219  Dunn City Council Regular Meeting Tuesday, March 8,2022 7:00 p.m., Dunn! Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director. HeatherAdams, ChiefofPolice Clark White, Policel MajorCary) Jackson, Planning Director George Adler, Parks and Recreation. Director. Brian McNeill, Human Resources Director Connie) Jernigan, Librarian Mike Williams, Public Works Director Vincent Washington, Administrative Support. Specialist III Debra Mayor Elmore opened the meeting at7 7:00 p.m. and Rev. Roy) Johnson gave thei invocation. Afterwards, Mayor Motion by Council Member Sills and second by Council Member Tart to adopt the March 8, 2022 meeting  Wesley Sills,April Gaulden, Frankl McLean, Billy N.Tart,and ChuckTurnage.  Creighton, City Attorney Tilghman Pope, and City Clerk Tammy Williams.  CALLTOC ORDER ANDI INVOCATION Pro" Tem Bradham! ledi int thel Pledge of Allegiance. AGENDA ADJUSTMENT. AND APPROVAL agenda as presented. Motion unanimously approved.  PRESENTATIONS  Harnett County Director ofE Economic Development- - Christian! Lockamy Mr.] Lockamyi introduced: himself as the newl Economic Development Director for Harnett County. Update from thel 195/140 Crossroads ofA America. Alliance Reid' Williams, Director  Mr. Williams gave a quick update ont the Alliance activities.  Employeel Recognitions  Chief White recognized Officers Trae Gonzales and Zachary Jacobs on being awarded the North Carolina Criminal) Justice Education: and' Trainings Standards Commission Intermediate Law Enforcement Certification. Officer Gonzales was also recognized for his efforts and awards received in organizing the department's participation in the Special Olympics Law Enforcement Torch Run with their organization being the top new Sherriff Coats presented Certificates of Appreciation to the Police Department and City of Dunn for their assistance with the countywide Kentucky Area Relief Effort and Support in January for tornado victims Public Works Director Washington recognized Angela Siekkinen, Administrative Support Specialist I and Equipment Mechanic Nick Herring. Public Utilities Director Adams recognized Nathan Rawls, Plant The Public Comment Period was opened by Mayor Elmore at 7:21 p.m. Having no comments, the Public  agency for thisy year. Thel Policel Department raised$ $11,000i instead oft the goal of$7,000.  Sheriff Wayne Coats Presentation organized by the Sheriff's Department. Introduction of New Employees PUBLICCOMMENTI PERIOD Comment) period was closed. CONSENTI ITEMS  Maintenance/Relief Operation! Specialist for the Water Plant.  Minutes oft the January 11,2022 City Council Meeting. Minutes oft the] January 18, 2022 City Council Special Meeting. Minutes oft the) January 28, 2022 City Councill Meeting- - Budget Planning Retreat. Minutes oft thel February 8, 2022 City Council Meeting. Minutes oft thel February 18, 2022 City Council Speciall Meeting. Mural Grant Recommendations by Community. Appearance Committee Special Event- - Temporary Closing of Alley- Stewart" Theater Speciall Event - Temporary Closing of Street- - First Presbyterian Church into these minutes as Attachment: #2. incorporated: into these minutes as Attachment: #3. NCDOTN Mowing Agreement  Budget Amendment- Three Bridgel Road.A A copy of Budget Amendment (BA2022-25) is incorporated into Resolution to Convey Personall Property tol Dunn PAL.A copy oft the Resolution (R2022-05) isi incorporated Resolution Authorizing Disposition of Personal Property. A copy of the Resolution (R2022-06) is Resolution adopting the General Records and Program Records Retention and Disposition Schedule.. A copy oft the Resolution (R2022-07) isi incorporated into these minutes as Attachment: #4. Approval of Mutual Aid Agreement with! Harnett County for Firel Prevention Codel Enforcement  these minutes as Attachment: #1.    220  Motion by Council Member Sills and second by Council Member Gaulden to approve all consent items.  Motion unanimously: approved. ITEMSI FORI DISCUSSION, AND/OR DECISION Ordinance. Amendment OA-02-22, Section 18-2  Mayor Elmore opened the Public Hearing at 7:23 p.m. Assistant City Manager Boone presented request to amend Ordinance, Sec. 18-2., Uncontrolled growth, acaumulation-Prohbited subsection (a) and (b). A request to change the wording by replacing rubbish with solid waste. The proposed amendment has been reviewed byt the City Attorney,Tighman: Pope. Withi noa additional comments, thel Public Hearing was closed. Motion by Council Member Gaulden and second by Council Member Sills to approve Ordinance Amendment OA-02-22 to change the wording by replacing rubbish with solid waste in the ordinance, Sec. 18-2., Uncontrolled growth, acumulaton-Pohbita, as presented. Motion