233  Dunn City Council Regular Meeting Tuesday, May 10,2022 7:00 p.m., Dunn! Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Ir., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Frankl McLean, Billy N.Tart, and Chuck1 Turnage. ABSENT: Billy' Tart. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Chief of Police Clark White, Police Major Cary. Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Library Director Mike Williams, Communications Coordinator. Kaitlin Adkins, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened the meetinga at 7:00 p.m. and Rev. Len Keever, Pastor of First Baptist Church gave the Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to adopt the May 10, 2022 Mayor Elmore recognized students in attendance from Midway High School in Ms. Christine Ess' AP Government Class and had each student introduce themselves tot the council: Tayler C. Blackwood, Madalyn Chief White recognized Lt. Joseph Byrd and Sgt. Matthew Norris for completing the Leadership Institute through the North Carolina Justice Academy and Sgt. Norris for completion of the Leadership Certificate Finance Director Roberts introduced Alexa Kallesten, Accountant and Software Support Specialist; Library Director Williams introduced Library Program Specialists, Tiffany Owens and Jolinda Powell; and Planning Director. Adler introduced) Joshua Gainey, Codel Enforcement Officer with the Inspections Department. The Public Comment Period was opened by Mayor Elmore at 7:13 p.m. Having no comments, the Public  CALLTO ORDER ANDI INVOCATION AGENDA ADJUSTMENT AND APPROVAL  invocation. Afterwards, Mayor Elmore ledi int the Pledge ofA Allegiance. meetinga agenda as presented. Motion unanimously approved.  PRESENTATIONS  O.S Stewart, Holden Sinclair, Lanal Rhoads and Sharon Nettrour. Program which requires 4001 hours ofleadership training.  Policel Recognitions  New Employeel Introductions PUBLIC COMMENT: PERIOD Comment period was closed. CONSENTI ITEMS  Minutes oft the April 12,2022 City Council Meeting. these minutes as Attachment: #1. into these minutes as Attachment #2. Destruction of Records - Planning &I Inspections incorporated intot these minutes as Attachment: #3. minutes as Attachment: #4. Motion unanimously approved. ITEMSI FORI DISCUSSION, AND/ORI DECISION Rezoning Request RZ-01-22, 600S S Clinton Ave  Resolution to accept ARPAI Fundsi for Stormwater.. A copy oft the Resolution, (R2022-13) is incorporated into Speciall Event! Permit- Temporary Blocking of Streets- - Bicycle Safety Demonstration Speciall Event Permit- Temporary Blocking of Streets - Broad Street 5k Run/Food' Truckl Rodeo Resolution to Change Schedule of Council Meetings. A copy of the Resolution (R2022-14) is incorporated Resolution! Declaring Property Surplus and Authorizing Disposition.. A copy of the Resolution, (R2022-15)is NCI DOT Inspection of Bridges Municipal Agreement. A copy of the Agreement is incorporated into these Resolution: Requesting Authorization to Remove Parking Places on Clinton Ave/US Hwy 301.A copy ofthe Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve all consent items.  Resolution (R2022-16) isi incorporatedi into these minutes as Attachment #5.  Mayor Elmore opened the Public Hearing at 7:16 p.m. Planning Director. Adler presented request to rezone one parcel .37 acres +/- located at 600 S Clinton Ave. The property is currently zoned I-10, Restricted Industrial District andi is proposed tol be rezoned to C-3, Highway Commercial District for a used car lot. The Planning Board unanimously recommended approval of this rezoning. Said Slimani, applicant offered to Motion! by Council Member Turnage and second by Council Member McLean to approve RZ-01-22 tor rezone 600 South Clintonf from I-10, Restricted Industrial Districtt to C-3, Highway Commercial District as presented.  answer any questions. With no additional comments, thel Public Hearing was closed.  Motioni unanimously: approved.    