lin:  MMDUNN  Dunn City Council Special Meeting Thursday, June 24, 2021  city of dunn a0here community matters  6:00 p.m., Dunn Municipal Building  AGENDA  Call to Order - Mayor William P. Elmore, Jr.  Invocation Pledge of Allegiance  1) Adjustment and Approval of the June 24, 2021 meeting agenda 2) USDA Loan = Police and Water/Sewer Vehicles and Equipment 4) Resolution and Budget Amendment Authorizing Prepayment of Loans 5) Resolution Requesting Planning Authority from Harnett County 6) Discussion on Proposed Donation of Real Property to the City 7) 195/140 Crossroads of America Economic Development Alliance  ITEMS FOR DISCUSSION ANDIOR DECISION  3) Budget Amendments FY2020-2021  8) Ammouncemensinomaton  9) Closed Session to instruct the staff concerning the negotiation of the price and terms of a contract concerning the acquisition of real property in accordance with [N.C.G.S. 143-318.11(a)5).  ADJOURNMENT  "This institution is an equal opportunity provider and employer"    Adjustment and Approval  ofthe June 24, 2021  Meeting Agenda  Recommendation:  Motion to adopt the. June 24, 2021 meeting agenda as presented  Or  Motion to adopt the. June 24, 2021 meeting agenda as presented with the  following changes:  Removal of the following item(s):    DUNN * ** Al-Americality  arolina  DUNN * All-Americac Cily  MDUNN city of dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: Resolution by the City of Dunn to apply for financial assistance from USDA  Presenter: James 0. Roberts Department: Finance Attachment: XYes  Description: Request approval to apply for loan/grant from th  No  USDA  Public Hearing Advertisement Date: 05/28/2021  PURPOSE:  To adopt a resolution allowing the City of Dunn to apply for and accept loans and grants from the USDA for  the purchase of police vehicles, equipment, and service trucks. The required Public Hearing was held att the. June 8, 2021 Council Meeting.  ***SPECIAL NOTE: At the time of distribution, the paperwork was not finalized by the USDA. Once the resolution is finalized, it will be distributed to Council for approval at the meeting. Ifitis not received by  the June 24 meeting, Council will need Table the Decision until al later meeting.  BACKGROUND: This includes all equipment and vehicles planned for in the 2020/2021 budget year for police and water sewer departments. There are four vehicles for police made up of two administrative vehicles, one animal control truck, and one patrol vehicle. The total cost for these vehicles is $149,200. The vehicles and equipment for the Water/Sewer department are comprised of 4 trucks including two-2 wheel drive trucks and two-four wheel drive trucks, at four wheel drive utility tractor with loader, buckets, blades and ar rotary cutter, and al Bobcat track loader with forestry kit and disc mulcher. The total cost oft this purchase is  $244,500.  BUDGET IMPACT: Repayment funding is included in the 2021/2022 budget with first debt payments  beginning in the 2022 year.  RECOMMENDATION/ACTION REQUESTED: Motion to approve the Resolution to accept the loans and potential grants from the USDA to purchase the police vehicles and equipment and vehicles for the  Water/Sewer department.    DUNN ***** Al-Amricality  lin:  DUNN ** * All-AmericaCity  MDUNN city of dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: Budget Amendments Presenter: Jim Roberts, Finance Director Department: Finance Department Attachment: X Yes  0 S  Description: Budget amendments to balance expenditures completed since 2020/2021 Budget approval.  No  Public Hearing Advertisement Date: N/A  PURPOSE: To amend the budget, providing funds to complete the budget year covering unexpected  expenses since the last budget (2020/2021) was approved.  5 D  BACKGROUND: Budget Amendments in excess of $5,000 across departments require City Council approval. These budget amendments amount to approximately $148,000 across the General Fund and $12,000 in the Water & Sewer Fund. These expenses incurred include $42,000 for fuel due to unexpected price increases, Salary and Wages, $36,000 increases due to retirement payouts, $10,000 in tipping fees due to demolitions beyond expected expenses, $12,000 for cell phone usage, Postal rate increases, Vehicle maintenance and repairs, extra expenses related to lawn care and landscaping, and actual salary expenses related to PAL supervision, and one extra principal payment originally left out of  - - 9 E  the budgeting process due to timing oft the loan. These total tot the $159,700.  