TOWN OF EAST SPENCER Monday, May 6, 2019 6:30 P.M. BOARD CHAMBERS  REGULAR MEETING OF THE BOARD OF ALDERMEN  The Work Session of the Board of Aldermen was held in the Aldermanic Chambers of the Municipal Building located on 105 South Long Street in East Spencer, NC. The meeting  was called to order by Mayor Barbara Mallett at 6:30 p.m.  Members Present: Cowan, Curtis High, Deloris Holmes, Duane Noble, John Hillian, Tony I. II.  Members Absent:  Alderman Alderwoman Alderman Alderman Alderman  Call the Meeting to order Opening Prayer  III. Pledge of Allegiance to the flag IV. Approval of the Agenda  Motion made to approve the agenda by Alderman Holmes and second by  Alderwoman High. Motion passes unanimously Approval of the Monthly Minutes  V.  Regular Meeting Work Session  Monday, April 1, 2019 Tuesday, April 16, 2019  Motion to approve the monthly minutes for April 2019 by Alderman Holmes;  seconded by Alderman Hillian. Motion passes unanimously.  VI. Hanford Dole Recognition of students  Ava Garcia, Jaret Ayala Perez & Malik Miller Rosado were presented certificates for  students of the month at Hanford Dole Elementary. Essie Mae Kiser Foxx Recognition of students  Zaniyah Phillips, Nyazirah Eason & Shamara Strickland were presented certificates  for students of the month at Essie Mae Kiser Foxx Charter.  VII. Scott Shelton from Rowan EDC provided an update on activities at the EDC including an upcoming Board meeting on Thursday at 3:30 pm at the Gateway Building. He mentioned the need for a list of properties from the Town of East Spencer that could be potential development opportunities that EDC could market  and get certified with the Department of Commerce.    Town of East Spencer  Regular Meeting oft the Board of Aldermen  May 6, 2019 STB  VII. Departmental Reports A. Financial Report B. Police Dept Report C. Fire Dept Report D. Planning/Code Enforcement Report E. Admin. Report  Phil Conrad, Interim Administrator Chief Sharon Hovis Chief Shawn McBride Joe Morris, Planner  Phil Conrad, Interim Administrator  Proposed CIP for the Town Department Heads presented capital Resurfacing Project = Interim administrator presented a quote to piggy-back on the resurfacing contract with the City of Salisbury. Motion to authorize the Interim Administrator with the proposed resurfacing project with Hanes Construction in the amount of $163,671.75 made by Alderman Cowan; seconded by Alderman  requests for the upcoming FY:2019-2020 Budget.  Holmes. Motion passes unanimously.  VIII. Public Hearing on CDBG Neighborhood Revitalization Program Grant  Amanda Whitaker provided a summary of the CDBG Neighborhood Revitalization Motion to open the public hearing by Alderwoman High; seconded by  Program Grant and referred to the handout in the packet. Alderman Nobles. Motion passes unanimously. No one spoke in favor or against the CDBG Grant. Alderwoman High. Motion passes unanimously.  Motion to close the public hearing by Alderman Noble; seconded by  IX. Call for second Public Hearing on CDBG Neighborhood Revitalization Program Motion to set second public hearing CDBG Neighborhood Revitalization Program Grant for May 21st at 6:30 pm by Alderman Noble; seconded by  Grant  Alderwoman High. Motion passes unanimously.  VIII. New Business - Action items  A. Consider a request from the Town of East Spencer Police Department to surplus Motion to surplus the black Dodge Charger made by Alderman Cowan, B. Consider Budget Amendment Request #1 FY 2018-19 to create a revenue line item for the K-9 account and add the comparable expense to the 44-5400 Patrol Cars line item ini the amount of $7,600 to cover the cost of the new patrol car Motion to approve Budget Amendment #1 FY 2018-19 made by Alderman Hillian, seconded by Alderwoman High. Motion passes unanimously.  the black Dodge Charger.  seconded by Alderman Noble. Motion passes unanimously.    Town of East Spencer  Regular Meeting of the Board of Aldermen  May 6, 2019 STB  C. Consider approval of receipt of grant funds in the amount of $15,000 from the Motion for approval of receipt of Robertson Foundation grant funds made by Alderman Hillian, seconded by Alderman Holmes. Motion passes D. Consider Budget Amendment Request #2 FY 2018-19 to balance some internal accounts for the Fire, Public Works, Planning and Zoning, and Parks and Recreation Departments and add the Robertson Foundation to account 10.3890. Motion to approve Budget Amendment #2 FY 2018-19 made by Alderman Holmes, seconded by Alderman Cowan. Motion passes unanimously. E. Consider approval of receipt of grant funds in the amount of $1,995,649 for Sewer Pump Station Elimination Project and authorize the Town Administrator to Motion to approve receipt of the Sewer Pump Station Elimination Project Grant made by Alderman Noble, seconded by Alderman Hillian. Motion F. Consider approval of resolution requesting the addition of the Town of East Motion to approve resolution requesting addition of the Town of East Spencer to HB 171 made by Alderman Holmes, seconded by Alderwoman High. Motion  Robertson Foundation for the Royal Giants Park.  unanimously.  include in the FY 2019-20 Town Budget.  passes unanimously. Spencer to HB 171. passes unanimously.  IX. Property - 704 N. Boundary Street  Interim Administrator explained the citation by the Housing Authority on the back deck on the Town's residential rental property at 704 N. Boundary Street. The Town Board asked the Interim Administrator to bring back information on the estimated  cost to fix the deck. Public Comment No comments.  X.  XI. Town and Board Announcements and Upcoming Events  Town of East Spencer Planning Board Meeting @ 6:00 PM May 7th Rowan Chamber of Commerce Minority Business Council - Gateway Optimist Breakfast at First Baptist Church in Salisbury @7:30 AM May 14th Rowan Chamber of Commerce Power in Partnership - Trinity Oaks @ 7:30 BGN's Spring Festival - BGN Football Stadium @ 5:00 PM May 17th Board of Alderman Work Session @ 6:30 PM May 20th  Building @ 9:00 AM May 14th  AM May 16th    Town of East Spencer  Regular Meeting oft the Board of Aldermen  May 6, 2019 STB  Cabarrus-Rowan MPO Meeting - Kannapolis City Hall @5:30 PM May 22nd  Town Hall Closed for Memorial Day - Monday May 27th Board of Alderman Regular Meeting @ 6:30 PM June 3rd  *It was also noted that the grand opening of the Splash Pad was currently planned for June 1st. There are a number of tasks that still have to be accomplished.  XI. Closed Session  Motion to enter Closed Session made by Alderman Cowan, seconded by  Alderwoman High. Motion passes unanimously. B. Actions ifany from Closed Session Hillian. Motion passes unanimously.  A. Personnel  Discussed personal matter and court case. No action was taken. Motion to exit Closed Session was made by Alderman Noble and second by Alderman  XIII. Adjourn  Motion to adjourn was made Alderman Cowan and second by Alderwoman  High. Motion passes unanimously.  Blhalltt Mayor, Barbara-A. Mallett  45 ShaTaira Bailey,  Cerk  hk