183  Dunn City Council Regular Meeting Tuesday, September 14,2021 7:00 p.m., Dunn Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director, Jim Roberts, Public Utilities Director Heather Adams, Planning Director George Adler, Chief Building Inspector Steven King, Chief of Police Clark White, Parks and Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Librarian Mike Williams, Administrative Support Specialist IIL Debra Creighton, City Mayor Elmore opened the meeting at 7:00 p.m. and expressed condolences to Mayor Pro Tem Bradham on thel loss of his mother, Ms. Mary Bradham. Beth Gaines, Pastor at Divine Street Methodist Church, gave the Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the September 14,  Wesley: Sills, April Gaulden, Frankl McLean, Billy! N.1 Tart, and ChuckTurnage.  Attorney Tilghman Pope, and City Clerk Tammy Williams. CALLTOORDER. ANDI INVOCATION  invocation: and Council Member Sills ledi int thel Pledge of Allegiance. 2021 meeting agenda asp presented. Motion unanimously: approved.  AGENDA. ADJUSTMENT AND APPROVAL  PRESENTATIONS Recognition ofl Newl Employees PUBLICCOMMENT PERIOD Comment) period was closed. CONSENTITEMS  Public Utilities Director Adams introduced Justin Thompson Water Treatment! Plant Operations Specialist. The Public Comment Period was opened by Mayor Elmore at 7:04 p.m. Having no comments, the Public  Minutes oft the August 10, 2021 City Council Meeting. Minutes ofthe August 16, 2021 Special Called Meeting (R2021-28) is incorporated into these minutes as Attachment: #1.  Declaring Badge and Service Weapon Surplus and Awarding tol Lt Jimmy Page, Jr. Ad copy of the Resolution Retirement Resolution Lt.) Jimmy Richard Page, Jr.A copy of the Resolution (R2021-29) is incorporated Budget Amendment - Demolitions.. A copy of Budget Amendment (BA2022-06) is incorporated into these Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve all consent items.  intot these minutes asA Attachment: #2. minutes as Attachment #3. Temporary Blocking ofs Streets Harnett Street Motion unanimously approved.  Chief White was asked tor read thel Retirement: Resolutioni in! honor ofLt Page.  ITEMSI FORI DISCUSSION, AND/ORI DECISION Neighborhood Meeting Requirement  Ordinance Amendment - OA-08-21, Chapter 20 Subdivision of Land and Chapter 22 - Zoning, Mayor Elmore opened the Public Hearing at 7:09 p.m. Planning Director Adler presented proposed amendment, which wouldr require developers tol hold aj publici meeting andy presentar record ofs suchar meeting as part oft their submittal tot thel Planning Board whens seeking Preliminary Plat approval for a proposed Major Subdivision, for a Planned Unit Development (PUD), or for a Conditional Zoning development. A Major Subdivisioni is anything moret than 3j parcels accordingt to our current: zoning." The Planning) Board voted 6-0to approve ther requested amendment. Staff had originally requested for more than 201 houses. Council Members Bradham, Turnage and Tart had questions and comments concerning the amendment. With no additional Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the ordinance amendment OA-08-21 as presented except changing language in Secs. 20-13(A) from "other than a minor subdivision" to' "of 20 or more lots" to require developers to hold aj public meeting and present a record of sucha ar meeting: as part oft their submittal tot the Planning Board when seeking Preliminaryl Plata approval fora proposed Major Subdivision, for a Planned Unit Development (PUD), or for a Conditional Zoning development. Motion unanimously approved.. A copy of the Ordinance (02021-20) is incorporated into these Mayor Elmore opened thel Public Hearing at7 7:20 p.m. Chief Building Inspector King presented consideration of Ordinance to Demolish Condemned Structure located at 309 S Magnolia Ave. Building Inspector Slater Johnson conducted an inspection and based upon his observations, the structure is unsafe and has been condemned ina accordance with G.S. $160D-1117.: The Buildingl Inspector also found thes structure dangerous  comments, thel Public Hearing was closed.  minutes as Attachment #4.  