TOWN OF CRAMERION BOARD OF COMMISSIONERS WILL CAUTHEN, MAYOR  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS - COMMISSIONER SUSAN NEELEY COMMISSIONER DIXIE ABERNATHY COMMISSIONER RICHARD ATKINSON  BOARD OF COMMISSIONERS MEETING THURSDAY, ,April 15, 2021 @ 6:00 PM prior to the meeting by calling 704-824-4337.  ***Zoom Meeting***  Citizens with disabilities requiring special needs should contact Cramerton Town Hall three (3) days *Note 1: Due to the COVID-19 (Coronavirus) State of Emergency and ordered restrictions in North Carolina during the month of April 2021, this Cramerton BOC meeting will be held via teleconference **Note 2: Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.org  using the Zoom platform.  and on the door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (electronic) 5. Work Session  a. Pre-development Meeting  . Event Venue at Maymont House (pages 4 to 10) b. DRAFT 2021 Goals and Objective Document Review  (*Note: Document will be sent via email and available by end of day on 4/12/2021)  6. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda.  a. March 18, 2021 minutes (pages 11 to 19) b. FY2020-2021 Budget Amendments (pages 20 to 22) i. #2021-11: Correct prior budget amendment coding. ii.# #2021-12: Authorize refinancing of USDA installment notes. ii. #2021-13: Authorize electric vehicle (EV) charging station.  7. Agenda Items Requiring a Public Hearing  a. Courtyard at New Hope Annexation Voluntary Annexation Request: A public hearing for Parcel ID #188811 to be annexed into the Cramerton Town Limits. This is part of the NewStyle Communities Conditional Zoning approval and was approved by the Board for a development consisting of 30 single family detached age restricted lots as well as 2 6,000 square foot  1    office/retail buildings along the frontage of S. New Hope Road.  (pages 24 to: 27)  Open Public Hearing ii. Staff Comments/ BOC Q&A iii. Public Comments iv. Close Public Hearing  Note 2: Due to COVID-19, the State of NC is requiring that any municipal government wait at least 24 hours after closing the public hearing to make a decision regarding a public hearing matter. Therefore, in compliance with the State of NC Law, the Cramerton BOC currently plans to make their decision on this public hearing at the May 6, 2021 BOC meeting.  8. Agenda Items NOT Requiring a Public Hearing  a. Planning and Zoning .S Stormwater  1. Cramerton's 2022 Stormwater NC Audit preparation.  a. Action Item: Consider approval of stormwater funding to address recommended stormwater "gap areas" and tasks be performed and administered by HDR Engineering Group. (pages 28 to 36)  ii. Villages at Cramerton Mills  1. Action Item: Phase 1F Preliminary Plat (pages 37 to 53)  9. BIG BOARD (pages 54 to 57) 10. Manager's Report (pages 581 to 63) 11. General Staff Reports (as needed)  a. COVID-19 (Coronavirus) - Verbal Updates Update from Two Rivers Utilities, Mr. Mike Bynum Additional updatel reports from Department Heads (if needed)  12. Committee Reports  13.Topics of Discussion for Each Commissioner  14. Closed Session  a. [N.C.G.S. 143-318.110)6): To discuss matters relating to the location or expansion of industries or other businesses in the area served by the public  body.  15.Adjournment  Upcoming BOC Meetings  Thursday, April 22, 2021 @ 8:30am - 3:30pm (held at Cramerton Community Center &  Zoom) 2  2    Thursday, May 6, 2021 @ 6pm (held @ Community Center AND over ZOOM) Thursday, May 20, 2021 @ 6pm (held @ Community Center AND over ZOOM)  Rules for "electronic public comments" for the April 15, 2021 BOC Meeting The Board will hear public comment at the beginning of this meeting. Please email your comments to lowno/Cramerton@eramerton.org. on or before Thursday, April 15th at 5:30pm. - Please include your name and address and your comment will be read into the record at the  appropriate time.  Comments submitted anonymously will not be read into the record. Comments are limited to three minutes per comment.  The Board will allocate no more than (20 minutes) per meeting to the reading of submitted Public  Comment.  Comments are to be directed to the entire board as a whole and noti individuals. Comments are expected to be civil and within reasonable standards of courtesy.  Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes oft the meeting.  read into the record.  3  3    CRAAE  TOWN OF CRAMERTON Planning & Zoning Department  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: April7",2021 RE: Chris Leazer Predevelopment information  Chris Leazer has approached staff about adding some uses on parcels that he owns. Mr. Leazer would liket to construct an event venue ont the site of the servants quarters at Maymont on top Cramer Mountain. The plan would call for using the gravel parking area off of Mayflower Drive, also owned by Mr. Leazer, as parking for the event space, ands shuttles would run! between this lot and Maymont. Furthermore, Mr. Leazeri is looking to utilize the vacant parcels adjacent tot the gravel parking lot as at fruit orchard, with the potential to Before going any further with a Conditional Zoning request, staff advised Mr. Leazer to present his plan tot the Boardi informally as part of our predevelopment session. Mr. Leazer willl be available to answer any questions  addi fruit sales and a cidery as the orchard matures.  at the Board meeting on April 15th.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  4    8  5    Q  @    0  7    Plans for Maymont Property  Current Plans  Rebuild the old servant quarters building that burnt int the 1990's.  Use the new structure as an Event Venue.  Use the parking lot on Mayflower Avenue to park guest and shuttle them to the Venue.  Future Plans  Clean the area around the parking lot and plant Apple Trees using a trellis system. Ifthe Orchard can produce enough apples, sell the apples on the lot at Mayflower Produce a cider with apples and have a tasting room at the Venue on the lower floor.  avenue.  See Attached Mapi for Location of Parking area and Apple Trees  8    3/25/2021  tpslgsgasongoxcomnepotsPniepasps  Printed On: 3/25/2021  Maymont Pavilion  A. Location of Parking area B. Location of Apple Trees  9    3/19/2021  tpslgsgasbngowcoePeporsPiniepasps  Printed On: 3/19/2021  Disclalmer: Their informationg providedisnott tobec considereda asal Legal DocumentorD Description.  Theh MapaP Parcel Datals believedt tobea accurate, butG Gaston Countyd doesn notg guaranteei itaccuracy. Valuess shown are asofJ January1 1,2 2019.  202093  palagmsiongowconvPetsPniapasps  1011    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON March 18, 2021  The Board of Commissioners for the Town of Cramerton met on Thursday, March 18, 2021, at Call to Order and Determination of Quorum. Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioner Abernathy, Commissioner Atkinson, Commissioner Neeley, and Commissioner. Helms confirmed their attendance for the record. Mayor Cauthen determined there Staff Present: David Pugh, Town Manager; Attorney Karen Wolter; Josh Watkins, Planning Director; Police Chief Adams; Joel Lineberger, Finance Director; and Wilene Cunningham, Town Invocation and Pledge of Allegiance. Commissioner Neeley provided the invocation and the Adoption of Agenda for this meeting. Mayor Cauthen advised that Commissioner Helms had requested that the agenda be amended to add discussion regarding downtown parking. A motion was made by Commissioner Helms to adopt the proposed agenda. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 51 to0ini favor ofamending the agenda. Commissioner Helms restated his motion to adopt and amend the proposed agenda. Commissioner Neeley seconded the motion. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 5 to 0 in favor of adopting the Public Comment (electronic): Attorney Wolter read the following emails into the record from Jena Goodman regarding the Del Webb Community Rezoning of 462 acres and two (2) emails from Wendy Cauthen regarding the asphalt trail in Riverside Park and raising penalties for  6:00 p.m., as a virtual meeting via Zoom.  was aquorum.  Clerk.  pledge ofallegiance was given by all.  amended agenda.  littering.  From: jenalgoodman Sent: Thursday, March 18, 2021 11:42AM To: hmmimg@ctiyoleimontors Subject: ZA2020.02 Belmont (Del Webb) Importance: High March 18, 2021  To: City of Belmont Planning and Zoning Board Chairman and Board Members Reference: ZA2020.02 Del Webb Community Rezone of 462 acres.  Town ofCramerton- - March 18, 2021 - Pagel 1  11    As a citizen within the Belmont/Cramerton. community that utilizes the road network, schools, and community amenities the current infrastructure cannot support the proposed growth and ultimate impact the rezoning proposal wouldi inflict. lam concerned" that the Traffic Impact Analysis (TIA)V was performed during ap pandemic when the majority of school and working patterns were not normal duet to teleworking andi ins some cases so much sot that several insurance companies offered compensation refunds on auto policies. The TIA should be performed when conditions normalize and timelines are set in motion for the Belmont/Mount Holly connector funding and how that will impact the community with the additional proposed connections to Nixon, South Point Road, South Ridge Community, and Gaither Road. Lastly, Iwould like to express concern with the commercial component oft the development as outp parcels within a residential corridor. What conditions willl be placed that would ensure the commercial properties will not add additional traffic patterns and also fit in the area with the existing residential structures In closing this rezoning.development should be postponed until current conditions are stabilized and sufficient up-to-date studies for Traffic and Environmental Analysis are completed to ensure a Healthy River community and to make certain the impacts do not directly affect the current citizenry.  fronting on Armstrong Ford Road.  Respectfully, Jena Goodman Email from: Wendy Cauthen 512 Standpipe Hill  Good evening Mayor and Commissioners. Twanted to address the unsafe condition of the asphalt trail in Riverside Park. Over they past couple of years, Thave noticed that the condition oft this traili is deteriorating due to roots breaking up the asphalt and causing large cracks, potholes and raised areas. This parki is used daily by people walking, running, ridingb bikes ands scooters. Last week, Iwas usingt thet trail and tripped over one of the raised cracks. Thankfully, was able to keep my balance and did not injure myself. However, a Overt they pasts severalr months, Ihavel heard many requests during Commission meetingst tor repair thes service bridge leading to Goat Island as some of the boards are uneven and are causing al hazard to our citizens. I agree that there is an issue with at few of the boards as luse this trail often, too. However, I believe the condition of the Riverside trail is a greater hazard to visitors coming to town and our citizens. lam asking that the Riverside Trail receive the attention and concern that the Goat Island service bridge receives and For your reference, l'am attaching several photos that was ablet to take today while on my walk. Our Town is blessed to have sO many greenways and trails and it is important that they are maintained properly andl kepti in good repair sO our citizens and visitors can use them without the fear ofi injury. Thank  young lady running by me twisted her ankle on the uneven asphalt.  