TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER SUSAN NEELEY. COMMISSIONER DIXIE ABERNATHY  COMMISSIONER RICHARD ATKINSON BOARD OF COMMISSIONERS MEETING THURSDAY, February 18, 2021 @ 6:00 PM prior to the meeting by calling 704-824-4337.  ***Zoom Meeting***  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency: and ordered restrictions in North Carolina during the month of February 2021, this Cramerton BOC meeting will be held via **Note 2: Information fort the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshine", email; the Cramerton. Facebook. Page, the Town Website www.cramerton.org  teleconference using the Zoom platform.  and on the door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (electronic) 5. Closed Session  a. [N.C.G.S. 143-318.11(a)3) Consult with the attorney to protect the attorney-  client privilege.  6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes b. Resolution  . February 4, 2021 meeting minutes. (pages 4 to 12)  F Resolution #2021-01 - A resolution presenting for Cramerton Police Officer Randy Smith with his service weapon. (page 13 to 14)  Budget Amendment #5 - #8 for FY 2020-2021. (pages 15 to 16) E Bryan Andrea as a full member (pages 17 to 19) ii. Tina Berens as a full member (pages 20 to2 21)  C. Budget Amendments  d. Parks & Recreation Advisory Board Appointments  7. Old Business  a. Villages at Cramerton Mills (VCM) Rezoning Request Consideration . Action Item: Consider a rezoning request by the Villages at Cramerton Mills, Phase 1D, which is being marketed as "The  1    Terraces" and is specifically identified as Parcel ID# 195932 located off of Hamrick Road in Cramerton. (Note: There is no current physical  address for this parcel.) (pages 22 to 27)  Note: This action is being taken in accordance and compliance with NC Law. The Cramerton Board held the official public hearings for the Villages at Cramerton Mills conditional rezoning request at the February 4, 2021 meetings, and has accepted public comment for at least 24 hours after the close of the public hearing before considering adoption. Cramerton has also continued to take public comment on this item and will read any additional comments into b. Action Item: Consider adopting a consistency statement regarding Villages at Cramerton Mills Conditional Rezoning request. (page 28)  the record on this section of the agenda.  8. Agenda Items NOT Requiring a Public Hearing  a. Parks and Recreation  C Greenway Trails Construction 1. Rocky Branch Trail  a. Action Item: Consider approval to contract with Nature Trails, LLC for construction on the Rocky Branch Park Trail, Cramerton section. (pages 29 to 36) Note: Ifa approved, staff will bring the necessary budget amendment documents to the March 4, 2021BOCI meeting.  b. Public Works  - Road Maintenance Capital Projects 2021 1. Engineering Contract  a. Action Item: Consider approval of final engineering *Note: The full contract is included as Attachment A"in this a. Action Item: Resolution #2021-02- To approve financing terms for the 2021 Street Maintenance Project, which reflect the results of the Financing RFP. (page 43) b. Action Item: Resolution #2021-03- To authorize filing of an application for approval of a financing agreement authorized by NC Statute 160A-20. (page 44) C. Action Item: Capital Project Ordinance #2021-01-F For the 2021 Street Maintenance Project. (page 45)  contract with LaBella. (page 37)  agenda packet.  2. Loan Options and Discussion (pages 38 to 42)  C. Board of Commissioners  - Cramerton Board of Commissioners Vacancy  1. Action Item: Consider appointment of vacancy applicant candidate to the Cramerton Board of Commissioners to fill the remainder of former Commissioner Donald Rice's Term, which 1. Action Item: Consider BOC sub-committee timeline for applicant review and interviews. (page 46)  expires December 2023.  ii. Cramerton Planning & Zoning Board Vacancy  2    ii. South Fork River  1. Action Item: Resolution #2021-04 - Supporting Catawba Riverkeepers to apply for grant funding for South Fork River  Dam study. (page 47)  9. BIG BOARD (pages 48 to 51) 10. Manager's Report (pages 52 to 56)  a. COVID-19 (Coronavirus) - Verbal Updates b. Cramerton BOC2 2021 Goals & Objective Meeting D Discussion of Time & Location  11. General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum A Additional updatel reports from Department Heads (if needed)  12. Committee Reports  13.Topics of Discussion for Each Commissioner  14.Adjournment  Upcoming BOC Meetings  Saturday, February 27, 2021 BOC Goals & Objectives Meeting Thursday, March 4, 2021 @ 6pm (held via Zoom platform) Thursday, March 18, 2021 @ 6pm (held via Zoom platform)  Rules for "electronic public comments" for the February 18, 2021 BOC Meeting The Board will hear public comment at the end of the meeting by email only. Please email your comments to tad-tan, on or before Thursday, February 18, 2021 at - Please include your name and address and your comment will be read into the record at the  6:30pm. appropriate time.  Comments submitted anonymously will not be read into the record. Comments are limited to three minutes per comment.  - The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public  Comment.  Comments are tol be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes oft the meeting.  read into the record.  3    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON February 4,2021  The Board of Commissioners for the Town of Cramerton met on Thursday, February 4, 2021, at Call to Order and Determination of Quorum. Mayor Cauthen, Commissioner Abernathy, Commissioner Atkinson, and Commissioner Neeley confirmed their attendance for the record. Mayor Cauthen determined there was a quorum. Mayor Pro Tempore Koutsoupias joined the StaffPresent: David Pugh, Town Manager; Attorney Kevin Bringewatt; Josh Watkins, Planning Director; Police Chief Adams; Joel Lineberger, Finance Director; and Wilene Cunningham, Town Invocation and Pledge of Allegiance. Commissioner Neeley provided the invocation and the Adoption of Agenda for this meeting. A motion was made by Commissioner Neeley to adopt the proposed agenda. The motion was seconded by Commissioner Abernathy. Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 4 to 0 to adopt  6:00 p.m., as a virtual meeting via Zoom.  meeting at 6:01 p.m. and confirmed his attendance.  Clerk.  pledge of allegiance was given by all.  the proposed agenda. Proclamations  A Proclamation recognizing February as Black History Month in the Town of Cramerton. A copy of the signed proclamation will bej placed in the minutes book.  Consent Agenda  a. Minutes b. Audit Contract  .J January 7, 2021 meeting minutes. ii. January 21, 2021 meeting minutes.  - 2021 engagement letter and audit contract with Martin Starnes. (Action Item): Consider approval of the consent agenda. A motion was made to accept the consent agenda by Commissioner Neeley. The motion was seconded by Commissioner Atkinson. Commissioner Abernathy voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 4 to 0 in  favor to approve the consent agenda.  Agenda Items Requiring a Public Hearing  a. Public Hearing #1: A Public Hearing to consider a rezoning request by the Villages at Cramerton Mills, Phase 1D, which is being marketed as "The Terraces" and is specifically identified as Parcel ID# 195932 located off of  Board ofC Commissioners- February 4,2 2021- - Page 1  4    Hamrick Road in Cramerton. (Note: There is no current physical address for this  parcel.)  Open Public Hearing: A motion was made by Mayor Pro Tempore Koutsoupias to open the public hearing. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted yes; Commissioner ii. Staff Comments /1 Developer Comments/ BOC Q&A: VCM Bowman submitted a request to amend the Conditional Zoning (CZ) associated with their previously approved development, The Villages at Cramerton Mills. The rezoning request would only be applied to Phase 1D oft the previously approved development, which is being marketed as the Terraces. The purpose for the rezoning is to amend the side setbacks for the individual lots; the existing zoning has the setbacks for the homes listed as ten (10) feet on the existing site plan, whereas the other phases of the development have a five (5) foot setback. While redesigning the entrance road for this phase of development, the designing engineer was able to make some adjustments to the lot layout and increase the total lot count by two (2) additional lots. This will bring the lot count from 38 to 40 lots. The Planning Board reviewed this request at their regular meeting in January and unanimously recommended approval oft this request to the Board ofCommissioners. iii. Publici Comments: No public comments were received electronically on iv. Close Public Hearing: Mayor Pro Tempore Koutsoupias made ai motion to close the public hearing. Commissioner Atkinson seconded the motion. Commissioner Abernathy voted yes; Commissioner Neeley voted yes. The  Atkinson voted yes. The vote was 4 to 0 in favor.  this topic.  vote was 4 to 0 in favor.  Note: Due to COVID-19, the State ofNC is requiring that any municipal government wait at least 24 hours after closing the public hearing to make a decision regarding a public hearing matter. Therefore, in compliance with the State of NC Law, the Cramerton BOC currently plans to make their decision on this public hearing at the b. Public Hearing #2: A Public Hearing to receive public comment regarding proposed installment financing ofupt tos $2,500,000 forstreet repairs and paving Note: This public hearing is required as part of the NC Local Government Commission (LGC), process for the municipal loanj financing approval process. i. Open Public Hearing: A motion was made by Commissioner Atkinson to open the public hearing. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted yes; Mayor Pro Tempore  February 18, 2021 BOC meeting.  projects in 2021.  Koutsoupias voted yes. The was 4t to 0 in favor.  Boardo ofCommissioners- February 4,2021 - Page 2  5    ii. Staff Comments/ BOC Q& A: The Town Manager stated the proposed paving projects as part of the bid package would include the Timberlake neighborhood, High Street, Central Park area, and part of the greenway asphalt trail in Riverside Park. Commissioner Abernathy asked about the previous loan the Town took out for previous paving projects and ifit would be paid off before we incur this new loan. The Town Manager stated there isa approximately $300,000 remaining due from the previous 2017 loan. The Town Manager stated that the current loan could be paid off from the Fund Balance savings or the Town can obtain a new loan for $2.5 million and pay the $300,000 past loan balance out of the new. loan. The Finance Director stated he is waiting for responses from the banks. Information can be presented to the Board once the request for proposals are received from the banks and it will be at the discretion of the Board whether to pay off the existing loan from the Fund Balance savings or pay off with part ofthe new loan. A resolution regarding financing will be presented at the next Board meeting as part of the Local Government Commission process. iii. Public Comments: No public comments were received electronically on iv. Close Public Hearing Commissioner Abernathy made the motion to close the public hearing. Commissioner Neeley seconded the motion. Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 4 to 0. Mayor Cauthen stated that no action was required as this is aj proçedural step required by the Local Government Commission.  this topic.  Agenda Items NOT Requiring a Public Hearing  a. Planning & Zoning  i. Land Use Plan (LUP) Update  Action Item: Consider approval of final contract with LandDesign for LUP Update. Staff has been working with an ad hoc selection committee consisting of the Mayor and Board members to evaluate consultants who responded to the Town's] RFQ forI Land Use Planning Update services. Eight (8) different responses were received and four (4) were chosen to interview. A coalition of Nealon Planning and LandDesign were chosen by the ad hoc selection committee. The contract for Land Use Plan update services would be at a not-to-exceed amount of$50,000 with optional items listed as part of the fee schedule. Commissioner Abernathy asked if the Land Use Plan update is being requested as part ofthe request from the state. The Planning Director stated the update is part of Chapter 160D as the state is requesting municipalities to have an up-to-date Land Use Plan. The Town's last adopted Land Use Plan was 2011. Commissioner Abernathy asked for additional input regarding this process and is this a complete update or just building on the current existing plan. The Planning Director advised this is an update to the existing plan and builds off the 2011 plan. The Planning  Board of Commissioners- - February 4,2 2021 - Page3 3  6    Director stated that the current Land Use Plan references the former Garden Parkway and no references are included for the Catawba Crossings or the Silver Line. Information needs to be collected from the public whether in person or on line and this data will then need tol bei incorporated into thel Land Use Plan which can be quite time consuming. Due to COVID restrictions, information is being collected mainly via formats such as Zoom rather than inp person meetings. Commissioner Abernathy asked ifthis wasa collection of data do we. not have people on payroll that already have these skills and are able to do this. Mayor Cauthen stated the Town's population has increased twenty (20) percent in the last ten (10) years; approved projects include about 700 units as part oft the Haven, the Groves, and the South Fork Village apartments; 198 single-family homes at Village of South Fork; hundreds ofs single-family homes at the Villages at Cramerton Mills; and the addition of 1,070 single-family homes along with residential and industrial mixed-use development as part oft the MTLand Project. Meg Nealon with Nealon Planning and Beth Poovey with LandDesign introduced themselves. They are reviewing past planning along with assets in the community and will review market opportunities and these will be highlighted in the plan as al lot has changed in the community since 2011. A motion was made by Mayor Pro Tempore Koutsoupias to consider approval of the final contract with LandDesign for the Land Use Plan update. The motion was seconded Commissioner Abernathy voted nay. The vote was 31 to 1 in favor.  by Commissioner Neeley.  Commissioner Atkinson voted yes;  b. Public Works  i. Road Maintenance Capital Projects 2021 1. Project Engineer RFQ  a. Action Item: Consider approval of recommended project engineer and direct staff to begin contract negotiations and finalization with the identified top firm. LaBella Engineering and LandDesign submitted responses. LaBella Engineering scored the highest per the request for quotes. Commissioner Atkinson asked if Labella Engineering was involved in the last paving project. The Town Manager stated Labella was involved with the 2017 paving project and did an excellent job. The paving contractor for the 2017 project did not meet thej paving schedule and Labella was able tol help the Town save $150,000. A motion was made by Commissioner Atkinson to empower staff to begin negotiations with Labella Engineering. The motion was seconded by Commissioner Abernathy. Commissioner Neeley voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 4 to 0 in favor.  ii. Downtown Parking Lot  1. Continue discussion regarding the Lease document proposal to the Lodge. No information has been received from the Masonic Lodge at thist time advising who they have procured for legal counsel. Information  Boardo ofC Commissioners- - February 4, 2021 - Page 4  7    has been provided to the Masonic Lodge that the Board of Commissioners set a date of February 11,2021 as the ending date for the lease. Mayor Cauthen stated the Town has been in communication with various members of the Lodge over the last two (2) years and several meetings have been held with several representatives. Commissioner Abernathy asked whoi isc officially communicating from the Town's! point of view and is this communication accessible and public. The Town Manager stated all correspondence is copied to members that have been physically in the meetings through emails. The last email was sent to the Lodge members on January 25, 2021. Commissioner Abernathy asked if the Board could receive a copy of that email. The Town Manager  replied yes.  Board of Commissioners  - Cramerton Board of Commissioners Vacancy  Mayor Cauthen thanked the six (6) applicants for their applications. He encouraged all applicants continue to look for ways to serve the Town. Interview times are to be scheduled for Saturday, February 13,2021. Mayor Pro Tempore Koutsoupias asked that the Board consider interviewing three (3) of the six (6) applicants. Commissioner Abernathy recommended that all six (6) applicants be interviewed to offer them this opportunity. Commissioner Neeley recommended three (3), applicants be interviewed. Commissioner Atkinson asked! how will the three (3)applicants be chosen. Mayor Cauthen said the Board would be given the opportunity to offer a motion as to who they would like to interview. The applicants will be presented alphabetically. Amotion was made by Mayor Pro Tempore Koutsoupias to interview three (3) of the six (6) applicants. The motion was seconded by CommissionerNeeley. Commissioner Abernathy stated she will be voting no on this motion as this is not a fair opportunity to every applicant to articulate their strengths and why they want to serve. Commissioner Atkinson said he only knows four (4) of the six (6) applicants and thinks it would be worthwhile to interview them all. Commissioner Atkinson voted no; Commissioner Abernathy voted no. The motion fails. Commissioner Abernathy recommended thirty (30) minute interviews to be given to all six (6) applicants. A motion was made by Commissioner Abernathy to offer a time frame of twenty (20) to thirty (30) minutes tol be offered to all six (6) applicants. Commissioner Atkinson seconded the motion. Mayor Pro Tempore Koutsoupias asked if the previous motion failed as it was a 2 to 2 vote. Mayor Cauthen asked Attorney Bringewatt about the procedure should be. Attorney Bringewatt said the Board should vote on the active motion by Commissioner Abernathy. Mayor Pro Tempore Koutsoupias voted no; Commissioner. Neeley voted no. The vote was 2t to2. Mayor Cauthen voted no. The motion fails. The prior motion to offer interviews to three (3)of the six (6) applicants by Mayor Pro Tempore Koutsoupias was a 2 to 2 vote. The first candidate was James Giesey. No motion to interview was offered.  Mayor Cauthen voted in favor and the motion passed 3 to2.  Board of Commissioners- February 4, 2021 - Page 5  8    The second candidate was Houston Helms. A motion was made by Commissioner Neeley to offer an invitation toi interview. The motion was seconded by Mayor Pro Tempore Koutsoupias. Commissioner Abernathy voted no; Commissioner The third candidate was Scott Kincaid. A motion was made by Commissioner Neeley to offer an invitation toi interview. The motion was seconded byl Mayor Pro Tempore Koutsoupias. Commissioner Abernathy voted no; Commissioner Atkinson voted no. The vote was 2to2. Mayor Cauthen voted yes and the motion The fourth candidate was William Bradley Milton. A motion was made by Commissioner Abernathy. Commissioner Atkinson seconded the motion. Mayor Pro" Tempore Koutsoupias voted no; Commissioner Neeley voted no. The vote was 2to2. Mayor Cauthen voted: nay. The voteis2to3 3 in the negative and the motion The fifth candidate was Wil Neumann. A motion was made by Commissioner Neeley to offer an invitation to interview. Commissioner Abernathy seconded the motion. Commissioner Atkinson voted no; Mayor Pro Tempore Koutsoupias voted The sixth candidate was Richard Nelson Wills, Jr. A motion was made by Commissioner Atkinson to offer an invitation to interview. The motion was seconded by Commissioner Abernathy. Mayor Pro Tempore Koutsoupias said three (3) applicants have already received a motion to interview and if the active motion passes then this will create a fourth interview. Mayor Pro Tempore Koutsoupias voted yes; Commissioner Neeley voted yes. The vote was 4 to Oi in Commissioner Abernathy stated she was not sure that the process that the Board just went through was appropriate as she was looking at three (3) applications per the approved motion and ift there is now going to be four (4) applicants then this makes the entire process invalid. Mayor Cauthen said this process was based on the technology restrictions and all votes were individual for each candidate and this A motion was made by Commissioner Atkinson to offer interviews to four (4) applicants. Mayor Pro Tempore Koutsoupias seconded: Commissioner Abernathy voted yes; Commissioner Neeley voted yes. The vote was 4 to 0 in favor. The Town Manager asked which Board members would be available at thei morning and evening interviews. Mayor Pro Tempore Koutsoupias and Commissioner Neeley asked for the morning interview slots. Commissioner Abernathy and Commissioner Atkinson were willing to take the afternoon interview slots. The  Atkinson voted yes. The vote was. 31 toli in favor.  passes 3 to 2 in favor.  failed.  yes. The vote was 3 to 1 vote in favor.  favor.  was to offer some form to the process.  Board of Commissioners- February 4,2 2021 - Page 6  9    morning interview slots will be 8:30 a.m. through 11:00 a.m. The evening slots will be 1:00 p.m. to 3:30 p.m. The interviews will be thirty (30) minutes. The Town Manager asked ifthe Board would be okay fora a candidate to use Zoom for the interview process. Mayor Cauthen stated yes; Commissioner Neeley stated  yes; Commissioner Atkinson stated yes.  ii. Wayfinding Signs 1.1 Neighborhood Signs  i. Action Item: Review, discuss, and provide feedback to the DRAFT Neighborhood Sign "Design Competition" RFP. The Town is sponsoring a professional design competition for a Neighborhood Sign Program. Cramerton is looking to procure design submittals from sign production companies capable of creating both "in-house" designs and performing the sign fabrication. Discussion was held regarding possible rewards forthe: firm that provides the winning neighborhood sign design. The ad hoc wayfinding selection committee will meet again to discuss verbiage and other details to be presented for consideration by prospective designers. Commissioner Abernathy, Commissioner Atkinson, Commissioner Neeley, and Mayor Pro  Tempore Koutsoupias consented.  