173  Dunn City Council Regular Meeting Tuesday, July 13,2021,2021 7:00) p.m., Dunn Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frank McLean, and) Billy N.Tart. ABSENT: Chuck" Turnage. Also present: City Manager. Steven Neuschafer, Finance Director, Jim Roberts, Public Utilities Director Heather Adams, Public Works Director Vince Washington, Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Parks and Recreation Director Brian McNeill, Human Resources Director Connie, Jernigan, Librarian Mike Williams, Communications Coordinator. Kaitlin Adkins, Administrative Support Specialist II Debra Creighton, City Attorney Tilghman Pope and City Clerk Tammy Williams. Guests Mayor Elmore opened the meeting at 7:00 p.m. and Rev. James McNeill, Pastor at Mt. Zion Christian Fellowship Church gave the invocation. Afterwards, Council Member Tart led in the Pledge of Allegiance. Mayor Elmore recognized that Council Member Turnage was unable tol bei in attendance due to a scheduled Motion by Council Member Sills and second by Council Member McLean to adopt the July 13, 2021 meeting Set' Training Sessions for Monday, July 26, 2021 and Monday, August 2, 2021 at 6:00 p.m. at the Dunn Set Special Meeting on! Monday, August 16, 2021 at 6:00 p.m. in Council Chambers for presentations on the Citywidel Pavement Condition Study and fori information on! Bonds andl Long Term Debt. Council Update and Discussion on Ongoing Concerns for Storm Water Conditions at the Westhaven The Public Comment Period was opened by Mayor Elmore at 7:07 p.m. Dr. Gwen McNeill spoke inr reference toi including Codrington Park ont the parkt top park trails and told Council that thej park also needed renovating.  recognized by Mayor Elmore: Dr. Gwen. McNeill, former Council Member.  CALLTOC ORDER ANDI INVOCATION  family vacation.  AGENDA. ADJUSTMENT. AND APPROVAL agenda with changes asl listedb below: Items addedt tot the Consent Agenda:  Community Center for thel Dunn City Council: and Planning Board.  Added tot thel Items for Discussion and/or Decision Subdivision Motion unanimously: approved. PUBLIC COMMENTI PERIOD CONSENTI ITEMS  Havingr no additional comments, thel Public Comment period was closed. Minutes oft the] June 8,2021 City Councill Meeting. Minutes oft the) June 24,2021 Special Meeting. Minutes oft the) July 1,2021 Special Meeting. Assigned Annexation. ANX-01-21 assignment to Ward6Votingl District. incorporated into these minutes as Attachment: #1. 22)1 is incorporated into these minutes as Attachment: #2. Dunn Community Centerf for Dunn City Council and Planning) Board.  Destruction of Municipal Records Request - Administration and Finance. A copy of the Requests are Resolution: Declaring Certain Property Surplus and Authorizing Disposal. A copy oft the Resolution (R2021- Set datesf for Training Sessions for Monday, July 26, 2021 and Monday, August 2, 2021 at6 6:00 p.m. att the Set Special Meeting on! Monday, August 16, 2021 at 6:00 p.m. in Council Chambers for presentations on the Citywide Pavement Condition Studya andi fori information on! Bonds and) Long Term Debt. After concerns expressed by Council Member McLean, motion by Mayor Pro Tem Bradham and second by Councill Member Tartt tor remove Amendment ofF Fee Schedule and place under Itemsf for Decision and approve  consenti items. Motion unanimously approved. ITEMS FOR DISCUSSION. AND/ORI DECISION Amendment to thel FY2021-2022 Fee Schedule  Finance Director Roberts presentedi request to adjust thef fee for Policer report copies to $5.00 per copy from $2.00 per copy. Theyl have surveyed other area agencies and this is below ori inl Iine with what they currently charge. The fee increase was inadvertently left out of the fee schedule during the budget process. Council After additional discussion, motion by Council Member Sills and second by Mayor Pro Tem Bradham to approve the Amendment tot the Fee Schedule: for the Policel Department report copy fees from $2.00 per copy  Member McLean expressed concerns witht the amount oft thei increase. to$5.00 per copy. Motion approved with Council Member McLean opposed.    