292  Dunn City Council Regular Meeting Tuesday, April11,2023 6:30 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager. Steven Neuschafer, Assistant City Manager Mathew Boone, Finance Director Cary McNallan, Public Utilities Director Heather. Adams, Chiefo of Police Cary, Jackson, Planning Director George Adler, Parks and Recreation Director Brian! McNeill, Human Resources Director Connie Jernigan, Public Works Director Dwayne Williams, Downtown Director Amber Groves, Administrative Support. Specialist IIL Debra Creighton, City Mayor Elmore opened the meeting at 6:30 p.m. and Rev. Floyd Ray, Pastor at Mt. Zion Missionary Baptist Churchg gavet thei invocation. Afterwards, Council Member McLean ledi int the Pledge of Allegiance. Motion by Council Member Tart and second by Council Member Sills to adopt the April 11, 2023 meeting  Wesley Sills, AprilGaulden, Frank McLean, Billy N.Tart, and Chuck Turnage.  Attorney Tilghman Pope, and City Clerk Tammy Williams. CALLTO ORDER ANDI INVOCATION AGENDA ADJUSTMENT AND APPROVAL agendaa as presented. Motion unanimously approved.  PRESENTATIONS Miss Dunn 2023- Carlie Spencer incorporated. into these minutes as Attachment #1. PUBLICCOMMENT PERIOD  Mayor Elmore recognized Miss Carlie Spencer, Miss Dunn 2023. A copy of the Proclamation (P2023-06) is Thel Public Comment Period was opened by Mayor Elmore at 6:13 p.m. Joy Williams invited Council tot the upcoming! Memorial Remembrance on! May 27 att the Wilkins Cemetery. Mayor Elmore thanked her for alll her efforts for preserving the Cemetery. Dorothy Smith requested that the $50,000 from the grant received through Senator Burginl be used for transportation fors senior citizens and for Codrington Park. Mayor Elmore recommended that she schedule a time with Assistant City Manager Boone to discuss. Having no additional  comments, thel Public Comment period was closed.  CONSENTI ITEMS  Minutes oft the February 24-25, 2023 (Budget Retreat) City Council Meeting.  Minutes oft the March 6,2 2023 City Council Meeting. Minutes oft the March 14, 2023 City Council Meeting. 12)isi incorporated. into these minutes as Attachment: #3. Special Event Permit- Temporary Blocking of Streets- Wilkins Cemetery Parade Speciall Event Permit Temporary Blocking of Streets Shrine Car Show  Budget Amendment- Land Purchase.. A copy of Budget Amendment (BA2023-11)is incorporated. into these Budget Amendment Tart Park Renovations Closing of Project. A copy of Budget Amendment (BA2023- Special Event Permit - Temporary Blocking of Streets Dunn Area History Museum Motorcycle Ride Motion by Council Member McLean and second by Council Member Gaulden to approve all consent items.  minutes as Attachment #2.  Benefit  Motion unanimously approved. ITEMSI FORI DISCUSSION. AND/OR DECISION Unified Development Code (UDO)  Mayor Elmore opened thel Public) Hearing: at 6:49 p.m. Planning Director. Adler presented request to adopt the Draft UDO, which will replace ini its entirety: Chapter9 9 Flood Damage Prevention; Chapter 20 Subdivision ofl Land; and Chapter 22 Zoning, oft thel Dunn City Code of Ordinances. Inl November 2022, copies oft the Draft UDO were distributed tot the Council and Planning Boardi for review and two combined special meetings were held to discuss the UDO. The Planning Board voted unanimously to recommend adoption of the Draft UDO with the revisions as presented. With noa additional comments, thel Public) Hearing was closed. Motion by Council Member Sills and second by Council Member Gaulden to adopt the Unified Development Ordinance provided to City Council and Planning Boardi in! November: 2022, incorporating the revisions to the UDO as presented. Motion unanimously approved. A copy oft the Ordinance (02023-06) is incorporated into  these minutes as Attachment: #4.    