ask that this traill be repaired properly.  you for taking the time to review this issue. Email from: Wendy Cauthen  Hi all! In light of the incredible amount oft trash that was collected this past weekend, could we please look into following the lead of Gastonia and raise penalties for littering. I noticed again tonight that there is significant trash at the basketball courts. Would we be able to do surveillance cameras of some type in the areas that are constantly trashed (Riverside Basketball Courts, Baltimore! Pier, Lakewood Roadi right after the CC Dawson Bridge and Cramer Mountain Road pull off). Your consideration and help with this is greatly  appreciated. Wendy W. Cauthen  Town of Cramerton- - March 18, 2021-F Page 2  12    Ar motion was made by Commissioner Neeley to enter into closed session. Commissioner Helms seconded the motion. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Upon return to open session Mayor Cauthen requested a roll call to confirm attendance. Commissioner Abernathy present; Richard Atkinson present; Houston Helms present, Mayor Pro Tempore Koutsoupias present; and Commissioner Neeley present. A motion was made by Commissioner Neeley to return to open session. The motion was seconded by Commissioner Helms. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Mayor Pro Mayor Cauthen asked for ai motion to direct stafft to begin preparation April 1st for discussion with public comment and the discussion of acquisition by condemnation of the parking lot area only owned by the Masonic Lodge for purposes of expansion of Centennial Center. Commissioner Helms made the motion to direct staff toj place on the. April 1st agenda for discussion under public comment to discuss the acquisition by condemnation of the parking lot area only owned by the Masonic Lodge for purposes of extension of Centennial Center. Commissioner Neeley seconded the motion. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Mayor Pro  Mayor Pro Tempore Koutsoupias voted yes. The vote was 5 to 0i in favor.  Tempore Koutsoupias voted yes. The vote was 51 to Oin favor.  Tempore Koutsoupias voted yes. The vote was 51 to 0i in favor. Consent Agenda (Action Item): Consider approval of the consent agenda.  Note: Ifany item requires further discussion; it should be removedfrom consent andplaced  appropriately on the agenda. a. Planning & Zoning  i. Set public hearing for the Cramerton BOC April 15, 2021 meeting at 6 p.m. (held via Zoom) for New Style Communities' annexation request for Parcel ID: #188811 into the Town ofCramerton's) Municipal Limits. Note: This parcel was approved by the Board for a development consisting of 30 single family detached age restricted lots as well as two 6,000 square foot  office/retail buildings along thej frontage ofs. New Hope Road.  b. Budget Amendment #2021-10  Note: Funding has already been established for the 2021 Road Maintenance Project by Capital Project Ordinance #2021-01. This is to establish revenue and  expenditure accounts as authorized.  A motion was made by Commissioner Atkinson to approve the proposed consent agenda. The motion was seconded by Commissioner Helms. Commissioner Abernathy voted yes; Commissioner Neeley voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 51 to  Oini favor.  Agenda Items Requiring a Public Hearing:  a. A Public Hearing to receive public comment regarding proposed refinancing of Cramerton loans with the United States Department of Agriculture (USDA), which would result in overall savings by decreasing the interest rates (4.375%, 3.375%  Town ofCramerton- March 18,2 2021 - Page3  13    and 3.50% to 2.85%) and shortened loan terms of 20 years from remaining terms of28, 30 and 33 years for Public Works Facility, Town Hall/Police Department tand Note 1: This public hearing is required as part of the NC Local Government Open Public Hearing - A motion was made by Commissioner Atkinson to open the public hearing. The motion was seconded by Commissioner Helms. Commissioner Abernathy voted yes; Commissioner Neeley voted yes; Mayor Pro Tempore ii. StaffComments/ BOCO&A-7 The. Finance Director provided information regarding the refinancing of the Town's current USDA loans. An opportunity exists to save a significant amount ofinterest (approximately 1,190,000irexising USDA: notes are refinanced. Refinancing these loans will require LGC approval that necessitates a public notice advertisement and aj public hearing as part oft the LGC application. The current interest rate being offered by Truist is 2.99% and is guaranteed through May 31St. Mayor Cauthen asked if a special called Board meeting needs to be scheduled for the public hearing requirement per LGC. The Finance Director stated yes that a special called meeting would be required in order to meet timelines from the LGC. Resolutions will also need to be prepared. The minutes from the special called meeting will need to be on the April 1st agenda for approval as the LGC will need a certified copy from the' Town. Clerk. The Town Manager advised that as special called Board meeting could bes scheduled via Zoom for Wednesday, March 24t, at6 6:00 p.m. The Finance Director provided information about early payoff of the current South State Bank loan tot take advantage ofinterest rates. Commissioner Abernathy thanked Mr. Lineberger for the excellent work he does for the Town. A motion was made by Commissioner Helms to schedule a special called meeting for Wednesday, March 26th, at 6:00 p.m. to be held via Zoom to discuss installment financing debt and refinancing options along with consideration ofapproval and doptionofResolations 2021-06 and 2021-07. Mayor Cauthen asked that Commissioner Helms hold that  Goad Island notes, respectively.  Commission (LGC), process for the municipal loan refinancing.  Koutsoupias voted yes. The vote was 51 to Oi in favor.  motion.  iii. Public Comments - No public comments received.  iv. Close Public Hearing - A motion was made by Commissioner Helms to close the public hearing. The motion was seconded by Commissioner Neeley. Commissioner Abernathy voted' yes; Commissioner Atkinson voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 5 to 0 in favor of closing the public hearing. Attorney Wolter stated the Board would need to wait 24 hours before voting per COVID 19 restrictions regarding this public hearing. Mayor Cauthen called for a special meeting to be held on Wednesday, March 26", at 6:00 p.m. via Zoom and the  Board can vote on the refinancing at that time.  Town ofCramerton March 18,2 2021- - Page4 4  14    Agenda Items NOT Requiring a Public Hearing  b. Planning and Zoning  Del Webb Development (in Belmont)  1. Action item: Resolution #2021-05- Supporting thea alignment ofthel Belmont Mount Holly Connector as part of the South Fork Senior Community Development Proposal and as adopted in the GCLMPO Comprehensive Transportation Plan (CTP). The Planning Director stated this] project was seen asas sketch plan phase at an MPOmeeting. The City ofBelmont brought it to our attention as it includes the Belmont-Mount Holly Connector. The proposed development would connect to Eastwood Road which is a Cramerton street and inourjurisdiction. The City ofBelmont noted that it was ani important connection tol have as part ofregional connectivity. The Planning Director stated he has been discussing this project with Bridget Grant as she was. hired by Del Webb to assist with this project. Because of the utility situation with the power lines, it was going to be difficult to connect the primary road through the development to Eastwood Drive. Duke Power utility poles are already in place at this intersection. The proposed development would include 904 single-family age restricted homes for 55 and older. The site consists of thirteen (13) acres and would include 103,000 square feet ofc office and retail space on Armstrong Ford Road. Commissioner Abernathy asked about Jena Goodman's comment in the email read during public comment about the "current infrastructure cannot support the proposed growth and ultimate impact the rezoning proposal would inflict. I am concerned that the Traffic Impact Analysis (TIA) was performed during a pandemic when the majority of school and working patterns were not normal". Commissioner Abernathy asked what our options are as we are next door to this project. The Planning Director stated we have not been a part ofall conversations regarding the traffic impact analysis. He advised that Jena Goodman serves on the Cramerton Planning and Zoning Board and is employed with Gaston County as aj planner, Thel Planning Director stated that traffic impact analyses are typically conducted while schools are in session. Traffic impact analyses can be çonducted without school traffic and the background numbers can bei inflated for trips not counted. The Town Manager stated that the resolution can be amended to add additional language from the Board about Eastwood Road being a more desirable connection and having the best outcome regarding infrastructure. Kimley-Horne was contacted about possible construction of a roundabout at Cimarron. Due to cost restraints, the final outcome at Cimarron Boulevard was a four-way stop. Commissioner Atkinson asked since Eastwood Road comes in perpendicular to Armstrong Road could the 120-foot right ofway be used and connect the roads with an overlapping right of way with the power lines. Eastwood Drive is owned by the Town and will be part of the Belmont Mount Holly Connector. Eastwood Drive is used as a shortcut from the Timberlaker neighborhood. Commissioner Neeley asked if Armstrong Ford Road would be widened. The Planning Director stated that signalized lighting would be required in phase 3 of the Del Webb project with the development of the shopping center. Mr. Watkins stated he has asked that the lighting be installed in  Towno ofCramerton- - March 18, 2021 - Page 5  15    phase 1. Mayor Cauthen said if the proposed intersection aligns at Cimarron Boulevard then consideration will: need to be given to traffic calming at Cimarron Boulevard and Timberlane Drive. This cost should be addressed by the developer. The Board discussed the timeline for this project and continued discussion with the City of Belmont regarding their autonomy and outlying concerns. The Town Manager could put this resolution on the special called meeting agenda if the Board wants to make amendments or modifications. The Town Manager stated he spoke with Adrian Miller with the City of Belmont regarding the proposed resolution. Mayor Cauthen asked the Board to direct staff to make some modifications during the interim and for each Board member at their own discretion to reach out to Belmont counterparts sharing our concerns about the alignment of the proposed connection. A full consensus was given by the Board to direct staff to continue modifying Resolution 2021-05 and present at the March 26th special called meeting. No action was taken by the Board. 