TOWN OF CRAMERTON BOARD OF COMMISIONERS WILL CAUTHEN, MAYOR  CRAA  DEMETRIOS KOUTSOUPIAS, MAYOR PRO-TEMPORE COMMISSIONER HOUSTON HELMS - COMMISSIONER SUSAN NEELEY COMMISSIONER DIXIE ABERNATHY COMMISSIONER RICHARD ATKINSON  BOARD OF COMMISSIONERS MEETING THURSDAY, October 7, 2021 @ 6:00 PM G.M. MICHAEL COMMISSION CHAMBER CRAMERTON TOWN HALL  *Note 1: Due to the COVID-19 Delta variant, the following is protocol for the public entering Town of A All members oft the public, especially those who are unvaccinated, are highly recommended (but **Note 2: Information for the public to listen via Zoom to this BOC meeting will be posted via the Cramerton "sunshine" email; the Cramerton Facebook Page, the Town Website www.cramerton.or)  Cramerton indoor facilities:  not required) to wear: a mask while in indoor Town Facilities. and on the door of Cramerton Town Hall (155 N. Main St.).  AGENDA  1. Call to Order and Determination of Quorum. 2. Invocation and Pledge of Allegiance. 3. Adoption of Agenda for this meeting. 4. Public Comment (In-person and electronic)  Anyone may speak on any issue. Ify you want to speak at a public hearing, please wait until the public hearing has been opened on that particular item. Before speaking, please state your name & address.. Please limit comments to 3 minutes. a. A proclamation recognizing October as Breast Cancer Awareness Month in  5. Proclamation  the Town of Cramerton. (page 3)  6. Presentation  a. Cramerton Downtown Parking Lot and Event Space  . Ap presentation by Cramerton staff and engineers regarding materials for the Cramerton Downtown Parking Lot and Event Space. 1. Action Item: Discuss and provide feedback to staff regarding parking lot materials for updates to plans and bidding  documents. (pages 4 to 7)  7. Consent Agenda (Action Item): Consider approval of the consent agenda. Note: Ifany item requires further discussion, it should be removed from consent and placed  appropriately on the agenda. a. Minutes  i. August 19, 2021 meeting minutes. (pages 8 to 15) 1.9 September 2, 2021 meeting minutes. (pages 16 to20)    8. Agenda Items NOT Requiring a Public Hearing  a. Planning & Zoning  C Cramerton Land Use Plan (LUP) Update  1. Action Item: Consider approval of change-order for additional 1. Action Item: Consider Gaston County's request for Cramerton to participate (including financially) in Gaston County's 2040  Cramerton sub-area study. (pages 21t to24)  ii. Gaston County 2040 Plan  Plan. (page 25)  b. Cramerton Board of Commissioners   Cramerton Wayfinding Signs Phase 2&3 1. Sign Bid Documents (AttachmentA)  a. Action Item: Review, discuss and provide direction for  sign bid documents. (pages 26 to 28)  9. Manager's Report  a. COVID-19 (Coronavirus) - Verbal Updates  10. General Staff Reports (as needed) Update from Two Rivers Utilities  Additional updatel reports from Department Heads (if needed) 11. Topics of Discussion for Each Commissioners  12. Adjournment  Upcoming BOC Meetings  Thursday, October 21, 2021 @ 6pm Thursday, November 4, 2021 @ 6pm Thursday, November 18, 2021 @ 6pm  Rules for electronic public comments" for Cramerton BOC Meetings  The Board will hear public comment at the beginning oft this meeting. Please email your comments to lownorCramerton@eramerton.org. on or before Thursday, October 7th at 5:30pm.. Please include your name and address and your comment will be read into the record at the Comments submitted anonymously will not be read into the record and limited to three minutes.. - The Board will allocate no more. than (20 minutes) per meeting to the reading of submitted Public  appropriate time.  Comment.  Comments are tol be directed to the entire board as a whole and not individuals. Comments are expected to be civil and within reasonable standards of courtesy. - Comments that include vulgarity, slander, name calling, personal attacks or threats will not be All comments will be maintained as a public record and included in the minutes of the meeting.  read into the record.  