TOWN OF EAST SPENCER WORK SESSION FOR THE BOARD OF ALDERMEN TUESDAY, APRIL 16, 2019 6:30 PM BOARD CHAMBERS  The Work Session of the Board of Aldermen was held in the Aldermanic Chambers of the Municipal Building located on 105 South Long Street in East Spencer, NC. The meeting was  called to order by Mayor Mallett at 6:35 P.M.  Members Present: Tony Hillian, Cowan, Curtis Noble, John High, Deloris, I. II.  Members Absent:  Alderman Alderman Alderman Alderwoman  Holmes, Dwayne Mayor Pro Tem  Call the Meeting to Order by Mayor Mallett. Opening Prayer by Mayor Mallett.  III. Pledge of Allegiance IV. Approval of the Agenda  A motion was made to approve the agenda by Mayor Pro-Tem Holmes; seconded by Alderman Cowan. Motion passes unanimously. Police Car Purchase - Chief Hovis and Interim Administrator Conrad  V.  Information: Due to the extensive cost of repair ($5,800) for the black Dodge Charger and the need for another replacement patrol, the Police Department has found a 2014 Chevrolet Caprice with 70,000 miles for the price of $7,600, which comes with installed radio, lights, and inmate cage. (The inside equipment is worth $4,000 in value.) The funds will come from the K-9 account that has not been used since 2017. A budget amendment will be needed to encumber the expense. In addition, the Town will need tos surplus the black Dodge Charger and any revenue will be applied back to the K-9 account for future use. The black charger will be added to the May 6, 2019 Regular  Meeting.    Town of East Spencer Tuesday, April 16, 2019  Work Session oft the Board of Alderman  STB  VI. Grant Request for CDBG - Neighborhood Revitalization Program and Brownfields Grant Closeout- Grants Manager Sammons and Interim  Administrator Conrad  Information: Town staff has met with representatives from WR Management Consultants about filing a grant request for CDBG funds to the NC Department of Commerce Rural Economic Development Division. The maximum award for this grant is $750,000 and would be applied for scattered housing around a defined geography. Town staff and the consultant believe there are housing needs around the Royal Giants Park and the Andrews Street corridor. The project must benefit low- moderate income households and does NOT require a local match. Please see additional information in the one-page handout. A couple public hearings are required before filing the grant. Town staff would propose WR Management Consultants be the lead entity on filing the grant application. In addition, there is a balance in the Brownfields Grant that must be expended this fiscal year and Town staff has been in discussions of how to apply these funds towards marketing for the Rusher property or other economic development opportunities near the interstate. The board agreed to  have a public hearing in May 6, 2019 Regular Meeting.  VII. Royal Giants Park Update - Interim Administrator Conrad and Town Staff  Information: Town staff has been meeting regularly to develop a punch list to complete improvements to Royal Giants Park and the anticipated grand opening on June 1. There is a recent grant award from the Robertson Foundation of $15,000 to the Town to cover the outdoor furniture at the Splash Pad. Town staff estimates about $30,000 in the Park and Recreation Department budget and about $7,000 in the PARTF grant to cover the other anticipated expenses such as the parking lot, sidewalk, and electricalsecurity cameras. Several tasks are in progress, with the Town's Public Works staff taking the lead on several items in the field.  VIII. Interim Administrator Update  House Bill 570 - a bill in the General Assembly for Water/Wastewater Enterprise Reform, which would create a pool of funds to retire debt for House Bill 171 = a bill in the General Assembly to exclude municipalities from the 10 percent cap on satellite annexation. The Town of China Grove has recently requested to be added to the list of municipalities. The Town will House Bill 399 = a bill in the General Assembly to increase the tax credit for income-producing historic structures and a tax credit for buildings in disaster  distressed public water/waste water systems.  develop a Resolution for the May 6, Regular Meeting.  areas.  2    Town of East Spencer Tuesday, April 16, 2019  Work Session oft the Board of Alderman  STB  March MPO Meeting at Kannapolis City Hall - endorsement. of new East Spencer interchange in regional long-range plans and for NCDOT TIP scoring. Interim Administrator Duties, Roles and Responsibilities, and Duties  The information below was discussed.  Personnel/Town Vacancies  Town Admin and Department Head Evaluations Town Admin Temporary: Staffing/Backup Public Works Interim Supervisor Waste Management Service Town Resurfacing Project  Alderman Hillian and Mayor Pro Tem will help assist with this.  Purchasing Policy, Time Sheets, and Financial Oversight  Joint Task Force to address Water Agreement with City of Salisbury Upcoming Financial Meeting with Auditor (Eddie Carrick), CPA, and Inaugural Food Truck Rally recap and Salisbury Post article Rowan Municipal Association Meeting Reminder and RSVP - April  and SRU Town staff  25th @ 6 pm at Trinity Oaks Board of Aldermen computer tablets  IX. DRAFT Town CIP - Interim Administrator Conrad and Town Staff  Information: Town staff has been working on a draft Capital Improvement Program (CIP) for review by the Town Board. Most municipalities have some form of a CIP that spans multiple years and provides insight into upcoming expenses that the Town may need to incur. This tool would be new to the Town and information provided to the Board is a first step towards developing a Town CIP. The format, presentation, items, estimates, etc. are all up for discussion by the Board. A CIP does not tie existing or future Boards to the expenditures presented. It is quite frankly a financial planning tool.  X. Adjourn  A motion was made to adjourn by Mayor Pro Tem Holmes; seconded by  Alderman Hillian. Motion passes unanimously.  Blhaltt Barbara A.  Aihn ShaTaira Bailey, TownClerk  Mallett, Mayor  3