iii. Community Committee  1. Action Item: Considerapproyal of promotion of Sherry Larkins to full- voting member for CCC. A: motion was made by Commissioner Neeley to promote Sherry Larkins to a full voting member for the Cramerton Community Committee. The motion was seconded by Commissioner Abernathy. Commissioner Atkinson voted yes; Mayor Pro Tempore 2. Action Item: Consider approval of Tony Maiolo as alternate for CCC. A motion was made by Commissioner Neeley to approve Tony Maiolo as an alternate member for the Cramerton Community Commissioner Atkinson votes yes; Mayor Pro Tempore Koutsoupias 3. Action Item: Consider approval of changes to CCC Bylaws. A motion was made by Commissioner Neeley to approve the changes to the Cramerton Community Committee bylaws. The motion was seconded by Commissioner Atkins. Commissioner Abernathy asked about the revised dollar amounts and if the proposed amounts were part of their operating budget. Mayor Cauthen stated that was correct. Commissioner Abernathy votes yes; Mayor Pro Tempore Koutsoupias  Koutsoupias voted yes. The vote was 41 to Oini favor.  Committee.  Commissioner Abernathy seconded the motion.  voted yes. The vote was 4 to 0i in favor.  voted yes. The vote was 4 to Oin favor.  BIG BOARD: The Town Manager stated an article was in the Belmont Banner about an upcoming volunteer cleanup day by the Community Committee on April 17h at the Baltimore Historic School. Drone footage has been completed for presentation to bel held via a future Zoom  Boardo of Commissioners- February 4,2021- - Page7  10    meeting with state representatives to discuss the brownfields grant. Commissioner Neeley asked if the Central Park design layout has been completed. The Town Manager stated the trail contractor is currently on site. Mayor Cauthen asked when will mulch be reapplied on Goat Island. The Town Manager stated he would speak to the Parks and Recreation Director tomorrow fora timeline and provide this information to the Board. Commissioner Neeley stated she loves the  lighting on the bridge. Manager's Report  COVID-19 (Coronavirus) Update: Gaston county continues with distribution of the  vaccines. This information has been placed on the Town's Facebook page.  General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum: A copy of report will be Fire Department: Chief Foulk stated notification has been received from the State Fire Marshal's office that the Town will be rated on May 17th for the ISO rating. The Town is currently a Class 3 and was last rated in 2014. The: results of Planning Department: The Planning Director stated that NCDOT notified us they are have released twenty-six (26) projects to move forward that were on hold. One of the projects is the design for widening of 29/74 and bridge replacement. A public input meeting is scheduled for February 16, 2021 at 5:30 p.m. to discuss the Charlotte Area Transportation System (CATS) to discuss the Silver Line coming into Gaston County. The Planning Director stated the link is currently on the Town's social media and he will provide the link via email to all  placed in the minutes book.  Police Department: Chief Adams had nothing to report.  the ISO: rating should be available sometime in. June.  Board members. Attorney: Nothing to report. Town Clerk: Nothing to report.  Topics ofDiscussion for Each Commissioner:  Commissioner Abernathy acknowledged and commended the Fire and Police Departments for their accomplishments and the great job they are doing. She thanked them for their efforts in improving services to our Town. She thanked Chief. Adams and Chief Foulk for their leadership and all the men and women who are serving in their departments. She thanked the six (6) applicants who submitted their applications for the Board of Commissioners vacancy and would have enjyedinterviewing: all six (6)ofthem. She asked that they all stay involved with the Town. Commissioner Atkinson stated the kickoffi n meeting for the South Fork River Committee was held last Monday. He stated he had a follow up meeting with John Searby and Brandon Jones oft the Catawba Riverkeepers. Discussion wasl heldi regarding the dismantling ofthe dam and John Searby informed him that the dam is owned by NCDOT. American Rivers is a group that may be able to assist in funding engineering studies for the dismantling of the dam. Commissioner Atkinson asked that ai resolution of support be provided by the Town to the Catawba Riverkeepers showing support of the engineering study and dismantling of the dam. Dismantling the dam would assist  Board ofc Commissioners- - February 4,2021 - Page 8  11    with the Town's flooding and provide access to Lake Wylie for waterway activities. He encouraged the City of] Belmont to take a similar action. Mayor Cauthen stated he spoke to. John Searby and he advised that the Riverkeepers received a $25,000 grant to assist in getting their own lab up for testing. A memo of understanding has been requested along with a small financial request for a commitment from local municipalities. This memo would allow us to speak with a  unified voice. The Board will be kept updated. Mayor Pro Tempore Koutsoupias had nothing to report.  Commissioner Neeley reminded everyone to continue to wear your mask and even double mask for added protection; maintain six (6) feet of distance; and wash your hands and if no soap and Mayor Cauthen provided pictures of Waste Management carts that continue to remain curbside and on the sidewalks. Discussion was heldr regarding education for our residents and an accelerated timeline in order to implement the ordinance. The Town Manager stated a new policy was Closed Session: [N.C.G.S. 143-318.11()03)) Consult with the attorney to protect the attorney-client privilege. A motion was made by Commissioner Neeley to enter into closed session. The motion was seconded by Commissioner Atkinson. Commissioner Abernathy voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 4 to 0 in favor. A motion was made by Commissioner Atkinson to return to open session. The motion was seconded by Commissioner Abernathy. Commissioner Neeley voted yes; Mayor Pro Tempore Adjournment: Upon return to open session and no action taken during closed session, Commissioner Neeley made a motion to adjourn at 9:28 p.m. Commissioner Atkinson seconded the motion. Commissioner. Abernathy voted yes; Mayor Pro Tempore Koutsoupias voted yes. The  water are available then use a sixty (60) percent hand sanitizer.  implemented last year.  Koutsoupias voted yes. The vote was 4 to 0i in favor.  vote was 4 to Oin favor.  Mayor William Cauthen  ATTEST:  Wilene Cunningham, Town Clerk  Board ofCommissioners- - February 4,2021 - Page 9  12    MEMORANDUM  TO:  BOARD OF COMMISSIONERS  FROM: BRAD ADAMS, CHIEF OF POLICE SUBJECT: RETIRED OFFICER RANDY SMITH  CC: DATE:  DAVID PUGH, KARENWOLTER  2/8/2021  It has historically been the practice of the Cramerton Board of Commissioners to award officers with their badge and service handgun upon retirement. The legal authority for Randy Smith retired on July 31, 2018 and he has made an official request to receive his  this procedure is granted under N.C.G.S. 20-187.2.  badge and service handgun.  13    TOWN OF CRAMERTON BOARD OF COMMISSIONERS WEAPON TO OFFICER RANDALL SMITH  RESOLUTION #2021-01 AWARDING BADGE AND SERVICE  WHEREAS, Randall Smith, was an employee ofthe Town ofCramerton and has served as WHEREAS, Randall Smith retired from the Cramerton Police Department on July 31, WHEREAS, G.S. 20-187.2 permits the awarding of badges and service weapons ofr retiring NOW,THEREFOR, BE ITI RESOLVED BYTHE GOVERNING BOARD OF THE The Town of Cramerton does hereby approve the award oft the service weapon and badge to Randall Smith for his service to the Town ofCramerton upon securing the necessary permit(s) pursuant to G.S. 14-402 and receipt of one dollar ($1.00).  an Officer in the Police Department during his career; and  2018; and  members of municipal law-enforcement agencies; TOWN OF CRAMERTONTHAT:  Adopted this the 18th day of February 2021.  Honorable William A. Cauthen  Mayor  Attest:  Wilene Cunningham, Town Clerk Approved as to Form:  Karen Wolter, Town Attorney  14    Town of Cramerton  Memo  To: CC: From: Date: Re:  Board of Commissioners David Pugh, Town Manager Joel Lineberger, Finance Director  2/12/2021  Consent Agenda Item for 2/16/21 meeting  Attached for Board consideration are Budget Amendments #5 - #8 with a brief explanation of Proposed Amendment #5. This proposed amendment is to provide funds for Board approved projects during the prior and current fiscal year. A deposit on the wayfinding sign project was paid in FY '20; however, it appears that the balance to be paid in FY '21 was overlooked in Proposed Amendment #6. This proposed amendment provides funds to the respective departments from insurance proceeds received from damages to at town vehicle and wayfinding Proposed Amendment #7. This proposed amendment restores to the various departments amounts expended for significant unanticipated costs including repairs to HVAC equipment in the administrative area of town hall, COVID related sanitization services, an insurance Proposed Amendment: #8. This proposed amendment is ofa" "housekeeping" nature ands serves as Board authorizationt tot transfer remaining funds and close the Community Center Renovation  each:  developing the current year budget  sign.  deductible and extensive work required on the public works bucket truck.  Capital Project.  Conclusion and Recommendation: departmental budgetary compliance.  These proposed amendments for specific line items will be instrumental in maintaining  Staff recommends approval oft these proposed amendments.  1  15    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2021  BEI ITHEREBY ORDAINED by the Board of Commissioners that thel Budget Ordinance of. June 25, 2020 is hereby Section 1.The following amounts are hereby appropriated: for operations oft the" Town of Cramerton and its activities  amended as follows:  for the fiscal year beginning July 1,2 2020 and ending June 30, 2021 as shown below:  Account 107000-150 10-7000-540 10-3991-991 10-3991-991  Debit $27,000.00 $33,000.00  Credit  #5  Capital Outlay-General Govt-Other Capital Outlay-Public Works-Wayfinding Signs Toj provide funds for Veterans Memorial landscaping and Downtown parking lot survey and balance of wayfinding Police-Non-reeurring: Vehicle Repairs Public Works-Misellaneous Repairs  Fund Balance Fund Balance  $27,000.00 $33,000.00  sign project  #6  10-4310-354 10-4510-359 10-3839-100  $16,400.00 $4,800.00  Insurance Proceeds  $21,200.00  Tor recognize EMC Insurance proceeds for wrecked vehicle and Travelers Insurance reimbursement for wayfinding sign damage  #7  Gen Govt-Building Repairs-Non Capital Gen Goyt-Janitorial Services Gen Govt-General Insurance Police-Janitorial Services  10-4120-351 10-4120-397 10-4120-450 10-4310-397 10-4510354 10-3991-991  $5,800.00 $7,000.00 $3,000.00 $9,000.00 $14,600.00  Public Work-Non-Receurring Vehicle Repairs  Fund Balance  $39,400.00  To restore departmental funds for unanticipated expenditure items Community Center CP Transfer to General Fund General Fund Due From Community Center CP To authorize remaining capital project cash transfer back to General Fund to close capital project  thru 1/31/21  #8  51-4730-900 10-1160-051 10-3896-983  $776.35 $776.35  Community Center CP Due to General Fund 51-2960-000  $776.35 $776.35  Transfer from Community Center CP  Section 2. Copies of this amendment shall be provided to the Town Finance Officer and' Town Clerk to be kept on file by them fort the direction and disbursement ofTown funds.  