309SN Magnolia Ave- Ordinance to Demolish (Storage Building)    184  or prejudicial tot thej public health or public safety and a nuisance in violation of G.S. $160A-193. King added that the owner, Barry Hoyle, is requesting an additional thirty days tol bring the structure into compliance. Council Member Tart asked about the setback requirements for the property line. With no additional Motion by Council Member Sills and second by Council Member Tart to adopt the ordinance directing the Building Inspector toj proceed with the demolition oft thes structurel located at 309: SI Magnolia Ave, PIN #:1516- Chief Building Inspector King reported that the decision to deem property unfit for human habitation was tabled at the May 11, 2021 Council meeting and at the July 13, 2021 meeting. This was done to allow the owner timet to consult withe engineers and contractors: and tol have the floor system repaired ori int the process ofb being repaired. King reported that hel has had discussions with the property owner's Attorney, Bo Jones, during this process. Engineers have looked atf floor system andi ity will cost more than $100,000 to repairt the flooring. Palletj jacki is now being used and nof forkl lifts are allowed however, there have been no repairst tot the floor system as oft today. Mayor Elmore recognized Jones, who made comments onl behalf oft the owners and tenant. Discussion followed on allowing various uses for that section of the building to closing it off all together with liability oft the city discussed. After additional discussion, Attorney Pope recommended council table to allow time for the ordinance to be rewritten to close off the area except for lightweight materials Motion by Council Member Turnage and second by Council Member Gaulden to table until the October Chief Building Inspector King conducted: ani inspection at 124 EI Broad St and based upon his observations, the structurei is unsafe and) has! been condemned in accordance with G.S. $160D-1117. The Building Inspector also found the structure dangerous or prejudicial to the public health or public safety and a nuisance in violation of G.S. $160A-193. The owner oft the property has appealed the Building Inspector's decision ofs sixty days to repair or demolisht the structure: according tol N.CGSS160D-1130. King stated they were: amazed at the condition oft the! building due to decaya and rot. The owner, Dean Wiley, appealed with nos specificr reason in ther request andl he was noti ina attendance. The public hearing and ordinance to demolish willl bel heard att the Motion by Council Member Tart and second by Council Member Turnage to affirm the allowable time period ofs sixty days in accordance with) N.C.G.S. 160D-1122 oft the structure located at 124 E Broad St, PIN #:1516- Assistant City Manager Boone presented resolution to authorize the acceptance ofa "Hometown Techover" grant from T-Mobile. The City applied for a $3 Million T-Mobile grant back in April 2021 that would go towards tech upgrades all overt the City. The Cityl learned of beinga a top: 10f finalisti in June 2021. Dunn wasi not chosen for the top prize but was awarded the $50,000 grant for technology upgrades. The Mayor expressed Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve Resolution and Budget Amendment to accept the T-Mobile grant funds. Motion unanimously approved. A copy of the Resolution (R2021-30) and Budget Amendment (BA-2022-07) are incorporated into these minutes as Public Utilities Director Adams presenteds service agreements for the CDBG-I Collection System Rehabilitation Project. The City was awarded a $2 Million CDBG-I collection system rehabilitation project grant to replace/rehab approximately 13,625 LF of sewer line and 56 manholes with the goal of eliminating inflow and infiltration and reducing the possibility of future overflows. Requests for Letters of Interest and Statement of Qualifications were duly published on May 18, 2021i in order to select an engineering firm and Requests for Proposals (RFPs) for Grant Administration Services was duly published on! May 18, 2021 with only one proposal so was published again on June 29, 2021. Staff reviewed and scored the proposals using the same criteria for comparison and are recommending WithersRavenel for both the engineering and grant administration: services. Thel budgets for engineering: is $354,694 and grant administrationi is$123,100. Motion by Council Member Gaulden and second by Council Member McLean to authorize City Manager Neuschafer to execute anl Engineering Services Agreement and a Grant Administration Services Agreement with' WithersRavenel for professional services related tot the CDBG-I Collection System Rehabilitation Project Motion