215  Dunn City Council Regularl Meeting Tuesday, February8,2022 7:00 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director. Jim Roberts, Public Utilities Director Heather Adams, Chief of Police Clark White, Parks and. Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Librarian Mike Williams, Communications Mayor Elmore opened the meetinga at7 7:00 p.m. andg gavet the invocation. Afterwards, Councill Member McLean Motion by Council Member Sills and second by Council Member Gaulden to adopt the February 8, 2022  Wesley Sills, April Gaulden, Frankl McLean, Billyl N.Tart, and ChuckTurnage.  Coordinator) Kaitlin Adkins, City. Attorney Tilghman Pope, and City ClerkTammy Williams.  CALLTO ORDERA ANDI INVOCATION ledi int thel Pledge ofA Allegiance. AGENDA ADJUSTMENT. AND APPROVAL  meeting agenda as presented. Motion unanimously approved.  PRESENTATIONS  School Bus Driver Appreciation' Week  Council Member Sills read the Proclamation recognizing School Bus Driver Appreciation Week in the City of Dunn and he and Mayor Elmore presented the proclamations to representatives in attendance: Calvetta Dunkins, Principal and' Tamekkia Cotton, Assistant Principal from Harnett Primary; Yvette Carson, Principal, Sheri Trudeau, Assistant Principal and Randolphl McKoy, Custodian/Bus Driver from' Wayne Avenue; and Kim Davis, Assistant Principal and" Tamika Sheats,' Teacher. Assistant/Bus Driver from Dunn Middle School.. A copy Representative Penny presented a ceremonial check to the City Council from the American Rescue Funds Act allocated by the General Assembly. The check was for $31.100 million with a $49,469,350 impact to our community by the allotments to the Crossroads of America, Betsy Johnson Regional Hospital, and Rhodes Pond. Mayor Elmore thanked him for his support to get the much needed funds for the sewer and Council Member Gaulden read the Proclamation declaring the month of February as Black History Month in the City of Dunn. Mayor Elmore presented Council Members Gaulden and McLean their own proclamation and thanked them for theirs service: and example tot the residents of Dunn. A copy ofthe Proclamation (P2022- Thel Public Comment Period was opened by) Mayor Elmore at7:19 p.m. Justin Erickson expressed his strong concern aboutt thes safety oft the alley beside his home on WI Divine Street and asked thati itl be closed. Having Motionl by Councill Member Gaulden ands second by Councill Member McLean to adopt the resolution declaring property surplus and authorizing the City Manager to dispose of personal property by electronic means through www.GovDeals.com. Motion unanimously approved. A copy of the Resolution (R2022-02) is  ofthel Proclamation (P2022-01)isi incorporatedi intot these minutes as Attachment: #1.  NCHouse of Representatives' Howard Penny Presentation  infrastructure needs for our city. Black! Historyl Month  02) isi incorporated: into these minutes as Attachment: #2.  UBLICCOMMENTPEROD CONSENTITEMS  noa additional comments, thel Public Comment period was closed. Resolution Declaring Property Surplus and Authorizing Disposition  incorporated. into these minutes as Attachment: #3. ITEMSI FORI DISCUSSION. AND/ORI DECISION FY2020/2021 Audit] Presentation: Report &C Company, LLP presentedt thel FY 2020-2021. audit. Resolution: approving Vacuum' Truck Financing  Finance Director Roberts introduced his staff members ina attendance, Brittany) Barefoot and Alexa Kallesten, and recognized themf for their work! hard ont this audit process. Ben Ripple with the firm of Bernard Robinson Motion by Council Member Tart and second by Council Member McLean to accept the audit as presented. Motion unanimously approved. A copy ofthe Audit Reporti is onf file with the City Clerk's records. Finance Director Roberts presented loan for consideration for a Vacuum Truck for the Water and Sewer Department for opening and maintaining Sewer and Stormwater lines throughout the City. This purchase wasi includedi int thel budget process and was approved last) June. The City received five proposals for this loan and the seven-year rate from Truist Bank is for 1.88%. The yearly interest and principal payment will be approximately $68,700 per year. The city will pay al little more than $34,000 ini interest over thel life oft the  loan: and willp pay $446,184+/-inp principal for thet total purchase.    