ADOPTED and effective this the 18th day of February 2021.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  16    OFCRARD  EST.  Memo  To: From: CC: Date: Re:  Cramerton Mayor and Commissioners Eric Smallwood, Parks and Recreation Director Town Manager, David Pugh February 10, 2021  Parks and Recreation Advisory Board Appointees  Att the February 8th meeting of the Parks and Recreation. Advisory Board, the board unanimously recommended Bryan Andrea and Tina Berens (applications attached) to fill the vacant role left by the  departure of. Jim Gaddy and Sandra Ware.  Staff recommends approval of the appointments listed above.  17    APPLICATION FOR AMTAEYPEAPONTENT TOA BOARD/COMMITTEE FOR THE TOWN OF CRAMERTON, NORTH CAROLINA  The Town of Cramerton the Town of Cramerton. Applicant Namé: Bryan Andrea  and requests that you complete appreciates the your interest in serving on a Board/Committee general information based on your following application. This application  interest in applying for a Board/Committee requests  for  Date of Application: 1/7/21  Home Address: 211V Woodridge Dr, Belmont, NC 28012 Mailing Address (If different than above): Cell Phone (For Town Hall Use Only): In order to consider this application  Street Address, Town, Zip Code Business Phone:  Home Phone:  Email Address:  of Cramerton requests that the following and provide information balance and diversity to the various  be voluntarily provided:  Boards, the Town  Date of Birth  Male: v Female: 0  Occupation: Graphic Designer  Do you reside within the Town Limits of Cramerton: Do you reside within the Cramerton Length of residence in Cramerton: 5  Yesyd Noo  Extraterritorial Jurisdiction: Yes 0 Noo  Years  Months  Please indicate your preference by the number  (first choice being "1") and choose.  Town of Cramerton Boards  Planning and Zoning Board Parks and Recreation Board  ABC Board Community Committee  Application for Boards/Committees- Page1of5  18    QUESTIONNAIRE (PLEASE ATTACH ADDITIONAL SHEETS IF NEEDED)  Please answer questions 1 through 4 if you are a new applicant. If you are already serving as a committee member then you will need to answer only questions 5 and 6  regarding re-appointment.  1. Why do you want to serve or continue to serve on this board/committee?  Ihave children involved in Parks & Rec, and we frequently utilize the many parks in town.  2. Why do you think you would be an asset to this board/committee?  I'm motivated to get things done that will benefit our town, since my kiddos will be growing up here.  3. What do you feel are your qualifications for serving on the board/committee requested? I've worked for our Parks department, my children participate in their programs, and my wife currently serves as the Special Events Coordinator for Parks and Rec, so Ithinklcan 4. What areas of concern would you like to see the board/committee address? Park beautification, and increasing awareness about the multiple parks we have.  bring a unique perspective to the board.  QUESTIONS FOR COMMITTEE MEMBER RE-APPOINTMENT ONLY:  5. What has the board or committee accomplished while you have served?  6.I Ifre-appointed, what goals do you have for the board or committee in your next term?  Prior Public Service From  Board/Commitee/cMc  To  Additional Comments:  Application for Boards/Committees- - Page2 2of5  19    APPLICATION FOR AOMTAVAEAPONTENT TO A BOARD/COMMITTEE FOR THE TOWN OF CRAMERTON, NORTH CAROLINA  The Town of Cramerton general information based Applicant Name: Ta Berens  and requests that you complete appreciates the your interest in serving on a  following application. This Board/Committee  the Town of Cramerton. on your interest in applying for a application requests  Board/Committee for  Date of Application:  Home  0LI3/24 Nc 48032-  Address: 58 4SlYet Cyamehw,  Street Address,  Town, Zip Code  Mailing Address (trdlferamnllhangbove). Cell Phone (For Town Hall Use Only):  Home Phone: Email Address: In order to consider this  Business Phone:  of Cramerton requests that application the following and provide information balance and diversity to the various  be voluntarily provided: & SOAWADe Yes K Noc 0 Jurisdiction: Yes 0 Noo  Boards, the Town  Date of Birth 08,2785 Male: Occupation: Prject Do you reside  0 Female: *  Maagpene Town Limits of Cramerton:  within the  dldopinart  agoney  Do you reside within the Cramerton Extraterritorial Length of residence in Cramerton: - Years aEMonths Please indicate your preference by the number  (first choice being "1") and choose.  Town of Cramerton Boards  Planning and Zoning Board Parks and Recreation Board%  ABC Board Community Committee  Application for Doamayommtww-Puiats  20!    QUESTIONNAIRE (PLEASE ATTACH ADDITIONAL SHEETS IF NEEDED)  Please answer questions 1 through 4 if you are a new applicant. If you are already serving as a committee member then you will need to answer only questions 5 and 6  regarding re-appointment.  1. Why do you want to serve or çontinue to, serve on this board/committee? AS, & new CAMCTUA Yesldent, PM CoAgFDP Wayg, VMVlVOel M he CoMMwMTV. #S. QV dehNe pepSDI Cuppent MatRs, tt aSb (6ok7o stapt Why do you. think you would be an asset to this board/committee" TM pbSHhVe aAd eryoy. colayo1110  agMahw  o  cigt  tEye/Saa anns  wll & au VMAIRto  MA-e  2.  cppolur-ries gloup t WoIMA  PLy  1 eecee & plan'ck goal. T AE Mpily & hewpePpecive, Hgt I Ke fMyRk Wll pe Wel.T OWLopen- Mudd anol Eveely MPMuC-wnedo BHORK.T dSoa derul-weted 3. What do yob-feel are' your qualifications for serving on the board/committee requested? T. have Q desipe o pant voots aAdl aetVely. TAVolved. ThaVe Covdinced aidylaned, alge, WDK eves and eljay  LAVe voyteeley hospice ad enjau 9wIg My: nmg of concern would you like to seevthe board/comehittee' addressû, gegacass  VAVe dyeaMs  yeag  DP-AyLMIg WW/g giRbups y  4. areas 2ou What  NBhung Mmedicte CMeSh wid.  Whaye e/en & WoRcsmop COnks!  -  QUESTIONS FOR. ÇOMMITTEE MEMBER, RE-APPOINTMENT ONLY:  5. What has the board or committee accomplished while you have served?  6.Ifr re-appointed, what goals do you have for the board or committee in your next term?  Prlor Public Service From  Board/commitee/CMc  To  Additional Comments:  Application for Coma/Commate-Pelas  21    Staff Report  Board of Commissioners - Rezoning Request - File #RZ20-02  Applicant: VCM Bowman, LLC Property Owner: VCM Bowman, LLC Parcel ID# 195932 Property Size: Approximately 21.17  Property Location: No physical address/located off of Hamrick Road  Current Zoning Classification: Conditional Zoning (CZ) District Proposed Zoning Classification: Conditional Zoning (CZ) District Land Use Plan Recommendation: Planned Mixed Use  VCM Bowman, LLCI has submitted a request to amend the CZ: zoning associated with their previously approved development, the Villages at Cramerton Mills. The rezoning request would only be applied to Phase 1D of the previously approved development, which is being marketed as The Terraces. Under the current zoning, Phase 1D was approved for 38 single family residential detached homes. The purpose for the rezoning is to amend thes side setbacks for thei individual lots; the existing zoning has the setbacks for the homes listed as 10ft on the existing site plan, whereas the other phases oft the development have a 5ft setback. The request would amend the side setbacks to 5ft for Phase 1D. In addition tot the setback reduction, there have been some minor adjustments to the lots facing Hamrick Roadi in response to comments received from NCDOT. These adjustments to the lots are to provide a safe: sight distance for traffic coming off of Hemlock Way onto Hamrick Road. None of the adjustments recommended by NCDOT willl have a negative impact on the lots and will only serve to Finally, while redesigning the entrance road for this phase of development, the designing engineer was able to make some adjustments to the lot layout and increase the total lot count by two additional lots. The Planning Board reviewed this request at their regular meeting in. January, and unanimously recommended approval oft this request to the Board of Commissioners. Staff is recommending APPROVAL of the request with the following conditions fort the development. These conditions are 1. Revised Traffic impact analysis completed and reviewed by Town & NCDOT prior to construction plan review. Any improvements recommended based on the results of the TIA must be 2. Decorative lighting shall bei installed within project boundaries and along Hamrick Road. 3. Street curb & gutter to be approved by Administrator for consistency with design principles of 5. Alleyways designed to accommodate waste management service and maintained by HOA.  increase safety.  This willl bring thel lot count for this phase from 38 lots to 40 lots.  carried over from the previous approval for consistency:  incorporated into the construction plans prior to approval.  development type.  4. Sidewalk to be completed along Hamrick Road to project boundary. 6. Minimize clearing to greatest extent possible. 7. Maintain a buffer between the project and Lineberger Place.  22    8. Developer to comply with any requirements from Two Rivers Utilities regarding water and  wastewater services.  9. Restrictions on truck size and weight on dedicated Town: streets. 10. Decorative signage per Town specification and approved by Administrator. 11. Maintain strict adherence to Town of Cramerton Tree Ordinance.  12. Natural surface trail shown in Phase C shall be constructed by the developer and shall be a minimum of 6ft wide and constructed with crushed concrete; design to be finalized during construction plan review. This trail willl be! built along the fulle extent of the property line adjacent 13. Applicant agrees to revise thes street cross section of Phase D1 for Streets A and B to show two lifts 15. Phase Cwill not! have a vehicular connectiont to Cramer Mountain Road, as shown on thes site plan. 16. Applicant agrees that vinyl siding will not be used as an exterior cladding material for Phase Cor 17. Applicant agrees to construct all homes to the architectural standards of Exhibit A, attached to 18. Applicant agrees to have a third party contractor install standard orange tree protection fencing around all stream buffers and undisturbed buffers shown within Phase C and Phase D. In the event of any encroachment into the buffer areas, all site and building construction shall cease  toCramer Mountain Road.  of1.5"S9.5B and 8" ABC pere engineering comments. 14. Sight triangles on Phase D may be reduced to 25'x25.  D. these conditions.  until the areas are restored to the satisfaction of the Town andt the State.  