192  Dunn City Council Regular Meeting Monday, October25,2021 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager. Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director Heather. Adams, Planning Director George Adler, Chief of Police Clark White, Librarian Mike Williams, Communications Coordinator Kaitlin Adkins, City Attorney Tilghman Pope, and City Mayor Elmore opened the meeting at 7:00 p.m. and Council Member Gaulden gave the invocation. Motion by Council Member Sills and second by Mayor Pro Tem Bradham to adopt the October 25, 2021  Wesley Sills, April Gaulden, Frank McLean, Billyl N.Tart, and ChuckTurnage.  Clerk Tammy Williams. CALLTOORDER ANDI INVOCATION Afterwards, Mayor Pro' Tem Bradham! ledi int thel Pledge of Allegiance. AGENDA. ADJUSTMENT. AND APPROVAL meetinga agenda as presented with changes asl listed below: Discussion concerning violationl letters regarding debris carts  Agenda Items Added: Motion unanimously: approved. CONSENTI ITEMS  Budget Amendment Waterline Replacement EI Bay St and S Elm Ave. A copy of Budget Amendment Motion by Mayor Pro" Tem Bradham and second by Council Member Gaulden to approve all consent items.  (BA2022-17) is incorporated: into these minutes as Attachment #1 Temporary Blocking ofA Alley- Dunn! Public Library Motion unanimously approved. ITEMSE FORI DISCUSSION AND/OR DECISION  Imagine Dunn! Strategic Vision Plan Update andl Priorities- Dunn Vision Group (DVG) Heather Lawson, Executive Vice President: for the Dunn Area Chamber of Commerce, presented the top ten priorities asi narrowed down) byl DVG. They also identified those strategies already inp progress. She added that DVGI met collectively: 27 times to get us tot this point ont the Plan. These priorities have also been shared with DVG Members currently include: Dunn Chamber Executive Vice President Lawson, President Rodney Stewart, and Vice Presidents Renee Jackson, and Matthew Smith; Downtown Development - Coordinator Kaitlin Adkins and Lynn Godwin; Dunn Area Tourism Authority Sharon Stevens, Executive Director and from the City of Dunn; Mayor Pro Tem Bradham, City Manager Neuschafer, Assistant City Manager Boone, Assistant City Manager Boone: sharedt that staff, working along with DVG, will research and attain estimates to After comments from Mayor Pro' Tem Bradham and Council Members Gaulden and' Turnage, motion by Mayor Pro' Tem Bradham and second by Council Member Gaulden to direct staff to work with DVG in developing strategies for moving forward with thoset top priorities as selected. Motion unanimously: approved. A copy Assistant City Manager Boone presented the new City ofI Dunnl logo as part oft the rebranding recommended through the Imagine Dunn Strategic Vision Plan. Thej presentation included: the main. logo, logos tol be used on vehicles, promotional and wayfinding logos, along with sample letterheads. A staff committee was established consisting of Assistant City Manager Boone, Planning Director Adler, Finance Director Roberts, Communications Coordinator. Adkins, Parks and Recreation. Administrative Support Assistant Nydal Byrd and City Clerk Williams. The Dunn Area Chamber of Commerce and the Downtown Dunn Development Concerns were expressed by Council Members about leavingt the All-America City emblem offt the letterhead. Motion by Council Member Gaulden and second by Council Member McLean to adopt the new City of Dunn logos as presented. Motion approved with Mayor Elmore, Mayor Pro Tem Bradham, and Council Members Gaulden: and McLean votingi in the: affirmative and Council Members Tart,Turnage and Sills  our partners (DDDC, Chamber and' Tourism), with no objections.  Planning Director Adlera and City Clerk Williams.  bring! backt to council att ther retreata andi futurer meetings tor movet these projects forward.  ofthe Top Priorities arei incorporatedi into these minutes asA Attachment. #2.  New City ofl Dunn) Logo Adoption  Corporationl have alreadyr movedf forward with their new logos.  opposed.A copy oft the logos arei incorporatedi intot these minutes as Attachment #3.    193  NCD Department ofEnvironmental Quality Merger Regionalization! Feasibility. Study! Presentation Ken Orie, PE with WithersRavenel presented the findings of the Water Merger Regionalization Feasibility grant, which provided the opportunity tol look att the regional needs and determine if the City of Dunn could incorporate these needs in future water plant improvements. The study looked at the anticipated regional needs Dunn, Johnston County, Smithfield, Harnett County and Fayettevlle/Cumberland County PWC. By 2040, the regioni isp projected tol have a 6.61 million gallons per day (MGD) capacity storage with existing 2019 treatment plant capacity. Dunn's potential withdrawal capacity from the Cape Fear) River givesi it thea abilityt to become al larger regional providert to futurel businesses: and growing communities. By 2040, this region will be shorta approximately 7.21 MGD. They met with various communities, Mayors, Public Work Directors and all said they needed more water. He dida addt that) Harnett County chose nott toj participate. and was noti interested int the regional partnership. Itv was determined thet focus shouldl bet thel I-95 regional area. Tos sustaint thei needs