1. Action Item: Consider approval of the proposed right of access agreement with Gaston County Schools for the Rocky Branch Trail construction and directing staff to move forward with the necessary document execution. A copy of the draft temporary right of access agreement that would save the Town $5,000.00 on mobilization costs and would allow Cramerton's trail contractor at the Stuart W. Cramer High School entry was included as part of the. agenda packet. A motion was made by Commissioner Helms to approve the proposedi rightofway access agreement with Gaston County Schools for the Rocky Branch Trail construction and to direct staff to move forward with the necessary document execution. The motion was seconded by Mayor Pro Tempore Koutsoupias. Commissioner Abernathy voted yes; Commissioner Atkinson voted yes; Commissioner Neeley voted yes. The vote was 5to0 2. Downtown Parking - Commissioner Helms stated he had nothing else to add. He said some ofthe visitors are using private parking areas for access  2. Parks and Recreation i.Rocky Branch Trail  ini favor.  to our parks and that is an issue.  BIG BOARD - The Town Manager said the entrance to Central Park off Washington Street is looking good and the Parks and Recreation staffdida a great job. Drone footage and documentation will be sent to U.S. Representative Foxx's office for review regarding the Brownfield's Grant. The Planning Director will provide an update later in the meeting regarding the Cramerton and Manager's Report - COVID 19 vaccines are available for staff and elected officials with The Code Enforcement Officer left educational information on Center Street where garbage carts have been left on the curb. Anyone having issues with their carts due to medical reasons were advised to contact Town Hall about back door pickup by Waste Management. Commissioner  McAdenville Northern Connector Greenway.  CaroMont.  Towno ofCramerton- - March 18, 2021 - Page 6  16    Neeley stated at the recent River Sweep cleanup there were several oversized tires left behind the former Boot Camp. Mayor Cauthen stated these tires had been donated to Boot Camp after they had already relocated. Mayor Cauthen stated he spoke with Chuck Craig, owner ofl Mayworth's, about the 18 to 201 residential carts that are currently behind the Center Street businesses. There is some unauthorized dumping of garbage after business hours due tol how quick the bins are filling up. The downtown businesses have asked for the Town's assistance regarding this matter. The Town Manager stated that leveling of about nine (9) to ten (10) planks on the utility maintenance bridge on the Lakewood side of Goat Island should be completed the last week of March. Commissioner Atkinson recommended the boards be processed by an electronic planer instead ofs sanding. Commissioner Abernathy said she spoke with the Town Manager earlier about the walking trail at Riverside. She stated she thought that either at the last budget meeting or a meeting prior to that that discussion was held about capital projects and that monies had been appropriated for trail improvements. The Town Manager stated that would be included as part of thel largerinfrastructure ofthe upcoming paving project. The engineers will include this as part of the paving specifics for consideration. The Town Manager stated concerning the littering issue, the inmate program has been placed on hold due to COVID 19 and this had affected the amount oft time that Public Works was able to allocate to this task. The basketball court at Riverside Drive isap problem area due to the amount of garbage being left on site. Citations are issued by the police department if someone is caught in the act of littering. Mr. Smallwood is going to place signage at the basketball courts that you can be finedi ifyoua are caught in the act oflittering. Commissioner Neeley asked ifs someone could check the bathrooms at Riverside as the inside locks on the stalls are broken and there was no toilet paper or papertowels available. Mr. Smallwood stated he would  follow up with his staff regarding this matter. General Staff Reports (as needed)  Update from Two Rivers Utilities, Mr. Mike Bynum - A copy of report to be Police Department: Chief Adams stated officers have been undergoing refresher training in OC Spray and expandable baton in conjunction with de-escalation training. These resources assist the officers in making arrests while keeping them safe and reduces injuries to suspects. This training is being offered in house. Fire Department: ChiefFoulk stated one oft the firefighters just completed EMT training. This person had to start over as he was unable to complete his clinicals due to COVID-191 restrictions. At this timet the fire department has twenty (20)plus Parks and Recreation Department: Mr. Smallwood stated that the restrooms are checked three (3) times a day. He said there had been an issue with restroom supplies missing due to COVID 19. Commissioner Abernathy asked about the paving ofthe Riverside Park Trail. Mayor Cauthen stated that it was presented in the former fiscal year but it was not prioritized to be done. The Town Manager Planning and Zoning: Thel Planning Director stated two plats will be on the April 1sta agenda for review. The plats are for the Courtyards at Cramerton and VCM Phase 1F. Due to funding being opened up by NCDOT, discussion is being held about the extension of the sidewalk from the South Fork Village into the Town of  placed in the minutes book.  EMT's.  stated that it will be included in the paving project this time.  Town ofCramerton- March 18, 2021 Page 7  17    McAdenville's jurisdiction and this money has been officially moved. The Wilkinson Boulevard Bridge has been put back on the project list and this will assist inc completion of the River Link Greenway. The improvements on Market Street are also back on the project list. The Lakewood Road pedestrian bridge and sidewalk will be also back on the project list and we may be able to apply for a  municipal agreement with DOT in the near future. Town Clerk: Nothing to report. Town Attorney: Nothing to report.  Committee Reports:  Community Committee - Commissioner Neeley stated 1001 to 150: face masks have been finished and provided to the children at Belmont Central. A cleanup is scheduled for the Historical Baltimore School. The River Sweep event was quite successful. She stated that the restaurants on Central Avenue might consider having a built-in area where they can store the receptacles and lock the area down. She said the Float the Boat event is coming up. Olivia Smallwood is in charge of painting manhole covers. Commissioner Neeley stated there isas storybook walk ont the RiverLink Greenway. She thanked Wendy Cauthen Parks and Recreation Advisory Board - Commissioner Abernathy stated the advisory board members have been working on conducting assessments on the Town's park amenities. She thanked the advisory board members for all of their hard work. Cramerton Historical Committee - Commissioner Atkinson invited the Board members tovisit the museum after the Board's budget session on April 22nd.  for all her hard work.  Topics of Discussion for Each Commissioner:  Commissioner Abernathy stated while she was out walking around town the other day she noted that the Town'sordinance officer was conversing with one ofour citizens and it was sO professional. The citizen seemed very receptive to his visit. She said she was super impressed and it made her. proud that we have that position in our Town. She thanked the Fire Department for the professional firefighters for their bravery and for keeping us safe. Commissioner Atkinson stated there is a pothole in front of the entrance at Cramer Mountain as you turn out. He stated he knew it was a state road but asked if the Public Works Department could follow up on it. He stated there was an article in today's Gaston Gazette about the annual cleanup for pickup of bulk items. He asked ifi maybe the Town should promote something like this type of event to encourage citizens to get rid of bulk items. Mayor Cauthen stated that the Town'sP Public Works department pickst up bulki items on a weekly basis. Commissioner Atkinson stated this information needs to be promoted as an educational item to the residents. Commissioner Atkinson thanked the Town Manager for being in attendance at tonight's meeting and being available this week as he  knew Mr. Pugh had been feeling under the weather.  Town ofCramerton- March 18, 2021 - Page 8  18    Commissioner Helms said everyone did a good job on the River Sweep. He said he would like to: see the Town being proactive regarding enforcement oflittering violations and how can the Town enforce this. He apologized for missing the Goals and Objectives meeting and he is looking forward toi identifying possibly quarterly quantitative measures and how we are tracking on these. He stated he received an email from Chris Leazer and he advised him that there was an inventory list of the historical items the Town has. Commissioner Helms recognized the Police and Fire Departments for their assistance at the River Sweep. He said he would continue to discuss parking at upcoming meetings. Commissioner  Atkinson asked for a copy oft the inventory list. Mayor Pro Tempore Koutsoupias had nothing to report.  Commissioner Neeley commented oni recent incidents where she is being passed on Cramer Mountain Road at 6:45 a.m. by someone driving a corvette. She reminded everyone to remember their 3w's: wear your mask and double mask if possible; keep your social distance; and wash your hands and ifs soap and water aren'tavailable then use sanitizer. Mayor Cauthen stated there was about seventy (70) volunteers at the River Sweep. He stated it was an amazing event and he thanked the Town staff and all ofthe volunteers that  helped out.  Adjournment: A1 motion was made by Commissioner Neeley to adjourn at 9:00 p.m. Themotion was seconded by Commissioner Atkinson. Commissioner Abernathy voted yes; Commissioner Helms voted yes; Mayor Pro Tempore Koutsoupias voted yes. The vote was 51 to Oi in favor.  Will Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- March 18, 2021 Page9 9  19    Town of Cramerton  Memo  To: CC: From: Date: Re:  Board of Commissioners David Pugh, Town Manager Joel Lineberger, Finance Director  4/8/2021  Consent Agenda Item for 4/15/21 meeting  Attached for Board consideration are Budget Amendments #11, #12 and #13 to reflect the authorization for expenditures within the General Fund as explained int the following paragraphs. Proposed Amendment #11. This amendment is to correct prior budget amendments #3 and #8 reflecting the return of funds remaining in the two capital project funds as noted. Entirely a housekeeping entry to correct account coding of entries to "Due from : " being balance sheet accounts rather than to "Fund Balance. Appropriated... . being revenue accounts. Proposed Amendment #12. This amendment is to provide funding for the additional principal payment ont the USDAI loan balance as suggested by LGCre representatives as well as toy provide budgetary authorization for payment of USDA note principal and interest computed to the Proposed Amendment #13. This amendment provides funding for the Electric Vehicle Charging Station discussed on 4/1/21 and reflects grant revenue of $10,000 approved by NC Department of Environmental Quality on 4/7/21. It is anticipated that unspent budgeted funds across all departments will offset the proposed charge to fund balance; however, this entry is  estimated closing date of 5/11/21.  proposed to assure budgetary compliance in thei interim.  