BUDGET IMPACT: We will use the funds from Fund Balance in both the Water & Sewer Fund and the General Fund. We anticipate these funds being replaced in the coming year due to solid sales tax  revenue and Ad-Valorem taxes paid.  ECOMMENDATONACTON REQUESTED: departments for the year 2020/2021.  Motion to approve the Budget Amendments providing funding to cover the expenditures across the    6A  0000000 AA   $        DUNN * *** All-Americacity  arolina  DUNN ** *** All-Americac City  MDUNN city ofd dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: Resolution and Budget Amendment Authorizing Prepayment ofl Loans  Presenter: Finance Director Jim Robelsqp Public Hearing Advertisement Date: N/A  Department: Finance Attachment: X Yes  No  Description: Budget Amendment and Resolution  PURPOSE:  To authorize the Mayor, City Manager Neuschafer, and Finance Director Roberts to move forward with the prepayment of three loans for equipment and vehicles. This prepayment will allow the city to save some  interest payments and open funding next year by paying off these loans this year.  BACKGROUND:  The City has loans that total $80,373.16 that are scheduled to be paid in full over the next two years. This amount is made up of three loans, one for equipment from 2015 and one from 2016 both with the USDA. The third loan was from First Citizens Bank (FCB) for the purchase of a Limb Truck in 2016. The amount of interest that will be saved is approximately $7,560. The interest rate on these three loans varies from 2.12%  by FCB to 3.125% and 3.375% by thel USDA.  BUDGET IMPACT:  We will pay these loans using fund balance in our current budget. This total amount of $80,373.16 payoff will reduce the budgeted amount to be spent in the 2021-2022 budget by $75,730 and reduce the payoff in the  2022-2023 budget by $25,729.  RECOMMENDATONACTION REQUESTED: oft three loans in the General Fund.  Motion to approve the resolution and budget amendment authorizing the City to move forward with the payoff    orth carolina  Mayor William P.I Elmore. Jr. Mayor Pro Tem Dr. DavidL. Bradham Council Members J. Wesley Sills Aprill L. Gaulden Frank McLean Billy Tart Chuck" Turnage City Manager Steven Neuschafer  MDUNN  city of dunn (910): 230-3500 . FAX(910)230-3590 www.dunn-nc.org  POSTOFFICE BOX1065 . DUNN, NORTH CAROLINA 28335  ARESOLUTIONI BY THE CITY OF DUNN  AGREEING TOI PREPAYLOANS FROM' THE USDA AND FIRST CITIZENS BANK WHEREAS, the governing body of the City of Dunn desires to proceed with prepaying loans for  equipment and vehicles through the USDA and First Citizens Bank; and WHEREAS, this action will save the city in excess of $7,500 in interest; and  WHEREAS, this action will open funds over the next two years to allow the city to proceed with WHEREAS, the governing body of the City of Dunn authorizes the Mayor and the City Manager to THEREFORE BE IT RESOLVED this Resolution will become part of the official minutes of the ADOPTED BYTHE CITY COUNCIL OF DUNNTHIS 24THDAY OF JUNE, 2021.  other funding priorities; and  sign all documents relating to the loans. City Council meeting held on June 24, 2021.  William P. Elmore Jr. Mayor  ATTEST:  Melissa Matti Deputy City Clerk  DUNN ** ** Al-Americatily 1989*2013  2shere communiby matters  /    3  6  6A    DUNN ** *** AllAmericacity  arolina  DUNN ** *** All-Americacity  MDUNN city of dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: Resolution requesting planning authority from Harnett County  Presenter: City Manager Neuschafer Department: Admin Attachment: X Yes Public Hearing Advertisement Date:  No  Description: Memo, Map and Resolution  PURPOSE:  The Property owners have requested that the City of Dunn have zoning jurisdiction for all of their property as outlined in the attachment. This request will be sent to the Harnett County Board of Commissioners for their agreement. Once the agreement has been approved by the County, the City's planning rules will apply for this  entire property instead ofj just a portion.  