287  Dunn City Council Regular Meeting Tuesday, March 14,2023 6:30 p.m., Dunn Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager. Steven Neuschafer, Finance Director Cary McNallan, Public Utilities Director Heather Adams, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Administrative Support Specialist II Debra Creighton, City Attorney Tilghman Pope, and City Clerk Mayor Elmore opened the meeting at 6:30 p.m. and Rev.) Jason Williams, Pastor at Hood Memorial Christian Churchg gave thei invocation. Afterwards, Council Member Sills ledi in the Pledge of Allegiance. Mayor Elmore recognized the Dunn PAL Leadership Council and thanked them for their attendance. Attending were Executive Director Rodney Rowland, Advisor Dr. James Berry, with students Jerell McNeill, Yhania Smith, Curtis McKoy, Savannahl Erazo, Oscar Erazo-Sanchez, Kiarra Ethridge, Bricen Toler, Darmarcus Motion! by Council Member Sills and second by Councill Member Gauldent toa adoptt thel March 14, 2023 meeting  Wesley Sills, April Gaulden, Frankl McLean, Billy N.Tart, and Chuck" Turnage.  Tammy Williams.  CALLTO ORDER. ANDI INVOCATION  Harrison, Jeremiah Myers, andj Jaylal Barrett. AGENDA. ADJUSTMENT. AND APPROVAL agendaa as presented. Motion unanimously approved.  PRESENTATIONS Recognition ofPolicel Leadership PUBLIC COMMENT PERIOD CONSENTI ITEMS  Chief Jacksoni introduced newl Policel Leadership: Major Nicholas Simmons and Captain Matthew! Smith. Thel Public Comment Period was opened by Mayor Elmore at 6:40 p.m. Dorothy Smith told Council that she felt the $50,000 grant received from the County through the State should be used for transportation for senior citizens and Codrington Park. Having noa additional comments, thel Public Comment period was closed.  Minutes oft the) January 10, 2023 City Council Meeting. Minutes oft the) January 17,2023 City Council Meeting. Minutes oft thel February7,2023 City Council Meeting.  Motion by Council Member Tart and second by Council Member McLean to approve all consent items.  Motion unanimously approved. ITEMSI FORI DISCUSSION. AND/ORI DECISION FY2021-2022. Audit Presentation  Finance Director McNallani recognized the firm of Bernard Robinson & Company (BRC), LLP, who will present the FY 2021-2022 audited financial statements. He added that this is the third year of a three year commitment with the firm and due tol BRC personnel issues and the City's accounting software conversion, the final report! has been delayed. The draft report was presented by) Josh! Haidenthaller, Assurancel Manager with) BRC. McNallan thanked thel Finance Department for allt theire efforts and) hard work with the: audit. After discussion, motion by Council Member Tart and second by Mayor Pro Tem Bradham to table decision. Finance Director McNallan presented: a variety ofal budget amendments needed for the operating budgets for Motion by Council Member Gaulden and second by Council Member McLean to approve the FY23 budget amendments as presented. Motion unanimously approved. A copy of the Budget Amendments (BA2023-07), (BA2023-08), (BA2023-09), and (BA2023-10) are incorporated into these minutes as Attachment #1. Resolutions and Acceptance of Letter of Conditions for USDA Loan/Grant Application for Police Finance Director McNallan proposed resolutions for two loans and two grants from the United States Department of Agriculture (USDA), Rural Development, for the purchase of equipment for the City of Dunn Stormwater Department and Police Department. The equipment included in these loans will be for a street sweeper and five police vehicles. The City has been awarded a grant of $51,000 and a ten year loan of $182,000 tof fund the purchase oft the street sweeper." The Cityl has also! been awardedag grant of$ $50,000 anda five year loan of $125,000 to fund the purchase of the five police vehicles. The street sweeper and police  Motion unanimously approved. Budget Amendments for Operating Funds  the General Fund, Water and Sewer Fund, and the Stormwater Fund.  Vehicles and Street Sweeper  vehicles have been delivered. The total oft the grant andl loanj proceeds equal $408,000.    288  Motion by Council Member McLean and second by Council Member Tart to approve two resolutions and the letters of conditions from the USDA for grants and loans for five police vehicles and a street sweeper, and allow the Mayor and the City Manager to execute all related USDA documents. Motion unanimously approved. A copy of the Resolutions (R2023-05) and (R202306) are incorporated into these minutes as Public Utilities Director Adams requested authority for the $70,000 agreement for WithersRavenel to complete the application and reporting phase for the USDA application for the Eastside Pump Station and Motion by Mayor Pro Tem Bradham ands second by Council Member Turnage to authorize the City! Manager to contract with WithersRavenel to provide the Preliminary Engineering Report, Environmental Report, and Application to USDA in order to seek funding for the Eastside Pump Station Improvement Project. Motion Public Utilities Director Adams shared with Council that the City