147  Dunn City Council Regular Meeting Tuesday,April: 13,2021 7:00p p.m., Dunn Municipal Building  Minutes  PRESENT:: Mayor Pro' Teml Dr. David) L. Bradham, Councill Members) J. Wesley Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck" Turnage. Absent: Mayor William P. Elmore Jr. Notice, relating to the Also present: City Manager. Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director Heather. Adams, Public Works Director Vince Washington, Planning Director George Adler, Chief Building Inspector. Steven King, Chief of Police Clark White, Parks and Recreation. Director Brian McNeill, Human Resources. Director Anne Thompson, Librarian Mike Williams, Executive Assistant Connie Jernigan, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Mayor Pro' Tem Bradham opened the meeting at 7:00 p.m. and Rev. Floyd Ray, Pastor atl Mt Zion Missionary Baptist Church gave the invocation. Afterwards, Council Member Turnagel ledi int thel Pledge ofA Allegiance. Motion by Council Member Turnage and second by Council Member Sills to adopt the April 13, 2021 meeting Consideration of Resolution Directing the Clerkt tol Investigate Voluntary. Annexation Petition. ANX-01-21 1 1001 Susan' Tart Rda and parcels on western margin of Brucel Drive, owned by Susan' Tartl Property, LLC. Joy Williams, Co-President of Wilkins Cemetery Community Committee, invited the Council to tour and view the Wilkins Cemetery anytime. She also requested their attendance: att the Memorial Daye event tol be held onJ June 19t to remember thei freedom ofs slaves from thei injustice ofs slavery. This event willl bel heldi in Rodney Lanier requested that Council move forward with dealing with the flooding and storm drainage  Special! Meeting Conditions, isi incorporated into these minutes as Attachment: #1.  Williams.  CALLTOORDER ANDI INVOCATION AGENDA ADJUSTMENT. AND APPROVAL agenda as presented with thei following: adjustment: Addi item #26Af for discussion and/ /or decision Motion umanimouslyapproved. PUBLICCOMMENT PERIOD  Thel Public Comment Period was opened byl Mayorl Pro" Tem Bradham: at 7:05] p.m. conjunction with thel Harnett Co African American Resource Center. With noa additional comments, thel Public Comment period was closed. Minutes oft thel Marchs 9, 2021 City Council Meeting minutes as Attachment: #2. Temporary. Blocking ofs Streets Wedding Party Temporary Blocking ofs Streets- Dunn Shriners Car Show minutes as Attachment: #3. into these minutes as Attachment: #4. Proposed Summer Hours Motion unanimously approved. ITEMSI FORI DISCUSSION, AND/ORI DECISION Rezoning RZ-03-21; 6001 WI Broad: St  issues att the Westhaven: subdivision.  CONSENTI ITEMS  National Library Week Proclamation. A copy of the Proclamation (P2021-03) is incorporated into these Budget Amendment - Loans. A copy of the Budget Amendment (BA2021-17) is incorporated into these Budget Amendment Solid Waste Study. A copy of the Budget Amendment (BA2021-18) is incorporated Motion by Council Member Tart and second by Council Member Gaulden to approve all consent items.  Planning Director Adler presented request to rezone one parcel totaling .21 acres +/- located at 600 West Broad Street." Thej parceli is currently: zoned 0&1, Office & Institutional District and proposed tol ber rezoned to C-4, Neighborhood Business District. He reviewed the justifications for the rezoning. The Planning Board Mayor Pro Tem Bradham opened thel Public Hearing at 7:14 p.m. With no comments, the Public Hearing was Motion by Council Member Turnage and second by Council Member Sills to approve the request to rezone a parcel ofl land totaling 0.21+/-acres, locateda at6 600 West Broad Street from 0&I, Office & Institutional District 1. C-4 rezoning att the corner of Broad and Ellis is consistent with the expected intensity of development anticipatedi int the 20301 Futurel Land Use Plani for this neighborhood near the downtown.  met on February 23, 2021 and voted unanimously to approve this request.  closed.  toC-4, Neighborhood Business Districth based ont the followingi justifications:    148  2. The potential uses in C-4 are limited and small scale. The rezoning request is reasonable given the 3. The parcel is on a busy corner with a steady flow of traffic. A beauty salon, barbershop, or bakery will provide services for both passing traffic and those living and working in the immediate neighborhood. Available parking appears adequate for these types of uses. This rezoning has the potential to add Mayor Pro' Tem Bradham openedt the Public Hearing at7 7:16] p.m. and yielded to City Attorney Pope tol handle Council Member Tart recused! himself due to conflict ofi interest and there were no objections. (City Attorney The next matter is Case #CUP-01-21, a request by BNT