BACKGROUND:  This is the process outlined in the new 160D legislation which is quoted in the attached memo  BUDGET IMPACT: None  RECOMMENDATIONIACTION REQUESTED:  Motion to approve the resolution and authorize the City Manager to send the resolution and attached memo  tot the Harnett County Board of Commissioners for their approval.    orth carolina  William) Mayor P. Elmore Jr. Mayor Pro" Tem Dr. DavidL. Bradham Councill Members J.Wesley Sills AprilL. Gaulden Frank McLean Billy Tart Chuck" Turnage City Manager Steven Neuschafer  MDUNN  city of dunn (910) 230-3500 e FAX( (910)2 230-3590 www.dunn-nc.org  POST OFFICE BOX1065 . DUNN, NORTH CAROLINA 28335  JUNE24, 2021  MEMORANDUM  Harnett County Board ofCommissioners 455 McKinney Parkway Lillington, NC: 27546 County of Harnett  RE: Resolution from the City of Dunn Requesting Extension of Development Rights with the The purpose oft this memorandum is to request consideration and approval ofa a resolution requesting extension oft the City ofl Dunn's Development Rights, per $ 160D-203 split jurisdiction. There are four parcels that are split between the City of Dunn's ETJ jurisdiction and the County of Harnett's jurisdiction and one completely in Harnett County'sJurisdiction. In addition, these parcels are indicated in the City of Dunn's Future Land Use Map. The property owner has requested and given written consent to assign exclusive planning and development regulation jurisdiction for the parcels to the City  of Dunn. The attached resolution lists the properties and aj map: for reference.  $1 160D-203. Split jurisdiction.  Ifaj parcel of land lies within the planning and development regulation jurisdiction of more than one local government, for the purposes ofthis Chapter, the local governments may, by mutual agreement pursuant to. Article 20 of Chapter 160A oft the General Statutes and with the written consent of the landowner, assign exclusive planning and development regulation, jurisdiction under this Chapter for the entire parcel to any one of those local governments. Such a mutual agreement shall only be applicable to development regulations and shall not affect taxation or other nonregulatory matters. The mutual agreement shall be evidenced by a resolution formally adopted by each governing board and recorded with the register of deeds int the county where thej property is located within 14 days of the adoption of the last required resolution. (2019-111, S. 2.4; 2020-3, S. 4.33(a); 2020-25, S. 51(a), If you should need any additional information or have any questions, please feel free to contact me  (b),(d).) directly. Sincerely,  Steven Neuschafer City Manager DUNN ***** All-Amerleality 1989*2013  a0here  matters  - communiby    Cross hatched areas are existing City Limits  EAIARREN  Requested area outside of the Current Extra-Territorial Jurisdiction    plina  MDUNN  city of dunn  RESOLUTION FROM THE CITY OF DUNN WITH THE COUNTY OF HARNETT  REQUESTING EXTENSION OF DEVELOPMENT RIGHTS  WHEREAS, the North Carolina General Assembly has provided in Chapter 160D-203 of the North Carolina General Statutes a process for local governments to mutually agree on applicable development regulations ifaj parcel of land lies within the planning and development jurisdiction WHEREAS, thei requested areai is designated by the City ofDunn Land Use Plan as Single-Family WHEREAS, the City of] Dunn's] Land Use Plan includes comprehensive planning documents for Land use, Transportation, Bike and Pedestrian Facilities, infrastructure and utilities that include WHEREAS, any future development within this area will likely be designed as other existing WHEREAS, the City of Dunn has made progress in annexing and supplying municipal services WHEREAS, the area designated for transfer of development rights is in large part within the THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn requests, per $ 