unanimously approved. Ad copyd oft the Contracts have been) filedi with the City Clerk Public Utilities Director Adams presented the Engineering Services Agreement for the Black River WWTP Improvement Project that has been approved for funding through the Clean Water State Revolving Fund The engineering services scope of work includes an engineering report, design, permitting, construction administration, and oversight for the project The Black River WWTP's final clarification facilities, chlorine contact tanks, and associated piping will be replaced and/or upgraded to provide increased levels of treatment: andi improved peakf flow capacity. RFQsf for Engineering Services were duly published on Auguste 6,  comments, thel Public Hearingy was closed. 65-6854.000. these minutes as Attachment: #5.  Motion unanimously approved.A copy oft the Ordinance (02021-21) is incorporated into  Ordinance to deem Property Unfitf for Human Habitation- 100 WI Edgerton St  only, withj justad door access.  meeting. Motion unanimously approved. Appeal of Buildingl Inspector's Decision- 1241 EBroad St  November Council meeting.  67-4133.000. Motion unanimously approved.  Resolution. Accepting' T-Mobile's' Hometown Techover" Grant appreciation toE Boonei forl hise efforts ont the city receivingt this grant.  Attachment: #6.  Awardi for CDBG-II Engineering Contract: and CDBG-I Grant. Administrator Services  Award for Engineering: Services SRF WWTP Improvement Project  (CWSRF).    185  2021, with one Letter of Interest and Statement of Qualifications received from Davis Martin Powell. Engineering fees are budgeted at $485,000 and are reimbursable through the loan. The Division of Water Motion by Mayor Pro Tem Bradham and second by Council Member McLean to authorize City Manager Neuschafer to execute an! Engineering Services Agreement with Davis Martin Powell for engineering services related to the Clean Water State Revolving Fund Black River Wastewater Treatment Plant Improvements. Motion unanimously approved. Ad copy ofthe Contracti has been filed with the City Clerk. Public Utilities Director. Adams presented the Engineering Services. Agreement for a Sewer Collection System Project that has been approved fori funding through the CWSRF. The Division awarded $500,000 inj principal forgiveness (grant) and $1,500,000 inl loan funds at 0.13% interest. The engineering services scope of work includes ane engineering report, CCTV and visuali inspections, design, permitting, construction administration, and construction oversight for the project. Thej project consists oft the assessment ofa approximately 39,2001 LF of sewer main and approximately 100 manholes using a combination of CCTV and visual inspection. The assessment is expected tor result in the identification ofs substantial defects resulting in the rehabilitation of RFQs for Engineering Services were duly published on August 6, 2021, with the City receiving one Letter of Interest and Statement of Qualifications from WithersRavenel. Engineering fees are budgeted at $460,000 Motion by Council Member Gaulden and second by Council Member McLean to authorize City Manager Neuschafer to execute an Engineering Services Agreement with WithersRavenel for engineering services related to the Clean Water State Revolving Fund Sanitary Sewer Collection System Improvements. Motion Public Utilities Director Adams presented recommendation to tentatively award a construction contract for the abandonment of the 14-inch water line and the replacement of a waterline on E Wake Street. The proposed project would begin near thei intersection ofE Bruce Drive toj justs south oft the intersection ofs Wayne Avenue and W Cumberland Street. To mitigate the hazards associated with the age oft the infrastructure and current alignment, the 14-inch line willl be abandoned and 6-inch and 8-inch pipe willl bei installed in ordert to serve the affected areas. The second part oft the project abandons ane existing 2-inch water line along! E Wake from Carolina Dr to EJ Johnson St and replaces with a 6-inch water line for the purpose of meeting current design standards and providing fire flow. This would also includei installing fire hydrants on the new water line. The bid opening was duly advertised and Jones and Smith Contractors, LLC were the lowest bid at Council accepted al loan of $875,750 in May 2020 for this project. With rising material and labor costs, the project