23    EXHIBIT A  Architectural Materials. The principal buildings constructed on the Site may use a variety of building materials. The building materials used for buildings (other than structured parking facilities, ifany) will be a combination of the following: glass, brick, stone, simulated stone, pre- cast stone, precast concrete, synthetic stone, stucco, cementitious siding (such as hardy-plank), EIFS or wood. Vinyl as a building material will: not be allowed except on windows and soffits. Architectural Variation. Every lot shall provide a different architectural model from the lot(s) adjacent to it. No two identical architectural elevations which include identical facades, roof lines, door and window placement and details, shall be built on lots adjacent to or directly across Architectural Features. All residential buildings on individual lots shall include at least four (4)  from each other with the exception oft townhomes.  oft the following design features:  i. ii i. V.  Bay or bow windows on the front façade (Note: the provision of one such window Dormers (Note: the provision of one such roof feature is sufficient); iii. A roof pitch greater than or equal to a5 5t to 12 (5:12) for primary roof; Eaves with a minimum 10-inch projection on all sides of the building; Decks or patios with a minimum size of 64 square feet per dwelling unit; vi. Front porch and entry facing the front lot line (Note: entryway can be located on viii. Decorative pillars or posts. Square post or columns shall not be less than six (6) nominal inches on any side and round columns shall not be smaller than eight (8) nominal inches in diameter from the bottom of the column unless consistent with adistinct architectural style. (Note: requires at least one pair, decorative or plain, but finished in manner that is consistent with the dwelling exterior); ix. Masonry (preferably brick) perimeter enclosure at base but also including poured concrete sO that each home has the appearance ofa raised foundation (Note: wood products covered with a treatment to appear as masonry do not qualify). Poured concrete shall be treated with brick, stone, or color and textured material Changes in the use ofv wall facing materials should occur at wall setbacks or projections, or to articulate the transition between the building base middle and top. Material changes should return to inside corners of front façade. Those materials, however, are not required to wrap the outermost front corner oft the  iss sufficient);  the long or short axis of the dwelling;  vii. Off-sets on building face with a minimum depth of 12 inches.  appropriate foundation style per style of architecture.  X.  home  Blank Walls. There shall be no blank walls on the side elevations adjacent to common open space and/or corner lots. Each side elevation adjacent to common open space and/or on a corner  lot shall have a minimum ofone window at each story.  24    Unit Size. The minimum single-family detached residential unit size shall be 1,400 square feet for a single story unit and 1,800 square feet for a 2-story unit. The minimum size for a detached Garage Doors. Garage doors visible from the public or private streets (excluding alleys) shall be staggered and protrude no more than five (5) feet from the front of the front facing façade of the building unless a front porch is used in which case the garage shall not extend further than five (5) Rooflines. Pitched roofs, ifprovided, shall be symmetrically sloped no less than 5:12, except that roofs for porches and attached sheds may be no less than 2:12, unless a flat roofarchitectural Porches. When provided, usable porches and stoops shall form a predominate feature oft the unit design and may be located on the front and/or side oft the building. Usable front porches are covered and are at least four (4) feet deep. Stoops and entry-level porches may be covered but Prominent Entrances. For townhome attached units, entrances shall contain one or more oft the following features are considered aj prominent entrance: porches, raised steps and stoops with or Guest Parking. Two side-by-side parking spaces shall be provided for each townhome unit of at least 20ft in width. Guest parking shall be provided at ai rate ofo one space per four (4)  townhome shall be 1,100 square feet.  feet from the front oft the porch excluding side loading garages.  style is employed.  not be enclosed.  without roofoverhangs, decorative railings.  townhome units.  25    e  lh  26    CRAN  AN ORDINANCE TO. AMEND THE ZONING MAP OFTHE' TOWN OF CRAMERTON  WHEREAS, after proper notification, al Public Hearing was held before the Town of Cramerton Board of Commissioners on February 4th, 2021, to consider the rezoning of WHEREAS, after consideration of the comments at the public hearing and other relevant information the board has determined that the requested rezoning should be approved as NOW THEREFORE BE: IT ORDAINED by the Town of Cramerton Board of Commissioners that the official zoning map reflect the change of the above referenced  parcel number 195932, and,  presented.  parcels to CZ with reference to case file RZ20-02. Adopted this the 18th day of February, 2021  Will Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk APPROV ED AS TO FORM:  Karen Wolter, Town Attorney  27    OFCRARA  TOWN OF CRAMERTON STATEMENT PERTAINING TO THE REASONABLENESS AND CONSISTENCY OF A PROPOSED WHEREAS, the Town of Cramerton Planning and Community Development Department received a request from Bowman Development Group to amend the CZzoning of property WHEREAS, this request was subject to Public Hearing before the Town of Cramerton WHEREAS, the Town of Board of Commissioners has determined that the proposed request is reasonably consistent with thei intent oft the Town of Cramerton Comprehensive Land Use Plan. The Future Land Use Plan recommends Planned Mixed Use in this area. As a component of a larger development encompassing single family residential, multifamily residential, and planned commercial along the S. New Hope Corridor, the rezoning of these areas to add single family attached and single family detached housing isin keeping with the intent oft the Planned Mixed Use district of the Comprehensive Land WHEREAS, in accordance with the provisions of North Carolina General Statute 160A- 383, the Board of Commissioners does hereby find and determine that the adoption of an ordinance rezoning the following described property is reasonably consistent with the adopted Comprehensive Land Use Plan and that the adoption of an ordinance rezoning the following described property is reasonable and in the public interest due to its consistency withi the Comprehensive Land Use Plan and, as ar result, its furtherance of the NOW, THEREFORE, BE IT RESOLVED, on the basis of the foregoing findings and conclusions, that the Town of Cramerton Board of Commissioners moves that the request  ZONING MAP AMENDMENT  identified by Parcel ID: # 195932; and,  Board of Commissioners on February 4th, 2021; and;  Use Plan.  goals and objectives of the Comprehensive Land Use Plan.  for rezoning be approved.  Mayor  ATTEST: Town Clerk  28    CRARTA  EST.  1915  Memo  To: From: CC: Date: Re:  Cramerton Mayor and Commissioners Eric Smallwood, Parks and Recreation Director Town Manager, David Pugh February 11, 2021  Rocky Branch Park Cramerton Cost Estimates  The Rocky Branch Park Committee recently received quotes from two separate contractors for the construction of the enhanced natural surface greenway' which is the Stuart W. Cramer Trail, part of the Carolina Thread Trail network. The trail will connect toi the Rocky Branch Park - Belmont Carolina  Thread Trail that connects to downtown Belmont..  The quotes are as follows:  Nature Trails LLC -$45, 490.00 Blue Ridge Trail Works - $49, 335.00  Nature Trails LLC is the contractor currently on site constructing the Rocky Branch Belmont section and We have recently received $99,000.00 in unexpected revenue from FEMA for the February 2020 flood Thel Rocky Branch Park Committee and The Tarheel Traiblazers have committed to fundraising 50% (approximately $25,000.00) to reimburse the Town of Cramerton for this project as well as sign an MOU with the Town of Cramerton for maintenance on the trails system. These agreements are very similar to the agreements with the City of Belmont for funding and maintenance on the Rocky Branch Park Belmont  the cost savings appear to come from the mobilization costs. that I would like a portion of allocated to this project.  section of the park.  29    rail works,  Blue Ridge Trail Works, Inc  227 East Front St. Statesville, NC 28677 Cell: 704-929-0151 ortwinc@gmail.com  www.Dueridgetrailworks.com  North Carolina's Best Choice for Sustainably Built Natural Surface Trails  Client: Site: Contact Info: Work:  CTT - Belmont Section, NC - David Baker Rocky Branch Park, Belmont, NC  980-505-0146 & DavidBaker.CEOhotmail.com Construction of Approximately 3,000'+ of Aggregate  Surfaced Doubletrack Type Trail  Blue Ridge Trail Works Inc. : Contact Information BRTW Contact : Scott Brown: 704-929-0151 mscatb3egmal.com, BRTW Address : 227 East Front St.; Statesville, NC 28677 BRTW License #: NC General Contractor License # 74586  Overview-  Quote is for the design & build of approximately 3,000+ linear feet of aggregate surfaced doubletrack type Multi-use trail in Rocky Branch Park in Belmont, NC.  Scope of Services-  Proposal and Agreement Owner_  Page 1of3  Date_  Contractor.  Date_  30    A)-D Design & Build of Singletrack Mountain Bike Trail-  Construction of approximately 3,000+ linear feet of Doubletrack Type Aggregate Surface Trail designed & built for Multi-use in Rocky Branch Park in Belmont &  Cramerton in Gaston County, NC,  The trail construction site is predominantly wooded semi-steep angle side slope, some of which is on an existing greenway type trail which is topped with granite ABC. The trail we construct will be built in these areas, some following the existing trail in the refreshed build sections & some following a flagged trail alignment for the new build sections. We will take advantage of the side slope & micro drainages as much as possible & use grade reversals where needed to manage water flow. The trail will be constructed from native soil to which we will add Select Crushed Concrete to form a hardened, weather resistant, sustainable trail tread. Industry best standards for trail design & construction will be employed. Any changes from existing trail or flagged trail will be approved by trail management before construction begins. The trail tread will be approximately 8' wide with the trail corridor being cut back approximately 2'+ on each side &8+ overhead. Roots, stumps and other organics will be mechanically grubbed or removed from the tread & placed to the sides sO that they do not impede the drainage of water from the tread. There will be one HDPE Culvert Pipe (24" Minimum Diameter) placed under the trail in one spot. Each side of it will have Class B RipRap placed as needed. This will also include re-naturalization of approximately 1,000 Ifo of existing trail. This will include scarification of all of the old trail tread along with leaf coverage of the same. We will also include reestablishment of former drainages and we will replant some trees into the old corridor where the old trail meets the new trail to break up old sight lines. The Total length of the trail will be determined after the build is completed & will be measured by rolling the center of the trail from end to end with a measuring wheel in both directions and averaging the total distance. The total length Approximate Trail Measurements are: 1,710 If of newi trail, 1,444 If of refreshed trail & 525lfof  will be approximately 3,000+ linear feet, give or take.  renaturaized trail  Proposal and Agreement Owner_  Page 2of3  Date_  Contractor,  Date_  31    QUOTATION:  ITEM  AMOUNT $49,335.00  A)-D Design & Build of 8' Wide Select Crushed Concrete Surface Multi-use Trail-  $14.95 Per Ln. Ft.  