2  2    CRARE  MAYORAL PROCLAMATION INI RECOGNITION OF BREAST CANCER AWARENESS FOR THE MONTH OF OCTOBER  ST.  1915  WHEREAS, breast cancer affects hundreds ofthousands of women and thousands of men WHEREAS, breast cancer is typically detected either during a screening examination, before symptoms have developed, or after symptoms have developed when a man or woman feels a WHEREAS, breast cancer is about 100 times more common in women than men, and women WHEREAS, breast cancer is often hereditary, and individuals whose family history puts them at increased risk for breast cancer should discuss with their doctor or qualified health professional WHEREAS, since the early 1990's, the pink ribbon, handed out and spread by the Susan G. Komen Foundation has been the symbol for the fight against breast cancer; and WHEREAS, October is Breast Cancer Awareness Month, an opportunity to increase awareness ofthe disease and to encourage individuals tol have a plan to detect the disease in its early stages; WHEREAS, it is vital that those affected by breast cancer have access to quality, affordable care, and that research ofa all forms of breast cancer continues to be vigorously supported; NOW,THEREFORE, AS MAYOR OF THE TOWN OF CRAMERTON, IHEREBY PROCLAIM the Town'sr recognition of Breast Cancer Awareness for the month ofOctober.  annually; and  lump; and  are ati increased risk as they get older; and  the proper prevention and early diagnosis strategies; and  and  Adopted this the 7th day of October 2021.  William A. Cauthen, Mayor  SEAL  ATTEST:  Wilene L. Cunningham, Town Clerk  3    CRAR  TOWN OF CRAMERTON  EST.  1915  Manager Memo  ARC  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: October7 7,2021 Background Information  RE: Cramerton Downtown Parking Lot and Event Space - Materials Options for Bid Package With the sale of the former Masonic Lodge property and completion of easement documents with the new property owner, Town staff has been diligently moving forward with updating technical specification documents to bid the downtown parking lot and  event space project. Project Factors to Consider  Consistent analysis on multiple levels regarding this parking lot project has expanded the potential positive impact by taking the following factors into account: Town Plaza: Is it possible to use material(s) that make the parking area feel more like a Town Plaza and hardscape extension of the existing green space area as opposed to "just a black asphalt parking lot"? This idea was suggested by Cramerton's Land Use Plan update firm (LandDesign) by using the philosophy of maintaining Cramerton's Riverfront Downtown unique sense of place. Stormwater and River Health: Improving and expanding the parking lot hardscape space in downtown means that more impermeable surface will added in close proximity to the South Fork River, which increases stormwater run-off and contributes to potentially faster rising flood waters on 8th Avenue and, subsequently, at the Cramerton Fire Department. This is a significant factor to consider given one of Cramerton's primary organization goals is to protect the Qualification for American Rescue Plan Act (ARPA) Funds: Part of the ARPA approved in February 2021 incorporated direct funding from the Federal Government to municipalities across the United States. Cramerton is projected to receive $1.4 million, of which $725,000+ has already been deposited. Per US Treasury guidelines, ARPA funding is quite restrictive regarding spending categories. One area where Cramerton qualifies is stormwater projects, especially those with a positive environmental impact. Therefore, the more the downtown parking project incorporates stormwater elements and materials, the more ARPA funding can be allocated for the project. This financing structure has an additional positive in that using ARPA funds is a savings to the Town general fund  health of the South Fork River.  that has been allocated to the parking project.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  4    Increasing Parking: Taking into account these additional factors, how can all be accommodated and included, while still meeting the initial project goal of improving the hardscape surface and expanding for additional vehicular parking?  The Solution to Meet Multiple Project Factors  Inv working with Town Engineers, staff has a parking materials solution that would satisfy all of the factors listed in this memo above: permeable pavers. Using a material that is permeable" means that stormwater is able to soak through the surface just like a natural substance (i.e. dirt or grass). This is as opposed to an 'impermeable" surface (i.e. asphalt), which does not allow stormwater filtration and results in fast moving water run-off that contributes to increased flooding and unclean water entering stream and Below is a rendering of the permeable pavers that staff is recommending and an  water systems due to existing oils in the asphalt material.  