239  Dunn City Council Regular Meeting Tuesday, June 14,2022 6:30 p.m., Dunn Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Jim Roberts, Public Utilities Director. Heather Adams, Chief of Police Clark White, Police Major Cary Jackson, Parks and Recreation. Director Brian McNeill, Human Resources Director Connie Jernigan, Librarian Mike Williams, Public Works Director Vincent Washington, Communications Coordinator Kaitlin Adkins, Wiley Pope, and City Mayor Elmore opened the meeting at6 6:30 p.m. and Rev. Randy Hill, Pastor at Gospel' Tabernacle Church gave Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to adopt the June 14, 2022 Minutes oft the April 21, 2022 Special City Council Joint Meeting with the Dunn Planning Board. Retirement Resolution- - Vincent Lee Washington. A copy oft the Resolution (R2022-22) is incorporated into  Wesley Sills, April Gaulden, Frank McLean, Billy N.Tart, and Chuck' Turnage.  Clerk Tammy Williams. CALLTO ORDER ANDI INVOCATION AGENDA. ADJUSTMENT AND. APPROVAL  thei invocation. Afterwards, Council Member Gaulden ledi int the Pledge ofA Allegiance.  meeting agenda as presented. Motion unanimouslyapproved. Minutes oft the April 28, 2022 Special City Council Meeting. Minutes oft the May 10,2022 Regular City Council Meeting. Special! Events - Temporary Blocking ofS Street- State Tournament Special Events Temporary) Blockingo ofA Alley- - Downtown. Alley Concert Series Special Events- Temporary) Blockingo of Street- Vacation Bible School School Resource Officer MOUI Renewal- - Harnett Primary and Wayne Avenue Schools Inspections Agreements with Harnett County. Ac copyo oft the agreements are onj file with the City Clerk. Budget Amendment- Land Purchase.. A copy of Budget Amendment (BA2022-29) isi incorporated into these Budget Amendment - Stormwater Fund. A copy of Budget Amendment (BA2022-30) is incorporated into Budget Amendment - Insurance and Loans. A copy of Budget Amendment (BA2022-31) is incorporated Budget Amendment - Health Insurance and Materials. A copy of Budget Amendment (BA2022-32) is Engineering Services Agreement Amendment with WithersRavenel for the Clean Water State Revolving Fund (CWSRF) Sewer Rehabilitation Project. A copy oft the amendment has been filedy with the City Clerk. Motion by Mayor Pro" Tem Bradham and second by Council Member Gaulden to approve all consent items.  CONSENTI ITEMS  these minutes asA Attachment #1.  minutes as Attachment: #2. these minutes as Attachment: #3. into these minutes as Attachment: #4. incorporated. into these minutes as Attachment: #5. Lease Proposal for Mail Services Equipment  Motion unanimously: approved. PRESENTATIONS  Vincent Lee Washington Retirement Resolution  Mayor Elmore recognized Vincent Washington, retiring as the Public Works Director, who was presented a Retirement Resolution inr recognition ofhis 27 anda al halfy years ofs servicel here att the City of Dunn. Mayor Elmore presented: al Proclamation to Council Member Gaulden extending support to the efforts of the Active People Healthy NationsM initiative. Council Member Gaulden, who attended the Champions Institute, launchedi in 20201 by Active People, Healthy NationsM through Smart Growth. America, requested this proclamation. Ther programi is designed to equipa al hand-picked, group ofe electedo officialst to effectively advocate for ands support safera andi more complete streets int their communities. Council Member Gaulden was chosen as one of201 local elected officialsi int the nation tor receive comprehensive training tol help! her become a champion in our community to promote activity-friendly routes to everyday destinations. Remarks were also madel by Councill Member Gaulden, whomj justf finished her classesi int the program this week.A A copy oft thel Proclamation (P2022-04) isi incorporated. into these minutes as Attachment #6. Mayor Elmore also presenteda aj proclamation to Council Members Gaulden and McLean recognizing June 19, 2022 as) Juneteenth in the City of Dunn. A copy of the Proclamation (P2022-05) is incorporated into The Public Comment Period was opened by Mayor Elmore at 6:47 p.m. Comments were madel by Joe Parda, Vice President with' Temple Grading and Construction Co, locatedi in Harnett County, concerning the award of the Sewer Rehabilitation contract. With noa additional comments, the Public Comment Period was closed.  