199  Dunn City Council Regular Meeting Tuesday,l November: 15,2021 7:00 p.m., Dunn Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Planning Director George Adler, Chief of Police Clark White, Administrative Support Specialist IIL Debra Mayor Elmore opened the meeting at 7:00 p.m. and Council Member Turnage gave the invocation. Motion by Council Member Tart and second by Council Member Gaulden to adopt the November 15, 2021 Budget Retreat Date and Location - Friday, January 28, 2022 from 8:00 a.m. to! 5:00 p.m. and Saturday, January 29, 2022 from 8:00 a.m. to 5:00 p.m. in the Grand Ballroom att the Doubletree by Hilton Hotel Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to approve all consent items.  Wesley Sills, April Gaulden, Frank McLean, Billy! N.Tart, and ChuckTurnage. Creighton, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Afterwards, Council! Memberl McLeanl ledi int thel Pledge of Allegiance. meeting agenda as presented. Motion unanimously approved.  CALLTO ORDER. ANDI INVOCATION AGENDA. ADJUSTMENT AND APPROVAL  CONSENTI ITEMS  located at1 1001 Middle Streeti inl New Bern. Temporary Blocking ofs Streets- Larry Brown! Request Motion unanimously: approved. ITEMSI FORI DISCUSSION, AND/ORI DECISION Bankl Loan to Purchase! Property  Mayor Elmore opened thel Publicl Hearing at 7:10 p.m. Finance Director Roberts presented for consideration ani installment contract with United Community Bank for the purchase ofl land on NI McKay Avenue that will use the property as security interest. Thej property includes 8.32 acres and willl be used for new offices and operational space fort thel Public Works and Public Utilities Departments. The loan for this property willl be at or about $375,000, at an interest rate of 1.91% for a term of 10 years with semi-annual payments of approximately $45,000 per year.. All closing costs willl be paid by the City. With no additional comments, the Motion by Council Member Tart ands second by Council Member Gaulden tor reaffirm the decision, on October 12, 2021, to borrow funds from United Community Bank for the) purchase of8.32 acres on N McKay Avenue and allowing the Mayor, City Manager, and Finance Director to sign any and all documents needed to close City Manager Neuschafer recognized Anthony Roper of SEPI, Inc. to present the premise of the Citywide Pavement Implementation Plan. Roper shared that the "Blended method" is their recommendation for handling the City's pavement issues and he compared this method to the "Worst First" and Rehabilitation Only" methods. The blended approach is al mix oft the other two fixes. This will touch more miles than the othert two approaches with the worst first only touching 3.86 miles, Rehabilitation touching only 9.03 miles compared tot the blended approach touching 15.07 miles. The recommended approach will use Crack Seal & Patching, Asphalt Surface Treatment, Rehab and Reconstruction. SEPI has taken the Condition Survey and applied itt toap proposed budget of$1.5 million for the firstyear with payments of $300,000 per year until the note: isp paid off. Roper shared that 67% oft the city's streets are at fair condition with an overall PCI Lof65.He did remind Council that the remaining street network will continue to deteriorate even with this 2022 project. The amount of deterioration will depend ont the weather. Neuschafer addedt the $1.5 million budgeti is based ont the funds available through the Powell Bill. Ifa additional funds become available, we can definitely addt tot thej project. Council Member' Turnagef feels this data will ber very beneficiali ini making thel best and most informed decision fori future paving projects. Neuschafer added by choosing the favored methodology, staff will propose the 2022 Project at the budget retreat in January based upon the "fix" method selected by the After additional comments, motion by Council Member Gaulden and second by Council Member Turnage to accept the Citywide Paving implementation Plan and to begin to finalize the street treatment project for a 2022 construction project using the "blended method". Motion unanimously approved. A copy ofthe 2021 City Manager Neuschafer shared that the City's administration: and: finance departments have been discussing and reviewing various options tol borrowf fundst tor meet the City's growing needs. Staff enlisted Davenport to provide the council with they pros and cons oft the differenti means ofborrowing! large amounts off funds for  Publicl Hearing was closed.  this loan. Motion unanimously approved.  SEPI Paving Plan  council.  