234  Rezoning Request RZ-02-22,1101 NO Orange Ave  Mayor Elmore opened the Public Hearing at 7:19 p.m. Planning Director. Adler presented request to rezone one parcel. .24 acres +/-1 located at 1101 North Orange Avenue. The property is currently zoned 0&I, Office & Institutional District and is proposed to be rezoned to C-4, Neighborhood Business District. Corey Black, applicant, plans to use as a beauty salon. The Planning Board unanimously recommended approval of this rezoning. Marc Phillips, owner of the property, offered to answer any questions. With no additional Motion by Council Member Gaulden and second by Council Member McLean to approve RZ-02-22 to rezone 1101 North Orange Avenue from 0&I, Office &I Institutional District to C-4,1 Neighborhood Business District as Mayor Elmore opened the Public Hearing at 7:23 p.m. Planning Director Adler presented request to rezone one parcel 28 acres +/- located at 204 Cooke Street. The property is currently zoned R-7, Single-Family Dwelling District and is proposed tol be rezoned to I-10, Restricted Industrial District to allow the storage business toe expand. With Generall Use Rezoninga any allowable- Permitted" use willl be allowed. The Planning Board unanimously recommended approval oft this rezoning. Marc Phillips offered to answer any questions. Motion by Council Member McLean and second by Council Member Gaulden to approve the RZ-03-22 to rezone 204 Cooke Streetf from R-7, Single-Family Dwelling District to I-10, Restricted Industrial District as  comments, thel Public Hearing was closed. presented. Motion unanimously approved. Rezoningl Request RZ-03-22,204 Cooke! St  With noa additional comments, thel Public) Hearing was closed.  presented.  Motion unanimously approved.  Rezoningl Request RZ-04-22, 4001 EBests St  Mayor Elmore reported that this rezoning request) has been withdrawn! byt the applicant. Conveyance of511 ETownsend: Stt tol Dunn Community Development Corporation (DCDC) Assistant City Manager Boone presented request for Council to consider donating city-owned property located at5 511 E1 Townsend tol DCDC for the construction ofar new home using the CDBG funds allocated for rehabilitations and relocation for low to moderate income families in the specific target area approved by HUD. The owners of411 Magnolia were: approved fora ar rehab within the CDBG rehabj program. Unfortunately, the property is in such disrepair that a rehab is not within the program's abilities monetarily. If Council approves the donation, DCDCV willi in-turns sellt thel lott toa ana already approved developer for $1, who has agreed tob build ont thel lot within the allowable CDBG budgetf fund amounti for the relocation of the family. The DCDC Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden to approve the resolution conveying) Reall Propertyl located at 511 ETownsend Stt to thel DCDC. Motion unanimously approved. A copy City Manager Neuschafer presented recommendation for contract negotiations with a design build team to design and construct the wastewater treatment plant improvements. The following WWTP improvements have received State Revolving Fund loan approval: addition ofa new clarifier, rehabilitation of an existing clarifier, new aeration splitter box, upsize internal piping, construct new chlorine contact chamber, and chemical addition improvements. The project will increase the WWTP's hydraulic capacity therefore improving treatment during peak flow conditions. In August 2021, the City was awarded a $3,626,000 loan for the above referenced Black River WWTP improvements. This project isi incorporated into the Special Orders! by Consent agreement. The City received three Statement of Qualifications and oft those received, staff scorede each using thes same criteriaf for comparison. TAI Loving received thel highest collective score. Motion! by Council! Member Turnage and second by Mayor Pro Tem Bradham to authorize the City Manager to negotiate design-build contract terms and conditions for WWTP Improvements with TA Loving Company. City Manager Neuschafer: reported the project was bid on April 28, 2022 and two oft the three bidders did not comply with one oft thet technical bid specifications. After conferring witht the City Attorney, recommendation Motion by Council Member McLean and second by Council Member Gaulden to reject all three bids that were received on April 28, 2022 and authorize. staff to rebid the Phase 1 Sewer Rehabilitation Project. Motion Finance Director Roberts presented request for approval of resolutions allowing the Water and Sewer Department tor receive grants andl loans for workt to be done ont the City's sewer lines. This fundingi is from the USDA and the City has hired Bond council toa assist with the proper process