example of their use in a parking lot.  BelgardProduct: AqualineM. 41/2'x9x31/8" (80mm)  Examples of the permeable pavers being used for parking projects in the Charlotte The Cotswold Medical Office Building (43,000sf parking lot of Aqualine 4.5x9x80M permeable pavers installed in 2019); 4641 Randolph Rd., Charlotte, The Towers at Mattie Rose (24,000sf parking and ally areas of Aqualine 4.5x9x80M permeable pavers installed in 2018); Mattie Rose Lane, Charlotte,  Region include the following locations:  NC 28211 NC 28204.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  5    Perspectivel Recommendation  Based the ability of the permeable paver material, to meet multiple downtown parking project factors, staff is recommending that the Board of Commissioners endorse using the permeable pavers for the project and include in the bid documents. Specifically, the Town Plaza: The permeable pavers meet the philosophy of creating a hardscape extension of the green area because the pavers inherently have a look and feel of brick or stone. This continues Cramerton's goal to maximize and add to the "sense of place" effect of the beautiful and only Downtown Riverfront Stormwater and River Health: As a permeable material, the pavers avoid contributing to flooding while protecting the South Fork River by creating a comprehensive stormwater system out of the parking lot. Comprehensive" is used because the pavers are just the top layer component. Below the pavers, a filtration system is created by using sub-surface materials that clean stormwater before it is flowed into Cramerton's overall stormwater system on 8th Avenue. ARPA Funding: Furthermore, all of these elements result in stormwater credits", which contributes to the project having a significant stormwater Increasing Parking: Using the permeable pavers will still meet the project goal of improving and expanding the parking lot in Downtown Cramerton. Furthermore, the paver maintenance can be more advantageous compared to asphalt. For example, if Cramerton were to use asphalt for the parking lot, any section that is damaged or excavated due to future utility line maintenance willl have a very noticeable patch. The advantage of the pavers is that when a section needs replacing, the new pavers have the same look as the rest of the hardscape because of replacing several individual pieces as opposed to one slab of asphalt. *Note on permeable paver expense: At the time of this memo, engineering staff is still finalizing projections to use permeable pavers instead of asphalt. The former iteration of this parking project (as presented in an April 1, 2021 memo) was projected at $420,000. Itis is possible that the permeable pavers would increase the project amount up to $50,000+, but still to be determined. However, itis is VERY IMPORTANT to note that by using the permeable pavers and creating a significant stormater and environmental positive component, Cramerton is able to use ARPA funding. Therefore, spending $50,000 more on pavers would result in possibly $250,000-$350,000 in savings to the general fund byi instead using ARPA qualifying More on the permeable paver expense and system will be presented by Town staff  permeable pavers meet multiple factors as follows:  in the Charlotte Region.  philosophy and qualifies for ARPA funding.  funds.  and engineers at the October 7, 2021 BOC meeting.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  6    wojawp jo UMOL  syuawanoiduy buryuod UMOJumoa  J3A0) 0'00  palol  :ONaa  S C & L @ o  S 0  € a -  L 2 2 U 0 D 2 - 3 1D E  S  a @ @ 0 # 1V  ON Mge3  7    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON August 19, 2021  The Board of Commissioners for the! Town of Cramerton met on Thursday, August 19, 2021, at Call to Order and Determination of Quorum. Mayor Cauthen.called the meeting to order. Members Present: Mayor Cauthen, Mayor Pro Tempore Koutsoupias, Commissioner. Abernathy, Commissioner Atkinson, Commissioner Helms, and Commissioner Neeley were present. Staff Present: David Pugh, Town Manager; Attorney Kevin Bringewatt Wolter; Josh Watkins, Planning Director; Police Chief Brad Adams joined the meeting at6:55 p.m.; and Wilene Invocation and Pledge of Allegiance. Commissioner Néeley provided the invocation and the Adoption of Agenda for this meeting. The Town Managerasked to add discussion regarding real estate acquisitions under the client-attorney. closed session. A motion was made. by Commissioner Helms to adopt the amended agenda. Themotion was seconded by Commissioner Public Comment: No one signed up to speak and Ino electronic comments were received.  