Conclusion and Recommendation:  These Proposed. Amendments are necessaryt to properly reflect previous Board discussions and top provide adequate funding for related debt service transactions and capital acquisition.  Approval of these amendments is recommended.  20    Town of Cramerton Budget Ordinance Amendments Fiscal Year Ending June 30, 2021  BEITHEREBY ORDAINED by the Board of Commissioners that the Budget Ordinance of. June 25, 2020 is Section 1. The following amounts are hereby appropriated for operations ofthe Town of Cramerton and its activities  amended as follows:  for the fiscal year beginning July 1,2020 and ending June 30, 2021 as shown below:  Account 10-3991-991 10-1160-046 10-1160-051 46-2960-000 46-3991-991 51-2960-000  Debit $235,776.35 $235,000.00 $776.35  Credit $235,000.00 $776.35 $235,000.00 $776.35  #11 GF-Fund Balance Appropriated GF-Due from 29/74 Greenway GF-Due from Community Center CP 29/74 Greenway CP Fund Balance 29/74 Fund Balance Appropriated Community Ctr CP Fund Balance To correct Budget Amendments #3 and #8 line items for accounts coded improperly creating  Community Ctr CP Fund Balance Appropriated 51-3991-991  ab budget imbalance.  #12 Debt Service-Town Hall/Police Dept Principal General Fund-Professional Services-Legal General Fund-Professional Services Other Debt Service-Public Works Facility Principal Debt Service-USDA Town Hall Principal Debt Service-Goat Island Principal Debt Service-Public Works Facility Interest Debt Service-USDA Town Hall Interest Debt Service-Goat Island Interest GF-Fund Balance Proceeds from Borrowing  10-8000-007 10-4120-192 10-4120-193 10-8000-004 10-8000-001 10-8000-007 10-8000-504 10-8000-501 10-8000-507 10-3991-991  $245,200.00 $2,889.00 $5,900.00 $445,287.00 $1,013,061.00 $921,450.00 $10,408.00 $2,061.00 $1,944.00  $ 245,200.00 $2,403,000.00  To authorize additional payment on USDA note to comply with LGC request and reflect proposed refinancing transaction with BB&T/Truist Bank #13 Capital Outlay-General Government Planning Department Grant Revenue To authorize funding of electric vehicle charging station reflecting grant funding  10-7000-150 10-3305-400 10-3991-991  $17,500.00  $10,000.00 $7,500.00  Fund Balance  Continued Next Page  21    Budget Amendments #11, #12 and #13 Preceded this page  Section 2. Copies oft this amendment shall be provided to the Town Finance Officer and Town Clerk tol be kept on file by them for the direction and disbursement ofTown funds.  ADOPTED and effective this the 15th day of April 2021.  William Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  22    Ra  TOWN OF CRAMERTON Planning & Zoning Department  EST.  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh' Watkins, Planning Director DATE: March 24th,2 2021  RE: Courtyards at New Hope Voluntary Annexation Request  As part of their Conditional Zoning approval, NewStyle Communities agreed to annex Parcel ID: #188811 into the Town of Cramerton's Municipal Limits. This parcel was approved byt the Board for a development consisting of 30s single family detached age restricted lots as well as 26,000 square foot office/retail buildings At the March 18th Board of Commissioners meeting, the Certificate of Sufficiency was presented to the Board, anda a resolution was approved fixing the date of Public Hearing for April 15th, 2021 at 6pm. Staff recommends that the Board of Commissioners hold al Public Hearing on the Voluntary Annexation request. Consideration of ther request will be held on May 6th to allow for a minimum 24 hour comment period per the State's requirements for online public hearings during COVID emergency restrictions.  alongt the frontage of S. New Hope Road.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  23    CRAR  CERTIFICATE OF SUFFICIENCY  To the Board of Commissioners of the Town of Cramerton, North I, Wilene Cunningham, Town Clerk, do hereby certify that I have investigated the petition attached hereto and have found as a fact that said petition is signed by all owners of real property lying in the area described therein, contains each owner's address, and the area to be annexed is contiguous to the Town, all in accordance with G.S. 160A-31. ofthe Town of Cramerton, this 11th day ofMarch, 2021.  Carolina;  In witness whereof, I have hereunto set my hand and affixed the seal  Wilou heaphen Wilene Cunningham, Town Clerk  (Seal)   HIESA SEAL PAEPTORN  24    Petition Requesting Annexation  Date: R6.202  To the Board of Commissioners of the Town of Cramerton: section 1 below be annexed into the Town of Cramerton.  We the undersigned owners of real property respectfully request that the area described in  1. The area to be annexed and the boundaries of such territory are attached to this petition and include a legal metes & bounds description and tax parcel map. 2. We acknowledge that any zoning vested rights acquired pursuant to G.S. 160A- 385.1orG.S. 153A-344.1 must be declared andi identified on this petition. We further acknowledge that failure to declare such rights on this petition shall result in a  termination of vested rights previously acquired for the property.  Grantor  Grantee  Date of Deed Book &F Page# Vested Rights  3/2465  'Gege Bemetk Shwe Pberls Fomlypmpenr  410/2021 No  etat  2. 3. 4. 5.  Signature of Petitioners IAR  Petitioners Address  Km  S1P Bridgerhac of bartoyit NCAE  25    The Land is described as follows:  BEGINNING at an existing iron pin located in the northerly right of way margin of South New Hope) Road, said iron being in the southwest corner OfKDBI Enterprises as described in Deed Book 2646. at Page 267i in the Gaston County Registry, and running thence along the westerly line of Sam Pierce as described in) Deed Book 3762 at Page 740 and Larry Harwell as described in Deed Book 3195 at Page 345, Deed Book 3468 at Page 13 and Deed Book 1248 at Page 641, North 8-48-2 East 756.14: feet to an existing iron pin, corner ofLot 32, Block A of Hanna Woods as shown in) Plat Book 54 at Page 4; thence North 42-42-10 West 237.05 feet to an existing iron pin, corner ofLot 33, Block A of Hanna Woods as aforesaid; thence North 42-19-27 West 70.04 feet to an existing iron pin; thence North 39-4-40 West 203.37 feet to an existing iron pin, corner of Melvin Richardson as described in Deed Book 1426 at Page 411; thence North 43-4-4 West 83.80: feet to an existing iron pin, corner ofO.L. Burnette as described inj Deed Book 2510at Page 924; thence with the easterly line of Burnette South 17-38-14 West 170.77 feet to an existing iron pin, corner of Carolina Landscape Supply as described in Deed Book 3052 at Page 928; thence along the easterly line of Carolina Landscape Supply, South 16-57-5 West 1,005.29 feet to an existing iron rodi in the northerly right of way margin of South New Hope Road; thence along said northerly right of way of South New! Hope Road, South 69-22-50 East 636.75 feet to the point of Beginning, containing 13.399 acres, more or less, as taken from map of survey  prepared by David W. Dickson, PA, R.S., dated November 18, 2003.  26    -  Lis  NI9COH  IDDLETON  aa3HdgHS  27    CRAA  TOWN OF CRAMERTON Planning & Zoning Department  EST.  1915  AR  TO: Town of Cramerton Board of Commissioners FROM: Josh' Watkins, Planning Director DATE: April7",2021 RE: Stormwater Program Audit Preparation  NCDEQ has notified the Town of Cramerton that our Stormwater Program will be audited in: 2022. The Town has held a Stormwater Permit with the state since 2007; NCDEQ willl be auditing the Town to see how well the stormwater program has been developed over thel last 15 years. As part of the effort to prepare for this audit, staff has been working with HDRI to evaluate the Town's stormwater program. In 2020, HDR performed a Gap Analysis to determine where the "gaps" were in our stormwater program. The results of that program were that there were multiple gap areas that needed to be addressed prior tot the NCDEQ HDR has submitted at task order to the Town that would help us address these gap: areas and prepare for the upcoming audit. Thet feet for this service is $95,220. The primary reasons for this fee are the amount of gaps discovered during the gap analysis as well as thel limited amount oft time available to perform the work Many communities in North Carolina are finding themselves in as similar situation. NCDEQ didr not enforce many of the rules and regulations with communities who were. starting their programs, andt this ledt to towns havingi insufficient stormwater programs. It has only been int the last 2-3 years, as the federal EPA has leaned on NCDEQ toi increase enforcement, that many communities are finding out that they dor not have a fully This task orderi is the Town's attempt to get ahead of the NCDEQ Audit and tryt to resolve issues with our Stormwater program prior tot the audit. Any issues that are found after the audit willl be required to be fixed onat time schedule (typically 90-120 days), SO ultimately thesei issues will have to be addressed. Itis the recommendation of staff that the Town move forward with this task order and begin addressing thei issues  audit.  necessary to fill the gaps.  functioning stormwater program.  identified ini the gapa analysis prior to the audit.  1551 North) Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  28    H2  Exhibit1 Letter of Engagement Scope of Services  Task 100 = Project Management  Purpose  HDR Engineering, Inc. of the Carolinas (HDR) will provide project management, coordination,  and communication with the Town of Cramerton, NC (Town).  Sub-Tasks  1. HDR will conduct a project kick-off meeting with the Town's Project Coordinator. The purpose of the meeting is to review the project's goals and objectives, information to be received from the Town, project deliverables and the overall project schedule of activities 2. HDR will plan and facilitate meetings and produce notes for meetings described int the a. The HDR Project Manager will communicate with the Town's Project Coordinator on a regular basis, as the work effort is conducted, to provide feedback on issues identified in task mplementation, or to provide information at the request of the Town's Project Coordinator with regards to items ofi interest by the Town on this contract. Itis assumed these communication activities will be through e-mail or b. Periodic team meetings with Town and HDR will be conducted to discuss progress, issues relative to each task, information needed from the Town, and development off final deliverables. It is assumed these meetings will be conducted by virtual meeting software and occasionally in-person. HDR assumes meetings every month through December 2021 with four of the meetings being in-person requiring travel by HDR staff.  and future meetings. following tasks.  phone.  3. HDR will develop progress/meeting reports, along with invoices, to communicate interim progress by HDR and document of project issues that need to be brought to the Town's  attention. Assumptions  1. HDR assumes the scope of services willl be completed by January 1, 2022. 2. HDR assumes at total of twelve (12) meetings for this task. Eight (8) meetings will be conducted virtually and up to four (4) meetings willl be conducted in-person.  