Proclamation: Presentations  these minutes as Attachment: #7. PUBLICCOMMENT PERIOD    240  ITEMSI FORI DISCUSSION, AND/ORI DECISION Comprehensive Land Usel Plan: and Land Usel Map  Mayor Elmore opened the Public Hearing at 6:53 p.m. City Manager Neuschafer presented the Draft Comprehensive Land Usel Plan and Future Land Use Map, whichi is not fully completed but isl being presented to comply with Chapter 160D requirements oft the North Carolina General Statutes. The draft plan! has been approved by the Planning Board in draft form. The adoption of this requirement must bei inj place by July 1, 2022. UNC School of Government and the City Attorney recommended to adopt our plan, even though the document iss stilli inc draft form. The newl Land Use Plan and) Future Land Usel Map will replace, ini its entirety, the existing 20301 Land Use Plant that was completed in 2005. The final plan willl bel brought! back either) Julyo or Motion by Council Member Gaulden and second by Council Member McLean to adopt the Draft Comprehensive Land Use Plana and] Land Use Mapa as presented. Motion unanimously approved. Mayor Elmore opened thel Public Hearing at 6:59 p.m. City Manager Neuschafer shared that after a review of CAC activities att the April Council Meeting, Council decided tor move forward with makingt the CAC an official City of Dunn Advisory Board. He presented proposed amendment to the City Ordinances to formalize the Committee: ast the Community Appearance Advisory Board. The proposed amendments have been reviewed ande edited by the City Attorney, Tilghman Pope. With no comments, thel Public Hearing was closed Motion by Councill Member Sills and second by Council Member Gaulden to approve Ordinance. Amendment OA-03-22 to create the Community Appearance Advisory Board as presented. Motion unanimously approved. Ad copy oft the Ordinance (02022-06) isi incorporated into these minutes as Attachment: #8. Mayor Elmore opened the Public Hearing at 7:01 p.m. City Manager Neuschafer presented request to extend the corporate limits oft the City of Dunn! by the voluntary contiguous annexation of City-owned Property and public right of way located on aj portion of 8.32 acres on N McKay Ave with access from Nu Home St and N King Ave, identified in the Harnett County Registry as PIN #1517-71-6247.000. The Resolution of Intent to Annex thel Property and set the Public Hearing was adopted onj June 14, 2022. With: no comments, the Public Motion by Mayor Pro' Tem] Bradham: ands second by Councill Member' Turnage to adoptt the ordinance to extend the corporate limits of the City of Dunn as presented. Motion unanimously approved. A copy of the Mayor Elmore opened the Public Hearing at 7:03 p.m. City Manager Neuschafer presented his Budget Message, the proposed: fees schedule and Budget Ordinance. He reviewed the General Fund, Water and Sewer Fund and Stormwater Fund projected revenues and expenditures. Comments were: made by Walter Massey expressing appreciation for the direction the Council is taking the City and requested additional supportf for Dunn PAL. Hubert Yeatman spokei ini reference to the sewer moratorium. With no additional comments, the Motion by Council Member McLean and second by Council Member Tart to adopt the Fiscal Year 2022-2023 Budget as presented toi include the Budget Ordinance: and Fee Schedule. Motion unanimously approved. A Mayor Elmore: shared that Oscar has served as Mayor oft the City ofI Dunn for five terms and served as North Carolina Senator for two terms. Oscar has always been a strong advocate and supporter oft the City of Dunn and! has made: significant contributions toc ouro city's history andt the City now has an opportunity tol honor him. City Manager Neuschafer presented Resolution, Application and Certification for consideration to request naming the Interstate 95 Bridge over US Highway 421 in Memory and Honor of The Honorable Oscar N. Mayor Elmore opened the floor for public comments and shared that public comments will be received in writing andi maybes submittedi tot the Clerk untill Friday, June 17, 2022. No comments were received. Motion by Council Member Tarta and: second by Council Member Turnage to adopt thel Resolution, Application and Certification to name the Interstate 95 Bridge over US Highway 421 in Dunn in memory and honor of Oscar N. Harris and to submit to the NC Department of Transportation for consideration. Motion unanimously approved., A copy ofthel Resolution (R2022-23) is incorporated into these minutes as Attachment Resolution) Fixing Date of Public Hearingf for Voluntary Annexation Petition. ANX-01-22 City! Manager Neuschafer presented proposed resolution: fixingt the date for al Public Hearing for the voluntary contiguous annexation petition ANX-01-22; portion of 800 Tilghman Drive, PIN #1506-86-9966.000, owned by Harnett Health Systems, Inc. The Council adopted a Resolution Directing the Clerk to Investigate the Voluntary. Annexation. ANX-01-22: andi the Certificate of Sufficiency hasl been provided.  