TOWN OF CRAMERTON BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS : COMMISSIONER SUSAN NEELEY COMMISSIONER DIXIE ABERNATHY- COMMISSIONER RICHARD ATKINSON BOARD OF COMMISSIONERS SPECIAL MEETING WEDNESDAY, March 24, 2021 @ 6:00 PM  ***Zoom Meeting***  *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina during the month of March 2021, this Cramerton BOC meeting will be held via **Note 2: Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshine"email!; the Cramerton Facebook Page, the Town Website www.cramerton.org)  teleconference using the Zoom platform.  and on the door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Adoption of Agenda for this meeting. 3. Agenda Items NOT Requiring a Public Hearing . Del Webb Development (in Belmont)  a. Planning and Zoning  1. Action item: Resolution #2021-05. Supporting the alignment of the Belmont - Mount Holly Connector as part of the South Fork Senior Community Development Proposal and as adopted in the GCLMPO Comprehensive Transportation Plan (CTP).  (pages 2 to5)  b. Finance  .I Installment Debt and Refinancing Options  1. Action Item: Resolution #2021-06. To approve financing terms for refinancing USDA Rural Development Installment 2. Action Item: Resolution #2021-07. Resolution Authorizing the filing of an Application for Approval of a Financing Agreement Authorized By North Carolina General Statute  Notes. (page 6)  160A-20. (page 7)  4. Adjournment    M  TOWN OF CRAMERTON  1915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC) DATE: March 24, 2021 (updated from March 18th meeting) GCLMPO Comprehensive Transportation Plan (CTP).  FROM: David Pugh, Town Manager  RE: Resolution #2021-05-5 Supporting the alignment of the Belmont - Mount Holly Connector as part of the South Fork Senior Community Development Proposal and as adopted in the  Background Information  Per BOC discussion at the March 18, 2021 meeting, Resolution #2021-05 has been  updated (highlighted in yellow) to reflect the following:  1. An additional "whereas" to acknowledge that the traffic impact analysis (TIA) for the Del Webb Development in Belmont was conducted during the COVID- 2. Additional language added to the "now, therefore" section of the resolution that strongly requests that the best possible infrastructure be used for the future intersection connection to Cimarron Boulevard, and re-acknowledges that the TIA conducted may not accurately reflect established travel patterns due to COVID-19. Language was also included that the Cimarron intersection improvements be completed during Phase 1 of the development.  19 pandemic lock-down period.  *From the initial memo dated March 18, 2021.  The following background information for Resolution #2021-05 is from an informational  email sent to the Cramerton BOC by the Town Manager on 3/8/2021.  The new Del Webb Development in Belmont has information on their website here for more specifics: tos/wwwciobemonte org/south-fork-senior-community, The Del Webb Development entrance off of Armstrong Ford Road  The Del Webb development is proposed as an "age targeted" retirement community. Belmont  Cramerton and Belmont's staff communicate on these large development projects. Ini this case, Belmont's planning department reached out to our planning staff for Cramerton to provide any feedback, since part oft this large property has frontage on Armstrong Ford Road, across from our Town limits. Cramerton's feedback regarding the Armstrong Ford Road entrance toi the proposed Del Webb development was that we strongly preferred the entrance to line up with Eastwood Drive. This alignment with Eastwood is preferable because it is away from the  Timberlake Neighborhood entrance at Cimarron Blvd.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  2    Belmont did take this stance with the developer regarding the need to make the alignment with Eastwood work. Iwas able to confirm with Belmont City Manager Adrian Miller and Bridget Grant (who is working for the Del Webb developer and worked on Cramerton's MTI Land Project) that the Del Webb developer did indeed conduct extensive studies to try to make the Unfortunately, due to Duke Energy infrastructure and utility lines ini the area, the Eastwood alignment would require millions of dollars of utility relocation. The private developer of Del Webb does not have the authority to be able to accomplish this as well as the financial constraints due the requirement to relocate utility infrastructure. NCDOT's stance is to make the full alignment or another option has to be explored. NCDOT has said that they will not accept the option to align with Eastwood because the constraints cause a skewed intersection'", which isr not allowed due to safety reasons. The only other viable alignment option on Armstrong Ford Road that NCDOT would approve for the Del Webb development is with Cimarron Blvd. Belmont has asked the Del Webb developer to hold the right-of-way across for Eastwood  Eastwood