Deliverables  29    HR  Monthly Invoices/Project Reports Meeting Meetings and Notes Kickoff Meeting  Task 200 - CSR/PCSM Coordination  Purpose  The Town relies on Gaston County to provide services for compliance with the Construction Site Runoff (CSR) and Post Construction Stormwater Management (PCSM) control measures of the MS4 permit. HDR will assist the Town in developing strategies to improve the coordination and tracking of these services. HDR will focus on on-going communication with Gaston County and developing a new understanding on level of service and coordination with the Town.  Sub-Tasks  1. HDR will facilitate two (2) meetings with Town and Gaston County to coordinate on Town developed strategies. The first meeting is proposed for early 2021 after Gaston County Stormwater implements the Intergov software system. The second meeting is proposed for late 2020 focusing on potential updates to interlocal agreements. 2. HDR will develop a spreadsheet inventory for Gaston County to populate with past Phase II development information so the Town may better manage developments and 3. HDR will recommend and discuss revisions to the interlocal agreements as they relate to these two control measures with the Town. HDR will provide a tracked changes/annotated document to the Town for consideration in revising interlocal 4. HDR will develop an interim Memorandum of Understanding (MOU) fori improved coordination and documentation of CSR/PCSM services prior toi interlocal revision. 1. The meetings with Gaston County arei intended to update the Town on software tracking advancements they are making with their stormwater and erosion control services. Gaston County was open to improving the flow of information as the system allows. HDR will benefit from these discussions for the purposes of drafting a revised Interlocal 2. The MOU with Gaston County is a strategy to formalize coordination and documentation coming from Gaston County to the Town regarding Phase II developments. Based on a conference call on October 1, 2020 with Gaston County, they expressed willingness to improve coordination and documentation however, neither HDR nor the Town can compel them to comply. Itwill be discussed at the time of development ifi it's appropriate to submit to Gaston County or merely suggest requested items through other  SCMs as necessary.  agreements with Gaston County.  Assumptions  Agreement (Sub-task 3) and MOU (Sub-task 4)  correspondence.  Deliverables  Past Phase II projects inventory spreadsheet  30    ER  Tracked changes/redline interlocal agreements  MOU with Gaston County  Task 300 = Control Measures Plans Development  Purpose  The Town needs detailed control measures plans as a reference for complying with the MS4 permit on a routine basis. HDR will develop a control measure plans for the Public Education and Outreach, Public Involvement and Participation, Illicit Discharge Detection and Elimination, Construction Site Runoff, and Post Construction Stormwater Management. These controls measures plans will specifically identify the best management practices (BMPs) and their measurable goals, reporting metrics, documentation, roles, communication, location, and frequency and timing for conducting. Control measures plans will be used to populate the  Storm Water Management Plan (SWMP)  Sub-Tasks  1. HDR will submit the draft Public Education and Outreach Plan to the Town and meet with the Town through monthly meetings to receive comments. HDR will finalize the 2. HDR will submit the draft Public Involvement and Participation Plan to the Town and meet with the Town through monthly meetings to receive comments. HDR will finalize 3. HDR will develop a draft Illicit Discharge Detection and Elimination Plan focusing on the dry weather screening and inspection and enforcement of found or report illicit discharges. HDR will submit the draft Illicit Discharge Detection and Elimination Plan to the Town for review and meet with the Town through monthly meetings to receive comments. HDR will finalize Illicit Discharge Detection and Elimination Plan based on 4. HDR will develop a draft Construction Site Runoff Plan focusing on the delegation of these services with Gaston County but with improvements to coordination, documentation and Town involvement on inspection. HDR will submit the draft Construction Site Runoff Plan to the Town for review and meet with the Town through monthly meetings to receive comments. HDR will finalize Construction Site Runoff Plan 5. HDR will perform an evaluation and risk assessment off fecal coliform and other bacteria contamination of runoff to the MS41 to understand the level of risk reduction and pollution prevention strategies the Town needs. HDR will document these strategies in a memorandum and incorporate BMPs into the Post Construction Stormwater 6. HDR will develop a draft Post Construction Stormwater Management Plan focusing on the delegation of these services with Gaston County but with improvements to coordination, documentation and Town involvement on inspection. HDR will submit the draft Post Construction Stormwater Management Plan to the Town and meet with the  Public Education and Outreach Plan. Public Involvement and Participation Plan.  Town comments.  based on Town comments.  Management Plan based on Town comments.  31    HR  Town through monthly meetings to receive comments. HDR will finalize Post Construction Stormwater Management Plan based on Town comments.  Assumptions  1. Drafts of the Public Education and Outreach and Public Involvement and Participation 2. HDR is scoped to receive one set of comments by meeting or correspondence and  Plans were developed in a previous task order. incorporate them into a final version.  Deliverables  Public Education and Outreach Plan Public Involvement and Participation Plan Illicit Discharge Detection and Elimination Plan Construction Site Runoff Plan Post Construction Stormwater Management Plan Fecal Coliform Risk Assessment Document  Task 400 - Training and Materials Development  Purpose  The Town is required by the MS4 permit to conduct routine staff training inform staff about the objectives oft the permit and the role they have in reducing the risk of discharges of pollutants. HDR will develop MS4 training materials and conduct staff training for the Town. The training materials will focus on illicit discharge detection, pollution prevention, and spill response. 1. HDR will develop a PowerPoint slideshow to be used for one (1) staff training session. HDR will: submit the PowerPoint slideshow to the Town to conduct their own future  Sub-Tasks  training. Assumptions 1. No assumptions Deliverables  MS4 training materials (e.g. Powerpoint) Staff training session  32    H2  Task 500 - Town Coordination and Support  Purpose  The Town will need to incorporate into their website public education and outreach content and provide a mechanism for gathering input or reports from the public. HDR will assist the Town in developing these features by providing consulting on the content presented and information to  be gathered. Sub-Tasks  1. HDR will review other MS4 websites to determine a typical level of public education and outreach content to be presented on the Town's website. HDR will develop an outline for necessary content to guide the Town in working with their website team. HDR will research the Regional Stormwater Partnership for the Carolinas website to determine if 2. HDR will determine a typical level of public input an MS4 may experience and develop an outline to guide the Town in working with their website or administrative team. 3. HDR will assist the Town in developing a public participation event and other  any content can be linked to meet this need.  miscellaneous efforts.  Assumptions  1. HDR's time is limited for these efforts amounting to two (2) days ofl labor (16 hours, each) for both the project manager and an engineer. HDR will monitor the effort closely and update the Town our capacity tol help effort encountered at the time of execution. 2. The Town will need to produce their own copyrighted content for pictures or images  where proposed for use on the website.  Deliverables  Outline for public education and outreach on website Outline for online/phone based public input feature  Task 600 - Procedures Documents Development  Purpose  The Town needs to develop procedures documents for a set of facilities that establish frequencies, schedules, and standard documentation of what is being performed and managed to reduce the risk of discharge of pollutants. These documents may also include training, inspection, and maintenance needs. HDR will assist the Town in developing several procedures documents for managing Town owned and operated facilities.  Sub-Tasks  1. HDR will develop a high-level procedures documents for the Town's facilities including the parks, greenways, fire station, Town Hall, Public Works, and Parks and Recreation  33    HR  facility. The document is intended for the permit responsible person at the Town to 2. HDR will develop a similar procedures document for managing and operating the Town's 3. HDR will develop a similar procedures document for managing Town applied and used chemicals, such as pesticides, herbicide, fertilizers, equipment wash liquids, and fire 4. HDR will develop a similar procedures document for managing and maintaining Town 5. HDR will develop a similar procedures document for managing and maintaining Town owned impervious surfaces, such as streets, parking lots, and facility yards. 6. HDR will compile and review existing spill prevention and response plans for Town facilities and make recommendations for these documents.  oversee and guide facility managers.  MS4.  fighting materials. owned vehicles and equipment.  Assumptions  1. Individual facility operation and maintenance documents are assumed to exist or be developed by facility staff that can feed into the facilities' procedures document. For example, HDR is not proposing to develop a site-specific pollution prevention plan for the Public' Works facility rather al high-level document for the permit responsible person 2. The procedures documents will have specificity about facilities but not be a stand-alone document for each facility. This approach imparts oversight and organization accountability to the permit responsible person as opposed to facility managers. Furthermore, it focuses on activities that may be performed at various facilities or even in the public by various department leads. In the future, the Town may consider organizing and transitioning this responsibility toi facility managers or department leads and 3. HDR will not develop a procedures document for managing and operating Town-owned SCMs as required by the MS4 permit since the Town does not currently have any SCMs.  tou use in directing and overseeing MS4 permit compliance.  developing site- or activity-specific plans.  Deliverables  Procedures document for Town facilities Procedures document for MS4 Procedures document for chemicals  Procedures document for Town vehicles and equipment Procedures document for Town impervious surfaces (i.e. pavement) Tracked changes of spill plans or memo of recommendations  34    HR  Task 700 - Permit Documents  Purpose  The Town is required to conduct an annual assessment and submit the assessment to the North Carolina Department of Environmental Quality (NCDEQ). In addition, HDR has advised the Town to conduct a public hearing on updates to their MS4 program and develop an updated SWMP prior to their audit in 2022. HDR will assist the Town in compiling and reviewing annual  assessments, performing a public hearing, and updating their SWMP.  