271  Dunn City Council Regular Meeting Tuesday, January 10,2023 6:30j p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Cary McNallan, Public Utilities Director Heather Adams, Chief of Police Cary) Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Administrative SupportSpecidlist: II Debra Creighton, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened the meeting at 6:30 p.m. and Rev. Howard Dudley, Pastor of the First Presbyterian Churchg gave thei invocation. Afterwards, Council Member Turnage ledi int the Pledge of Allegiance. Motion by Council Member Sills and second by Council Member Gaulden to adopt the January 10, 2023 The Public Comment Period was opened by Mayor Elmore at 6:34 p.m. Having no comments, the Public  Wesley Sills, April Gaulden,Frank. McLean, Billy N.Tart, and Chuck' Turnage.  CALLTOORDER/ ANDI INVOCATION AGENDA. ADJUSTMENTAND APPROVAL PUBLICCOMMENT PERIOD Comment period was closed. CONSENTI ITEMS  meeting agenda as presented. Motion unanimously approved.  Minutes oft thel December 13, 2022 City Council Meeting.  Special Events Permit- Temporary Blocking of Streets Lucknow Music Festival  Motion by Council Member Sills and second by Council Member McLean to approve Consent Items as  presented. Motion unanimously approved. ITEMSI FORI DISCUSSION. AND/OR DECISION  SU-03-22- Special Usel Permit fora at triplex: atl Pin1 1516-09-2039.000  Mayor Elmore opened the Public Hearing ate 6:35 p.m. andt turned thel hearing over to City Attorney Pope. The next matter is Case #SU-03-22, a request by Doug Turner for a Special Use Permit to allow for a single structure of three single- family attached residential units on an existing .57-acre parcel PIN being 1516-09- 2039.000 adjacent to the south ofe 602. South Powell Avenue. The property is zoned R-M, Multi-Family Dwelling District. The hearing on this matter isj judicial in nature and will be conducted in accordance with special due All persons who wish to testify in this case please come forward to be sworn in. Planning Director Adler and In this hearing, we will first hear from Planning Director George Adler, then from the applicant and his witnesses, and then) from opponents to ther request, ifany. Parties may cross-examine witnesses after the witness testifies if you have legal standing. Ify you want the Council to see written evidence, such as reports, maps, or exhibits, the witness who is most) familiar with the evidence. should ask that it be introduced. We cannot accept reports from persons who are not here. Don'ts see any attorneys present other than the applicant, Mr. Turner, so Inow open the hearing on Case #SU-03-22 Special Use Permit Application and request testimony from the Adler: "Thank you very much. Iwould like toi include into the record, the staff report and other materials in Adler: This case was considered by the Planning Board December 20th and the Planning Board unanimously 1. The first one is the use requested is listed among the conditional uses in the district for which the This parcel was zoned R-M, Multi-Family Dwelling District when the owner initiated this project several years ago. The City put the project onl hold to vacate a water line running through the parcel. The City's rerouting oft the water line was completed ins summer: 2022.1 Int the meantime, duringa a Citywide rezoning,  (City Attorney Pope's scripti ist transcribed ini italics.)  processs safeguards. Doug Turner were sworni in.  we dor not need to address the mattero ofattorneys.  Planning Director. Adler.  the packeta asp providedt to! Mayor and Council."  Received.  recommended: approval. Therea are five conditions that must ber met.  application ist made.    272  the parcel was inadvertently rezoned R-10. The Cityi is honoring the owner's vested right regarding this Special Use Application to consider the property R-M. Single-Family attached dwellings are listed asa permitted use in! R-M witha a Special Use Permit atl Dunn City Code Section 22-461(5)a.1.11. The requested use ise essential or desirable to the public convenience or welfare. Quality rental housing is limited in Dunn. The addition of a triplex at this location addresses the community's need for quality rental housing. This would also implement one of Imagine Dunn's Quality ofLife Strategies ofc creating housing choice based on unmet need. 3. The third item, the requested use will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental to thel health, morals, or welfare. The areai includes residential rental property owned by