Investments, LLG, forc a Conditional Use Permit to allow forab banquet hall and event venue as a conditional use ofa property zoned C-1, Central Commercial District The hearing on this matter is judicial in nature and will be conducted in accordance with special due process Allp persons who wish tot testify int this case, please approach the! podium tol bes sworn inc orgivey your affirmation. Int this hearing, we will first hear from City Planning Director George Adler, then from the applicant and their witnesses, and then from opponents to the request Parties may cross-examine witnesses after the witness testifies when questions are called for. Ifyou want the Council tos see written evidence, such as reports, maps, or exhibits, the witness whoi is familiar with the evidence: should ask that itbe introduced during or att the end ofhis or her testimony. We cannot accept reports or statements from persons who are not here to testify. No Inow open the hearing on Case #CUP-01-21 Conditional Use Permit Application and ask for testimony. from the Planning Director. Adler: "Thank you very much. I'dl like to enter into evidence the staff report that has been Adler: "And drawing from the staff report, the use requested, whichi ist banquet hall and event venue is listed amongt the conditional uses inl Dunn City Code ats Section 22-461. Permitting this spacet tof function asa venue will offer a desirable public convenience that will draw visitors tot the central commercial district and add to the public welfare. An event venue will not negatively impact the integrity or the character of the central commercial district. Allowing this spacet tof function as a venue will not be detrimental tot thel health, morals, The Future Land Use Mapi identifies 105 E Broad as commercial. Permitting this property to function as a venue conforms with that: zoning. All utilities and other necessary facilities are inj place currently or arel being provided. This conditional use willl have no impact oni impervious surfaces or storm drainage. Are there any Any questions from the council for the planning director? Any questions from anyone else that's been sworn to providet testimony ofthe planning director. Tol Planning Director Adler, Thank) yous sir. Wes willi now) hear from the applicant and other proponents for the requesto oft the conditional: use permit. Hearing none ands seeing none, we1 willz now hear from people opposing the request. Hearing none and seeing none, we will now entertain any further questions from the City Council members for the applicant, proponents or opponents at this time. Once the public hearing is closed, the only questions that your mayo asks shalll bef for clarification. No new evidence can bei introduced after the Public Hearing is closed. Does anyone ont the council have any questions for the planning director or applicant? Any conditions the Council would liket top place upon the use ofthe landi by the applicant must be agreed onk by the applicant So ffany Council Member has a request for a condition,. you should state at this time so that the applicant can be asked if they voluntarily agree to accept that condition. Do I hear any conditions that the council wishes to ask the applicant to consider? Hearing none and seeing none, it would be appropriate to Motion by Council Member Sills and second! by Council Member Turnage to close the publicl hearing. Motion Motion by Councill Member Gaulden and second by Council Member McLean to grantt the conditional use asan event venue to 105 E Broad Street based on the application, the evidence submitted, and the following  current conditions oft thel builte environment: int the surrounding area. welcome amenities tot the: area. Motion unanimously: approved.  Conditional Use CUP-01-21;1051 EBroad: St thep proceedings for the conditional use request. Pope's scripti ist transcribed ini italics.)  safeguards.  City Attorney Pope administered oath to George Adler, Planning Director.  attorneys are present Testimony fromi the Planning Director City Planning Director. submitted" Sor received.  orv welfare oft the city'si residents or visitors.  questions?"  entertain ar motiont to close the! public hearing Mr. Mayor Pro Tem.  unanimously approved. findings off fact:    149  1. The use requested isl listed among the conditional uses int the district for which the application is made. The use requested-banquet hall & event venue (e., weddings, parties, etc.)