Sub-Tasks  1. HDR will guide the Town on completing annual assessments and review the assessments prior to submittal. This effort is intended to identify additional information fori inclusion or provide reasonable explanation for missing compliance efforts. HDR will 2. HDR will provide administrative support for conducting a public hearing by the Town for the purposes of updating the Town Council on MS4 program development and SWMP updates. HDR's effort will be limited to establishing the talking points and preparing a 3. HDR will draft a new SWMP in the fall of 2021 ahead oft the Town's audit in 2022. HDR will take the proposed BMPs from the control measures plan and input them into NCDEQ's template SWMP. HDR will also develop the other necessary content fort the SWMP. HDR will submit the draft SWMP to the Town for review and address their  assist with both the FY19-20 and FY20-21 reports.  Powerpoint slideshow.  comments in a final SWMP to be submitted to NCDEQ.  Assumptions  1. HDR is not scoped to participate in the public hearing, but instead prepare the permit-  responsible person for facilitating the public hearing.  Deliverables  PowerPoint slideshow  Draft and final version of an updated SWMP  35    HR  Fee and Schedule  The fee for this scope of services is $95,220 based on lump-sum compensation for the completion of the outlined task. Billing will be conducted on a monthly cycle, based on physical percent of work completed each month. HDR anticipates this scope of services be completed  prior to January 1, 2022. Task 100 200 300 400 500 600 700 800  Task Title Project Management CSR/PCSM Coordination Control Measure Plans Development Training and Materials Development Town Coordination and Support Procedures Documents Development Permit Documents Expenses  Budget $11,900 $7,100 $17,900 $5,000 $5,700 $31,100 $15,900 $620  36    Staff Report  Board of Commissioners - Preliminary Plat Approval  Applicant: Ed Oprindick, Mandrake Capital Partners Property Owner: Atlantic Residential Fund VI Parcel ID# 221178 Property Size: Approximately 34.69 acres Open Space: 6.96 acres (20.06%)  Property Location: North side of Hamrick Road adjacent to VCM Phases 1A and 1B  Current Zoning Classification: TND-CUD  Proposed number of lots: 62 single family detached, 60 townhomes, 122 units total Min Lot Width at Front Setback: 40FTf for single family detached, 22 FT for townhomes  Setbacks: Varies per lot type  Mandrake Capital Partners has submitted a Preliminary Plat request for Villages at Cramerton Mills Phase 1F consisting of approximately 34.69 acres off of Hamrick Road. Phase 1F is thet final phase of the original VCM rezoning approval; this section is governed by the TND-CUD standards approved by the Town in 2010 that has also applied to Phases 1A and 1B of development. Within the previous zoning approval there were 167 units remaining to be developed; up to 106: single family detached homes and 60 townhomes. Because of site restrictions, the applicant is only requesting to develop 62 Several features of Phase 1F have been designed to address known issues with previous phases 1A and 1B. Fori instance, Phase 1F will feature roads containing curb and gutter; the ditch sections approved as part of previous phases has been abandoned. Alleyway widths have been expanded in Phase 1F to accommodate service vehicles such as trash trucks and emergency: service vehicles. Setbacks on alley-fed lots have been increased to ensure an adequate driveway pad can be developed. Phase 1F features an amenity center for residents, as well as a 10ft asphalt greenway trail that will become ATIA was conducted for this development, and recommendations have been developed regarding the impacts of the development and the responsibility of the developer to mitigate those impacts. These items are outlined in the Staff has conducted. a Technical Review Committee meeting to review the design of the subdivision, and to review for concurrence with applicable Town ordinances. At this time, the Preliminary Plat meets all Land Development Code requirements, subject to the conditions listed below. Construction will not commence until all construction plans and Staff is recommending APPROVAL of the Preliminary Plat as shown on the attached plans, subject to the following 1. Lot sizes and densities are based on the provision of water and sewer utilities to this area. No final plats willl be approved for any home construction until the water ands sewer infrastructure necessary to serve this development has been installed andi inspected to the satisfaction of Two Rivers Utilities. 2. Applicant will provide a 25ft greenway easement to alongt the full extent of the Carolina Thread Trail route through this property. The greenway will be fully designed and reviewed with the construction plans for the development. The greenway' will be required tol be constructed and operational prior to thei issuance ofr more 3. Traffic Mitigation is subject to the Mitigation Agreement approved by the Town as part of this request. The Planning Board reviewed this request at their regular meeting in March. The Board voted unanimously to recommend approval oft this request, but they requested that staffi include thet following items in the staff report:  of the allowed 106: single family detached homes in conjunction with the 601 townhomes allowed.  part of the Carolina Thread Trail route along the South Fork River.  Mitigation Agreement that accompanies this preliminary plat request.  approvals have been granted.  conditions:  than 90: zoning permits for residential units.  37    The Planning Board requested that when the improvements at Hamrick Road and Cramer Mountain Road are installed, the Town look at working with the developer and NCDOT to add: safety features that would allow for The Planning Board made a general request that the Town look at traffic, generated by new developments and thei impact that it has on the transportation network. This request was less directed at this development request, but more ofa a general statement that while we do need to look at the impacts of each development on the transportation network, the Town should make efforts to review the total impacts on the network from time Minor changes to the design of utilities andi infrastructure may occur during the review of construction plans prior to the  the safe crossing ofs students to and from the: school.  to time. project start.  38    DocuSign Envelope ID: 543A159B-EE18-4283-B5F7-3EEA68648158  Jurud! samerton  6t.4915  Application for Preliminary Plat Review and Approval For an application to be considered complete, you must submit the following information to the Town of 2. Ten (10) FOLDED copies oft thet final plat (blue/black lines), and One (1) digital version (PDF) NOTE: Incomplete. Applications will not be processed by the Planning and Zoning  Cramerton Planning and Zoning Department: 3. Plat review fee (see fee schedule) Department, and willl be returned to the Applicant.  1. One (1) complete Town of Cramerton Preliminary Plat Application  Project Information  1. Name of Subdivision: ILLAGES 2. Location of Subdivision: MEYss RIoGE Ro 3. Gaston County PIN Numbers. 2178 4. Current Zoning: TWD-Cw 6. Is this a CU or CZ Project? 7. Date of Preliminary Plat Approval: 1. Prooedly Owner Name"  A1 CRAMEETON Mus- PHAS6 IF  5. Project Classification (Residential, Commercial, etc.): KESIDEWTAL  RLYES: Case Number: I0-CU-002 JNO  Subdivision Case #: Property Owner Phone: 712-401-37952  OwmeDpveppermomaston  MCF SER Cramer-oh,Lr  Property Owner Email: MkayanasemoninReAphl-in 2. Agent/Developer Name: MCP Developrmbaaty FIon,2-Hol-7452 Agent/Developer Email: wkayvuriase. mandrakeca'hn.ke cow 3. Contact for Comments Name: Mcr PARESR- Contact for Comments Phone: 704-902-5771 Contact for Comments Email: NIPARKIR.O AMIGUSEAG.CoM  Utilities Water  Sewer a Private A Public Provider_ TEU  1,V Who will provide water and a Private K Public sewer: services for this site? Provider_ TKU  Overlay Districts  Ist the subject property located in an Overlay Zone?  KYES:  NO  IFYES, which one(s):  TND  39    Staff Report  Board of Commissioners- Preliminary Plat Approval  Applicant: Ed Oprindick, Mandrake Capital Partners Property Owner: Atlantic Residential Fund VI Parcel ID# 221178 Property Size: Approximately 34.69 acres Open Space: 6.96 acres (20.06%)  Property Location: North side of Hamrick Road adjacent to VCM Phases 1A and 1B  Current Zoning Classification: TND-CUD  Proposed number ofl lots: 62 single family detached, 60t townhomes, 122 units total Min Lot Width at Front Setback: 40FT for single family detached, 22FTf for townhomes  Setbacks: Varies perl lot type  Mandrake Capital Partners has submitted a Preliminary Plat request for Villages at Cramerton Mills Phase 1F consisting ofa approximately 34.69 acres off of Hamrick Road. Phase 1Fis thei final phase oft the original VCM rezoning approval; this section is governed byt the TND-CUD standards approved by the Town in 2010 that has also applied to Phases 1A and 1B of development. Within the previous zoning approval there were 167 units remaining to be developed; upt to 106 single family detached homes and 60t townhomes. Because of site restrictions, the applicant is only requesting to develop 62 Several features of Phase 1F have been designed to address knowni issues with previous phases 1A and 1B. Fori instance, Phase 1F will feature roads containing curb and gutter; the ditch sections approved as part of previous phases has been abandoned. Alleyway widths have been expanded in Phase 1F to accommodate service vehicles such as trash trucks and emergency service vehicles. Setbacks on alley-fed lots have been increased to ensure an adequate driveway pad can be developed. Phase 1F features an amenity center for residents, as well as a 10ft asphalt greenway trail that will become ATIA was conducted for this development, and recommendations have been developed regarding thei impacts of the development and the responsibility of the developer to mitigate those impacts. These items are outlined in the Staff has conducted a Technical Review Committee meeting to review the design of the subdivision, and to review for concurrence with applicable Town ordinances. At this time, the Preliminary Plat meets all Land Development Code requirements, subject to the conditions listed below. Construction will not commence until all construction plans and Staff is recommending APPROVAL of the Preliminary Plat as shown on the attached plans, subject to the following 1. Lot sizes and densities are based on the provision of water and sewer utilities to this area. No final plats will be approved for any! home construction until the water ands seweri infrastructure necessary to serve. this development has been installed and inspected to the satisfaction of Two Rivers Utilities. 2. Applicant will provide a 25ft greenway easement to along thet full extent of the Carolina Thread Trail route through this property. The greenway will be fully designed and reviewed with the construction plans fort the development. The greenway' willl be required to be constructed and operational prior to thei issuance of more 3. Traffic Mitigation is subject to the Mitigation Agreement approved by the Town as part of this request. The Planning Board reviewed this request at their regular meeting in March. The Board voted unanimously to recommend approval of this request, but they requested that staffi include the followingi items in the staff report:  of the allowed 106 single family detached homes in conjunction with the 601 townhomes allowed.  