alignment work.  so this better route option can be built in the future. Del Webb Development anticipated traffic impact  Another information item regarding traffic is that the Del Webb development will be age restricted as a retirement community. When Belmont's traffic engineer (Kimley Horn) performed the traffic study, the number of daily trip at full build outi is expected to be approximately 3,500. Because oft the age restriction, these trips would occur during off-peak hours (so not during school or work rush hours). Ifthe development were not age restricted, the daily traffic counts would be approximately 11,000. Also, the full 3,500 daily trips number would not occur for many years as the projected build out for the Del Webb development is 10 years. As far as anything further Cramerton can do, we of course can pass a resolution to send to NCDOT and Belmont that takes the stance of continuing to want the Eastwood Drive alignment. As it stands right now, Belmont's Planning Board will hear the final draft plans of the Del Webb development at their March 18th meeting. The plans could then go to Belmont's City Council for approval consideration as early as their April 5th meeting. The developer held its official The picture below shows a portion of the large piece of property (outlined in blue) in the proposed Del Webb Development that is adjacent to Armstrong Ford Road and Cramerton  Moving forward  community meeting" on March 3rd.  Town Limits.  155 Northl Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  3    DBL  BELMOI),  TTT  mTT7  Perspectivel Recommendations  Staff recommends BOC discussion, feedback and consider approval of Resolution  #2021-05.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  4    TOWN OF CRAMERTON RESOLUTION: 2021-05  RESOLUTION SUPPORTING THE DEVELOPMENT AND. ALIGNMENT OF THE BELMONTMT HOLLY CONNECTOR. AS PART OF THE SOUTH FORK SENIOR COMMUNITY DEVELOPMENT WHEREAS, the Town of Cramerton has a vested interest int the development oft the proposed Belmont Mount Holly Connector as shown on the adopted Comprehensive Transportation Plan (CTP) developed by the Gaston Cleveland Lincoln Metropolitan Planning Organization (GCLMPO); and WHEREAS, the Town of Belmont is currently considering a Zoning Map Amendment (case 2020.02) WHEREAS, the Traffic Impact Analysis (TIA) for this development was conducted in 2020 during the COVID-19 pandemic lock-down period, when both work and school traffic were significantly decreased; WHEREAS, the rezoning site plan for this proposed development shows ai reservation of] Right-of-Way forai future connection, but does not show a commitment by the Developer to construct this route to WHEREAS; the North Carolina Department of Transportation has disallowed the development ofthis connector at this time due to the fact that the proposed alignment does not line up directly across from existing Eastwood Drive, and alternate alignments are: not feasible at this time due to utility constraints; NOW, THEREFORE, THE BOARD OF THE TOWN OF COMMISSIONERS RESOLVES: 1. The Town of Cramerton supports the construction of the Belmont-Mount Holly connector to tie in with Armstrong Ford Road, and commits to work with the Town of] Belmont and NCDOT to ensure a safe alignment and traffic flow while also exploring the best possible infrastructure outcome for the future Cimarron intersection, which should be included in the initial development Phase 1", and further implores NCDOT to examine additional traffici implications at other 2. The Town of Cramerton recognizes that the Traffic Impact Analysis (TIA)numbers for this project may not accurately reflect established travel patterns due to the traffic counts being  PROPOSAL IN THE TOWN OF BELMONT  along this proposed route; and  and  connect to. Armstrong Ford Road; and  Belmont-Cramerton intersections such as Eastwood and Eagle Road.  conducted during the COVID-191 lockdown in 2020.  ADOPTED this the 24th day of March, 2021.  William A. Cauthen, Mayor ATTEST:  Wilenel L. Cunningham, Town Clerk  5    RESOLUTION APPROVING FINANCETERMS  RESOLUTION 2021-06  WHEREAS, thel Town of Cramerton ("Town") has previously determined to undertake a project for the refinancing of USDA Rural Development Installment notes (the "Project"), and the Finance Officer has now presented a proposal for thef financing 1. The Town hereby determines to finance the Project through Truist Banki in accordance witht the proposal dated March 16, 2021. The amount financed shallr note exceed be $3,000,000.00, the annual interest rate (int the absence of default or change int tax: status) shall not exceed 3.00% and thet financing term shall not exceed twenty (20) years 2. Allf financing contracts and all related documents fort the closing of thei financing (the "Financing Documents"): shall be consistent with thet foregoing terms. All officers and employees oft the Town are hereby authorized and directed to execute and deliver any Financing Documents, and tot take alls such further actions as they may consider necessary or desirable, to carry out the financing of the Project as contemplated by the proposal and this resolution. 