174  Ordinance. Amendment- OA-02-21; Chapter 20-Subdivision ofLand, 20-6  Mayor Elmore opened the Public Hearing at7:17 p.m. Planning Director. Adler presented request to amend the Ordinance to add "Lot Design" and "Reserve Strips" definitions. The Planning Board recommended unanimously that City Council adopt this ordinance amendment as presented att their June 29, 2021 meeting. After discussion, motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to adopt ordinance Amendment OA-02-21 as presented. Motion unanimously approved. A copy of the Ordinance Ordinance. Amendment- OA-03-21; Chapter 20-Subdivision of Land, 20-67 Generally; 20-73 Streets, Mayor Elmore opened thel Public Hearing at 7:22 p.m. Planning Director Adler presented request to amend the Ordinance requirements for sidewalk construction in subdivisions including specifications for sidewalk construction and to bring clarity to the requirements. The Planning Board recommended unanimously that City Council approve this ordinance amendment as presented at their June 29, 2021 meeting. With no After discussion, motion by Council Member Gaulden and: second by Councill Member Sills to adopt ordinance amendments OA-03-21 as presented. Motion unanimously approved.. A copy oft the Ordinance (02021-17)is Ordinance Amendment OA-04-21; Chapter 20-Subdivision of Land, 20-74 Utilities and 20-77 Mayor Elmore opened the Public Hearing at 7:27 p.m. Planning Director Adler presented request to amend the Ordinance to add 20-74 (C) underground utilities and 20-77 Easements. On Tuesday, June 29, 2021, the Planning Board recommended that this request be tabled until a future meeting. The Planning Board asked the Planning Director to research their question about: standard width of easements. He has determined the reasoning to the easements width is for including several utilities in the same easement. Thirty feet is the After much discussion concerning the width oft the easement, motion by Council Member McLean and second by Council Member Gaulden to table amendment OA-04-21 for Planning Board recommendation. Motion Ordinance. Amendment- OA-05-21; Chapter 20-Subdivision ofLand, 20-80 Street Lights Mayor Elmore opened thel Public Hearing at7:34 p.m. Planning Director Adler presentedi requestt to create an Ordinance to add 20-80 Street Lights section for new subdivisions. On Tuesday, June 29, 2021, the Planning Board recommended approval oft this ordinance: amendment as presented, with clarification ont the parties to the contract as follows. The developer or property owner will be responsible for all street lights. In doing subdivisions, there are standard street lights that the city will accept for maintenance. Ift they want special lights, they enter into a contracta and maintain themselves. The city will not accept maintenance until replaced with standard street lights due tot the cost difference. Council Member Sills asked about solar street lights instead ofe electric. Neuschafer confirmed that the street lights are owned byt the power company and the city rents. To replace with solar, the city would have to fund replacing alls street lights and take ownership. This ordinance: just puts out the minimum standard which does include LED, whichi is more energy efficient than Motion by! Mayor Pro' Tem Bradham and second by Council Member McLeant to adopt ordinance amendment OA-05-21 as presented. Motion unanimously: approved. A copy oft the Ordinance (02021-18) is incorporated Resolution and Letter of Conditions for USDA Loan/Grant Application Police Vehicles and Public Finance Director Roberts requested approval of resolutions to secure two loans and two grants from the United States Department of Agriculture (USDA), Rural Development, for the purchase ofe equipment for the City ofl Dunn Water and Sewer) Department and Police Departments. The equipment included int these loans will be for: trucks, a skid steer with attachments, a four wheel drive tractor with attachments, and Police vehiclesi including a newt truck for animal control. Thel Publicl Hearing was! held att the June meeting. The total loans combined willl be approximately: $380,000 witha a repayment ofa approximately $60,000 per year for five Motion by Council Member Tarta and second by Council) Member Gaulden to approve two resolutions, one for Public Utilities equipment and vehicles and one for Police vehicles and allowt thel Mayor and the City manager to execute all documents for these USDA grants and loans and accept all Ioan conditions provided by the USDA for these transactions. Motion unanimously approved. A copy of the Resolution (R2021-23) and Mayor Elmore: shared that her receiveda al request from the owner's attorney, Bo] Jones tot tablef for an additional thirty days. Thisi is an operating business. They! have received the engineer report and now ini negotiation for contractors. The Mayor recommended sixty days due to the difficulty with getting construction projects complete at this time. Chief Building Inspector King said repairs are estimated at $75,000 to $100,000.  