August.  Ordinance. Amendment- Community Appearance Advisory (CAC) Board  Annexation! Petition ANX-02-22- City-Owned. Property  Hearing was closed.  Ordinance (02022-07) isi incorporated into these minutes as Attachment #9.  FY2022-2023 Proposed) Budget  Public Hearing was closed.  copyo ofthe Ordinance (02022-08) is incorporated. into these minutes as Attachment #10. Resolution tol Name Bridge after Thel Honorable Oscar N. Harris  Harris. Hea addedt thatt the City! hasa a sponsor willing to cover the $2,000f for the sign.  #11.    241  Motion by Council Member Turnage and second by Council Member McLean to adopt the Resolution Fixing Date ofF Public Hearing as) July 12, 2022 fort the Voluntary Contiguous Annexation Petition. ANX-01-22. Motion unanimously approved. A copy of the Resolution (R2022-24) is incorporated into these minutes as City Manager Neuschafer shared that Council authorized him to enter negotiations with ESP Associates to produce an interactive mapping diagram of the cities complete stormwater system. This project received state funding in the amount of $500,000 and the anticipated budget for the mapping is $349,000, which should leave funds that can be used for another stormwater project. The mapping project should be Motion by Mayor Pro Tem Bradham and second by Council Member McLean to allow the city manager to enteri into contract with ESP Associates, INCt toj provide the city with a comprehensive map ofi its stormwater Public Utilities Director. Adams presented request tot tentatively: award a construction contract for the USDA Phase 1 Sewer Rehabilitation Project. The City received three sealed bids on May 24, 2022. With the rising cost ofr materials and construction, thel bids all came in over budget. USDA representatives were present and statedt that if the City wanted tor move forward with the project, the City must award on base bid, since the bids exceeded the approved budget. Thel bid alternates did notr reduce the cost oft the project. T2 Contracting was the low base bid, sO staff is recommending T2 Contracting, contingent upon approval by the USDA and  Attachment: #12.  Stormwater) Mapping Engineering Contract Award  completed inr nine months.  system. Motion unanimously approved.  Tentative. Award for USDAI Phasel ISewerl Rehabilitation  thel NCI Local Government Commission. Projected ProjectCost Construction Cost: $2,927,842 Engineering Cost: $328,859 Legal Fees Contingency 10%: $ 290,000 TOTAL  12,500 $3,559,201  USDA funds available are $2,363,000. The City will need to contribute $1,196,201 in order to complete the project as originally scoped. The City staff recommends proceeding with the whole project using American Rescuel Plan] Locall Recovery Fundst toa assist with payingt the difference, due tot the requirements oft the SOC. Motion by Council Member Gaulden and second by Council Member McLean tot tentatively award the USDA Phase 1 Sewer Rehabilitation construction contract to T2 Contracting, Inc. in the amount of $2,927,842, contingent upon approval by the USDA and the NC Local Government Commission. Motion unanimously Public Utilities Director. Adams presented requestt to enter into a contract with a design build team to design and construct the wastewater treatment plant improvements. The following WWTP improvements have received Statel Revolving Fund loan approval: addition ofar new clarifier, rehabilitation of ane existing clarifier, new aeration splitter box, upsize internal piping, construct new chlorine contact chamber, and chemical addition improvements. The project will increase the WWTP's hydraulic capacity, therefore improving treatment during peak flow conditions. At the May meeting, Council authorized staff to move forward with contract negotiations. The City Attorney has reviewed and approved the design contract