of closing thisl loan. The loan and grantf from the USDAI require a process that takes allt the questions andt the documentation for the project and provides itt to the Local Government Commission (LGC). These two resolutions are required to allow us to taket the documentation fort the sale oft the bondst tof fund this projectt tot thel LGC and request them tos sell these bonds andi notes while the second resolution: is meant to allowt the City tor move forward and begin work with  board voted unanimously to acceptt the donation from the City.  ofthel Resolution (R2022-17) isi incorporated into these minutes as Attachment #6. Design-Build" Team Selection for Black River WWTPI Improvements  Motion unanimouslya approved. USDAI Phase 1 Sewer Rehabilitation Bids istor rejecta allt threel bidsa and authorizes stafft tor re-bid.  unanimously approved.  USDAI Bond Salesf for Sewer Line Upgrade Resolutions  thei intent tor reimburse expenditures that qualify under thel USI Department ofTreasury.    235  Motion by Councill Member Turnage ands second by Council Member McLean to adopt the two resolutions for USDAL bonds sales fort thep preliminary findings through thel LGC and the reimbursements as presented. Motion unanimously approved. A copy of the Resolutions (R2022-18) and (R2022-19) is incorporated into these Finance Director Roberts presented request to apply to the USDA Rural Development Division for funds to purchase a Street Sweeper to assist with Stormwater mitigation and reduce the debris entering the Stromwater system. The repayment for this piece of equipment will be approximately $22,900 per year. It Motion by Mayor Pro Tem Bradham and second by Council Member Sills to approve allowing the City to submit an application tot the USDA for a new Street Sweeper for Stormwater: services. Motion unanimously Finance Director Roberts presented request to apply to the USDA Rural Development Division to request funds for the purchase of police cars for the 2021-2022 year. The repayment for these police cars will be Motion by Council Member Sills and second by Council Member Gaulden to approve allowing the City to Finance Director Roberts presented request to apply to the USDA Rural Development Division to request funds for the construction oft the new Public Services Complex. This application will get our request in the queuet to potentially qualify for grants as well asl low interest loans. The USDAI has funds available for upt toa 40 year time span and interest rates can bel locked in now at a lower interest rate than anticipated for the future. The City has purchased land for this new building and architects hired to assist with the layout and design ofaf facility for public works, public utilities, including offices for both departments. This applicationi is nota ac commitment but willl locki ini interesti rates, maximum! loan amounts andj potential grant funds. Motion by Council Member Sills and second by Council Member Turnage to approve allowing the City to submit an application to the USDA for the construction ofa new Public Works facility. Motion unanimously City Manager Neuschafer presented a request to set a Special Called Meeting for the purpose of holdinga a Motion by Council Member McLean and second by Council Member Gaulden tos set the Budget Workshop for Monday, May 23, 2022, 6:00 p.m. in the Dunn Municipal Building as presented. Motion unanimously City Manager Neuschafer presented petition requesting the voluntary contiguous annexation ofa portion of 800' Tilghman Dr, owned byl Harnett Health System, Inc. The property located at 800 Tilghman Dri is identified byt the Harnett County Registry as aj portion of PIN#1506-86.9964000, which has noty yet been annexed into the city limits. Thisi isa small portion oft the property with annexed city property currently surrounding it, so this will clean up the GIS map and have all the property identified by PIN #1506-86-9966,000 under one Motionl by Council Member Turnage and: second' by Councill Member McLean toa adopt thel Resolution Directing the City Clerk to Investigate the Voluntary Annexation Petition ANX-01-22 as presented. Motion unanimously approved. A copy of the Resolution (R2022-20) is incorporated into these minutes as City Manager Neuschafer presented) Resolution tos set Public Hearing oft the City's intent to annex