Withi no additional comments, thel Public Hearing was closed. (02021-16)is incorporated: into these minutes asA Attachment: #3.  (t) Sidewalks  additional comments, thel Public Hearing was closed. incorporated into these minutes as Attachment: #4.  Easements  basici minimum easement. unanimously approved.  regular light! bulbs. With no additional comments, the Publicl Hearing was closed.  into these minutes as Attachment: #5. Utilities Equipment: and' Trucks  yearsa atani interestr rate of2.25%, and grantsi int the amount of$ $100,000.  (R2021-24) are incorporated into these minutes as Attachment: #60 and #71 respectively. Ordinancet tol Deem Property Unfit for Humanl Habitation- 100 WI Edgerton St Another: suggestion was top putt up railingt tol keepf forkliftf from the floor.    175  After additional discussion, motion by Mayor Pro Tem Bradham and second by Council Member McLean to Public Utilities Director. Adams presented request for awarding a construction contract for the rehabilitation ofs sewer linesi identified during the Golden Leaf I&I Study. On August 6, 2020, the Golden Leaf Foundation provided the City with ana additional $313,586 grantt tor rehab damageds sewer lines (Site 1-7).4 After the Golden Leaf study was completed, a significant I&I source was located at McKay and Vance. Since site 8 cannot be added tot the Golden Leafs scope ofv work, the site was separated ont the bid tab and was being proposed as a change order tot the construction contract with plans to uset the American Rescue Plan (ARP) funds but with Bids were initially advertised for opening on April 15, 2021, with no bids received. The project was re- advertised with a bid opening of May 20, 2021. Two bids were received and IPR Southeast, LLC was the lowest responsive, responsible bidder. Since the bid exceeded the Golden Leaf budgeted amount, al budget modification request has been submitted to Golden Leaf. If Golden Leaf does not approve the budget Motion! by Council Member Sills ands second by Council Member Gaulden to awarda a contract tol IPR Southeast, LLC in the amount of $420,605 for sewer rehab work associated with the Golden Leaf Project and approve budget amendment in the amount of $163,419 from the utility fund balance. Motion unanimously approved. A copy ofE Budget-Amendment, (BA2022-01) is incorporated into these minutes as Attachment: #8. ChiefWhite presented: request for" "Nol Parking" Signs andI Markings for thel left side curb of Railroad Ave from Cumberland Stto Broad St. Complaints arel being received that vehicles arel being parked and left unattended against thel lefts side oft thes street, whichi isi in violation of City Ordinance 12-95(5) pertaining to obstructing of Motion by Council Member Tart and second by Mayor Pro Tem Bradham to approve' "No Parking" Signs and Markings for the left side curb of Railroad Ave from Cumberland St to Broad St Motion unanimously City Manager Neuschafer presented proposal from DMP for surveying and engineering oft the Tyler to Tart Park" Trail. This work will prepare documents for bidding oft the projects for construction to begin, hopefully, by October. NCDOT has agreed to submit a portion of the trail construction for funding but only a small portion oft the trail isi identified on NCDOTI maintained roadways. Council Member Tart and Mayor Pro Tem Bradham didf feelt thatt the city needst tol looka ati incorporating Codrington) Parkint ther nearf future. Motion by Council Member Tart and second by Mayor Pro Tem Bradham to approve the attached budget amendment for $50,000 and to authorize the City Manager to execute the Tart to Tyler Trail Proposal from DMP. Motion unanimously approved.A copy of Budget Amendment (BA2022-02) is incorporated into these Council Update and Discussion on Ongoing Concerns for Storm Water Conditions at the Westhaven Council Member Sills gave an update ont thes