unanimously approved. A copy of Mayor Elmore opened the Public Hearing at7:25 p.m. Planning Director. Adler presented a request to rezone aj parcel ofl land, PIN #1526-33-0531.000,; address 11142 NC 55 East in) Dunn's ETJ, from RA, Single-Family Residential and Agricultural District tol RM, Multifamily Conditional District with the sole use beingt to allow the development of a transitional housing dormitory. On October 26, 2021, City Council adopted the ordinance amendment OA-10-21, adding the use of" "transitional housing dormitory" to the City's Zoning Ordinance and assigned the RM district as the sole district in which this use will be permitted. Onl February 22, 2022, Hope Center Ministries presented case CZ-01-22 to the Dunn Planning Board, which unanimously recommended adoption of this rezoning. Comments in favor of the request were given by Travis Byrd, Regional Director for the Hope Center Ministries. Several members of the audience stood to show their support ofther rezoning request. With noa additional comments, thel Public Hearing was closed. Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to approve CZ-01-22 to rezone 11142 NC 55 East, PIN #1526-33-0531.000, from RA-40, Single-family and agricultural district to RM, Multifamily Conditional district, to allow the development ofai transitional housing dormitory as the sole CZ-02-22: Conditional Rezoning from R-7, Single Family to R-7, Single Family Conditional Zoning Mayor Elmore opened thel Public Hearing at? 7:34 p.m. Planning Director Adler presented a request to rezone five parcels of land, PINS being 1506-78-8506.000; 1506-77-7440.000; 1506-88-1668; 1506-88-2105; and 1506-78-5911.000 from R-7, single-family dwelling district to R-7 Single-family dwelling Conditional District/Planned Unit Development toj permit the construction ofu up to 103 single-family detached residential units, with open space, shade street trees at an average of one per unit, and to include several conditions Onl March 9,2 2021 and December 14, 2021, City Council approved rezoning these five parcels (four in March, one in December) to R-7, Single-family dwelling district. At the Planning Board meeting on November 30, 2021, Susan Tart Properties requested Conditional Rezoning/Planned Unit Development for a proposed subdivision with 111 single-family homes with reduced setbacks and lot dimensions. The Planning Board unanimously recommended to deny the request and on December 14, 2021, City Council agreed and denied Susan Tart Properties submitted a revised version oft the subdivision of up to 103 single-family detached residential units, with open space and shades street trees ata an average of one per unit to the Planning Board February 22, 2022.1 R-71 lot width and setbacks will bei followed; however, total square footage oft the lots will bel lesst thant the 7,000 squaref foot minimum required in R-7.Thel Planning Board unanimously recommended approval oft the] proposed CZD /PUD with conditions that the developer agreedt to abidel by. Concerns were expressed by Council Members on the traffic impact and traffic safety. The size of the street was also concerning tor many Council members with the developer proposing 21 feet of pavement and using the curved curb as an extension. Council Member Tart added with people parking on a street that small is concerning for emergency: services. Adler added that the streets within the subdivision are being treated as minor streets andl he reviewed the ordinances related to minor and subdivision streets. Adler added that he did send the plans to the Emergency Services and their biggest concern was not having an additional exit. Adler then reviewed the conditions established by the Planning Board and agreed upon by the developer. Andrew Petty of Curry Engineering spoke for the rezoning and answered questions concerning the property on! behalf oft the property owner, Zach Angle. Much discussion followed ont the width oft the streets, parking, buffering for the! homes and safety barrier for the playground. City Attorney Pope reviewed the conditions as established by the Planning Board, revised by Council and the developer agreed to each revised and added Motion by Council Member Turnage and second by Council Member Gaulden to approve the CZ-02-22 Conditional Zoning Request as presented, with the following conditions as recited and agreed upon by the 1. Add an all evergreen landscape buffering of at least three species along Susan Tart Road to  the Ordinance (02022-03) isi incorporated into these minutes asA Attachment #5. CZ-01-22: Conditional Rezoningf from) RA-40t tol RM-CZD- 11142 NC55E  permittedi use oft thes site asp presented. Motion unanimously approved. District/Planned Unit Development- Susan' Tartl Property  agreed tob by the developer.  