City-owned property contiguous to the City of Dunn and to set Public Hearing for June 14, 2022. The City of Dunn purchased property onl NI McKay Ave, Pin#1517-71-6247.000 fort the purpose of construction ofar new Public Services Complex. A portion oft the property and the street serving the property is not currently in the city limits and through this annexation, the total property owned by the city will be included within the city's Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to adopt the Resolution ofI Intent to Annex Contiguous Property as presented and to set the Public Hearing for June 14, 2022. Motion unanimously approved. A copy of the Resolution (R2022-21) is incorporated into these minutes as City Manager Neuschafer presented the goals and priorities update for review and discussion.  minutes as Attachment: #7.  Consideration to Apply for USDA: Stormwater Loan Street Sweeper  willl bea1 10-yearl loan ata approximately: 1.25%.  approved.  Consideration to Apply for USDAI Loan Police Cars  appro.imatelys12,500, per year. Itwillb Ibea7-yearl loan ata approximately 1.5%. submita ana applicationt tot thel USDA for new] police cars. Motion unanimously approved. Consideration to Apply for USDAI Loan Public Services Facility  approved.  Set Special Meeting for Budget Workshop Budget Workshop andj possible Closed Session.  approved.  Voluntary. Annexation Petition ANX-01-22, portion of8001 Tilghman Dr  jurisdiction. Attachment: #8.  Resolution ofI Intent of Annexation of City-owned Property-ANK-02-22  jurisdiction. Attachment: #9. Council Goals/Reports    236  Administrative Reports  City Manager Neuschafer: reported staffi is currently negotiating ont the stormwater: mapping andt the contract Financel Director Roberts] provided thei following financial report fort the period ending April 30, 2022: Based ont the April 30th bank statements, the City has $10,702,506 in cash compared to $9,152,110in Water and Sewer Revenues fort the month of April were $499,166, with total collected year to-date at Property" Taxes received throughl Marcha are $3,940,093 compared to $3,882,488 in 2021. Sales' Taxes February receipts were $219,258 with total amount collected year to-date of$ $2,151,032. Utilities Sales Taxes are reported quarterly. For this year's third quarter, the city received $163,021 compared to $160,807 for 2021. This report is for the quarter ending December 31, 2021 and the amounti received for this year was $486,135 comparedt to $491,922 in2 2021. Building Permit Fees for the month of April were $19,735, with total collected for the year of $140,968 or 91% ofbudget comparedt to $145,1931 lasty year. General Fund expenditures for April were $973,298, with total expensed to-date at $10,201,776 or 81.26% ofE Budget compared to $9,767,570in2021. The Water and Sewer fund expenditures for April were 404,571, with total expensed to-date of $5,266,613, or6 66.75% ofbudget comparedt to $5,266,6131 in2 2021. Theb benchmark: for this periodi is 83% oft budget. Roberts also reported on debt service and liens and assessments. He presented request for council to sign letter off financiali indicator ofc concern required by thel LGC due tot the need fora a singlea audit due to grants that Reports were also received as follows: Communications/Public Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks andl Recreation Report, Library Report and Police  should bef finall byt the) Juner meeting with ana anticipated completion ofs six months.  2021.  $5,121,903 or 83.83% oft budget, comparedt to $4,858,633 in 2021.  required the audit ber revised: sot thel LGC considered ther reports late.  Report.  Announcements/Information  Mayor Elmore announced upcominge events and activities.  Motion by Council Member Turnage and second by Pro' Tem Bradham to enter Closed Session in accordance with [N.C.G.S. 143-318.11(a)(5)) to establish ori instruct the staff concerning the negotiation oft the price and terms ofac contract concerning the: acquisition ofr real property. Motion unanimously: approved. Mayor Elmore reconvened the meeting and with nof further business to discuss, motion by Council Member Sills and second by Council Member McLean to adjourn the meeting at 8:20 p.m. Motion unanimously  Ther meeting wasi recessed at8 8:00p p.m.  approved.  OF E AONI) SEAL RTH  Attest:  Eey  City Clerk  Cerye uf