3. The Finance Officer is hereby authorized and directed to hold executed copies of the Financing Documents until the conditions for the delivery of the Financing Documents have been completed tos such officer's satisfaction. The Finance Officer is authorized to approve changes to any Financing Documents previously: signed by Town officers or employees, provided that such changes shall not substantially: alter thei intent of such documents or certificates from thei intent expressed in thet forms executed bys such officers. The Financing Documents shall be in such final form, as the Finance Officer shall approve, with the Finance Officer's release of any Financing Document for delivery constituting conclusive evidence of such officer's final approval the Financing Document's final form. 4. Thel Town shall not take or omit to take any action the taking or omission of which shall cause its interest payments ont this financingt to bei includable int the gross income for federal income tax purposes of the registered owners of the interest payment obligations. The Town hereby designates its obligations to make principal andi interest payments under the Financing Documents as "qualified tax-exempt obligations" for the purpose of Internal Revenue Code 5. The Town intends that the adoption of this resolution will be a declaration of the Town's official intent to reimburse expenditures for the Project that are tol be financed from the proceeds oft the Truist Bank financing described above. The Town intends that funds that have been advanced, or that may be advanced, from the Town's general fund or any other Town fund related to the Project, for project costs may be reimbursed from thei financing proceeds. 6. All prior actions of Town officers int furtherance of the purposes of this resolution are hereby ratified, approved and confirmed. All other resolutions (or parts thereof)i in conflict with this resolution are hereby repealed, to the extent  ofs such Project.  BE IT THEREFORE RESOLVED, as follows:  from closing.  Section 265(b)(3).  of the conflict. This resolution shallt take effecti immediately.  Approved this 24th day of March 2021.  By:  By:  Wilene Cunningham Town Clerk  William Cauthen Mayor  (SEAL)  6    RESOLUTION AUTHORIZING THE FILING OF AN. APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BYI NORTH CAROLINA GENERAL: STATUTE 160A-20  RESOLUTION 2021-07  WHEREAS, the Town ofCramerton, North Carolina desires to refinance selected Installment Notes (the "Notes) WHEREAS, the Town ofCramerton desires to refinance the Notes by the use of an installment contract WHEREAS, findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make the findings off fact set forth in North Carolina General Statute 159, Article 8, NOW, THEREFORE, BEI IT RESOLVED that the Board ofc Commissioners of Cramerton, North Carolina, meeting in a Special Session on the 24th day ofMarch 2021, make the following findings of fact: 1. The proposed installment-financing contract is necessary or expedient because itj provides the necessary 2. The proposed installment-financing: contract is preferable to a bond issue for the same purpose because oft the 3. The sums to fall due under the instalment-financing contract are adequate and not excessive for the proposed  to better serve the citizens of Cramerton; and  authorized under North Carolina General Statute 160-A, Article 3, Section 20; and  Section 151 prior to approval oft the proposed contract.  financing for the Note.  small amount tol be borrowed and it is less expensive.  purpose.  4. The Town of Cramerton's debt management procedures and policies are adequate. 5. The Town of Cramerton is not in default in any ofi its debt service obligations.  6. The attorney for the Town of Cramerton has rendered an opinion that the proposed refinancing is authorized by law and is aj purpose for which public funds may be expended pursuant to the Constitution and laws of NOW, THEREFORE, BEI ITI FURTHER RESOLVED that the Town Manager and Finance Directora are hereby authorized to act on behalf of the Town of Cramerton in filing an application with the North Carolina Local Government Commission for approval oft the Project and the proposed installment-financing contract  North Carolina.  and other actions not inconsistent with this resolution.  This resolution is effective upon its adoption this 24th day of March 2021. The motion to adopt this resolution was made by Commissioner  seconded by Commissioner  and passed by vote of  to  ATTEST:  Wilene L. Cunningham, Town Clerk  William Cauthen, Mayor  This is to certify that this is a true and accurate copy ofthis Resolution. Adopted by the Cramerton Board of Commissioners on the 24" day of March 2021.  Wilene L. Cunningham, Town Clerk  Date  7