously: approved. ContractAward- Citywide! Pavement Condition! Study  2021 andi fundst to complete thes study willr needt tol ber movedi fromi fund! balance. confirm thatt the study willl be done for eachl block not by street.  recognized byt thes state. asal historically underutilized business. Goals Update from) FY2021-2022 Budget Planning Retreat  term goals as presented. Motion unanimously approved.  Council Goals/Reports Parkst trail.  Retreat. Motion carried unanimously. Administrative Reports  andi isu unacceptable. year.  comparedt to $3,846,7801 in 2020.  budget. Last year, collections were $88,146. ofbudget compared to $3,902,5421 lasty year. ofBudget comparedt to $7,406,7751 lasty year. $3,837,223 or 52.6% oft budget compared to$ $3,545,140in2020. Thel benchmark: for this) periodi is6 67% of budget.  Report.    146  Mayor Pro Tem Bradham asked if there is a plan for utilizing parks for travel ball and tournaments. City Manager Neuschafer saidt thatap plan willl bej put together and presented: att the next meeting. Council Member Sills inquired aboutt the Lester Group property on Fayetteville Ave. City Manager Neuschafer reported that its stilll has notl been completed and Mayor) Elmore) has spoken to the Lester Group concerning thel lack ofv work and was assured that the work willl be completed. Council members expressed frustration with the lack of progress at the Fayetteville Ave property and wants pressure with fines or whatever tol be Motion by Council Member Sills and second by Council Member Gaulden to acknowledge receipt of Mayor Pro Tem Bradham acknowledged invitation received from Wilkins Cemetery Committee. Council Member Gaulden added they will have a community service day this Saturday to work on clean-up of the cemetery. She also recognized Madalyn Marshall, a 2015 Triton) High School graduate who is now employed as a Grassroots Associate with the North Carolina League of Municipalities. Mayor Pro Tem Bradham Council Member Turnage: askedf forar reportt tol be presented att the nexti meeting concerning thel Highway Inn. Motion by Council Member Sills and second by Council Gaulden for council to enter Closed Session in accordance with [N.C.G.S. 143-318.11(a)(3) to consult with City Attorney to protect the attorney client Mayor) Pro Tem Bradham reconvened the meeting and with nof further business to discuss, motion by Council Member McLean and second by Council Member Gaulden to adjourn the meeting at 9:27 p.m. Motion  placed ont the owners, Thel Lester Group, tor makes sure thisl loti is completely cleaned.  Administrative Reports. Motion unanimously approved.  Announcements/Information  announced other upcominge events and activities.  privilege. Motion unanimously approved. Thei meeting was recessed for Closed Session: at 8:38 p.m.  unanimously approved.  William P.I Elmore) Jr. Mayor  Attest:  Tammy Williams City Clerk