Total Cost of Work Requested -**. -with 3,330'  $49,335.00  Terms - 1/4 Down & then Bye Weekly Billing  Agreed to By: Blue Ridge Trail Works, Inc. & Rock Branch Park Representative  Date_ Name Signature  **This quote includes a one time, half day Maintenance Training & Work Day led by B.R.T.W., Inc. personal, for whoever is maintaining the Trail in order to train them on  proper & effective maintenance of the trail.  We will also include a 5 Year Warranty on the Trail Tread for significant root growth, puddling, or erosion. And, we will also include a 10 Year Warranty on any Bridges or Boardwalks. There are exceptions in our warranty for Acts of God, Vandalism, Neglect or lack of normal deberming & drain maintenance. One stipulation of the Warranty is B.R.T>W., Inc. must approve of all trail alignments. Also, as a local company we can &  Proposal and Agreement Owner_  Page 3of3  Date_  Contractor.  Date_  32    will meet the ownerl land manager easily at almost anytime to answer questions or look  at issues with the Trail.**  Proposal and Agreement Owner_  Page 4of3  Date_  Contractor.  Date_  33    Rocky Branch Park- Carolina Thread Trail Cramerton  ITEMN NO. SECTION 1 2 3 4 5 6 7 8 9  DESCRIPTION  EST. QTY. 1 1 1000 1,710 1,444 200 2 20 1 Total Base Bid  UNITS LS LS LF LF LF TON TON LF LS  Corridor Design and Flagging (CTD) Abandon and Renaturalize Existing Trail Multi-Use Trail Construction Multi-Use Trail Rehab & Prep for Resurfacing Trail Tread Material- Select Crushed Concrete NCDOT Class BI Rip Rap Stone HDPE Culvert (Assume 30") Erosion and Sediment Control  Mobilization  Note: Thisi is a preliminary construction cost estimate andi is intended for funding purposes only.  Trail Length 1,444 LF 1,710 LF 3,154 LF Assumptions:  Description  Rehab Existing Trail and Prepare for Resurfacing New Trail Corridor, Bench Cut and Following  Trail Trail Trail  Contours Total Trail Length  Thei trail tread will be 6to 81 feet wide.  Where the existing trail can be utilized, minor grading such as lift and tilt may be needed for drainage sustainable. This is assumed to be al lower unit cost than the new trail corridor, but will also require ne Mobilization costs are assumed to be zero if the crew is still onsite working on RBP Belmont. Assume the demolition of existing trail features includes abandonment and renaturalization of the e) For now, assume the trail tread is 2" thick, average of 7' wide, and the unit cost for material is $15 pe  once at final material is chosen.  Assume HDPE culvert is 30" and minimum length of pipe available is 201f.  34    Nature Trails LLC UNIT PRICE ITEM TOTAL $2,750.00 $2,750.00 $2,000.00 $2,000.00 $2.00 $2,000.00 $10.00 $17,100.00 $4.00 $6,840.00 $54.00 $10,800.00 $250.00 $500.00 $50.00 $1,000.00 $2,500.00 $2,500.00 $45,490.00  Tread Volume Tread Weight Tread' Weight Round Up  3680 cf 367967 Ibs 184 tons 200 tons  (Assume 2" thick & 71 feet wide.) (Assume 2700 Ibs/cy) 20 tons per full quad axle truck  eand to make the trail more :W trail tread added.  kisting trail to be removed. eri ton. This can be adjusted  35    36    OFCHARE  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: February 18, 2021 Background Information  RE: Cramerton 2021 Road Maintenance Projects-laBella Engineering Contract Approval At the February 4, 2021 meeting, the Cramerton Board of Commissioners (BOC) directed staff to negotiate a final contract with LaBella for engineering the 2021 Road Maintenance Projects. Included in this agenda as Attachment A" is the final draft of said engineering contract. Staff was able to negotiate the initial proposed amount down The not to exceed amount for construction documents and administration is $117,735. A breakdown of the fees is shown below from page 3 of the draft contract:  from $122,445 to the amount below.  TASK  FEE $.45,360.00 $7 7,500.00 $3 3,355.00 $59.770.00 $115,985.00 1,750.00 $117,735.00  Task #1 -Construction Documents Paving Contract Task #2 - Geotechnical Services Task #3 - Formal Construction Bidding Services  Task #4 - Construction Admin/ Construction Observation Paving Contract  Subtotal-  Reimbursable Expenses Total Not-To-Exceed Fee:  Ar note that the engineering fees in the associated capital project ordinance (#2021-01)  are reflected as a round number of $120,000. Perspectivel Recommendations  Staff recommends approving the engineering contract with LaBella for the 2021 Cramerton Road Maintenance Projects in the not to exceed amount of $117,735.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  37    Town of Cramerton  Memo  To: CC: From: Date: Re:  David Pugh, Town Manager  Joel Lineberger, Finance Director  2/12/2021  Paving Project RFP Summary including Recommendation  The Request for Proposal for Installment Financing of the 2021 Street Paving and Repair Project responses are summarized in the following schedule. The proposal from the recommended bank is Resolution 2021-02 has been prepared to reflect loan borrowing not to exceed! $2.500,000, nott to exceed 3.0% and not to exceed ten years. Each oft these elements provide room for some flexibility, without obligation, as we continue with contract specifications, contractor request for proposals, bids and  included as well.  ultimately contract award.  1  38    39    BB&T  Branch Banking & Trust Company Governmental Finance 51301 Parkway. Plaza) Boulevard Charlotte, North Carolina 28217 Phone (704).954-1700 Fax (704)954-1799  February 12,2021 Mr. Joel Lineberger Town of Cramerton, NC 1551 N. Main St. Cramerton, NC28032 Dear Mr. Lineberger: NC( ("Borrower"). PROJECT: AMOUNT: TERM:  Truist Bank ("Lender") is pleased to offer this proposal for the financing requested by the Town of Cramerton,  Paving Project $2,500,000.00 5years 7years 10years 0.85% (5 year option) 1.10% (7: year option) 1.43% (10 year option) Tax Exempt - Bank Qualified Interest: Annual Principal: Annual 30/360  INTEREST RATE: TAXSTATUS: PAYMENTS: INTEREST RATE CALCULATION: SECURITY: PREPAYMENT TERMS:  Security interest in the project being financed  Syear & Zyearo option: Prepayable in whole at any time without penalty 10 year option: Prepayable in whole at any time with a one percent prepayment penalty. As an alternate redemption provision, the Borrower may elect for the transaction to be non-callable for the first half of the term and callable at par  thereafter. April 30, 2021  RATE EXPIRATION:  40    DOCUMENTATION, LEGAL REVIEW FEE: FUNDING:  N/A  Proceeds will be deposited into an account held at Lender pending disbursement for this installment financing. We shall provide a sample of those documents to The financing documents shall include provisions that will outline appropriate changes to be implemented in the event that this transaction is determined to be taxable or non-bank qualified in accordance with the Internal Revenue Service Code. All documentation must be deemed appropriate by Lender before closing. Lender will require financial statements to be delivered within 270 days after the conclusion ofeach fiscal year-end throughout the term of the financing.  unless equipment is delivered prior to closing. you should Lender be the successful proposer.  DOCUMENTATION: Lender proposes to use its standard form financing contracts and related documents  REPORTING REQUIREMENTS:  Should we become the successful proposer, we have attached the form of a resolution that your governing board can use to award the financing to Lender. If your board adopts this resolution, then Lender shall not Lender shall have the right to cancel this offer by notifying the Borrower ofi its election to dos SO (whether this offer has previously been accepted by the Borrower) if at any time prior to the closing there is a material adverse change in the Borrower's financial condition, if we discover adverse circumstances of which we are currently unaware, if we are unable to agree on acceptable documentation with the Borrower or if there is a change in law (or proposed change in law) that changes the economic effect ofthis financing to. Lender. Costs ofcounsel for thel Borrower and any other costs will be the responsibility oft thel Borrower. The stated interest rate assumes that the Borrower expects to borrow no more than $10,000,000 in the current calendar year and that the financing will qualify as qualified tax-exempt financing under the Internal Revenue Code. Lender reserves the right to terminate this bid or to negotiate a mutually acceptable interest rate ifthe We appreciate the opportunity to offer this financing proposal. Please call me at (803) 413-4991 with your  require any further board action prior to closing the transaction.  financing is not qualified tax-exempt financing.  questions and comments. Wel look forward to hearing from you.  Sincerely, Truist Bank  MRK Andrew G. Smith Senior Vice President  41    Resolution Approving Financing' Terms  WHEREAS: The Town of Cramerton, NC ("Borrower") has previously determined to undertake a project for the financing of the street paving project (the "Project"), and the Finance Officer has now presented aj proposal for the  financing ofsuch) Project.  BE ITTHEREFORE RESOLVED, as follows:  1. years from closing. 2.  The Borrower hereby determines to finance the Project through Truist Bank ("Lender") in accordance  with the proposal dated February 12, 2021. The amount financed shall not exceed $2,500,000.00, the annual interest rate  (in the absence of default or change in tax status) shall not exceed  %, and the financing term shall not exceed  All financing contracts and all related documents for the closing of the financing (the "Financing  Documents") shall be consistent with the foregoing terms. All officers and employees of the Borrower are hereby authorized and directed to execute and deliver any Financing Documents, and to take all such further action as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously signed by Borrower officers or employees, provided that such changes shall not substantially alter the intent of such documents or certificates from the intent expressed in thei forms executed by such officers. Thel Financing Documents shall be in such final forms as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence ofs such officer's final approval oft the Document's final form. 4. The Borrower shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing tol be includable in the gross income for federal income tax purposes of the registered owners oft the interest payment obligations. Thel Borrower hereby designates its obligations to make principal andi interest payments under the Financing Documents as "qualifiedt tax-exempt obligations" for the purpose of] Internal Revenue Code intent to reimburse expenditures for the Project that are to be financed from the proceeds of the Lender financing described above. The Borrower intends that funds that have been advanced, or that may be advanced, from the Borrower's general fund or any other Borrower fund related to the Project, for project costs may be reimbursed from the ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby  resolution. 