the Dunn Housing Authority across South Powell Avenue from the subject site. The addition of three attached units of rental housing will not impair the integrity or character of the surrounding or adjoining districts, nor be detrimental tot the health, morals, South Powell Avenue isa short street that sits between two character areas of the Future Land Use Map: which is up on the screen. The two character areas are the Hospital District and a Traditional Neighborhood character area. Multi-family is appropriate in! both. Ina addition, a Housing Authority multi- family development is across South Powell from the subject site. The requested use conforms to current Number five, adequate utilities, access roads, drainage, sanitation, and other necessary facilities have The parcel has right-of-way access on South Powell Avenue. There isat three-inch City water tap on site. Storm drainage can be handled on site. Citys sanitary sewer is available but not directly ons site. The owner must pump sanitary sewer at owner's expense from the site to the manhole at the corner of Joy Street approximately 100 linear feet northeast from the site. Sewer and water line on the right of way will be Does anyone that has been sworn have any questions of Mr. Adler? Does the Council have any questions for Mr. Doug" Turner: "Mr. Mayor, members of city council, before I start off my remarks I want to thank each and every one of you for your service, I know what you do and most of the time it is a thankless job and I appreciate thet time and efforty you put in tos serving the citizens. Just a few remarks. Mr. Adler covered most of the remarks that I wanted top point out. My wife: and I, we live here inl Harnett County. Wel live, the address is Dunn, buti it's closer to Coats. Ihave worked! herei inl Dunn fora al little more than 27 years in the' Town of Dunn, now on Commerce Dr. My wife isar real estate agenti in town and 25 years we have run a small residential: real estate/rental business and we are looking to add: some rental property toi it. The thing that Iwould: say about this project, it's pretty simple, it's the right place at the right time. We dol have some rental property in Dunn. Iti is amazing to me the amount of demand there is for rental property in Dunn when anything we have becomes available. SoI can say with certainty that this serves an unmet need in the town of Dunn. As Mr. Adler pointed out. Therei is residential rental all around the area across the street is Dunn Housing Authority. Iown the property next door that is adjacent to this tract, Ithink it is in conformity and will not deform the neighborhood. I haven't spoken to anybody that is concerned about it in the neighborhood. Nobody has contacted me and nobody was at the planning board hearing, sol think itis in conformity. These are market rent housing, iti is not anything subsidized. This is going tol be quality housing, it's going to be market rate. Thank you sir. Does anybody have any questions for Mr: Turner? Mayor and City Council, anybody have any Council Member Sills: "I have a question. The sanitary sewer - are you going to bury a sewer line at some Turner: "You are a little bit out of my expertise. But the way understand that it is to work is, have this at another property inl Dunn. Therei isa a pump that is placed underground, along with a reservoir and then there isa pump that is called a grinder pump that actually pumps it up hill slightly tot the intersection of Joy and  orv welfare oft the neighborhood.  4. Number four, the requested use willl bei in conformity with thel land development; plan.  uses and the Futurel Land Use Map.  been or arel being provided. All utilities and access are: available tot this site.  handled by the city the usual way.  Adler?  We will now hear from the applicant and other proponents.  Like Isaid before, it's the right place att the right time.  questions? point?"  Powell- it's all underground. Ifthat was your question." Turner: "T may need to defer tos somebody with more knowledge."  Sills: "Yesi itis."  Adler: "The manhole is uphill, from it so generally gravity carries itb buti int this case, it needs some help."    273  Council Member Turnage: "Tt'sal lift station." Sills: "No onei is goingt tos seei itors smelli it"  Turner:" "No"  Does anyone else have any questions for Mr. Turner? Thanky you: sir.  