-is listed among the 2. The requested use is essential or desirable to the public convenience or welfare. There are only a few event spaces downtowni for weddings, parties, etc. Permittingt this spacet tof function asa venue will offera desirable public convenience that will draw visitors to the central commercial district and add to the 3. The requested use will not impair thei integrity or character of the surrounding or adjoining districts, nor be detrimental tot thel health, morals, or welfare. An event venue will not negatively impact the integrity ort the character of the central commercial district. Any increase in traffic or need for parking will be periodic, frequently in the evening or on weekends, and will have minimal negative impact to the surrounding businesses. Off-street parking is not required for developments in the C-1, Central Commercial District. Allowing this space to function as a venue will not be detrimental to the health, The requested use will be in conformity with the land development plan. The Future Land Use Map, completed in 2005, identifies 105 E Broad (on page 86) as commercial. Permitting this property to Adequate utilities, access roads, drainage, sanitation, and other necessary facilities have been or arel being provided. Thes structure: adjoins buildings one eithers side and has existing impervious surfaces inf front and back, sot this conditional use will have noi impact oni impervious surfaces or storm drainage. The parcel fronts on Broad Street and has a rear door allowing access from behind the building. The dumpster for thel building isl located int thes service/ delivery/parking: areal behind thel building and appears tol be shared by several oft the buildings int that block of Broad Street. Motion unanimously approved.. A copy ofthe Skip Green presented, for Council's consideration, a CDBG project amendment to allow for acquisition and The City has been unable to treat the severely deteriorated housing situation at 411 NI Magnolia Avenue through substantial rehabilitation or reconstruction activities. To treat the housing needs of the owner- occupied house (71 residents), this amendment will need tol be added tot the CDBG project's scope of activities and the budget amended to enable activities to occur. Since the City, using CDBG funds, cannot provide the owner/occupants a safe/standard dwelling through rehabilitation or reconstruction activities, the City will consider acquiring 411 NI Magnolia Avenue and then provide assistance to the owners tol be relocated to a safe and standard dwelling. Att this time, the Cityl has locateda a newly renovated comparable house at 5031 E Carr Street, inc close proximity tot the current house.' The Carr Street property owner desires to develop 4111 N Magnolia Avenue into a residential property for sale, ifthe City as the agent for the CDBG project, acquires it and removes aj partial building (storage shed). In consideration of acquiring the 411 N Magnolia Avenue property at no charge, the 411 N Magnolia Avenue owners currently can acquire 503 E Carr St for approximately: $123,000. Moving, recording, and other associated costs are eligible for CDBG payments. This amendment will also add 106 E Surles St to the City's CDBG-NR program to include the clearance of this Mayor Pro Tem Bradham opened the Public Hearing at 7:33 p.m. With no comments, the Public Hearing was After discussion and clarifications, motion by Council Member Gaulden and second by Council Member McLean to approve the submittal ofaf formal project amendment to the State for review and approval as Chief Building Inspector King presented consideration of Ordinance to Demolish House 402 El Pope St. The Public Hearing was advertised on March 30 and April 6, 2021. Building Inspector Slater Johnson has conducted: ani inspection andl based upon! his observations, the structurei is unsafe andl has been condemned in accordance with G.S. $160A-426. The Building Inspector also found thes structure dangerous or prejudicial to the public! health orp publics safety and al nuisancei in violation ofG.S. $160A-193.1 King added that thel housel has Mayor Pro Tem Bradham opened the Public Hearing at 7:35 p.m. Julia Wright, owner of the property, requested an additional two months to allow her sufficient time to remove her property in storage at the Discussion followed confirming that even ift the ordinance is adopted, the owner willl have at least sixty days Motion by Councill Member Tart and second! by Council Member' Turnage to adopt the ordinance directing the Building Inspector to proceed with the demolition oft the dwelling located at 402 EI Pope St, PIN #:1516-65- 3450.000. Motion unanimously approved. A copy of the Ordinance (02021-05) is incorporated into these  conditional usesi int thel Dunn City Code: at Section 22-461(6)(m).  public welfare.  morals, orv welfare oft the city'sresidents or visitors. functiona asal venue conforms with thatz zoning.  evidence submitted is incorporated: into these minutes as Attachment #5. relocation: activities andt the addition of1 106 ESurles Stasap projectactivity.  