3.  The Finance Officer is hereby authorized and directed to hold executed copies of the Financing  Section 265(b)(3). 5.  Thel Borrower intends that the adoption ofthis resolution will be a declaration oft the Borrower'sofficial  financing proceeds. 6.  All prior actions of Borrower officers in furtherance of the purposes of this resolution are hereby  repealed, to the extent oft the conflict. This resolution shall take effect immediately.  Approved this By: Title:  day of  2021  By: Title:  SEAL  42    RESOLUTION: APPROVING FINANCE TERMS  RESOLUTION: 2021-02  WHEREAS, the Town of Cramerton ("Town") has previously determined to undertake a project for the repair and resurfacing of Town streets (the' "Project"), and the Finance Officer has now presented a proposal for the financing of such Project. 1. The Town hereby determines to finance the Project through Truist Banki in accordance witht they proposal dated February: 12, 2021. The amount financed shall be $2,500,000.00, the annual interest rate (in the absence of default or change in tax status) shall not exceed 3.00% and the financing term shall not exceed ten (10) years from closing. 2. All financing contracts and all related documents for the closing of the financing (the "Financing Documents"): shall be consistent witht thet foregoing terms. All officers ande employees of the Town are hereby authorized and directed to execute and deliver any Financing Documents, andt toi take all suchi further actions as they may consider necessary or desirable, to carry out thei financing of the Project as contemplated byt the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed to such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously: signed by Town officers or employees, provided thats such changes shall nots substantially alter thei intent ofs such documents or certificates from thei intent expressedi int the forms executed bys such officers. The Financing Documents shall be in such final form,as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval the Financing Document's final form. 4. The Town shall not take or omit to take any action the taking or omission of which shall cause its interest payments on this financing to bei includable in the gross income fort federal income taxp purposes of ther registered owners of the interest payment obligations. The Town hereby designates its obligations to make principal andi interest payments under the Financing Documents as' "qualified tax- exempt obligations" for thep purpose of Internal Revenue Code 5. The Town intends that the adoption of this resolution willl bea a declaration of the Town's official intent to reimburse expenditures for the Project that are to be financed from the proceeds of the Truist Bank financing described above. Thel Town intends that funds that have been advanced, or that may be advanced, from the Town's general fund or any other Town fund related to the Project, for project costs may be reimbursed from the financing proceeds. 6. All prior actions of Town officers int furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict with this resolution are hereby repealed, toi the extent  BE IT THEREFORE RESOLVED, as follows:  Section 265(b)(3).  of the conflict. This resolution shall take effect immediately.  Approved this 18th day of February 2021.  By:  By:  Wilene Cunningham Town Clerk  William Cauthen Mayor  (SEAL)  43    RESOLUTION AUTHORIZING THE: FILING OF AN APPLICATION FOR APPROVAL OF Al FINANCING  AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 160A-20  RESOLUTION 2021-03  WHEREAS, the Town of Cramerton, North Carolina desires to repair and resurface selected Town streets (the WHEREAS, the Town of Cramerton desires to finance the Project by the use of an installment contract WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make the findings off fact set forth in) North Carolina General Statute 159, Article 8, NOW,THEREFORE, BE: ITI RESOLVED that thel Board of Commissioners ofCramerton, North Carolina, meeting in Regular Session on the 18th day of February 2021, make the following findings of fact: 1. The proposed instalment-financing contract is necessary or expedient because it provides the necessary 2. The proposed instalment-financing contract is preferable to a bond issue for the same purpose because of the 3. The sums to fall due under the instalment-financing contract are adequate and not excessive for the proposed  "Project") to better serve the citizens ofCramerton; and  authorized under North Carolina General Statute 160-A, Article 3, Section 20; and  Section 151 prior to approval oft the proposed contract.  financing for thel Project.  small amount to be borrowed andi iti is less expensive.  purpose.  4. The Town of Cramerton's debt management procedures and policies are adequate. 5. The Town of Cramerton is not in default in any ofi its debt service obligations.  6. The attorney fort the Town of Cramerton has rendered an opinion that the proposed project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North NOW, THEREFORE, BEI ITFURTHER: RESOLVED that the Town Manager and Finance Director are hereby authorized to act on behalfoftl the Town of Cramerton in filing an application with the North Carolina Local Government Commission for approval oft the Project and the proposed instalment-financing contract  Carolina.  and other actions not inconsistent with this resolution.  This resolution is effective upon its adoption this 18"h day of February 2021. The motion to adopt this resolution was made by Commissioner,  seconded by Commissioner  and passed by a unanimous vote of  to  ATTEST:  Wilene L. Cunningham, Town Clerk  William Cauthen, Mayor  This is to certify that this is a true and accurate copy oft this Resolution. Adopted by the Cramerton Board of Commissioners on the 18" day of February 2021.  Wilene L. Cunningham, Town Clerk  Date  44    CAPITAL PROJECT ORDINANCE STREET REPAIR AND RESURFACING  FOR  ORDINANCE 2021-01  BE IT ORDAINED by the Governing Board of the Town of Cramerton, North Carolina that, pursuant to Section 13.2 of Chapter 159 of the General Statues of North Carolina, the following capital project ordinance  isl hereby adopted:  Section 1. The project authorized is for the repair and resurfacing of streets within the Town.  Section 2. The officers of this unit are hereby directed to proceed with the capital project within the terms of  the financing and the budget contained herein.  Section 3. The following amounts are appropriated for the project:  Construction Costs Engineering and other fees Administrative Costs Contingency (5%)  $2,240,000.00 120,000.00 20,000.00 120,000.00 $2,500,000.00  TOTAL PROJECT EXPENDITURES  Section 4. The following revenues are anticipated to be available to complete this project:  Installment Financing Appropriation of Fund Balance TOTAL: PROJECT REVENUES  $2,500,000.00 0.00 $2,500,000.00  Section 5. The Finance Officer is hereby directed to maintain within the capital project ordinance sufficient specific detailed accounting records to satisfy the requirements of the general accepted accounting principles Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Section 7. The Finance Officer is directed to report, on a quarterly basis, the financial status of each project Section 8. Copies of this capital project ordinance shall be furnished to the Finance Officer for direction in  and fiscal policies adopted by the Town.  Reimbursements should be made to the General Fund in an orderly and timely manner.  element in Section 3 and on the total revenues received or claimed.  carrying out this project.  THIS ORDINANCE ADOPTEDTHIS THE 18h DAY OF FEBRUARY 2021  ATTEST:  Wilene Cunningham Town Clerk  William Cauthen Mayor  45    CRARE  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: February 18, 2021 Information/ Background  RE: Cramerton Planning & Zoning Vacancy Appointment Timeline  Notes: - This Planning & Zoning Board vacancy's term will expire on. January 21, 2022. - The need to fill this seat is due to the former appointed person moving out of The BOC Appointment Committee for this vacancy is Mayor Cauthen,  the Cramerton Town Limits.  Commissioner Neeley and Commissioner Atkinson.  1. January/ February 2021: The Planning & Zoning Board vacancy is currently posted on Cramerton's website and was published in the Gaston Gazette. 2. Friday, February 19, 2021: Final day for Planning & Zoning Board vacancy  applications to be submitted for consideration.  Note: All applications will be made available for all BOC to pick-up at Town Hall. 3. Monday, February 22, 2021 @ 3pm: The Cramerton BOC Appointment Committee will receive all applications for review. The Appointment Committee will meet (at a physical location OR using Zoom) at a time and date during this week to review the applications and discuss final candidates for interview. [During this time, final candidates will be scheduled for interviews.)  4. Week of March 1, 2021 in the PM: The BOC Appointment Committee will meet to interview final candidates for appointment consideration to the Cramerton Planning & Zoning Board. The Appointment Committee will discussion a final  recommendation to present to the full Cramerton BOC. Note: The interviews can be held electronically via Zoom if needed.  5. Thursday, March 4, 2021: The BOC Appointment Committee will make a final recommendation to the full BOC at this October 15, 2020 BOC meeting. The full BOC will then consider voting for the appointment to the Planning & Zoning  Board.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  46    TOWN OF CRAMERTON BOARD OF COMMISSIONERS  RESOLUTION #2021-04: CRAMERTON, NC SUPPORT OF CATWABA RIVERKEEPER FOUNDATION APPLYING FOR' THE AMERICAN RIVERS RESTORING DAMAGED RIVER PROGRAM FOR STUDY OF THE SOUTH FORK RIVER DAM LOCATED AT ARMSTRONG FORD ROAD BRIDGE WHEREAS, the Town of Cramerton recognizes the recreational and environmental value ofthe South Fork River and desires for it to enhance the quality-of-life of all ofour citizens; and WHEREAS, due to the long history of the mill industry in Gaston County, man-made apparatuses, such as the low head dam spillway on the South Fork River adjacent to Armstrong WHEREAS, it is recognized that rivers, such as the South Fork River, continually change in height, width, and flow over time, making necessary to conduct updated and in-depth environmental and hydrological engineering studies that specifically include dam effects, WHEREAS, the Catawba Riverkeeper Foundation plays an integral role to ensure the ongoing health and recreational opportunities that rivers such as the South Fork River provides to NOW, THEREFORE, BE: IT RESOLVED BYTHE GOVERNING BOARD OF THE The Town ofCramerton does hereby officially and fully support the efforts ofthe Catawba Riverkeeper. Foundation to apply and receive funding from the. American Rivers' Restoring Damaged River Program for the purpose of conducting updated and specific environmental and hydrological engineering studies of the removal of the low head dam spillway on the South Fork  Ford Road, were constructed in the rivers; and  functionality and continued existence; and  Cramerton Citizens and the public TOWN OF CRAMERTON THAT:  River adjacent to Armstrong Ford Road. Adopted this the 18th day of February 2021.  