oft the region until 2040,1 it would take the needed capacity of1 18.35 MGD. The existing planti is going to need some worki int the near future, sof future discussion will need to determine ift the needs oft the region will be Chief White presented information oni reducingt the speedl limit on Broad Streeti in downtown to 201 miles per hour andi ina allr residential: areas to 25r miles per hour.. Approximately 175 signs willl ber needed to comply with the signage required by State, NCGSS 20-141.Speed restrictions. If the Council decides to proceed, an He shared that reaction times and stopping distance are the main concerns when traveling in residential areas. Studies showt that reducingt the speedl limit by 5 mphr reduces the risk ofi injury and death. You getal lot ofvoluntary compliance just by putting up signs. Thel higher thes speed, the more likely there willl beaf fatality. Mayor Pro Tem Bradham asked about enforcement and added the need for education. The Chief said that warnings would be distributed: first to bring about volunteer compliance prior to giving outt tickets. Council Member Turnage asked if traffic calming devices could be researched as option. City Manager Neuschafer added the signs would cost approximately $100 each. Council Member Turnage felt that neighborhood meetings or educational meetings along with publicizing would be helpful. After additional comments, Ordinance. Amendment OA-06-21: Amendments to Chapter 22 Zoning, Section 20-60: Regulation of Planning Director Adler presented proposed updated amendment for Regulation of Unattended Donation Boxes. The Ordinance was presented. att the. August meeting and was denied due to Council directing stafft to amend the Ordinance to ban the donation bins. However, after consulting with City Attorney Pope, staff discovered thisi isr not an option andl has worked with Pope to amend the ordinance for future presentation1 to The regulations were enhanced and the changes were made more restrictive to include the location of the boxes and the number of boxes per parcel. He added that within 60 days of the ordinance being approved, bins must be brought to compliance with permit or be removed. Council was in consensus to bring the City Manager Neuschafer updated Council that work has started with clearing and grubbing of areas preparing for future construction. Access roads have to be in place before they can shut off the existing roadway. Power lines are alsol beginning tol ber moved back. Contract! has been awarded and estimates aret that the project will takel between 4to 6years. A definite schedulel has notl been received after several requests. He addedt thati information willl bes shared ass soon as wea area ablet toa acquire the updated schedule. Council Member Sills requested discussion on) letters concerning debris carts beings sent out certified at over $7 each. "If people do yard work, we need to send at thank you letter not violation letter." City Manager Neuschafer said that a first class lettera and certified letter are standard practice for nuisance abatement: and violations. Vegetated debris placed int the streets instead ofs yard carts, can flow into the storm drains. By ordinance, the debris should be placed on the edge oft the lawn, even ifs scheduled for pick up. He reminded Council that the contract for yard debris carts was just extended for 4 more years. We have tried to get voluntary compliance through door hangers. There was very little compliance with door hangers, so staff moved forward with violation letters which gives the property owner so many days to handle. Violation Council Member Sills asks whys staff doesn't just! knock on the door. Assistant City Manager Boone: added that knocking on1 the door doesn'tt typically work due to peopler not beinga atl home, or1 those at. home getting notice but those at work not. The letters also create a database and tracking of who has been informed in case of complaints. City Manager Neuschafer added that the information has been placed in the water bills, videos andi information onl Facebook: and government channel int the past for educational purposes. Ift they clean up the debris, nothing else willl be done. Thel letter noticei isi int the ordinance andi is prooft that the cityi is doingi its due diligence. Councill Member Sills addedt that! her regrets his vote fort the yard debris can.  includedi int thej project. Ifs so, itshould bec donea asa phased approach. Speed Reductioni inl Residential: and Downtown. Areas  ordinance with thes streets and) locations willl ber prepared for consideration.  consensus wast tol bringa additional informationi to Councilf for consideration  Unattended: Donation! Boxes  Council.  ordinancel back to council for consideration.  1951 Widening Update  Violation] Letters Concerning) Debris Cart  letters weres senth because they yard waste was ont thes streets or blockings sidewalks.  Amouncememt/Hfommaton  Mayor Elmore announced upcoming events and activities.    194  Withi nof further business to discuss, motion by Council Member McLean: and second by Council Member Tart  toa adjourn the meeting at8 8:471 p.m. Motion unanimously approved.  OF GORPORAT SEAL ARC  Mayor  Attest:  LAY  hy Tammy Williams/GMC, NCCMC City Clerk