CDBGI Relocation  property andt the reconstruction ofther removed] house.  closed.  presented. Motion unanimously approved. Ordinance tol Demolish- 4021 EPope St  been vacant for many: years with noi improvements.  house. Withi no additional comments, thel Publicl Hearing was closed.  tor removei items from property. minutes as Attachment #6.    150  Ordinance tol Demolish- 408EP Pope St  Chief Building) Inspector King presented consideration of Ordinance tol Demolish Two Structures- 4081 EI Pope St_Thel Public Hearing was advertised on! March: 30 and April 6, 2021. Building Inspector Slater) Johnson has conducted an inspection and based upon his observations, the two structures are unsafe and have been condemned: in accordance with G.S. $160A-426. The Building Inspector also found the structures dangerous orp prejudicial to the public health or public safety and a nuisance in violation of G.S. $160A-193. King added that noi improvements have been made with the sixty days running out. He clarified that the ordinancei ist to Mayor Pro Tem Bradham opened the Public Hearing at 7:46 p.m. Alisha Radcliffe, spoke on behalf of her mother,) Judy Utley, requesting additional time for thet familyt tor remove personal belongings from thel building Motion by Council! Member Turnage: and second by Councill Member Gaulden to adoptt the ordinance directing the Building Inspector to proceed with the demolition of the two structures located at 408 E Pope St, PIN #1516-65-4370.00. Motion unanimously approved. A copy of the Ordinance (02021-06) is incorporated Ordinance tol Deem Property Unfitf for Human) Habitation- 102 ShortSt Chief Building Inspector King presented consideration of Ordinance to deem property Unfit for Human Habitation- -102 Short St Thel Publicl Hearing was advertised on! March 30 and April6,2021. Building Inspector Dwayne Williams has conducted: ani inspection and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Minimum Housing Code. The Chief Buildingl Inspector alsoi foundt thep property dangerous or prejudicial tot thej public! health or public safety and a nuisancei in violation of N.C.G.S. $160A-193. King addedt thatl Inspections received a complaint for a minimum housingi inspection. The owner isa aware thisi isb before council and, ifp passed, tenants will have tor move out. He isl havingi issues gettingi int tor make repairs due tot tenants. He willl bea allowed one year to make repairs, which Mayor Pro' Tem Bradham opened the Public Hearing at 7:52 p.m. With no comments, the Public Hearing was After discussion, motion by Council Member Tart and second by Council Member Turnage to adopt the ordinance directingt the Chief Building Inspector top post the property Unfit for Human) Habitation: at1 102 Short St, PIN #: 1516-35-1312.000. Motion unanimously approved. A copy of the Ordinance (02021-07) is Ordinance tol Deem! Property Unfit for Human) Habitation- 10075 SI McKay Ave Chief Building Inspector King presented consideration of Ordinance to deem property Unfit for Human Habitation- -1007SMcKay St. Thel Publicl Hearing wasa advertised on! March 30a and April6,2021. Building) Inspector Dwayne Williams has conducted ani inspection and found the structure in a deteriorated condition that does not meet the requirements of the City of Dunn's Minimum Housing Code. The Chief Buildingl Inspector also found the property dangerous or prejudicialt tot the public health or public safety anda nuisance in violation of N.C.G.S. $160A-193. King added that this ist the same owner, with the same: scenario Mayor Pro" Tem Bradham opened thel Publicl Hearing at7 7:54 p.m. With no comments, the Public Hearing was Motion by Council Member Gaulden and second by Council Member McLean to adopt the ordinance directing the Chief Building Inspector toj postt the property Unfit for Human Habitation at 1007S SMcKay St, PIN #:1516- 35-1312.000. Motion unanimously approved. Ac copy ofthe Ordinance (02021-08) is incorporated. into these Utilities Director. Adams presented Utility Construction. Agreement with NCDOT for consideration. As parto of thel 195 widening project, NCDOTis is] paying to: relocate and replace the City's water and sewer lines that arei in conflict with their widening project. This agreement will allow the City to take advantage of cost savings under DOT's design build contract. This is a NCDOT design/build project and payment will be due at the completion oft thel highway project. The City's estimated portion oft the projecti is $260,498. This amount of funding will be budgeted in the 2021-2022 fiscal year and will be maintained each budget cycle until the Motion by Council Member Turnage and second by Council Member Tart to Authorize the City Manager to execute the Utility Construction Agreement between the City of Dunn and the NC Department of Transportation for the water and sewer improvements identified in Exhibit A. Motion unanimously approved.A copy ofExhibitAC and theA Agreement are incorporated into these minutes asAttachment #10. Utilities Director Adams presented request to approve the Engineering Services Agreement for the USDA Wastewater Collection System Rehabilitation Project. The USDA has reviewed Davis Martin Powell's engineering fees associated witht the project and they are within the set percentage guidelines.  