6:00 p.m., at the G.M. Michael Commission Chamber.  Cunningham, Town Clerk.  pledge of allegiance was given by all,  Neeley. The vote was 5to 0 in favor..  Agenda Items Not Requiring a Public Hearing  Consent Agendat a Minutes July 15,2021minutes. b. Planning and Zoning,  Setap public hearing fort the September 16h BOC meeting regarding Rezoning Case #RZ21-021 Namvar Auto Sales. A rezoning request ofPIN# #185926 consisting of approximately/0.56. acres located at 6016 Wilkinson Boulevard, Per NCGS, set a public hearing for the September 2nd BOC meeting for the purposes of considering allocating Town funds to the Montcross Chamber's  Economic Devélopment  Montcross Emerge"initiative. - Budget Amendment #2021-03..  d., Finance  A motion was made by Commissioner Atkinson to approve the proposed consent agenda. The  motion was seconded by Commissioner Helms., The vote was 5 to 0i in favor.  Town ofCramerton- August 19, 2021-Pagel 1  8    Agenda Items Requiring a Public Hearing: a. Planning and Zoning  Cmamerton-McAdemville Greenway connector  1. Action Item: Consider approval of Congestion Mitigation and Air Quality (CMAQ) grant "municipal agreement" for C-5704, Cramerton-MeAdemville Greenway for $440,000.00. The Town was awarded a Congestion Mitigation and Air Quality grant for $440,000.00 to construct a greenway trail between Cramerton and McAdenville along the South Fork River. This grant was originally given to the Cramer Mountain Road sidewalk but was reallocated when that project became inactive. Since the funds have been transferred to this project, the Town must approve the Municipal Agreement to signifyto NCDOT that we accept the terms ofthe grant. There is a five (5) time limitto spend the funds.. Once the agreement is approved, the Town can begin theprocess of selecting an engineering firm to design the trail. A motion was made by Commissioner Helms to approve. the Congestion Mitigation and Air.Quality (CMAQ) grant municipal agreement" for C-5704, Cramerton-McAdenvlle Greenway for $440,000.00. The motion was seconded by Commissioner Neeley. The votewas 51 to0i in fayor. 1. Action Item: Considerapproval of amendments to the Street Lighting Policy,per Duke Energy's requestand recommendation, A street lighting policy was adopted at the July 15th Board ofCommissioners meeting to regulate street lighting in new developments as well as setting up a process for existing developments to request additional streetlights. DukeEnergy madès several adjustments to the proposed street-lighting policy, Duke Energy-now onlyoffers 50 to 70 watt LED fixtures; Duke Enèrgy does not offer anylighting greater than 4,000K and asked the Town reduce our scale to 3,000K to 4,000K, Duke Energy no longer uses fiberglass poles and only offeraluminum poles. IftheTown wants a decorative pole, then the Town can payasurcharge for an upgrade or purchase a decorative pole upfront. A motion was made by Commissioner Atkinson to approve amendments to the Street Lighting Policy per Duke Energy'srequest: and: recommendations. The motion was. seconded by Commissioner Helms. The vote was 5 to 0 in favor.  ii. Street Lighting Policy  b. Stormwater  is Stormwater Master Plan  1. Action Item: Consider adoption of the Cramerton Stormwater Master Plan. Bonnie Fisher with LaBella Associates presented information with a general timeline. The process began in 2007 with Cramerton's first stormwater permit issued by the State ofNorth Carolina. Permits were renewed in 2012 and in 2017. In 2018 the Town was informed by NCDEQ that the permit renewal process and expectations would significantly change based on the state altering how it adherés tot thel Environmental Protection Agency (EPA) standards. The Town immediately responded by going through several rigorous processes to further build its stormwater program based on these new State of North Carolina expectations. Patrick with HDR stated his group