Honorable William A. Cauthen  Mayor  Attest:  Wilene Cunningham, Town Clerk Approved as to Form:  Karen Wolter, Town Attorney  47    n  2 o V 00 - - a 2 2 I  S D 0  N  48      e @  a E I  a 8 B  N  49    3  @ b0 e I  : E  5  50    @  00 8  3 S  A  E  51    FCRARE  TOWN OF CRAMERTON Manager's Report (February 2021)  EST.  1915  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: February 18, 2021 RE: Managers Report (for. January 2021) Introduction  The information below and attached documents are for the February 2021 Cramerton Manager's Report. This represents a compiling of department information for the month of January 2021. Additional, more: specific documents are indicated as attachments".  BOC and General Administration (includes meetings and events)  N/A  Planning & Zoning  Public Works  Total Permits Issued January 2021: 48 Residential Permits: 42 -New Home Permits: 39 -Home Additions: 1 Residential Interior Upfits: 1 -Residential Accessory Structures: 1 -Driveway Permits: 0  Bulk Pickup 28 Tons Yard Waste Pickup 14 Tons LeafLoads - 20 (Full Town Run) Brown Cans Delivered - 20 Green Cans Delivered-20 Litter Pickup-17- Bags Downtown Sidewalk Reset Bricks Greenwood Place Cut back Trees from Handicap parking Appliance Pickup - 5units T.V.F Pickup 6 Street Sign Repairs-4 4 and Dogwood.  C.O.sissued: 6 Certificates of Occupancy were issued for 3 apartment buildings and 3 garage buildings in The Groves at Peach Orchard, which is owned by Triangle Real Estate. Monthly Trends/ Notes: New home permit requests were higher than expected; 19 new home starts for True Homes in the Villages at South Fork of which 4 were for the new townhome product; 9 new home starts for Courtyards at Smith Douglas Homes in' VCM; 4 newt townhome starts for NVRI Ryan Homes in VCMI Phase 1E, and 2 new home starts for independent homebuilders. It is expected that lower numbers of new home starts happen int the winter months, so1 this jump inr residential activity was not expected. Staff will keep an eye on February starts to see ifthisi is a new trend. Code Enforcement: Please. see page 4-5 oft this report.  Stormwater- - Replaced Concrete Cover-Riverside Stormwater- Dugout 6 outfalls Riverside High St Cleaned broken asphalt and concrete Eastwood Drive - Replaced 3 delineators.  Cramerton  Dr.  by Newstyle Communities; 5 new home starts for  up  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  52    Cramerton FD Report: January 2021 Cramerton Fire Department This reporty was generated on 2/3/2021 8:43:27 AM Start Date: 01/01/2021] End Date: 01/31/2021 DATE INGIDENT# 01/04/2021 2021-1 01/04/2021 2021-3  Cramerton, NC  Basic Incident Info with Number ofF Responding Apparatus and Personnel for Date Range  ADDRESS 236 EIGHTHAVE  INCIDENTTYPE 311-Medical: assist, assist EMS crew 553-Publics service  SHIFT  ZONE Cramerton- Cramerton Town of Cramerton- Cramerton Townd of Cramerton- Cramerton Town of Cramerton- Cramerton Townof Cramerton- Town of Cramerton McAdenville- McAdenville Townof Cramerton- Cramerton Townol Cramerton- Cramerton Town of Cramerton- Cramerton Townof Cramerton. Townof Cramerton McAdenville. McAdenville Townof MçAdenville- McAdenville Townof Cramerton- Cramerton Town of MA. -Mutual Aid MA. -MulualAld MA-MutualAd ZONE Cramerton- Town of Cramerton MA-Mutual Aid Cramerton- Cramerton Townof Cramerton- Towno of Cramerton MA-Mutual/ Aid Cramerton- Town of Cramerton MA-Mutual/ Aid Çramerton- Townd of Cramerton Cramerton- Townof Cramerton MA. -Mulual/ Ald MA-MutualA Aid Cramerton- Town of Cramerton Cramerton. Towno of Cramerton McAdenville. Townof McAdenville MA-Mulual/ Aid MA-MulualAld  #APP. #PERS. 2 3 2 3 1 3 2 3 8 1 1 2 1 7 1 5 1 4 1 6 1 4 1 3 2 4 1 4 2 4 1 #APP. #PERS. 1 2 6 2 10 1 3 4 2 3 1 4 2 6 6 6 3 3 1 1 3  01/04/2021 2021-2 3009 MISTYHARBORI CIR 01/04/2021 2021-5 1462 ARMSTRONGI FORD  320 MAYFLOWERAVE 311-Medical: assist, assistE EMS crew  01/04/2021 2021-4 5800 WILKINSON! BLVD 700-False: alarmo orf false call, other  561- Unauthorized burning 500- -Service Call, other 322. Motor vehicle accident withi injuries 600- Goodi intent call, other  RD 382 MAINST MARKETST 226 TENTHST WAY 2401N185 Beachbrook! DR 3217 GRANGECT RD  01/05/2021 2021-6 01/06/2021 2021-7 01/06/2021 2021-8  01/07/2021 2021-9 500 CRAMERI RD MOUNTAIN 311-Medical assist, assistE EMS crew 01/07/2021 2021-10 5204 NEWPORTLANDING 740. Unintentional transmission ofa alarm,  other 611. -Dispatched: & cancelled enr route 611. Dispalched & cancelled enn route 561 Unauthorized! burning agency agency agency INCIDENTTYPE  01/08/2021 2021-11 01/08/2021 2021-12 01/08/2021 2021-13 01/10/2021 2021-15 01/10/2021 2021-16 DATE INCIDENT# 01/13/2021 2021-19 01/14/2021 2021-20 01/15/2021 2021-21 01/16/2021 2021-22 01/21/2021 2021-23  01/08/2021 2021-14 1655 ARMSTRONGFORD 551- Assist police or otherg governmental  110 WALNUTST 551- -Assistp police or otherg governmental 207 LEDFORDDR 551- -Assistp police oro other governmental  ADDRESS RD  SHIFT  01/11/2021 2021-17 500 CRAMER MOUNTAIN 611- Dispatched: &0 cancellede enr route 01/13/2021 2021-18 132 MCCULLOUGHDR 611-0 Dispalched & cancelled enr route  376 WOODLAWNAVE 322. -Motor vehicle accidentv withi injuries 3017 CALLAWAYCT 743. Smoke detector activation, nof fire- 4109 NEWHOPEF RD 611-Dispalched &0 cancelled enr route  unintentional 611-Dispatched &0 cancelled enr route 324. Motor vehicle accident withr no injuries. malfunction elevator agency 814-Lightnings strike (nof fire) 324. Motor vehicle: accident withr no injurles. 611-Dispatched &0 cancellede enr route  200 MARKETST WILKINSONBLVD  01/21/2021 2021-24 2000 RIVERSE EDGEDR 736. -COd delector: activation duet to 01/22/2021 2021-25 102 HIDDENPASTURESDR 353. -Removal ofv victim(s) from stalled 01/23/2021 2021-26 2048 OldHickory Grove 611-Dispatched8 & cancelled enr route 01/28/2021 2021-29 501 CRAMERI RD MOUNTAIN 311-Medicalz assist, assiste EMS crew 01/29/2021 2021-31 801 HICKORY GROVERD 611-Dispatched & çancelled enr route  01/25/2021 2021-27  1004 CHURCHST 551- -Assistp policed or other govermental  01/26/2021 2021-28 501 CRAMERI MOUNTAIN  RD 2400 NI Interstate 85 617 MAINST  01/28/2021 2021-30 01/29/2021 2021-32  TOTALFINCIDENTS:32  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 2  53    Cramerton Police Department  CRAMERTON POLICE DEPARTMENT MONTHLYREPORT: January, 2021  JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS  ARRESTTOTALS DWI ARRESTS CASETOTALS Larceny Breaking & Entering Drug Offenses Assaults Fraud TRAFFIC CITATIONS License' Vios. Registration Vios. Restraint Vios. Speeding' Vios. Unsafe Movement Other Traffic TRAFFIC CRASHES  5 0 6 4 0 0 0 1 48 14 18 0 12 1 3 11  5 0 6 4  48 14 18 0 12 3 11  Parks & Recreation  UPCOMING PROGRAMS Art Camp - 5-8, 9-12 Jewelry Making Camp Science Camp - 4-6, 7-12 Pew Pew Camp - 4-6, 7-10 Cosmos Camp Indoor Camp Out  RENTALS  Due to Covid-19 and flooding, no rentals indoor or outdoor have taken place since the last report. Cupid's Cookies and Cards - Friday, February 12th Basketball Camps (capped at 10 participants) 7-8 Years old - 8 participants 9-10 Years old - 10 participants 11-12 Years old - 10 participants 13-15 Years old - 4 participants Cheer Camps (capped at 10 participants) 7-9 Years old-1 10 participants 10-12 Years old 0j participants Individual Basketball Skills Challenge - 7j participants Billy about Town Virtual Park Hunts - Every  UPCOMING EVENTS PROGRAMS  YOUTH SPORTS REGISTRATION Spring Youth Sports Registration begins 2/15/21 Coed Teeball-3 3-4,5-6 Baseball -7-8, 9-10,11-12, 13-15 Softball - 7-8. 9-10,11-15  Coed Soccer - 3-4, 5-6, 7-8, 9-10, 11-12, 13-15 Outdoor Girls Volleyball - 7-9, 10-12,13-15  Friday beginning 1/15/21  155 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 3  54    Monthly Enforcement Summary JANUARY2021  Field Inspections: 37 Total active cases: 2 Resolved Cases: 4 Highlights:  Signs collected from the ROW:28  310 Mayflower Avenue: Possible utility issues with tenant reported by the owner. Action: After meeting with the owner on 11/23/20, it was decided to keep the caseon hold pending upcoming legal matters and law enforcement issues. The owner's attorney phoned me and explained her position and Ib believe the issues will be  corrected through those actions in 30 days or less. Update: Case is on hold pending criminal and civil actions.  602 Ridgeway Drive: On 12/17/20, Ireceived a call from a concerned neighbor the property' was not being lived in and was being used for a stand-a-lone storage property. Action: A site visit was performed 12/17/20. There was no answer at the door and Ileft ac door hanger requesting contact. lalso mailed an educational letter same day. Update: On 1/12/21, the owner called and confirmed tags for the two vehicles parked in the carport were legally tagged and the trailer in the yard had a permanent tag attached. confirmed and observed no other violations. RESOLVED  5238 Courtyard Lane (closest address to vehicle parked ini the street): On 12/29/20,1 received a call from a concerned neighbor stating a vehicle had been parked on a stub Action: lemailed Capt. Debbold requesting a contact person from the vehicles tag. Sgt. Harris contacted me and traffic patrol had spoken to the lady. She explained the vehicle would be removed when her children visited from Florida. They would take the vehicle Update: On 1/7/21, they vehicle has been moved to the driveway and no longer presents a roadway obstruction. Also, the vehicle does not meet the criteria forajunk  street for 2 months.  back with them.  vehicle so the issue is resolved. RESOLVED  235 Market Street (loti is long and also fronts Grove Street): On 12/31/20, a member of  staff reported the cleared lot with no retention in place.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  55  Page 4    Action: performed a site inspection same day. There was no activity and no personnel Update: Doug Waldrup with Gaston County Natural Resources has met with the property owner to work on remediation and Rodney and Bonnie are working with him tot formulate a plan to meet the Town's stormwater requirements. 3040 Greenmont Circle: On 12/31/20, a staff member mentioned a pile of dirt left in the street for months (not related to any type of construction) Action: As site inspection was performed 12/31/20. lattempted to contact the owner of Update: On 1/17/21, the owner emailed and stated the pile would be removed within a week. Upon re-inspection 1/19/21, the pile was removed and no other violations were  on site at the time of the inspection.  the residence and no one came to the door.  observed. RESOLVED  406 Holly Drive: On 12/15/20, Ireceived an anonymous complaint concerning aj junk Action: Site inspection confirmed the violation on 12/15/20. Imailed an educational Update: Are-inspection was completed 12/29/20 and the vehicle was removed from  vehicle in the front yard of the location.  letter same day. the property. RESOLVED  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  56