came in right at budget leaving no contingency or funds for inspection and construction administration. Staff recommends including construction admintration and inspection services for this project along with some contingency. The Division of Water Infrastructure has indicated they will increase thel loan by 10% upon receivingt the requesta andt the city can return unused funds back with noj penalty. Motion by Council Member Turnage and second by Council Member McLean to approve the resolution tentatively: awardinga construction contract to) Jones and Smith Contractors, LLC, in the amount of$ $693,270 including authorizing the City Manager to amend WithersRavenel's engineering agreement to include construction administration and inspection services and to request a 10% increase in the State Revolving Fund Loan for a total Ioan amount of $963,325. Motion unanimously approved. A copy of the Resolution (R2021-31) isi incorporated into these minutes as Attachment #7 and the Agreement has been filed with the City Finance Director Roberts presented needed Budget Amendments associated with the following projects  Infrastructure: awarded $3,626,000 inl loan funds at0.13%i interest.  Awardf for Engineering Services SRF Collections System Project  approximately. 26,775 LFa and 50 manholes. and are reimbursable through thel loan.  unanimously approved. Ad copyo oft the Contracti has been) filed with the City Clerk Contractor. Award for 14-inch Water Line Abandonment, Project  $693,270.  Clerk.  Budget Amendments for Sewer Projects alreadyapproved! by Council. CDBG-I Grant/Project WWTP Improvement Project Collections System Project  All projects require specific accounting off funds duei tot their association with grants.  Motion! by Council Member Gaulden and: second by Council Member McLean to approve budget amendments associated with sewer projects as presented. Motion unanimously approved. A copy of Budget Amendments (BA2022-08, BA2022-090 and BA2022-10) are incorporatedi into these minutes as Attachment #8. Finance Director Roberts presented request to move forward with the loan to purchase Underground Pipeline Inspection Equipment needed to complete inspections of Water, Sewer, Stormwater lines and manholes tof facilitate repairs and reducel leaks, infiltration, and improve repairs. This purchase was bid and approved using the North Carolina Sheriff's Association Heavy Equipment Procurement Program (Bid# 22- 06-0426) and the equipment and software for this Aries Mobile Pathfinder will be installed in a high roof,  Underground Pipeline Inspection! Equipment Proposed. Loan: and Purchase  extended length utility vehicle (Bid#21-07-0915).    186  Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to approve the budget amendment and resolution authorizingt thel Mayor, City Manager, and Finance Director tor move forward with al loan withl BB&T (Truist) for $178,629 for the purchase oft the Underground: Pipeline Inspection Equipment. Motion unanimously approved. A copy oft the Resolution (R2021-32) and Budget Amendment (BA-2022-11) Finance Director Roberts presented request to enter into a contract with TASER/CEW. AXON to provide the Police Department with new devices, batteries, holsters, docking stations and training. This also includes otheri items such ast training cartridges, targets, simulated training suits, and licenses with all items covered undera a5-year extended warranty and willl ber negotiated for continuation after this contractise expired. This willp providea as savings of approximately $40,000 over a direct purchase spread out fort the next fives years. Thej yearly payment willl be within the Police Department budgete equipment line and will: stabilize the cost of thise equipment: andt turningi int the current" TASERS willr resulti ina ana additional: savings of$7,800. Motion by Council Member Turnage and second by Council Member Gaulden to approve this contract proposal and Budget Amendment: for a 5-year purchase option of TASERS for the Police Department in the amount of $135,000. Motion unanimously approved. A copy of Budget Amendment (BA2022-12) is Chief White presented request to donate surplus body cameras to the Basic Law Enforcement Training Program at Central Carolina Community College. The department has 201 body-worn cameras that are in good working order that are surplus equipment and another six surplus that do not work but could be