storm wateri issue at Westhaven. Some easements are on record butt there: ares some storm drains with absolutely no easement. Hel has gone door to door andi most arei inf favor ofe easements being used tor repair issues for 50-year fix. Those without easements want the areas flagged so that they can see thei impact. Westhaven: residents are having property damage from the hard fast rains that the storm drains can'tr manage. Neuschafer said thati its shouldi not bet too expensive ($2,500 to $4,000) to mark After much discussion, motion by Council Member Tart and second by Mayor Pro Tem Bradham tot table for firm numbers on the cost for marking the existing pipes and for a full council tol be in attendance. Motion Mayor Elmore: stated that! het would like tos see the storm drainagei issues prioritized) like we are doing with the City Manager Neuschafer presented reports. Mayor Pro Tem Bradham asked aboutt thel Ioud motors and Chief White stated that officers are enforcing as they witness violations. Parks and Recreation Director McNeill gave an update ont the AA and AAA State Tournaments at Tyler Park: and he also updated Council on the Tart Financel Director Roberts provided thei following financial report for the period ending June 30, 2021: General fund and Water and Sewerf fund combined! had $8,466,289 comparedt to $6,168,2931 in 2020. Property tax payments received $3,918,638 or approximately 104.5% of projected budget compared to $3,828,078 last year. Total Taxes received through the end of May were $4,400,234 compared to  tablei for ana additional 60 days. Motion: approved with Council Member Sills opposed.  Consider Award for GoldenI Leaf Sewer Rehabilitation! Project  thel bidi requirements, site 8 willl ber rebid with additional projects to use the ARP funds.  modificationi request, staffr recommends usingf fund balance.  Consideration of Nol Parking Signs onl Railroad. Ave traffic. This signage and markings should! help avoid confusion.  approved.  Authorize: DMPI Proposal for Tart to Tyler ParkTrail: Survey and Mapping  minutes as Attachment #9. Subdivision  the existing pipest toi informt the public where the drains arel located.  unanimously: approved. street conditions. Council Goals/Reports Parkr renovation project. Administrative Reports  $4183,387in2020.    176  Sales Tax Revenue continues tol be very strong. Totalt through April, $2,172,024 compared to $1,823,469 Building Permit Fees for the month of June were $14,646 with total to-date of $170,467 or 170% of Water and Sewer Revenues for the month of June were $525,287, with total collected year to date of Generall Fund expenditures inj June were $970,895, with total expensed to date of$11,125,651 or 93.15% The Water and Sewer fund expenditures in June were $530,423, with total expensed to date of Reports were also received as follows: Communcations/Pablc Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police Mayor Elmore announced upcoming events and activities. Council Member Gaulden invited everyone toa Back to Schooll Bash, Jasmine's Vision! Scholarship Fund, hosted by past Triton graduates at Trinity AME: Zion Motion by Council Member McLean and second by Council Member Gaulden to enter closed session for the purpose toi instruct the staff concerning the negotiation oft the price and terms ofa contract concerning the acquisition ofreal property ina accordance with [N.C.G.S.: 143-318.11(a)(5)). Motion unanimously approved. The meeting was reconvened: and with no further business to discuss, motion by Council Member Sills and second by Council Member Tartt toa adjournt ther meeting at9:45 p.m. Motion unanimously approved.  samet time lasty year. Thisi isa 19.1%i increasec over last year. Utilities Sales Taxes received $671,719, comparedt to $700,927: same timel last year. budgeto comparedt to$129,6971 lasty year. $5,882,454 or1 100.6% ofbudget comparedt to $5,677,0471 in2 2020. ofBudget compared to $10,963,2951 in2020. $6,340,763 or8 83.43% ofb budget compared to $5,649,3451 lastyear. Thel benchmarki fort this period is1 100% ofbudget. Hea also gave updates on DebtService: andI Liens and Accounts Receivable.  Report.  Announcements/Information Church, 700 EJ Johnson Street.  Mayor Elmore recessed the meetinga at 8:43 p.m.   CORPORA SEAL  William P.E Mayor ALA  Attest:  amy AU L (m Tammy WillamfCMc" City Clerk