Citywidel Pavement Condition. Survey Report has been filed with the City Clerk  Borrowing Comparisons    200  these various projects. Finance Director Roberts presented the advantages and disadvantages between the Direct Bank Loan, Public Sale of Bonds and the USDA Community Facilities Program, as outlined by Council Member Sills requested analysis on $15 million and $20 million GO bonds. Neuschafer reminded council when calculating debt service every $78,566 represents a penny ont the tax rate, so $5 million would be like $300,000 a year. Council Member Turnage added that these options can be discussed att the retreat (the estimated expense with ther needed projects andt the recommended financing mechanism). City Attorney Pope asked about the time needed for GOI bonds. Roberts responded it wouldt take abouta a 3-year process to get a project started financing with GO bonds. A copy of the Report provided by Davenport & Company is Planning Director Adler shared with Council that the ADA, prohibiting discrimination against persons with disabilities, passed in 1990 and Title II of the ADA applies to all state and local governments. The NC Department of Transportation (NCDOT) requires local governments to demonstrate compliance by conducting an ADA Transition Plan and to assign an ADA Coordinator, who willl be Stephen Hodges for the City ofI Dunn. The City ofI Dunn enteredi into a contract withj J.M. Teague, Engineering & Planning, to assist the City in developing the City's ADA Transition Plan. Anna Sexton, CZO with J. M. Teague presented a brief overview oft thej plan whichi included the methodology used to develop the) plan. Thep public was surveyed, city facilities assessed, existing plans and city code reviewed, data collected and existing barriers identified for development oft thej proposed plan. Once: approved by Council, the: adopted Resolution: and the ADA' Transition Plan will be submitted to NCDOT for their approval, which Sexton assured council it had already been After discussion, motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve the Resolution adopting the ADA Transition Plan as presented. Motion unanimously approved. A copy of Resolution (R2021-41) isi incorporated intot these minutes as attachment: #2 anda copyofthe ADA Plan has been City Manager Neuschafer shared that several developers have recently contacted the City to inquire about sewer availability in this area. After looking at the preliminary development plans, there is potential for significant revenue from both taxa and water & sewer revenues. However, the current sewer system capacity ins some areas of town are limited and cannot support a significant amount of growth. In order to better prepare for future growth along the 195/301 Corridor, staff recommends that Davis Martin] Powell evaluate various options onk how toi increase the capacity oft thel Eastside Pump Station: and along the 195/301 corridor Randy McNeill of DMP told Council the study would include 195 and Hwy 301 South sewer capacity evaluation including consideration to either parallel the Eastside force main through town and parallel the Juniper Creek Outfallt through town to the WWTP versus rerouting thel Eastside force main to the new outfall. The study will also include evaluation of installing a pump station, outfall, and force main to serve the southwest: ands southeast quadrants oft the 1951 Long Branch: interchange. Plans aret tol have the study readyf for ther retreat. Neuschafer: added that we: aret tryingt to alleviate the pressure on the line goingt throught town now, the line that collapsed at 301 and Pope Rd, whichi is nearly at capacity and does not allow for hardly any After further discussion, motion by Council Member Turnage and second by Council Member McLean to authorize Davis Martin Powell to complete the 195/301 Sewer Collection System Expansion Study and approve a Budget Amendment in the amount of $23,200 in order to fund the study. Motion carried unanimously.Ac copy oBudget.Amendment, (BA2022-21)isi incorporated into these minutes as Attachment: #3. With no further business to discuss, motion by Council Member McLean and second by Council Member  Davenport.  incorporated. into these minutes as Attachment: #1.  Americans with) Disabilities. Act (ADA)Transition! Plan Adoption  reviewed: and wouldl bea approved. filedi witht the City Clerk.  I-95/Hwy: 301 Corridor) Planning Study (DMP 210210)  ands staffe expectst tob bea ablet top present thef findings att the) January Council Retreat.  growtha atall.  Announcements/Information  Mayor Elmore: announcedi upcoming events and activities.  Gaulden toa adjournt the meeting at8 8:59 p.m. Motion unanimously approved.  OF ORDANE SEAL TH CAF  WBEE! William P.E ElmoreJ Jr. Mayor  Attest:  Januny AHEN Tammy Williams, GMC,NCCMC  City Clerk