We will now hear from people opposing the request. Is there anyone here tos speak in opposition of the request? Seeing none, we will now entertain any. further questions from the City Council members for the applicant, proponents or opponents which we have not heard from. Once the public hearing is closed, the only questions that you may pose to any person shall be for clarification only. You cannot receive any new evidence after the Ify you wish to consider any conditions as a part of the approval of the special use permit, the applicant has to agree to those conditions, while we are still in the public hearing. Ify fyou) have such requests, you need to ask Mr: Are there any other questions from the Council of anyone that has given testimony this evening? Are there any conditions that) you wish to consider upon granting of the: special use permit? Hearing none and: seeing none, Mr. Mayor at this point ity would be appropriate toe entertain a motion to close the Public Hearing. Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to close the Public Hearing. Motion by Council Member Turnage and second by Council Member McLean to approve SU-03-22 to allow a triplex, a single structure of three single-family attached residential units, as a Special Use on a parcel, PIN# 1516-09-2039.000, zoned R-M, Multi-Family Dwelling District, and to approve the five conditions as listed above. Motion unanimously approved. A copy of the Staff Report and related Materials have been filed with Public Utilities Director Adams requested authorization to advertise and open the 45-day public comment period for the System Development Fee (SDF) Analysis that was presented by The Wooten Company at the November Council Meeting. In November 2021, City Council authorized Staff to move forward with the Wooten Company's proposal to prepare an updated 20-year Capital Improvement Plan and a System Development Fee Study. System Development Fees (old term was impact fees) are one-time charges assessed tor new water and/or sewer customers for their use of system capacity and serve as an equitable method by which to recover up-front system capacity costs from those using system capacity. In the last year, the City has seen a tremendous interest in residential and commercial development. In order to keep up with the growth, the water and sewer system will continue to require a significant amount of capital investments, which these fees will be used to offset those costs. Without these fees, customers have to absorb all the cost ofg growing our infrastructure. After comment period, aj public hearing will be held and recommendation will bej presented back to the Council. Wel have five years before the: study has tol be completed again. Motion by Council Member Gaulden and second by Council Member McLean to authorize the City Clerk to advertise the 45-day public comment period for the System Development Fee Analysis. Motion unanimously Public Utilities Director Adams gave an update on the project. There are four parts to this emergency repair project. First, the repair tot thel line itself that showed as a sinkhole in the 100 block of E Pope Street will cost up to $50,000. The second part of the cost is the bypass pumping of the sewer from this portion of the line. It will take approximately six weeks to finalize the work and the pumping of the bypass sewer will be approximately $110,000 for this amount of time. The third part of this project will be the manhole rehabilitation for approximately six manholes along this line segment. That cost will be up to $100,000. The final cost to include in this work is the insertion ofa cured inj place liner. This involves inserting a new felt liner int the old pipe and is then cured inj place with UV light. This will result in sealing the lining walls ofthe existing pipes. This rehab method is considered a trenchless alterative to dig and replace and the life expectancy of the liner is 50 plus years. This cost will be approximately $115,000. The four parts of the Finance Director McNallan presented plans tol borrow funds to repair and renovate this portion of the Juniper Creek sewer outfall line. Requests for Proposals were distributed to all local banks and five banks responded with proposals. The Councili is being asked to consider the best proposal for this loan and amend the current Water and Sewer Fund budget for thel loan proceeds and renovation expense. The repayment of this loan will begini int twelve months and will bej paid from the Water and Sewer Enterprise Fund." The yearly payment will be approximately $62,363. This is a $375,000 loan to be paid over 84 months at an interest rate of 3.95%  close oft this Hearing.  