216  Motion by Council Member' Turnage ands second by Mayor Pro' Tem Bradham to accept the financing proposal of Truist Bank for the purchase of the Vacuum Truck. Motion unanimously approved. A copy of the Resolution! Requesting Planning: andI Development. Authority from) Harnett County. - Wellons Property City Manager Neuschafer shared that thej property owner has requested that the City ofI Dunn have exclusive zoning and development; jurisdiction fort their property as outlined int the resolution. This request willl bes sent tot the Harnett County Board of Commissioners for their agreement Once the agreement. has been approved by the County, the City's exclusive planning and development regulations will apply to the entire property Council Member Turnage asked if the City should work with the County on handling these properties in advance and City Manager Neuschafer replied ata certain point, we may: need to enter: a conversation with Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to approve the resolution and authorize the City Manager to send the Resolution and the attached Memorandum to the Harnett County Board of Commissioners for their approval. Motion unanimously approved. A copy of the Resolution Public Utilities Director. Adams presented for consideration awarding a construction contract to replace the 12-inch water line on S Elm Avenue from Cumberland tol Bay Street and the 12-inch water line on E Bay Streetf from Elm to! Magnolia Avenue. Att the August 2021 Council Meeting, the City elected to move forward with Davis Martinl Powell to design the waterline replacement project. The City has experienced three water main) breaks on1 the Elm Avenue 12-inch waterline and each break resulted inr nearby residents filing damage claims due tot the amount of water discharged into yards and underneath homes.. Also, there is approximately 400 LF of 12-inch on E: Bay (connects to Elm) that did not get replaced duringa a 2013 upgrade project. The project was bid onj January 27, 2022 and six bids were opened. Corbett Contracting out ofs Selma, NC was the low bid at $665,860 with the total budget for the project including engineering cost of $753,860. $200,000 was budgeted int the 2021-2022 Water and Sewer budget. The Finance Department will need to solicit a! 5- Motion by Council Member' Turnage ands second by Council Member Gauldent to awardac construction contract to Corbett Contracting fora a waterline replacement project on SE Elm and EE Bayi int the amount of $665,860 and furthermore: approve al budget amendment in the amount of $553,860. Motion unanimously: approved. A copyo ofB BudgetA Amendment (BA2022-24) is incorporated: into these minutes as Attachment: #6. City Manager Neuschafer presented the reports from staff. He addedt that Watauga was painted today. Mayor Pro Tem Bradham asked about dredging Black River. Neuschafer replied Emergency Management was contacted: and said they will check into this project once the Upper Litter River project is complete. These projects arer now) handled by the Dept ofA Agriculture andt the Corp of Engineers does not participate anymore. Finance Director Roberts provided thei following financial report for the period endingJ January 31,2022: The City! has $10,352,148 ina all accounts combined compared to $8,018,787 in2 2021. Water and Sewer Revenues for the month of January were $485,275, with total collected to-date of $3,677,506 ore 60.19% ofb budget compared to $3,461,735 last year. Property Taxes through December were $2,837,158, compared to $2,817,958 in 2020. Total Taxes Sales Taxes November receipts were $242,909, about $5,000 more than last month and $38,399 more Utilities Sales' Taxes are reported quarterly. For this year's second quarter, the city has received $185,238 Building Permit Fees for the month of January were $9,053, with total of $92,156 or 71% of budget General Fund expenditures in January were $879,965, with total expensed to-date of $6,324,445 or 52.6% of Budget, compared to $5,410,686 in2 2021. Revenue to-date is $7,341,096. Water and Sewer fund expenditures inj January were $759,544 with total expensed of $3,558,203, or 44.2% ofbudget comparedt to $2,989,0471 for 2021. Water Sewer revenuet to-datei is $3,947,731. Reports were also received as follows: Communications/Publice Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks andl Recreation: Report, Library Report and Police  Resolution (R2022-03)ish incorporated intot these minutes asA Attachment: #4.  instead ofj justap portion ofit  the County toa address) properties with) portions inb bothj jurisdictions. (R2022-04) is incorporated. into these minutes as Attachment: #5.  Consider Construction ContractAward- -SE Elm: and) El Bay' Waterline! Replacement  yearl loan fort ther remaining! balance.  Council Goals/Reports  Administrative Reports  collected sof fart this year are $3,080,995. compared to $193,352i in2 2020. compared to $92,2631 lastyear.  thanl lasty year.  Thel benchmarki fort this periodi is 58% ofl budget. Hea also updated on debt service and] liens and assessments.  Report  Amouncememt/lmiormaton  Mayor Elmore announcedi upcoming events and activities.  Motion by Council Member Turnage and second by Council Member Gaulden to enter closed session for the purpose toi instruct the staff concerning the negotiation of the price and terms ofa contract concerning the  acquisition ofr real property ina accordance with [N.C.G.S. 143-318.11(a)(5).    217  With nof further business to discuss, motion by Council Member Tart: and second by Council Member McLean  toa adjourn ther meeting at8 8:34) p.m. Motion unanimously approved.  Will William P. Elmore] Mayor  CORPORATE SEAL CARC  Attest: Tammy City Clerk Gy  Afuass CMC, NCCMC