thatr request.  condition. With noa additional comments, thel Publicl Hearing was closed.  developer duringt thel Public Hearing:  screen! houses fromt traffic: and protect opens space areas. 2. Addl landscaping arounds storm water containment: areas.    221  Obtaina and follow alll NCDOTI requirements toi includet the following:  a) IfN NCDOT requires a traffic Impact analysis based on the proposed number of units to be developed and ifs so to comply with all requirements recommended by the traffic impact Request approval from NCDOT for a second entrance for the internal street and meet all Widen the internal street width to 25 feet of pavement plus 2% feet of curb on either side per Obtain state approval ofs storm drainage system proposed and erosion control plan. 7. Submit Home Owner Association (HOA) deeds and covenants andi maintenance agreement 8. Install traffic barrier ats sharp curb on Susan' Tart Rd adjacent tot the proposed open space tol be located within the DOT right of way ifa approved by NCDOT and ifr not to be located outside the 9. Granta authority to Dunn Planning Board Chairt tos signt thel Preliminary Plat once all conditions are satisfieda above, as well: asi itemsi inI Dunn City Code Section 20-42.- - Preliminary Plat.  analysis.  requirements of NCDOTt to obtain approval. c) Obtain alll NCDOT driveway and access permits. City ofI Dunn Engineering Design and Construction: Standards. 5. Adjust corner) lots with setback issues per Dunn City Code. DOT right ofv way but constructed to NCDOT standards.  Motion approved with Mayor Pro Teml Bradham opposed.  Blackl River Wastewater Treatment Plant Effluent Conveyance. System Grant Project Ordinance Finance Director Roberts presented proposed Grant Ordinance authorizing all appropriations necessary for the completion of the Black River Wastewater Treatment Plant Effluent Conveyance System with funding coming from the State of! North Carolina and the American! Rescuel Plan Funds-Earmarki Project! Number: SRP- Motion by Council Member McLean and second by Council Member Sills to approve the Grant Project Ordinance: asp presented. Motion unanimously approved.A copy of the Ordinance (02022-04)isi incorporated Eastside! Pump Station,l Forcemain: and Outfall) Line Improvements Grant Project Ordinance Finance Director Roberts presented proposed Grant Ordinance authorizing all appropriations necessary for the completion oft the Eastsidel Pump Station, Forcemain: and Outfall Line Improvements project with funding comingf from the State ofN North Carolina and the American! Rescuel Plan Funds-I Earmark) Project! Number: SRP- Motion by Council Member Sills and second by Council Member Gaulden to approve the Grant Project Ordinance: as presented. Motion unanimously. approved. Ad copy ofthe Ordinance (02022-05): is incorporated Consider Awarding Engineering Services Agreement for the American Rescue Plan Wastewater Public Utilities) Director. Adams presented engineer agreements for consideration for ort the design, surveying, easement: acquisition assistance, permitting, construction admin, and construction observation services for Requests for Qualifications were duly advertised in' The Daily Record on 1-28-22 and was also listed on1 the NCI Interactivel Purchasing System Website. Twol Letters of Interest werer received and oft those received, City staff reviewed and: scored each using the same criteria for comparison. Davis Martin Powell (DMP) received thel highest collective score and therefore is recommendation by staff for both projects. Engineering fees are reimbursable through the grant and are within the budget submitted to NCDEQ. The engineering fees Motion by Council Member Sills and second by Mayor Pro Tem Bradham to award engineering service agreements to Davis Martin Powell for engineering services related to both sewer projects which will be funded with State Appropriated American! Rescue Plan funds. Motion unanimously approved. A copy ofthe Resolution. Adopting Updated Compliance Plans for thel NCSmall Cities CDBG-II Program Public Utilities Director Adams presented resolution adopting the updated compliance plans and policies for the Section 3 Action Plan and the Citizen Participation Plan. These plans are required by the Community Development Block Grant-Infrastructure (CDBG-I) Program. Adams read the Memorandum summarizing the Motion by Council Member Tartands second by Council Member Turnage to approve the Resolution adopting the updated Section 3 and Citizen Participation compliance plans for the City of Dunn during the implementation of the North Carolina Small Cities Community Development Block Grant for the Resolution (R2022-08) are incorporated into these minutes as Attachment: #9. A copy oft the. Plan is onj file with  W-ARP-0033: and administrated by the NCDEQI Division ofWater Infrastructure.  