293  System Development! Fees  Mayor Elmore opened the Public Hearing at 6:53 p.m. Public Utilities Director Adams presented proposed System] Development Fees asa allowed int the System Development) Fee analysis prepared and presented byt the Wooten Company att the December 13, 2022 City Council Meeting. NC General Statute 162A Article 8j provides for the uniform authority toi implement system development fees for public water and sewer systems in NC and was passed by the NC General Assembly inj July 2017. Local Governments had to comply with the law prior to July 2018 and in June 2018, the City of Dunn stopped charging impact fees and decided not to complete the study att that time. In thel last year, the City has seen a tremendous interest ini residential and commercial development. Inc order tol keep up with the growth, the water and sewer system will continue to requireas significant amount of capital investments whicht these fees willl be used to offset those costs. A4 45-day public comment period was given to allow the public to provide comment on the System Development Fee Analysis. The comment period ran from 01-13-23 to 03-6-23 and one written comment was received and included in thej packet. The Public Hearing was advertised onl March 31, 2023i in the Daily Record. With noa additional comments, the Public Hearing was closed. Council Member Sills felt the cost were After discussion, motion by Council Member Turnage and second by Council Member Tart to adopt the proposed System Development Fees as prepared: and presented! by The Wooten Company and amend the City of Dunn's 2022-2023 Fee Schedule to include the new fees. Motion approved with Council Members Approval tos Submita Grant Application through thel NCI Department of Water Infrastructure for al Lead Public Utilities Director Adams presented request to apply for a Lead Service Line Inventory grant through the NC Division of Water Infrastructure to meet the updated Lead and Copper Rule regulation. The City is required tos survey approximately 4,800 water service line connections and determine line materials onl both the city side and the customer side. The survey must identify the potential presence of lead within each service connection. The lead service inventory is due to Public Water Supply by October 2024. The Bi- partisan Infrastructure law made $87,000,000 available to NC water systems for the Lead Service Line Replacement Program. The Cityi is eligible toa applyf fora a maximum! $500,000 inventory grant with the cost for After discussion, motion by Council Member Gaulden and second by Council Member McLean to approve both Resolutions and authorize the City Manager to enter into an agreement with the Wooten Company to assist the City with applying for funding through the NC Division of Water Infrastructure's Lead Service Line Replacement Program. Motion unanimously approved. A copy of the Resolutions (R2023-07) and (R2023- Financel Director McNallan presented required ordinances and budget amendment as needed to comply with Motion! by Council Member Turnage and second by Mayor Pro" Tem Bradham toa adoptt the ARPA Grant Project Ordinance Amendment, the Eastside Sewer Project Ordinance Amendment, and the related budget amendments. Motion unanimously approved.A A copy of the Ordinances (02023-07), (02023-08) and Budget Financel Director) McNallan also presented policies that needed tol bea adopted by Council to comply with ARPA Funding regulations. Many of the compliance measures outlined in these policies are already existing practices or ane extension ofe existing policies oft the City ofI Dunn. Itisa a requirement oft the ARPA/CSLFRF that these policies bea adopted/reaffirmed: asi it relatest tot the expenditure oft theses specific funds. After discussion, motion by Council Member Gaulden and second by Council Member McLean to approve the attached resolution to adopt the five policies included with this agenda item. Motion unanimously approved. A copy of the Resolution (R2023-09) is incorporated into these minutes as Attachment #7. The City Manager Neuschafer requested authorization to submit grant and loan funding applications to the Division of Water Infrastructure for the grant and eligible stormwater construction project(s). The City is eligible to applyf for a stormwater planning grant and State Revolving Fund low interest loan funding for the eligible stormwater construction projects. Anyl loan awarded would bef financed and paid back through the City's stormwater fund. The City applied for funding int the fall of 2022 and received some grant funding for Stormwater. Iti is recommended that the City submit ana application that contain stormwater control measures and construction projects, which will control stormwater quality. The identified projects in the fall of 2022 submittal should be included in the spring application. The engineering fee to prepare both the planning granta and the construction projecti is $7,500 and willl bet taken from thes stormwater operating budget.  