demolish both structures ont the property.  usedf fors storage. With noa additional comments,' the public! hearing was closed.  into these minutes as Attachment: #7.  hei isp planning on completing.  closed.  incorporated. into these minutes as Attachment: #8.  as1 102 Shorts St The owner has started making progress ont the exterior oft this house.  closed.  minutes asA Attachment: #9.  NCDOT Utility Construction. Agreement ProjectI-5878  projecti is complete and fundsa are paidt tol NCDOT.  Engineering Services Agreement for USDAI Phasel Collection System    151  Motion by Council Member Turnage and second by Council Member Gaulden to approve for City Manager Neuschafer to execute the Engineering Services Agreement with Davis Martin Powell in the amount of $328,859 for engineering services related tol Phase 1 oft the USDA Collection System Rehabilitation Project. Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of Water Utilities Director. Adams presented a resolution for approval stating that the City of Dunn intends to pursue ana application with the State WaterI Infrastructure. Authority for the purpose ofs seeking loan and grant funds for the design and construction of improvements at the Black River Wastewater Treatment Plant. The recommended improvements include Clarifier Refurbishment, Clarifier Addition, Chlorine Contact Tank Improvements and associated Sitel Pipingi in ane effort toi increase the capacity oft the existing treatment plant. Motion by Council Member Tart and second by Council Member McLean to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program for the design and construction ofi improvements at the Black River Wastewater Treatment Plant and authorize City Manager Neuschafer to enteri into a contract with Davis Martin Powell to prepare the granta and loan application for thel lump sum of $5,000. Motion unanimously approved. A copy Resolution Authorizing Submittal of a Grant/Loan Application to the NC Division of Water Public Utilities Director Adams presented a resolution for approval stating that the City of Dunn intends to pursue an application with the State Water Infrastructure. Authority for the purpose ofs seeking funds for the design and construction ofi improvements to the City's sanitary sewer collection system. The engineering Motion by Council Member Tart: and second by Council Member McLean to approve the resolution adopting the City's intent to request grant and/or loan funding through the Division of Water Infrastructure State Revolving Loan Program for the design and construction of sanitary sewer collection system improvements and authorize City? Manager Neuschafer to enter into a contract with' WithersRavenel top prepare the granta and loan application for the lump sum of $5,000. Motion unanimously approved. A copy of the Resolution Resolution. Authorizing. Acceptance of Merger/Regionalization Feasibility: Study Grant Public Utilities Director. Adams presented a resolution for approval stating that the City of Dunn intends to accepta a Water Merger/Regionalization: Feasibility: Study (MRF) Grantt through the State Water Infrastructure Authority. The Citya applied for the grant fundsi int the fall of2 2020 toe evaluate the regional water needs] priort to designinga a new water treatment plant. The city's1.5% grant fee willl be$ $7501 for the $50,000 grant Motion by Council Member Turnage and second by Council Member McLean to approve the resolution accepting thel Merger/Regionalization Feasibility Study grant and make the applicable assurances contained therein anda authorize City! Manager Neuschafer to enter into a contracty with WithersRavenel to assistt the City with completing the study. Motion unanimously approved. A copy of the Resolution (R2021-12) is Public Utilities Director. Adams presented: request for council toa adopt the updated 2021 Wastewater System Capital Improvement Plan. The Capital Improvement Plan is a plan used as a tool when budgeting and Motion by Council Member Sills and second by Council Member Gaulden to approve the Resolution, adopting the 2021 Wastewater System Capital Improvement