Turner ifhei is willing to accept any such conditions asa part oft the approval.  Motion unanimously approved.  the City Clerk.  Authorization to Open System Development Fee Analysis Public Comment Period  approved.  Bankl Loan for Juniper Creek Sewer Outfall Line Repairs  project will total $375,000.  through Truist Financial Corporation.    274  Motion by Council Member Turnage and second by Mayor Pro' Tem Bradham to accept the attached budget amendment: andt the resolution andl loan conditions by" Truist Financial Corporation fora a $375,0001 loan tob be used for the Juniper Creek sewer outfall renovations. Motion unanimously approved. A copy of the Resolution (R2023-01)and Budget Amendment (BA2023-03) are incorporated into these minutes as attachment City Manager Neuschafer presented proposal for the design of the Pearsall St Culvert Replacement. This proposal will: authorize WithersRavenel to developa a designt that will minimize the culvert neededt to cross the Juniper Creek with Pearsall St. Back: at the end of August 2022, the Pearsall St crossing of) Juniper Creek was closed due to a culvert failure. This structural condition of the concrete culvert has made the closure to vehicular traffic necessary. Authorizing the design oft this culvert crossing will bringa design up tot the 30% complete mark, which generally will give you a working budget for the project. This agreement will use $56,000 from the Stormwater fund. This expenditure will be outside of any possible grant funding the City Motion by Council Member Turnage and second by Council Member Tart to authorize the City Manager to enter into agreement with WithersRavenel for the W Pearsall Street Culvert Replacement as presented. Assistant City! Manager Boonep presented request toa authorizes stafft tol bid Phase1 1oft the Parkt tol Park Sidewalk Project. This project has been designed after much discussion and input from DOT and City Staff. This trail will connect thel Dunn-Erwin' Trail and' Tyler and' Tart Parks for Pedestrian: and Bicycle traffic." This is goingt to bel Phase 1ofar multi-phase project that wille eventually connect allo oft the cities larger parksi intoa al loop. After discussion on the selected route, motion by Council Member Sills and second by Council Member McLean to authorize the City Manager to advertise for bids for Phase Ioft the Park to Park Sidewalk Trail. City Manager Neuschafer shared the updated goals with Council. Paving! bidi is out and duel back January 20, so Finance Director McNallan provided thef following financial reportf for thej period ending December 31, 2022: Watera and Sewer Revenues for the month were $486,851, with total collected year to-date at $3,404,517 Sales1 Taxi receipts were $270,844, with total collectedy year to-date at$ $1,605,779 or 57.3% ofl budget. Utilities Sales Taxes are received for the year is $340,277, compared to $329,607 in $82,363 or 55% of General Fund expenditures for month are $803,616, with total expensed to-date at $6,386,241 or 48% of Water and Sewer fund expenditures for the month are $535,132, with total expensed to-date at Stormwater funde expenditures fort the month were $106,170, witht total expenses to-date of$248,509, or Reports werea also received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities  #1.  Pearsall Street Culvert Replacement  might receive int thef future. Motion unanimously approved.  Authorization to Request Bids for Phasel Ioft the Park tol Park Sidewalk Project  Motion unanimously approved. Administrative Reports  hopefully, wev willl have a contract backi inF February for Council toc consider. The City has $10,102,633 cash, comparedt to $9,661,306 last year. or9 92.25% ofb budget, compared to $3,192,231 in2 2021. Property" Taxesa are $2,127,544, comparedt to$ $1,670,567 last year.  budget, compared $83,1031 last year. Budget, compared to $9,703,3031 in2 2021. $3,547,834, or 44.9% oft budget, compared to $2,742,933 lasty year. 8.57% ofb budget. Revenues to-date are $77,779. Thel benchmarki for this periodi is 50% oft budget. McNallan also updated on debts service andl liens and assessments. Report, Parks andl Recreation! Report and Police Report. Mayor Elmore: announced upcoming events and activities. toa adjournt the meeting at7:24p p.m. Motion unanimously approved.  Ampuncememty/Maiommaton  With nof further business toc discuss, motion by Council Member Sills and: second by Council Member Gaulden  Wa CRIN William P.E Elmore) Jr. Mayor  CORPORAT SEAL  Attest:  Wiloi  Tammy City Clerk  eyll