part of the Carolina Thread Trail route along the South Fork River.  Mitigation. Agreement that accompanies this preliminary plat request.  approvals have been granted.  conditions:  than 90: zoning permits for residential units.  40    The Planning Board requested that when the improvements at Hamrick Road and Cramer Mountain Road are installed, the Town look at working with the developer and NCDOT to add safety features that would allow for The Planning Board made a general request that the Town look at traffic generated by new developments and the impact that it has on the transportation network. This request was less directed at this development request, but more ofa a general statement that while we do need to look at the impacts of each development on the transportation network, the Town should make efforts to review the total impacts ont the network from time Minor changes to the design of utilities andi infrastructure may occur during the review of construction plans prior to the  the safe crossing ofs students to and from the school.  to time. project start.  41    DocuSign Envelope ID: 543A159B-EE18-4283-85F7-3EEA68648158  Gst,1915  Jdmetoy  Application for Preliminary Plat Review and Approval For an appliçation to be considered complete, you must submit the following information to the Town of 2. Ten (10) FOLDED copies of the final plat (blue/black lines), and One (1) digital version (PDF) NOTE: Incomplete Applications will not be processed by the Planning and Zoning  Cramerton Planning and Zoning Department: 3. Plat review fee (see fee schedule) Department, and willl be returned to the Applicant.  1. One (1) complete Town of Cramerton Preliminary Plat Application  Project Information  1. Name of Subdivision:  LLnGIS A1 CRAMEETGN Mus- PHASE IF  2. Location of Subdivision: MEYNS RoGE Ro 3. Gaston County PIN Numbers: £21178 4. Current Zoning: TNO-Cw 6. Is this a CU or CZ Project? 7. Date of Preliminary Plat Approval: 1. Prooerly Owner Name:  5. Project Classification (Residential, Commercial, etc.): KESIDEWTAL  YES: Case Number: I0-CU-007- NO  Subdivision Case #: Phone: -brAs2  Owner/Developer Information  Property.  MCF SER Cramerto,Lr  Properly Owner Email: MiayavnasemaninrecAPlhl-n 2. Agent/Developer Name: MCP Developrumoaty Pioe,2-Hol-7457 Agent/Developer Email: wkayburiaser mandrakccaf'nk cown 3. Contact for Comments Name: Mcr PARER- Contact for Comments Phone: 704.902-5771 Contact for Comments Email: NKPARKER.O AMICSENG.COK  Utilities Water  Sewer Private K_Public Provider TEU  1, Who will provide water and a Private & Public sewerservices for this site? Provider_ TKU  Overlay Districts  Ist the subject property located in an Overlay Zone?  &LYES:  NO  IfYES, which one(s):  TND  42    DocuSign Envelope ID: 43AIS9BEEIB-4285B56F723EEA68648158  Flood Panel Information  Ist the subject property located in an area regulated by the Floodplain Overlay District? KYES: INO  Flood Panel Number(s)_ 37035'84007  Map Date $/28/2007  Verification of Process  Michael avourins, oakehafAt MC Deeel that all of the information contained in this application is true and correct and also understand that incomplete applications willi not be processed by the Town of Cramerton Planning and Zoning Department. MCP.Menelopes uL  Date: 7(30l2020  SignedBy Micacl asownias  DA186BE405B64A9.-  Title: AvHoried Person df Developy (Owner, Agent, Developer, LLC Member, etc.)  Do not write below this point  For Staff Use Only: Subdivision application fee paid  Check Number:    E LTTLE     THCAROUI 1420  40V  44    MLACESATCANCATONLIS CMANMEKTONNOAKTHCAOL 40V WES  45    232; a  $43:0242"W  MCP DEN 40W WEST 57TH NEW) YORK. (212)401-7930  1420  46    A 77  ,  40V WEST  1420  47    VILLAC  48    VLAGESATCKAMERTONMLLS-PMASEN ANEKIOAMOATICNONA 40WEST (212)401-7930  420  49    AGREEMENT  FOR FUNDS FOR ROAD IMPROVEMENTS  THIS AGREEMENT FOR ROAD IMPROVEMENTS ("Agreement"), is made and  entered into the  day of  2021 by and among MCP SFR Cramerton, LP  ("Developer") and the Town of Cramerton ("Town").  BACKGROUND STATEMENT  Developer proposed and Town approved that certain development of 122 residential units known as Phase F of the Villages at Cramerton Mills (the "Project"). In connection with approval of the plat for the Project, Developer proposed, and Town agreed, to a condition that Developer would either construct a northbound left-turn lane along Hamrick Road at the intersection of Cramer Mountain Road with a minimum of 100 feet of storage (the Improvements" or, in the alternative, at the Town's option, pay the Town the total sum of Two Hundred Fifty Thousand and no/100 dollars ($250,000) (the Funds") in lieu of performing the Improvements, in accordance with N.C. Gen Stat. 160D-804(c) and Section 16.7(17) of the  Town ofCramerton Land Development Code.  AGREEMENT  NOW, THEREFORE, in furtherance of the transaction contemplated hereby and for other good and valuable consideration, the receipt and sufficiency of which are hereby  acknowledged, the parties hereto hereby covenant and agree as follows:  1. Design. The Developer, at its sole cost and expense, shall cause the Improvements to be designed as soon as reasonably possible. The design shall include survey work and shall identify ifany right of way acquisition is needed to complete the Improvements. The Developer shall notify the Town if right of way acquisition is needed, including providing supporting documentation (e.g. survey maps showing property that needs to be acquired). 2. Right of Way Acquisition (if any). Ifitis determined that right of way acquisition is needed, then The Town and Developer agree that acquisition of any right of way necessary to complete the Improvements shall be made in accordance with the following  process:  A. Developer will have sixty (60) days from the notification to Town described in Section lto reach a binding agreement for right of way acquisition with all property owners whose property must be acquired for purpose of making the Improvements. Developer shall not be required to make any agreement with property owners such that the cost of right of way acquisition exceeds Fifty Thousand Dollars ($50,000) (the "ROW Acquisition Cost Cap"). B. IfDeveloper is unable to reach a binding agreement for right of way acquisition with all property owners whose property must be acquired for purpose of making  50    the Improvements within the sixty (60) day period, Developer shall immediately notify the Planning Director, make a payment to the Town in the amount of $50,000 (i.e. the amount of the ROW Acquisition Cost Cap) and provide the Planning Director reasonable documentation supporting the efforts Developer undertook to acquire the right of way, any offers or counteroffers submitted between Developer and any property owners, all appraisals obtained for the right C. Upon receipt of the Acquisition Notification, the Planning Director may either (i) instruct Developer to pay the Funds in lieu of making the Improvements (i.e. and additional $200,000) or (ii) notify Developer that Town will seek to make all necessary right of way acquisitions. The $50,000 payment from Developer to Town shall reimburse Town for the actual cost of acquisition of the needed right of way including any appraisals, surveys, and legal fees that may be associated D. In the event the Town is unable to acquire legal title to the necessary right of way within ninety (90) days of receipt oft the Acquisition Notification, then Developer may elect toj pay the Funds in lieu ofi making the Improvements. 3. Construction. Upon. the (Developer's or Town's) acquisition of all necessary right of way, Developer, at its sole cost and expense, shall construct the Improvements. State of North Carolina and shall be governed thereby and construed in accordance therewith. each of which shall constitute an original but all of which, when taken together, shall constitute one and the same instrument. Furthermore, the Town and Developer agree that (a) this Improvement Agreement may be transmitted between them by facsimile machine or electronic mail, (b) that this Improvement Agreement may be executed by facsimile or scan and electronically mailed signatures, and (c) that facsimile or scan and electronically mailed signature shall have the effect of an original signature relative to this Improvement Agreement.  ofway (the Acquisition Notification").  with acquisition negotiations or eminent domain proceedings  4. 5.  Choice of Law: This Agreement is intended as a contract under the laws oft the Counterparts: This Improvement Agreement may be executed in counterparts,  2  51    IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the  day, month and year first above written.  DEVELOPER:  By: Name: Title:  TOWN: BY: Town Manager  3  52    NMain at Eighth Avenue Proposed Improvement Right Turn Lane onto EighthA Avenue Estimated Cost: $110,000 Percent Impact: 11.3% Proportional Amount $12,426  South New Hope at Beaty Rd Proposed Improvement: Second Left Turn onto Beaty Rd Estimated Cost: $1,060,000 Percent Impact 4% Proportional Amount: $42,309  MAPLES  Hamrick Rd at Cramer Mountain! Rd Proposed Improvement: Left Turn Lane onto Hamrick Road Estimated Cost: $300,000 Percent Impact: 17.4% Proportional Amount $52,318  WARREN  SITE  South New! Hope at Cramer Mountain Rd Proposed Improvement: Second Left onto Cramer Mountain Rd Estimated Cost: $650,000 Percent Impact: 8.5% Proportional Amount $55,221  New South Hope at Stowe Rd Proposed Improvement: Right Turn onto S New Hope Estimated Cost: $200,000 Percent Impact: 15,1% Proportional Amount $30,258  EST BRICE  Overall Improvement Analysis: VCM Phase 1F Proposed Offsite Improvements: 5separate offsitei mprovements proposed by TIA Estimated Cost: $2,320,000 Percent Impact: 8.3% Proportional Amount: $192,532 Mitigation Proposed by Developer: $250,000 Mitigation Recommended by Staff: Construct Hamrick at Cramer Mountain Turn Lane at $300.000  53    - d  o LT 5 a A N S E 8 1  2  N  54    E  2 a b0 a 3 5 e 8 D 8  55    E  3 @ or o T a 5 D 3  5  1  56    I S a 5 a A O B  - A  57    CRANE  TOWN OF CRAMERTON Manager's Report (March 2021)  1915  TO: Town of Cramerton Board of Commissioners FROM: David Pugh, Town Manager DATE: April 15, 2021 RE: Managers Report (for March 2021) Introduction  The information below and attached documents are for the April 2021 Cramerton Manager's Report. This represents a compiling of department information for the month of March 2021.  Additional, more specific documents are indicated as 'attachments".  Flood Update  March 27th, the River Crested at 13.2 feet resulting in the 13th worst flood in recorded history of the river. Since. June 2019 we have had the 10th worst flood (June 2019), 5th worst flood (February 2020), 9th worst flood (May 2020), 13th  worst flood (March 2021).  Planning & Zoning  Public Works  Bulk Item pickup-38- Tons Yard Waste Pickup-22-Tons Appliance Pickup-8 Litter Pickup-20-Bags Brown Can Delivery-21 Green Can Delivery-18 Parking Signs Pot Hole Repairs- 15 Mayflower Ave.  