tool high.  McLeana and Sills opposed. Servicel Linel Inventory  thee engineer of$5,0001 toc complete the grant application phase.  08) arei incorporated into these minutes as Attachment: #5. ARPA Grantl Project Ordinance and) Budget Amendment the ARPA funds the City ofI Dunn receivedi int the: amount of$ $3,097,101.76.  Amendment (BA2023-13) arei incorporated intot these minutes as Attachment #6.  ARPA City Policies  policies have been) filedi with the City Clerk.  Stormwater Loan and Grant Authorization tos Submit. Applications    294  After discussion, motion by Council Member Turnage and second by Council Member Tart to approve WithersRavenel to assist with preparing the funding applications and furthermore approve the resolution authorizing the City Manager to move forward with submitting the applications to the Division of Water Infrastructure on or before May 1,2023. Motion unanimously: approved. A copy of the Resolution (R2023- City Manager Neuschafer reported on the upcoming closing of Railroad crossings with only two being left open. Hes shared the goals and objectives for futurer reporting and askedi ifa any changes, please contact the City Clerk. Staff! has! been working onp preparing budget andf feeli itist time tos schedulea al Budget Workshop. Motion! by Council Member Turnage ands second by Council Member McLean tos seta a Speciall Meeting for April 24, 2023 at 5:30 p.m. in Council Chambers for thej purpose tol hold a Budget Workshop. Motion unanimously Financel Director McNallan provided thef following financial report for thej period ending March 31, 2023: Watera and Sewer Revenues for the month were $507,910 with total collected year to-date at $5,016,242 Sales Tax receipts were $303,423, upf from last year's receipts. Total collected year to-date at $1,606,565 Utilities Sales" Taxest received fort they yeari is$ $497,673, compared to$ $486,135 lasty year. Building Permit Fees collected total $99,529 or 66% of budget, compared to total collected last year of General Fund expenditures for month are $997,369, with total expensed to-date at$ $10,161,746 or 71.1% ofBudget, compared to $9,228,3481 in2 2022. Revenues to-date are $11,434.997. Water and Sewer fund expenditures for the month are $464,465, with total expensed to-date at $4,757,787, or5 57.4% ofbudget, compared to$ $4,862,042 last year. Revenues to-date are $6,300,385. Stormwater fund expenditures for ther monthy were $35,140, witht totale expensest to-date of $444,848, or McNallan also updated on debt service and liens and assessments. He reported the Audit Report is on Reports were: also received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities Discussion followed on wastewater overflow management when large rainfalls. Council Member Turnage requested that the logos should include the All-America City emblem. It was voted down by the Council and feels itn needst tob bej promoted ons signs and water tanks and askedf for council and: stafft to givei its somet thought. Motion madel by Council Member McLean and: second by Council Member Gaulden to entera a Closed Session in accordance to [N.C.G.S.1 143-318.11(0)(3) inc order toj protect the: attorney-client privilege and to consider and The meeting was reconvened and motion was made by Council Member Turnage and second by Council  10) is incorporated into these minutes as Attachment #8.  Administrative Reports  approved.  The Cityl has $13,666,492 cash, compared to$ $11,150,4301 last year. or7 75% ofb budget, compared to $4,622,7361 in2 2022. Property" Taxes are $5,298,133. or5 57.4% oft budget. $121,233.  15.1% ofbudget. Revenues to-date are $220,798. Thel benchmark fort this periodi is 75% ofb budget. Report, Parks and Recreation! Report and Police Report.  Website: and that the city willl be changing payrollt tol biweekly onj July1.  Announcements/Information  Mayor Elmore: announced upcoming events and activities.  givei instructions concerning: aj possiblej judicial action. Motion unanimously approved. Member Sills toa adjourn the meetinga at9 9:03 p.m. Motion unanimously approved.  Mayor Elmorer recessed the meetinga at 7:50 p.m.  GORPORAT SEAL Mayor ARC  Willian P.E Elmore Jr.  Attest: Tammy City Clerk  Bypafluio