intot these minutes as Attachment #6.  W-ARP-0033  into these minutes as Attachment: #7.  Projects  the American! Rescuel Plan Earmarked funded: sewer projects.  associated with thet two projects are asf follows: WWTP Effluent Conveyance Engineering Fees $1,637,500 Eastsidel Lift Station: and Outfall Engineering Fees $1,788,500 contracts are incorporated: into these minutes as Attachment: #8.  updates tot the Compliance. Plan. Infrastructure (CDBG-I) Program. the City Clerk.  Motion unanimously approved. A copy oft the Memorandum and    222  Resolution. Adopting Assessment ofFair Housing for the NC: Small Cities CDBG-IProgram Public Utilities Director. Adams presentedi resolution adopting the Analysis of Impediments or Assessment of Fair Housing in the City of Dunn for the Community Development Block Grant-Infrastructure (CDBG-I) Program.' The City ofI Dunni is participatingi in a CDBG-I program for the replacement ofs sewer mains that are located inl low tor moderatei income residential: areas within the City and a requirement oft the program is for the City to develop an Analysis of Impediments to continue fair housing efforts. Adams read the Motion by Council Member Turnage and second by Council Member McLean to approve the resolution adopting the Fair Housing Assessment and certifying to the NCI Department of Environmental Quality that the City will continue to affirmatively further fair housing as required by the Community Development Block Grant Infrastructure Program. Motion unanimously approved. A copy of the Memorandum and Resolution (R2022-09) arei incorporated into these minutes as Attachment: #10. A copy of the Assessment is onj file with the Assistant City Manager Boone presented staffs recommendation to enter into contractual negotiations with IBI Group, ana architectural firmi to designt the City of Dunn's new Public Services Complex. Staff issued an! RFQ for design services pertainingt tot the cities new Public Services Complex and received sixteen responses from architectural firms from all over the state. Five firms were chosen fori interviews that were conducted based on RFQ scores and oft those five, two were: shortlisted and staff visited some of their similar projects in the area. After reviewing the credentials, completed projects and other criteria, the review team feels that IBI Group out of Raleigh will be the best fit. The next step will be to negotiate a contract. The estimated Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to allow the City Manager to negotiate terms with the chosen firm to research and design the City's Public Services Complex. Motion Planning Director. Adler presented report showing systematic approach to begin the process of addressing thei issues with thel Dunn's alley network including estimated costs." The central commercial area inl Dunna and its immediate surrounding blocks have a network of north/south alleys that complement our street grid system. However, some alleys! have been closed without recording the new property surveys showing that the alleys are closed. Inc other cases, homeowners have used the alley adjacentt tot their property asi ifitv were their own. This practice has been facilitated by the limited attention the City has spent on maintaining the alley system. The result is that some alleys are in excellent condition, some function but need repair, and some don'tfunction: at all." This creates aj problem for publics safety personnel whent theya aren'tsurer where thei right- of-way ends. Inl December 2019, City Staff presented to Council ai research documentt titled" "The City of Dunn Alley Conditions Report". Each alley was color coded toi indicate condition: Greeni indicated open and ing good repair; Yellowi indicated open buti repairs needed; and) Redi indicated that the alley appeared to either already be closed ors should be closed. Phase I- Closing Unused. Alleys is estimated at $60,000 and if the Closures are noto completed by) June 30, 2022, the remaining! balance willl bec carried over to FY2022-2023. Motion by Council Member Turnage and second by Council Member McLean to authorize a Budget Amendment: for the Cityt to! begint the Alley Closure Process int three phases: 1) Ford closingt the red] highlighted prioritized list ofa alleys and use the funds for land: surveys, recording fees, notification signs, mailings to adjacent alley property owners, advertisement and additional 2) That the