Total Permits Issued January 2021: 39 Residential Permits: 39 -New Home Permits: 31 -Home Additions: 2 Residential Interior Upfits: 3 Residential Accessory Structures: 3 -Driveway Permits: 0 C.O.s issued: none  Sign Repairs-4-Street Signs -3-Stop. signs -2-No Put down white lines in curves on Mayflower Avenue Stormwater repairs-Crews dug out 8 drains on PW Crew completed! 9 OSHA required classes Worked with Gary and Bonnie from Labella to inspect 16 Timberlake Stormwater outfalls.  Monthly Trends/ Notes: New home permit requests were much higher than the previous month; 20 new home starts for True Homes in the Villages at South Fork, 14 of which were for townhomes; 2 new home starts for Courtyards at Cramerton by Newstyle Communities; 9 new townhome starts for NVR Ryan Homes in' VCM Phase 1E. Permit numbers are expected to increase as warmer and dryer weather is anticipated with the arrival of spring. Permit numbers will taper off for Courtyards at Cramerton by Newstyle Communities as they wrap up construction at this project and begin site development at their new project, Courtyards at New Hope. Code Enforcement: Please see page 4-6 of this report.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  58  Pace 1    Cramerton FD Report: March 2021 Cramerton Fire Department This reportv was generatedo on4 4/1/2021 2:30:17PM Start Date: 03/01/2021 IEnd Date: 03/31/2021 DATE INCIDENT# 03/01/2021 2021-48 03/01/2021 2021-49 03/07/2021 2021-51 03/08/2021 2021-52 03/10/2021 2021-54 03/10/2021 2021-55 03/13/2021 2021-57 03/17/2021 2021-58 03/19/2021 2021-59 03/21/2021 2021-60  Cramerton, NC  Basicl Incident Info with! Number of Responding Apparatus and Personnel for Datel Range  ADDRESS  INCIDENTTYPE agency no CO 611-Dispatcheda & cancellede enn route unintentional agency 611-Dispatched8 & cancellede enr route 551- -Assistp police or cthergovemmentar agency 735- Alarms syslems soundedo dueto malfunction unintentional  SHIFT  ZONE MA-Mutual/ Aid MA-Mutual/ Aid Cramerton- Townof Cramerton McAdenville- McAdenville Town of MA- Mutual Aid Cramerton- Towno of Cramerlon MA-MutualAid Cramerton- Cramerlon Townof Cramerton- Cramerlon Townof MA-Mutual/ Aid Cramerton- Townof Cramerton Cramerton- Towno of Cramerlon Cramerton- Towno of Cramerton Cramerton- Townof Cramerton Cramerton- Townd of Cramerlon McAdenvile- Town of McAdenville Cramerton- Cramerton Townof ZONE Cramerton- Towno of Cramerton Cramerton- Towno of Cramerton Cramerton- Town of Cramerton Cramerton- Town of Cramerton Cramerton- Cramerton Town of Cramerton- Town of Cramerton Cramerton- Towno of Cramerton  #APP. #PERS. 1 3 2 5 1 5 2 6 1 2 2 1 2 2 2 1 5 5 1 3 3 7 1 1 1 1 1 2 1 3  501 PARADISE CIR 611-Dispatched! & cancellede enr route 102 HAMRICKRD 551- Assistp policeo or cthergovemmental 103 REYNOLDSDR 611- Dispatched & cancellede enr roufe 1024 DOGWOODDR 551-Assist police ord otherg govemmental  03/06/2021 2021-50 122 BERRY! MOUNTAINRD 746-Carbonn monoxide detector activation, 03/08/2021 2021-53 325 PEACHORCHARDRO 741-Sprinkler: activation, nof fire-  2399 185  236 EIGHTHAVE NI85 1020 HAVENCIR  03/10/2021 2021-56 PEACHORCHARDRD 611- Dispatched8 & cancelledenr route  1004 HAVENCIR 743-Smoke detector activation. nofi fire- 243 HAMRICKRD 611-Dispatched8 &cancellede enr route 101 HILLCRESTDR 743-Smoke detector activation, nof fire-  03/22/2021 2021-61 3048 MISTYHARBORCIR 311- Medicala assist, assistE EMSO crew 03/23/2021 2021-62 500 CRAMERI MOUNTAIN 745-Alamm: system activation, not fire- 03/25/2021 2021-64 348 MAYFLOWERAVE 311- Medicala assist, assist EMS crew  RD  unintentional unintentional  03/25/2021 2021-63  DATE INCIDENT# 03/26/2021 2021-65 03/27/2021 2021-66 03/28/2021 2021-67  ADDRESS NEWHOPERD MAINST RD 236 EIGHTHAVE 236 EIGHTHAVE  INCIDENTTYPE unintentional 324-Motor vehicle aocident withr no injuries. 611-Dispatcheda & cancelledenr route 500- Service Call, other 511-Lock-out 311-Medicala assist, assistE EMS crew  SHIFT  #APP. #PERS. 1 4 2 2 1 1 2 4 1 2 1 4 3 TOTALFINCIDENTS:2  275 WESLEYANDR 743.Smoke detector activation, nof fire.  03/28/2021 2021-68 200 CRAMER MOUNTAIN  03/30/2021 2021-69 320 MAYFLOWERAVE 311-Medical: assist, assist EMS crew  03/31/2021 2021-70 03/31/2021 2021-71  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 2  59    Cramerton Police Department  CRAMERTON POLICE DEPARTMENT MONTHLY REPORT: March, 2021  JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTALS  ARRESTT TOTALS DWI ARRESTS CASE TOTALS Larceny Breaking & Entering Drug Offenses Assaults Fraud TRAFFIC CITATIONS License' Vios. Registration' Vios. Restraint Vios. Speeding' Vios. Unsafe Movement Other Traffic TRAFFIC CRASHES  6 13 8 0 3 1 10 14 13 5 2 4 0 0 4 1 3 2 0 1 0 1 1 1 48 84 56 14 25 14 18 29 27 0 0 0 12 25 14 1 0 0 3 5 1 11 13 12  27 4 37 11 4 6 1 3 188 53 74 0 51 1 9 36  Parks & Recreation  COMPLETED PROGRAMS Pew Pew Camp 7-10 Science Camp 7-12 Virtual Friday afternoon  RENTALS foreseeable future. COMPLETED EVENTS  Pew Pew Camp 4-6 Space Camp 7-12  Due to Covid-19 and flood cleanup, no rentals have occurred. Indoor rentals will remain closed for the  Yoga ever Saturday morning - Billy about Town - Virtual Scavenger Hunts every ShamROCKS St. Patrick's Day Scavenger Hunt YOUTH SPORTS REGISTRATION Spring Youth Sports Registrants-303  Float the Fork postponed due to flooding Easter Egg Scramble Estimated 700 participants UPCOMING EVENTS Goat Island Games postponed until August due to gathering restrictions. Movies in Centennial Center - May 30th Pool Opening Day - May 29th UPCOMING PROGRAMS Indoor Campout 4-6  -Baseball -Softball -Soccer -Volleyball  Outdoor inj person yoga Saturday mornings Billy about Town - Virtual Scavenger Hunts ongoing every Friday afternoon  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 3  60    Monthly Enforcement Summary  March 2021  Field Inspections: 50 Total active cases: 6 Resolved Cases: 5  Signs collected from the ROW: 42 Golf Cart/UTVInspections: 4  Highlights:  310 Mayflower Avenue: Possible utility issues with tenant reported by the owner. Action: After meeting with the owner on 11/23/20, it was decided to keep the caseon hold pending upcoming legal matters and law enforcement issues. The owner's attorney phoned me and explained her position and Ibelieve the issues will be  corrected through those actions in 30 days or less. Update: Case is on hold pending criminal and civil actions. staff reported the cleared lot with no retention in place.  235 Market Street (lot is long and also fronts Grove Street): On 12/31/20, a member of Action: performed a site inspection same day. There was no activity and no personnel Update: Corrective action is being performed currently. The Public Works Director, Town Engineer and Gaston County Natural Resources are working with the owner and contractor to bring the sitei into compliance. Per site inspection 3/31/21, substantial  on site at the time of the inspection.  stabilization has occurred.  7101 Weavers Run: On 2/26/21,lreceived an email expressing concern about a brush Action: On 3/2/21, a site inspection was performed and the violation was confirmed. I spoke with occupant at the residence and agreed to condense the pile intoan acceptable size for Public Works and move it back into the yard.  pile that had been left in the street.  Update: RESOLVED  99 Sixth Street: On 3/2/21, Ireceived an anonymous voicemail requesting action on a Action: On 3/2/21, an educational letter was mailed to the owner of the property and  neighbor's trash cart that was never retrieved from the roadway.  the renter.  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 4  61    Update: The waste and recycle carts were returned to the dwelling post service.  RESOLVED  543 Baltimore Drive: On 3/2/21, the. Joshi informed me of a concern he received with Action: Ipulled the zoning permit and contacted the General Contractor for an update on 3/2/21. He explained the owner had hired several independent contractors not working under the original GC and crews. He and the owner are working through the assignment of trades for the job at present. linformed him of the expiration date of the  the status of the renovations at the dwelling.  zoning permit and the need to reapply and pay fee ifi it did. Update: Iwill continue to monitor the progress.  321 Mayflower: On 3/2/21, Ireceived an anonymous call stating a trash cart was Action: A site inspection was performed 3/2/21. lobserved no violation while at the  blocking the curb. site. Update: RESOLVED  109 Riverside Drive: On 3/9/21, staff forwarded a complaint received stating wind Action: On 3/9/21,lcontacted the general contractor and left a voicemail. The call was returned same day and we discussed the situation. The contractor sent someone that day to comb the site and pick up any loose debris. After a subsequent inspection, Isaw Update: The contractor agreed to ask crews to secure all debris each day and willl he  blown trash was leaving the new home sites on Standpipe Hill.  no violations.  will continue to monitor. RESOLVED  723 Washington Street: On 3/11/21, a complainant called and explained the overgrown vegetation at the neighbor's property was growing over the property line. lexplained my authority was limited when concerning trimming of bushes and flowers unless al line of site, sight triangle or public way' were being impeded. Isimply agreed to contact the Action: Imet the complainant on site same day and the current occupants with the vegetation were moving out. lattempted to speak with one of the movers and he declined to discuss anything. Icontacted the owner and discovered he had recently purchased the home and had all intentions of renovating the inside and putting in new Update: On 3/24/21,lperformed a site inspection and roughly 80% of the bushes had been trimmed or moved altogether. There were materials on site to confirm he was  owner and inform him oft the concerns of the complainant  landscaping.  indeed renovating the interior. RESOLVED  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 5  62    2000 Hampton Meadows Lane: On 3/16/21, a monument: sign was altered and a zoning Action: On3/16/21,Icalled the on-site manager and left a voicemail. On 3/18/21,1 sent an email to the website listed on the new signage requesting a call back. After back-and-forth emails, we agreed to a conference call on 3/24/21. Josh and I discussed the situation with the manager. It was decided to refer to legal being the manager did not agree with the Planning Department'si interpretation of the ordinance or the I-CUD  use established without permits at the location.  conditions that currently control the uses on the property. Update: Legal is currentlyreviewing the case.  315 Mayflower Avenue: On 3/29/21, a staff member forwarded me a concern the Action: On 3/30/21, lattempted to contact someone at the residence with no success. Public Works had already left a door! hanger explaining the situation. Imailed an educational letter same day in the event someone removed the hanger to explain the dimensional requirement limitations of brush piles for Town pick-up.  brush pile was too large for Public Works to pick-up.  Update: Iwill monitor until corrected.  428 Fifteenth Street: On /30/21,lrecelved an email stating the neighbor's grasswas Action: Per a site inspection 3/30/21, the complainant was correct. Imailed an  out of compliance.  educational letter same day and will re-inspect 4/2/21. Update: will monitor until corrected.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  Page 6  63