and the design build standard conditions agreement. Once the design is approved by the State, an equipment procurement contract and construction contract will bel brought to Council for approval. She reminded Council that this Motion by Council Member Turnage and second by Mayor Pro' Tem Bradham to tentatively award a contract with TA Loving Company in the amount of $384,000 for the design phase oft the Black River Wastewater Treatment Plant project contingent upon thel Division ofWater Infrastructure's: review and approval. Motion Mayor Elmore appointed Sadie McLamb tot thel Dunn Housing Authority fora at term ending June 30, 2023. Motion by Council Member Sills and second by Council Member Tart to appoint the following to the Community Appearance Advisory Board: Ann Fairley, Linda Monds, Brian Tiede, Cornelia Malloy and Meredith Bradham toa at term ending] June 30, 2024; to appoint Lynwood Massengill, Marian McDonald, Cindy Atkins and John Frazee to at term ending June 30, 2023 and to appoint Meredith Bradham as Chairwoman. Motion by Council Member Gaulden and second by Council Member McLean to appoint Rachel Hayes and Connie Greene to the Library Board of Trustees for a term ending June 30, 2025. Motion unanimously Motion by Council Member Mclean and second by Council Member Gaulden to appoint Lynn Jernigan to the  approved.  Tentativel Design) Build Award fort thel Blackl River WWTPI Improvements  projectis alsot tied tot the SOC. unanimously: approved. Advisory Board Appointments  Motion unanimously approved.  approved.  ABC Commission forat term ending] June 30, 2025. Motion unanimously approved.    242  Motion by Council Member Turnage and second by Council Member Tart to appoint Vincent Pressley, Keith Williams and Chip Mangum to the Parks and Recreation Advisory Board for term ending June 30, 2025.1 He also added to the motion to express appreciation tol Laronda. Abney for her 18 years ofs service to the Board. Motion by Mayor Pro' Tem Bradham and: second by Council Member Tart to appoint Andrew Currina and] Lynn Godwint tot thel Planning! Boardf fora at term ending) June 30, 2025. Motion unanimously approved. City Manager Neuschafer wanted toj publicly thank Vincent Washington for his time and efforts with the City and his support of! him, personally for the pasts seventeen years. He added that Dwayne Williams has been Finance Director Roberts provided thef following financial report for thej period ending! May 31,2022: Based ont thel May 31, 2022 bank statements, the City has $10,043,444 cash, compared to $8,398,893 last Watera and Sewer Revenues: for the month were $514,233 with total collected year to-date at $5,636,174 Utilities Sales Taxes are reported quarterly. For third quarter, taxes received is $163,021, with total Building Permit Fees for the month were $13,793, with total collected of $145,760 or 94% of budget, General Fund expenditures for month are $783,476, with total expensed to-date at $11,140,684 or Water and Sewer fund expenditures for the month are $1,102,536, with total expensed to-date at Reports were also received as follows: Communirations/Pablic Information, Planning and Inspections Report, Public Works Report, Public Utilities Report, Parks andl Recreation Report, Library Report and Police  Motion unanimously approved. Council Goals/Reports Administrative Reports year.  appointed ast thel Interim Director ofF Public Works.  or9 92.25% ofb budget, compared to $5,324,663i in2 2021. Property" Taxes are $3,962,637, compared to$ $3,904,736! lasty year. Sales Taxi receipts were $211,708, with total collected yeart to-date at $2,362,740. received fort thes year at$486,135, comparedt to $491,922i in2 2021. 88.74% of Budget, comparedt to $9,703,303: in2021. $6,395,404, or81.05% oft budget, compared to $5,266,613lastyear. Thel benchmark: for this periodi is 92% ofb budget. Roberts also updated on debts service andl liens and assessments.  compareds $155,341 lastyear.  Report.  Announcements/Information  Mayor Elmore announced upcoming events and activities. Councill Member Turnages sharedt thati itist the Army's247th) Birthday today. Gauldent toa adjourn thei meetinga at 7:50j p.m. Motion unanimously: approved.  With no further business to discuss, motion by Council Member McLean and second by Council Member  DF DlK CORPORATE SEAL CAR  Mayor BP4  Attest:  amunyy-A Wltonvo Tammy Wiliams/@MC, NCCMC  City Clerk