process, procedures and cost factors be captured for use ift there are additional alley closures of 3) That the City begin an assessment and scheduled maintenance and sustainment plan of the yellow and greena alleys and present att the! May Councill Meeting. Motion unanimously approved. A copy of Staff Recommendations and Budget Amendment (BA2022-26) are incorporated. into these minutes as City Manager Neuschafer: requested consideration tos seta a Special Called Meeting onl Monday, March 14,2022 at6 6:00 p.m.i in Council Chambers for the purpose of Storm Water Fee Study, Pay Classification Study, Police He further requested a Special Called Joint Meeting of the City Council and Planning Board be set on Thursday, April 21, 2022 from 7:00 p.m. until 9:00 p.m. at the Dunn Community Center for the purpose to receive an update andi instruction on thel Draft Unified Development Ordinance and to review and comment Motion by Council Member Gaulden and second by Council Member McLean to approve the Special Meetings on! March 14, 2022 and April21,2022: as presented. Motion unanimously approved. City Manager Neuschafer presented the Retreat Summary provided by the Facilitator Chad Sary and the 12- 24 Month Goals and Priorities as agreed upon and established att the Budget Planning Retreat. The agreed upon Goalsa and Priorities will continuei tob bei reported each month att the Council Meeting.  Memorandum summarizing the Assessment ofF Fair Housing Report.  City Clerk.  Public Services Complex. Architect: Selection  timeframet to design and constructt thel buildingi is two years.  unanimously approved. Addressing Alley Network  requirements.  they yellow org green! highlighted alleysi in the Alley Study.  Attachment: #11. Sets Special Meetings  Compensation Plan, Consideration to Purchase Real Property and a Closed Session.  onI Draft Futurel Land Use Map.  Budget) Retreat Summary and Updated Goals    223  These reports will replace the current Goals and Objectives Reports beginning att the April Council meeting. Motion by Council Member Gaulden and second by Council Member Turnage to approve the Goals and  Goals not completed ands still valid have beeni incorporated into this updated list.  Priorities as presented. Motion unanimously approved.  Council Goals/Reports Administrative Reports  City Manager Neuschafer: added that the current reports are available forr review. Finance Director Roberts provided thei following financial reportf fort thep period ending February 28, 2022: The Cityl has $10,852,148 cash onl hand compared to $9,200,912: lasty year. Water and Sewer Revenues for the month of February were $497,435, with total collected to-date of $4,171,145 or6 68.27% ofb budget compared to $3,922,065! in 2021. City! has received $3,779,484 in Property' Taxest through) January compared to $3,669,894 last year. Sales' Taxes receiptsi inl December were $249,883, $32,6001 more than) lasty year. Utilities Sales Taxes are reported quarterly with this year's second quarter receipts at $185,238 with total of$329,607 compared to $337,720 fort this samet time periodl lasty year. Building Permit Fees collected to-date total $103,065 or 66.49% ofbudget compared to $101,029: for the General Fund expenditures for February were $1,122,498 with total expensed to-date of $8,175,720 or 65.13% ofE Budget comparedt to$ $6,798,227. Revenue to-datei is $8,990,746. The Water and Sewer fund expenditures for February were $542,022 with total expensed to-date of $4,420,108 or 56.02% of budget compared to $3,837,223 last year. Water and Sewer revenues to-date Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks and Recreation Report, Library Report and Police  samet timel lasty year. are $4,902,285.  Thel benchmarki for this periodi is6 67% of! budget. He: also updated on Debt Service payments: and] liens and assessments.  Report.  Amouncememt/lmiommaton  Mayor Elmore: announced upcoming events and activities.  Council Member Sills congratulated Police Department and encouraged residents to pray for the people of Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to enter Closed Session in accordance with NCG514931811006 to establish ori instruct the staff concerning the negotiation ofthe price and terms ofac contract concerning the acquisition ofreal property. Motion unanimously approved. Mayor Elmore reconvened the meeting and with no further business, ar motion was made by Council Member Sills and a second by Mayor Pro Tem Bradham to adjourn the meeting at 9:38 p.m. Motion unanimously  Ukraine.  The meeting was recessed at9 9:17p p.m.  approved.  DF DLN - CORPORATE SEAL ATH CAR Di  William P. Elmore) Jr. Mayor  Attest:  Tammy City Clerk  EMç, NCCMC  g