TTowynof Davidson College Town. Lake'l Town. linur Town.  January 11, 2022  SECOND TUESDAY' WORK SESSION TOWN OF DAVIDSON BOARD OF COMMISSIONERS  The Town of Davidson Board of Commissioners heldi its regularlys scheduled meeting on Tuesday, January 11, 2022 ini the Town Hall Board Room. Present were Mayor Rusty Knox and Commissioners Jane Campbell, Tracy Mattison Brandon, Matthew Dellinger, Ryan Fay, and Autumn Rierson Michael. Town Manager. Jamie. Justice, Assistant Town Manager Austin Nantz, Town Attorney Mary Ann Swan,  and' Town Clerk Betsy Shores were also present.  CALLTOORDER  Mayor Knox called the meeting to order at 6:00 p.m.  ANNOUNCEMENTS  Communications Director Amanda Preston announced thei following:  The town has recently revamped our email system to improve communications for town notifications regarding latest news from the town board, department programming, town events, emergency Community members are invited to view the Town of Davidson's virtual Dr. Martin Luther King Jr. celebration at www.townofdavidavidson.org/mik beginning Monday, January17,2022 at 10:00a.m. Although the program remains virtual this year due to the ongoing COVID-19 pandemic, the town is The Town of Davidson offices will be closed Monday, January 17 in observance of the Martin Luther King, Jr. holiday and will re-open Tuesday, January 181 for regular business hours. Garbage and recycling  communications, and more.  honored to celebrate the life and work oft this inspirational individual.  will remain on a regular schedule.  Mayor Knox read a Proclamation in Honor of Martin Luther King, Jr. Day.  CHANGES/ADOPTION OF THE AGENDA  No changes to the agenda.  Commissioner Rierson Michael made a motion to adopt the agenda. The motion passed  unanimously (5-0).    TOWN OF DAVIDSON COVID-19R RESPONSE  As of. January 9, the latest Mecklenburg County data release had 7-day percent positive at 37.8%. The countywide public health rule requiring face coverings remains in effect until COVID-19 positivity rate The Town of Davidson willl host a Vaccine Booster Clinic on. January 201 from 1:00 p.m. 4:00 p.m. at Through a partnership with Mecklenburg County and the North Carolina Department of Health and Human Services, Rapid and PCR Testing are available in the Town of Davidson, at MSC Industrial Supply Company, 525 Harbour Place Dr, Davidson, NC 28036 (Parking Lot Only). This testing site, operated by United Providers of Health is scheduled to be open Monday, Tuesday, and Saturday from 10 am to 4pm. Please note the schedule is subject to change depending on need, weather, supply availability: and staffing. Residents are encouraged to register online at tps/pohoryrowditeting Curbside testing Davidson College in-person instruction will resume on is. January 31. Students must have a negative COVID test within 48 hours of returning to campus and will be required to get booster as soon as they are eligible. The current campus policy ofr requiring masks in indoor public spaces will continue and Since November 2021, town policy requires employees to choose to either be vaccinated or undergo regular testing and wear a face covering at work. Current protocols have been effective in maintaining operations and staffing levels. Town protocols are reviewed periodically based on CDC, NCDHHS, and Mecklenburg County Public Health guidance. Town Public Safety has alsoi increased some measures to  drops under! 5%1 for seven consecutive days.  Davidson Town Hall. Click here for more information.  will be available for those who are unable to leave their vehicle.  proof of vaccination willl be required to attend basketball games.  further ensure their workforce and ability to provide service remains intact.  BUSINESS ITEMS  (a) Town Manager. Justice presented proposed changes to the Town of Davidson Rules of Procedure. The Rules of Procedure increase the efficiency of operation of the board of commissioners and guarantee full and fair discussion. These Rules of Procedure are based upon Suggested Rules of Procedure for a City Council, 4th edition, 2017,Trey Allen, UNC! School of Government. The board reviewed suggested changes to Part VI. Agenda, Rule 16. Order of Business. The board will consider (b) Town Manager. Justice presented proposed changes to the Town of Davidson Public Comment Policy. The board discussed amending the Public Comment Policy to allow the public to leavea voicemail message in order to provide public comment. These messages will be played during public comment periods, but will be limited to three minutes andi the speaker must identify their name. The deadline to submit by phone is! 5:00 pmi the day of the meeting. The board will consider adoption ofthe (c) Assistant Town Manager Austin Nantz presented the model for the new' Vision Zero Task Force. One oft thei first steps of a Vision Zero program is to create a' Vision Zero Task Force representing a wide range of stakeholders within the community. The town has existing committees which are charged with improving mobility ini town. Staff recommended a new' Vision Zero Task Force to include representation  adoption of the Rules of Procedure at the. January 25 meeting.  Public Comment Policy at the. January 25 meeting.    from the Mobility Committee and Walks and Rolls Committee, along with members fromi the disbanded Pedestrian. Safety Task Force. This approach provides continuity and experience, while encouraging and  including newi ideas. Click here to view the presentation.  Commissioner Dellinger made a motion to approve the modelj for the new Vision Zero Task Force and recommended a minimum of9 and maximum of13 citizens to serve on the task  force. The motion passed unanimously (5-0).  (d) Police Chief Penny Dunn presented the proposed installation of a camera. system fori investigative purposes at the three intersections on Main Street int the downtown area to capture recordings ofareas where al high volume of pedestrian and vehicular traffic has resulted in dangerous auto/pedestrian collisions. The board directed staff to proceed with al budget amendment for approval on the. January 25 (e) Project Manager Doug Wright presented an update on the 2021 Resurfacing Contract Change Order. The 2021 resurfacing work was completed in November 2021. The invoice was above the contract price by $53,120.06, but still within the budget of $600,000. Iti is normal to adjust the contract as work progresses, and this is monitored by the engineering firm that is providing on-site oversight of the paving work. Int this case, the "adjustable" streets were completed very quickly, and the fixed -cost Spinnaker Cove neighborhood left until the end oft the project. The engineering firm did not catch the overages on the "adjustable" streets until they were complete. The fixed-cost portion of the contract was originally scheduled first in the project, but that crew was quarantined with COVID. The engineering firm credited the town $21,600 on their cost, because oft the oversight. All planned work was completed, at the contracted unit costs. The board will consider approval of the additional cost of $53,120.061 to the (f) Davidson Fire Chief J. Ryan Monteith discussed the proposal for additional fire department staffing. The Davidson Fire Department relies on a hybrid model of part-time andi full-time employees to achieve daily operational staffing of 8 members. These resources are. spread between two fire stations for 24- hour coverage. Staff recommended adding at full-time Captain position on Engine 1 (3 total positions, one per shift) to address current staffing challenges and provide more reliable staffing certainty every day. The board will consider approval of the proposed Fire Department staffing change at the. January 25 (g) Davidson Fire Chief Monteith requested authorization to utilize a sealed bid process to sell current Ladder 1. Ladder1i is a 1998 Pierce Lance (105) ft. ladder truck that has served the department for well over twenty years. In. January 2021 the board of commissioners approved the fire department purchasing a new aerial apparatus. It was stated to the board att the time that the plan would be for the town to sell the old ladder apparatus and utilize the funds from the sale tol help with equipment purchases for the new apparatus. North Carolina General Statute 160A-268 permits the town to sell  consent agenda.  2021 resurfacing contract at the. January 25 meeting.  meeting.  property by advertisement and sealed bid.  Commissioner Campbell made a motion to approve Resolution 2022-01 to authorize town staff to conduct. sealed bid sale onj fire department apparatus. The motion passed unanimously (5-  0).  The board will award the bid at the regular meeting on January 25.    (h) Police Chief Dunn discussed the Decriminalization of Certain Ordinances (Session Law 2021-138). Prior to December: 1, 2021, state lawy provided that the violation of a municipal ordinançe isa misdemeanor unless the board of commissioners otherwise provides. The listed changes arel being undertaken per part XIII of Session Law 2021-138 provides that, effective December 1, 2021, a violation ofar municipal ordinance may be a misdemeanor as provided by General Statute 14-4 onlyi if the entity specifies such in the ordinance. The board of commissioners intends to remove criminal penalties from certain ordinances listed to modify the general penalty code. Click here to review the proposed changes to the ordinances. The board will consider approval of the decriminalization of certain ordinances at1 the (i) Town Manager. Justice presented: a request for Water and Sewer Extension to 109 Conroy Avenue. Under the town's agreement with Charlotte Water, Davidson Board of Commissioner approval is required for any water and sewer extension (extension of water and sewer lines to serve aj property that is not a connection to existing lines adjacent to a property) to service a property. It has been determined by Charlotte Water that 109 Conroy Ave. requires a water and sewer extension. The property owners request that a water and sewer extension be granted to 109 Conroy Ave. to allow for construction ofa single-family detached home. The parcel is currently vacant. The presentation included the following findings in compliance with the water and: sewer extension policy: 1) Based on whati is proposed, there is no significant increase to traffic congestion. 2) Based on what is proposed, there is no detrimental impact to the environment or the health and 3) Based on what is proposed, there is no undue burden on ability to provide town services and also The board will consider approval oft the water sewer extension request at the. January 25 meeting. () Town Manager. Justice presented a request for Sewer Extension to 437 Watson Street. Like the previous item, it has been determined by Charlotte Water that 437 Watson Street requires a sewer extension. The property owners request that sewer extension be granted to 437 Watson Street to allow for construction of a single-family detached home. The parcel is currently vacant. The presentation included the following findings in compliance with the water and sewer extension policy: 1) Based on whati isp proposed, there is no significant increase to traffic congestion. 2) Based on what is proposed, there is no detrimental impact to the environment or the health and 3) Based on what is proposed, there is no undue burden on ability to provide town services and also The board will consider approval of the water sewer extension request at the January 25 meeting.  January 25 meeting.  safety oft the citizens in the vicinity. utilize existing infrastructure.  safety oft the citizens int the vicinity. utilize existing infrastructure.  SUMMARIZE MEETING ACTION ITEMS Town Manager Justice summarized the action items.  ADJOURN  Commissioner Mattison Brandon made a motion to adjourn the meeting. The motion passed  unanimously! (5-0).    The meeting adjourned at7:47 p.m.  Attest: Elale Elizabeth K. Shores Town Clerk  Rusty Knox Mayor  - KL