160D-203, that the County of Harnett designate to the City of Dunn planning and development jurisdiction for the area shown on the attached map and more specifically, the applicable parcels  ofmore than one. local government; and Dwelling and Agricultural District; and  this ETJ area; and  developments within the City; and throughout its' existing ETJ; and  City'sETJ;  as listed below:  Parcel size (acres) 164 29 39 21  Current planning jurisdiction Dunn & Harnett County Dunn & Harnett County Dunn & Harnett County Harnett County  #  PIN  Owner  Site Address  1 1515-84-1384.000 Long Branch Holding Co, LLC 1164F Pope Rd 2 1515-75-5558.000 Long Branch Holding Co, LLC Wordsworth Dr 3 1515-85-4002.000 Long Branch Holding Co, LLC Spring Branch Rd 4 1525-05-7526.000 Long Branch Holding Co, LLC Pope Off RoadI NC    BsA i CSITESU  337  Area Map RE0 Dnp  M400 By  RAO 1 Baopru  ETJ boundary line  z SecccN  2  ER  3  RAB Carl Ga9  Adopted this, the 24th day of. June, 2021.  Attest:  Melissa Matti, Deputy City Clerk  William P. Elmore, Jr., Mayor    DUNN ** *** All-Americatity  arolina  DUNN All-Americacity  MDUNN city of dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: Discussion on Real Property Donation - Downtown Motor Court  Presenter: City Attorney Pope Department: Admin Attachment: X Yes Public Hearing Advertisement Date:  No  Description: Map, Bid Sheet and Tax Information  PURPOSE:  Fort the City Attorney Tilghman Pope to describe communications with the current property owners' lawyer.  BACKGROUND:  Ordinance to Demolish the property was adopted by the Council at the February 9, 2021 meeting.  BUDGET IMPACT:  Current bid to demolish the property is $29,500.00.  RECOMMENDATIONIACTION REQUESTED:  As directed by consensus, if the Council is willing (or not) to accept the property donation.    EdOd    HARNETT COUNTY CAMA WEBVIEWER PATEL: JASHVANTKUMARI M PATEL KANTABAHENJ 410SCLINTON AVE DUNNI NC2 28334 1500010829 Tax Year: 2021 CONSTRUCTIONI DETAIL. Foundation 4 Spread Footing Sub Floor System- -2 Slab on Grade- Residenta/Commercal Exterior Walls 11 Concrete Block Roofing Structure 07 Wood Truss Roofing Cover- 04 Built UpT Tar and Gravel/Rubber 2.00 Interior Wali Construction- -5 Drywall/Sheetrock Interior Floor Cover- -14 Carpet Heating Fuel -04 Electric Heating Type 03 Forced! Hot/ Air/FHA-Not Ducted 2,00 Air Conditioning Type 02 Wall Unit Structural Frame 04 Masonry Ceiling &I Insulation- 07 Not Suspended- Ceiling and Wail 4.00 Insulated Unit Count- -21 Units Half-E Bathrooms BAS-OF FUS-OLL-0 Plumbing Fixtures 63.00 Office DAS-OFUS-OIL-0 TOTAL POINT VALUE BUILDING ADJUSTMENTS Market Quality 2 Below Average 0.9000 Size Size! Size 1.0400 TOTAL ADJUSTMENT FACTOR 0.950 TOTAL QUALITYI INDEX  6/18/2021 9:02:48 AM 1516-11-19-0008 PLAT:UNIQ ID 227110 SRC= TW-02 G5PR-EX- AT- ACTION CORRELATION OF VALUE  Return/Appeal Parcel: 02- Notes: DOWNTOWN IDNO: 1516-55- MOTOR COURT 9876.000 1.0000 LT CREDENCE TO 52.ODEPR. BUILDING VALUE - CARD APARTMENTS DEPR, OB/XF VALUE CARD MARKET LAND VALUE CARD TOTAL MARKET VALUE CARD TOTAL APPRAISED VALUE CARD TOTAL APPRAISED VALUE PARCEL TOTAL PRESENTI USE VALUE: PARCEL TOTAL VALUE DEFERRED- PARCEL TOTAL" TAXABLE VALUE- PARCELS BUILDING VALUE OBXF VALUE LANDY VALUE PRESENT USE VALUE DEFERRED VALUE TOTAL VALUE CODE DATE. NOTE NUMBER AMOUNT ROUT: WTRSHD: OFF. RECORD DATE DEED BOOKPAGEMOVR TYPE 9/U/I SALES PRICE 03180/0651 12 2013 WD E 03165/0220 10_2013 WD 029160231 102011 WD 023710076 5 2007 WD Q 02137/0759 2005 WD 02067/0362 4 2005 WD Q 01099/0466 6 1995 WD 01049/0446 4 1994 WD U OVERRIDE VALUEINCOME APR 4104 ANNI DEP %% OB/XF DEPR. VALUE 1979/1979 S5 10 753 753  AVERASBORO: SCH ADVALOREM TAX (100), CITY DUNN ADVL TAX (100), COUNTY WIDE ADVALOREM" TAX (100), CARD NO.1of  DUNN/AVERASBORO FIRE ADVALOREM TAX (100), SOLID WASTE FEE SOLID WASTE(1)  Reval Year: 2017 1LOT 4105 SCLINTON AVE 120X140LT#6 Appraised by 140 on 01/01/2017 00205 SOUTH COMMERCIAL. AREA  LAST 20170302 MARKET 199,660 750 50,400 250,810 250,810 250,810 250,810 203,270 50,400 253,670  MARKET VALUE Eff. BASE 5.00USEMOD: Area QUALI RATE RCN EYB_AYB 39_05 6,087 87 63.08 38396919801956 5.00 TYPE: HOTEL/MOTEL 4FLSLESS STYLE; 3- 2.0 Storles 20.00 8.00 22.00 6.00 1,00 1.00 4.00 0.00 IBAS 12.000 II II II 92.000 1 II 0 II Factor3 3 1.0200 5 98 14 II II II 87 II II +1214++ 1AOF +-30-  DEPRECIATION Standard! 