used for parts. Thej product brandi is BODYCAM by Pro-Vision. These cameras will work well for: students int the BLET Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the Resolution Conveying Surplus Property to Central Carolina Community College. Motion unanimously approved. A copy ofthel Resolution (R2021-33) is incorporated intot these minutes as Attachment: #11. Appointments 195/140 Crossroads ofA America Economic Development, Alliance Board Mayor Elmore requested for Council to appoint Dunn's four representatives to the I-95/1-40 Crossroads of America Economic Development Alliance, Inc. Two appointments will be for a 2-year term and two appointments fora a4 4-year term. After thei initiala appointments, the appointments willl be made! byt the Alliance Board and will be 2-year terms. One oft the appointments will be an active member oft the City Council. The Mayor and Town/City Manager of Dunn and Four Oaks shall be designated: as ex-officio, non-voting members Motion by Council Member' Turnage and second by Council Member Tart to appoint Mayor Pro Tem Bradham and Walter Massey for a 4-yeart term andt toa appoint) Jeffrey Dunn and Matthew Smithf fora a 2-year term tot the I-95/1-40 Crossroads ofA America Economic Development. Alliance Board. Motion unanimously approved. Mayor Elmorei introduced1 thel Interim Director oft the Alliance, Reid Williams, who made comments to Council. City Manager Neuschafer updated the Council on meetings withl NCDOT concerning the 195 Widening Project. He reported that staff willl bei included in upcoming construction updates ont the project and will have more information once the construction schedule is released. Duke Energy has assured staff the amount of wires associated with the! lighting willl be minimized and staff is optimistici it will look much better. He added that they did find out that putting in ant undergroundi feeder on US 421 would be extremely expensive to the city, somewhere around $2 million. He also updated the Council on current and upcoming city-related Finance Director Roberts provided thef following financial report for the period ending August 31,2021: Generall Funda andi the Water and Sewer Fund combined $9,173,072.66 compared to $4,822,5621 in2 2020. Property taxes received $50,889, which is approximately $2,8001 more int taxes than) lasty year. Sales tax June receipts were $231,703, about $5,900 less than last year. He added that July is up 9.4 Utilities Sales Taxes are reported quarterly. For this year, $671,719 has been received compared to Water and Sewer Revenues collectedi is $1,075,647 or 17.6% ofb budget compared to $999,386 last year. Thel Water: and Sewer fund expenditures is $654,892, or 4.1% oft budget compared to$626,523 lasty year. He also updated on debt service, liens and assessments and other reports were received as follows: Communications/Pablic. Information, Planning and Inspections Report, Public Works Report, Public Utilities  arei incorporated into these minutes as Attachment: #9. Police TASERS Contract Proposal  incorporated: into these minutes as Attachment: #10.  Conveyance of Body-worn Cameras to Central Carolina Community College BLET  program since theya arel beingu used for training purposes only.  ofthel Board.  Council Goals/Reports  construction projects. Administrative Reports  percent overl lasty year and willl be deposited tomorrow. Building Permit Fees receivedi is $34,473 or 26.5% ofbudget. Generall Funde expenditures total to-datei is $1,941,362. Thel benchmark for this periodi is 16.66% ofbudget.  $700,927 the prior year.  Report, Parks andl Recreation Report, Library Report and Police Report. Mayor Elmore announcedi upcoming events and activities.  Amoincemens/lalommaton    187  Motion by Council Member McLean and second by Mayor Pro' Tem Bradham to enter closed session for the purpose toi instruct the staff concerning the negotiation oft the price and terms ofa contract concerning the acquisition ofr realj propertyi ina accordance with [N.C.G.S. 143-318.11(a)(5). Motion unanimously approved. The meeting was reconvened and with no further business to discuss, motion by Council Member Tart and second by Council Member Gaulden toa adjourn the meeting ats 9:07 p.m. Motion unanimously approved.  Mayor Elmorer recessedt ther meetinga at 8:40 p.m.  CITY F  Las EMayor SEAL CAROL  CORPORAN William Elmore) Jr.    Attest: Tammy Pans Williams, CMS City Clerk  ZwAuo