Plan as presented. Motion unanimously approved. A City Manager Neuschafer presented request for council to award the bid for the Paving Project to include streeti improvement workf for Bay Sta and' Watauga Avenue. This project was initially bid with the utilities and pavingt together. The city did not receive enough! bids and the project was rebid with the paving and utilities separated and bids havel been received on! both andt thet utilities worki is currently inj progress. Neuschafer also pointed outt thatl lighting on Watauga Avenuel hast been placed! by Duke Energy andi isa also partoft this project. After discussion, motion by Council Member McLean and second by Council Member Sills to award a contract tol Turner Asphalt, Inc. fort the Watauga Base Bid and Bays Street Alternate! Bids fora at total amount of $397,020 (unit based bid) and authorizing the City Manager to fund the construction from the Powell Bill paving and Authorization top proceed with Ioan for Street, Stormwater, Watera and Sewer Improvements Finance Director Roberts presented request to move forward with borrowing the needed funds to complete the Water, Sewer and Stormwater repairs to Bay Street, Broad Street, General Lee Avenue, and Watauga Avenue. Staff was authorized to seek loans for this work in the amount of $785,000 and have received responses from four banks forar repaymentt term of10y years. Thel lowest rate] proposedisf from! BB&T(Truist) for2.07%. This funding willl bes split! between the Water and Sewerf funda and the Stormwater fund.  Motion unanimously approved.  Infrastructure for Improvements at thel Blackl River Wastewater' Treatment! Plant  The engineering estimate fort thep projectis $3.71 million.  ofthe Resolution (R2021-10) isi incorporated. into these minutes as Attachment #11. Infrastructure for Sewer Collection: System Improvements estimate fort this collection: system projecti is $21 million.  (R2021-11) is incorporated into these minutes as Attachment #12.  ncorporated into these minutes as Attachment: #13. planningf for water and wastewater capitalr needs.  Resolution to Approve the 2021 Wastewater System Capital Improvement: Plan  copy ofthe! Resolution (R2021-13) isi incorporated into these minutes as Attachment #14.  Paving ContractAward Recommendation  resurfacing budgetl line. Motion unanimously approved.    152  Motion by Council Member Sills and second by Council Member Tart to approve the resolution authorizing thel Mayor and the City Manager to move forward witha al loan with BB&T (Truist) for $785,000 for the Water, Sewer, and Stormwater work underway on Bay, Broad, Lee and Watauga. Motion unanimously approved. Finance Director Roberts presented request to authorize City Manager Neuschafer and Finance Director Roberts tor movet forward with contracting with' Tyler' Technologies for the Financial Software Incode" for use by the City as their Enterprise Resource Planning (ERP) software. Staff completed an extensive review on various products and companies. This ERP software is designed for municipal use as their software handles multiple funds, billing and collection for utilities, and access to data for decision makers. Incode is an integrated system designed toi improve financial record! keeping, reporting, and personnel management The installation will take between 9 and 161 months to install and will require substantial time from the staff during the installation process. This software isl licensed, not purchased, and willl be hosted on site with the City. Staff contacted five different municipalities currently using this software for reference. The total cost for Motion by Council Member Turnage and second by Council Member McLean to approve the software recommendation oft the City's administration of1 TylerTechnologies Incode: and: authorize the City Manager to Randy McNeill withI Davis] Martin Powell presented three possible solutions with estimated cost fori improved Poor Drainage and short term flooding have been persistent in the Merry Street area for some time. The explanation ist that the existing pipes are not ofa a size tol have the capacity to transmit the water from a 2yr intensity storm. There have been multiple studies over the yearst to search for options to add capacity and to minimize the impacts of larger rain storm events. McNeill reviewed the three possible routes for the storm Council Member Sills askeda aboutt the size of6 easements that willl be needed if using option A-2. McNeill said they are not sure that the easements there were properly recorded but the total easement needed will probably be 20-25 ft with an additional 101 ft on one side for construction. He also pointed out that concrete drives, out buildings, carports and some large