is engaged in activities and services that from time to time require a broad range of professional services including but not limited to: design, preparation of feasibility studies, preliminary engineering reports, grant writing, land use planning, cost estimating, surveying, mapping, and other professional services. N.C.G.S. 143-64.31 requires that municipalities announce all requirements for architectural, engineering, and surveying services, and select firms qualified on the basis of demonstrated competence and qualifications. A Request for Qualifications for Professional Services was published anda at total ofr nine firms submitted qualifications statements. Motion by Council Member Turnage ands second by Council Member Gaulden to authorize the City Manager to enter into a Master Services Agreement with AMT Engineering, Davis Martin Powell, ECLS Global, ESP, Raftelis, Stewart, The Wooten Company, TRC, and WithersRavenel for a period oft threey years with an option oft two, one-year extensions. Motion unanimously approved. Copies of the On-Call Agreements are onj file City Manager Neuschafer presented recommended change in Code of Ordinances related to weekend funerals inc city-owned cemeteries. Currently, the ordinance: states that Public Works must be notified by 5:00 p.m. on Friday or by 11:00 a.m. on Saturday, ift therei isa a weekend funeral. This changes the time for notification to Motion by Council Member Gaulden and second by Council Member McLean to approve the Ordinance Amendment OA-01-23 as presented. Motion unanimously approved. A copy oft the Ordinance. Amendment City Manager Neuschafer presented the need to set the filing fee for the upcoming City Election. The filing period begins Friday, July 7,2023at1 12:001 noon and ends Friday, July 21, 2023 at 12:001 noon. All candidates Motion by Council Member Turnage: and second by Council Member Tartt to sett thef filingf fee for the 2023 City of Dunn Municipal Election as $27.00 for Council Member and $42.00 for Mayor. Motion unanimously City Manager Neuschafer presented the Summary from the Budget Retreat which was included with the Finance Director McNallan provided the following financial report for thej period ending February 28, 2023: Watera and Sewer Revenues for the month were $526,630 with total collected year to-date at $4,528,284 Sales' Taxi receipts were $250,732, with total collected yeart to-date at$ $1,303,142 or 46.5% oft budget. Utilities Sales" Taxes received for the year is $340,277, compared to $329,607 last year. Building Permit Fees collected total $94,811 or 63% of budget compared tot total collected last year of General Fund expenditures for month are $2,234,984, with total expensed to-date at $9,603,922 or 67.2% ofE Budget, compared to $8,175,721 in 2022. Revenues to-date are $10,268,541. Water and Sewer fund expenditures for the month are $810,086, with total expensed to-date at $4,392,259, or 53.1% oft budget, compared to $4,420,108 lasty year. Revenues to-C date are $5,755,568. Stormwater: fund expenditures fort the month were! $147,454, with total expenses to-date of$455,334,or Reports were also received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities  Attachment: #2.  Consider Engineering Agreement for USDA Application  Forcel Mainj project, whichi isi includedi int the Special Order by Consent Agreement.  unanimously approved.  Consider Master Services Agreement for On-Calll Professional: Services  with the City Clerk.  Cemetery Ordinance. Amendment OA-01-23 "priort to3 3:00 p.m. on Friday prior tot thef funeral."  OA-01-23 recorded as (02023-05)isi incorporated. into these minutes as Attachment #3.  Set Filing Fees for the 20231 Municipall Election  willf file att thel Harnett County Board ofE Elections officei inl Lillington.  approved. Administrative Reports meeting packet.  The Cityl has $14,622,251 cash, compared to$ $10,749,4231 last year. or6 67.7% of! budget, compared to $4,171,1451 in2 2022.  Property" Taxes are $4,937,451.  $103,065  15.7% ofb budget. Revenues to-date: are $209,572. Thel benchmark fort this periodi is6 66.7% of budget. McNallan also updated on debt service and liens and assessments. Report, Parks and Recreation! Report and Policel Report. Mayor Elmore: announced upcoming events and activities.  Announcements/Information    289  City Manager Neuschafer made the announcement that he will be retiring as of June 1,2023. Mayor Elmore After discussion, motion by Council Member Sills and second by Council Member McLean to set a Special Meeting on! March 27 at5:30 p.m. in Council Chambers for the purpose of: finalizing the audit, discussing the hiring process forac city manager and for a possible closeds session. Motion unanimously approved. With no further business to discuss, motion by Council Member Sills and second by Council Member McLean  thanked! him on! behalf oft the Council for his manys years ofs servicet tot the City of Dunn.  toa adjourn the meeting at7:30 p.m. Motion unanimously approved.  OF DUN G Aor) SEAL CAS  William P. Mayor  Attest:  PAg  Cumunuy DANSS Tammy Williams/@MC, NCCMC  City Clerk