0.48000 %GOOD  PRIOR  4FUS +14 18-+  PERMIT SALES DATA  INDICATE 275000 U 300000 375000 244000 221000  CAN+ I 1 9  HEATED AREA! 5,496 NOTES  SUBAREA GS 540120 40876TOTAL OB/XF VALUE 4,186/100 264053 1,610030 30468 770100 48572 None 7,106 383,969  UNIT ORIG %  CODEDESCRIPTIONCOUNCOUNTTHWTHUNTS PRICE COND BLDG#AYBEYB RATE OVR COND  TYPE AREA %/RPLCS/09 ASP PAVING  0 5,000 2.15  AOF BAS CAN FUS FIREPLACE SUBAREA TOTALS TR-ANS-WA6SHENSTEBVEI4N4IBS LAND INFORMATION HIGHEST AND USE LOCAL FRON TOTAL MARKET LAND DATA TOTAL PRESENT USE DATA  BUILDING DIMENSIONS XS-MIOESIOEIAOF-ESTMSPNIEKEPIEISTCEPSTSRICANENEAEIDEISNCA-ANAINSTEASMEAEANICS:  OTHER ADJUSTMENTS AND TOPO LEVEL  LAND TOTAL 3.00 16800.000 SF 1.000  DEPTH LND COND NOTES  ROAD) UNIT LAND UNT TOTAL ADJUSTED LAND OVERRIDE LAND  BESTY USE CODE/ZONING TAGE DEPTH /SIZE MOD] FACT RF AC LCTOOT/TYPE PRICE UNITS TYP ADJST UNIT PRICE VALUE VALUE NOTES  MOTL/HOTEL 0739 C-3 0 0 1.0000 0 1.0000  3.00 50400  50,400    0000041374202020202020000000  Property Tax Bill Detail  Harnett COUNIY MORTB CAROEINA  PATEL, JASHVANTKUMAR M Property Tax 410 S CLINTON AVE DUNN Old Bill #: Bill #:  Real Property PAID 9/1/2020 1/6/2021  PATEL, KANTABAHENJ 120X140 LT#6 NC: 28334 NC: 28334 02151611190008  Description: 1LOT 410S CLINTON, AVE Bill Status: Mailing Address: 410 S CLINTON AVE DUNN Due Date:  Bill Flag: Old Account #: Interest Begins:  Location: Parcel #: Lender: Real Use Deferred Personal Exempt & Exclusion Total Assessed Value  0000041374-2020-2020-2020-0000-00  Value Rate Tax Districts $250,810 .7500HARNETT COUNTY Tax $0 .0900 DUNN/AVES FIRE Tax  Description  Amount $1,881.08 $85.00 $225.73 $1,254.05 $50.16 Interest: $0.00 Total Billed: $3,496.02  $250,810 $0  HARNETT COUNTY SOLID WASTE FEE  $0 .5000DUNN $250,810 .0200/AVES SCH  Tax Tax  Transaction History Paid By  Date 1/14/2021 PAYMENT  Type  Trans # 3338297  Amount $3,496.02 Current Due: $0.00  PATEL, JASHVANTKUMARI M  00000000000202020200000000000413742    3    DUNN ** ** All-AmericaCity  arolina  DUNN ** *** Al-Americacity  MDUNN city of dunn  City Council Agenda Form Meeting Date: June 24, 2021  1989*2013  1989*2013  SUBJECT TITLE: 195/140 Crossroads of America Economic Development Alliance  Presenter: City Manager Neuschafer Department: Admin Attachment: PURPOSE:  Yes  XNo  Description: discussion  Public Hearing Advertisement Date:  Discuss the current status oft the Crossroads of America Economic Development Alliance.  BACKGROUND:  BUDGET IMPACT:  $55,000 has been budgeted in the FY2021-2022  RECOMMENDATION/ACTION REQUESTED:  No action at this time.    CLOSED SESSION CRITERIA  (Specify one or more oft the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: Prevent the disclosure of privileged information  [N.C.G.S. 143-318.11(a)(1))  Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States.  1  [N.C.G.S. 143-318.11(a)/(2)1 [N.C.G.S. 143-318.17(a/3) Consult with the Attorney  Prevent the premature disclosure of an honorary award or scholarship  To protect the attorney-client privilege. administrative procedure, or judicial action.  1 1  To consider and give instructions concerning a potential or actual claim, To consider and give instructions concerning a judicial action titled  VS  [N.C.G.S. 143-318.17(a/(4). area served by this body. [N.C.G.S. 143-318.11(a)5)1  To discuss matters relating to the location or expansion of business in the  To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. To consider the qualifications, competence, pertormance, condition of appointment of a public officer or employee or prospective public officer or To hear or investigate a complaint, charge, or grievance by or against a  located at (OR)  [N.C.G.S. 143-318.11(a/(6)1  employee. (OR)  public officer or employee. [N.C.G.S. 143-318.11(a)071 criminal conduct.  To plan, conduct, or hear reports concerning investigations of alleged  School violence 143-318.11(a)(8) and terrorist activity (9).