trees will bei impacted. Council Member Sills confirmed that fourteen! houses will bei impacted. Six of the homeowners aref for the project and one against. One he spoke withi isar renter, one is concerned: about their yard being torn up! but in favor oft the repairs. He did not know aboutt the easement: SO would like to go back tor residents ands surveyt them ont this. Hel believes A-2i ist thel best Council Member' Turnage: suggested that council needs to determine: ift the city can afford this att this time due tot the sewer issue that the city is currently facing. This is ani issue buti is itt thel biggesti issue or should a more pressing project bec considered: first. Hei furthers stated that Council needs tor make the most informed decision Motion by Council Member Sills and second by Council Member Turnage to table until the next meeting. Consideration of] Resolution Directing the Clerk tol Investigate Voluntary Annexation Petition ANX-01- 21 - 1001 Susan Tart Rd and parcels on western margin of Bruce Drive, owned by Susan Tart City Manager Neuschafer presented petition requesting the voluntary contiguous annexation of property included in a +/-65.36 acres lot, owned by Susan Tart Property, LLC. A portion of the property is already Motion by Council Member Turnage and second by Council Member Tart to adopt the Resolution Directing the Clerk tol Investigate a Voluntary Annexation Petition. ANX-01-21 consisting ofp property included ina+/- 65.36 acres, located at 1001 Susan' Tart Rd and parcels on the western margin of Bruce Dr, PIN #1506-77- 7440.000, 1506-88-2105.000 and 1506-88-1668.000 and owned by Susan Tart Property, LLC. Motion unanimously approved. A copy of the Resolution (R2021-15) is incorporated into these minutes as Motion by Council Member Tart and second by Council Member Gaulden to acknowledge receipt of the Council Member Turnage thanked Brian McNeill for preparing the Parks and Recreation Tournament Marketing Report. Finance Director Roberts provided the following financial report for the period ending As of March 31, 2021, city had $10,175,643 in cash from the General Fund and the Water-Sewer Fund Tax payments received through February 28, 2021, $4,187,123 or approximately 102.2% of our  Acopy ofthe Resolution (R2021-14)isi incorporated into these minutes as Attachment: #15.  Accounting: Software Contract- Finance  this softwarei is$ $163,506: and the annual recurring costi is $23,721.  move forward with the contractf fori itsi installation. Motion unanimously approved. storm drainage int the Westhaven: subdivision: area tor reduce thet flooding.  Westhaven: Stormwater  drain tob bei improved andt the estimated cost associated withe each one.  option.  eveni ifa work: sessioni isi needed to discuss further. Motion unanimously: approved.  Property,LLC. located within the cityl limits.  Attachment: #16. Council Goals/Reports Administrative, Reports March31,2021:  Monthly Goals and Objectives Reports. Motion carried unanimously.  combined compared to $7,654,363 as ofN March 31,2020. projected budget compared to $4,048,1111 in 2020.    153  Sales Tax Revenue continues to be very strong. January receipts were $245,179 for total received $1,533,590 compared to $1,381,7341 lasty year. Utilities Sales' Taxes fort the firstt three quarters is $491,922 comparedt to $525,9351 last year. Building Permit Fees for the month of March were $24,877 for total collected of $125,906 or 126% of budget, compared tol lastyear'stotal collecteds $102,204. Water and Sewer Revenues for the month of March were $460,043 with total collected to date of $4,371,108 or 74.72% ofl budget. Year tol Datei in 2020 was $4,315,964. General Fund expenditures in! March were $896,897 with total expensed to date of$7,725,709 or6 66.23% ofBudget. Totalf for 2020 was $8,344,169. The Water and Sewer fund expenditures in January were $487,736 with total expensed to date of $4,337,223 or5 59.44% ofbudget. For 2020, total expensed was $3,545,140. Thel benchmarki for this periodi is 75% ofbudget. Financel Reporta alsoi included debts service update and] liens and accounts receivables update. Reports were also received as follows: Communications/Publc Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Motion by Council Member McLean and second by Council Member Turnage to acknowledge receipt of  Report.  Administrative Reports. Motion unanimously approved. Mayor Pro Tem Bradham announced upcoming events anda activities. toa adjourn the meeting at8 8:42 p.m. Motion unanimouslyapproved.  Ammouncememt/lmiomaton  With nof further business to discuss, motion by Council Member Sills and second by Council Member McLean  Di CORPORATE SEAL CAR  William Mayor  Attest: Domny Tammy Williams City Clerk U  sey  Man