assisted with the gap analysis. The NCDEQ audit is expected to occur sometime in March or April of2022. Permit renewal #3 will also occur in February 2022. Commissioner Atkinson asked what the gap  Towno ofCramerton- August 19, 2021-F Page2  9    analysis was fori ify we are already know what we. need to do and will each part need to be engineered. The Planning Director stated repair oft the pipes in the ground is Commissioner Atkinson asked about what kind of education. The Planning Director stated documentation is part oft the permit process including the education component. The ultimate goal is water quality and maintaining the water that is entering our streams is clean. The storm drain pipes, permitting, and public education are components oft the stormwater plan. There are. six (6) elements to the permit which are public education; public involvement and participation plan; illicit discharge detection and elimination plan; construction site runoff plan; post construction stormwater management plan; and-fecal coliform risk assessment documentation. Patrick Blandford stated HDR would also be able to assist with public outreach with information about the quality and quantity of the stormwater runoff and protection of rivers and streams as assets of the Town. LaBella has already worked on locating the outfalls-and the Town is working with Gaston County about erosion and sedimentation control. Since the Town's multiple: departments use and store pesticides, hydraulic fluids,oils, and paints, there will need to be recordkeeping for these.items. This is part ofthe recommendation by the state and is mandated by the federal government as part ofthe audit procedure. Attorney Bringewatt stated there is ai twelve:(12) page permit thatthe Town agreed tos with the state regArdingallowing theTown to manage a stormwater program.. The state is providing a listrof six (6)minimum control measurements for stormwater management compliance with expectations of documentation and education. Mr. Blandford said the Town has been doing well in areas such as construction: and) post-construction sité sedimentationand erosion control which is being.taken care ofthrough the Towns partnership with Gaston County. Part of the process is lookingat the Town's structures and maintenance facilities to check on any runoff concerns and making sure a process and plan is in place and dooumentationis occurring. Some of the Town's facilities such as Parks and Recreation and Public Worksand any maintenance areas which use paints, hydraulicfluids, oilsherbicides and pesticides need to be monitored to ensure they are not discharging anypollutants as part oft the stormwater runoff. Commissioner Atkinson askedif the departments were not aware of how to handle fluids and pesticides. Mr. Blandford stated not: necessarily, People know what they are doing but the state wants each municipality to have procedures and aj plan in place sO all facilities that créate pollutants that can become part of the runoff can provide documentâtion: Commissioner Atkinson stated when this is all done then you will havean nicéreport sitting on the: shelf. The Planning Director stated there would be al literal playbook that anyone could pick up and be able to determine what the next steps need to be done along with any forms they need. Commissioner Atkinson asked if the state is demanding documents are they not going to tell you what documents they are demanding. Attorney Bringewatt advised the permit from the State ofl North Carolina to the Town of Cramerton states that they allow the Town to manage a stormwater program. This is a twelve (12) page permit. Itisa a requirement of the permit that the permittee shall maintain and make available to the division upon request written procedures for implementing the: six (6)minimum control measures. Written procedures shall identify the specific action steps,  Town ofCramerton- August 19, 2021-1 Page 3  10    schedules, resources, responsibilities. for implementing the six (6) minimum measures. Compliance with the permit and strictness from the state is increasing and they are expecting a robust set ofwritten documentation in all those areas that they did not expect int thej past. Commissioner Abernathy asked Mr. Blandford with HDR: ifh he was working with other municipalities to assist them with these types of audits and performed our gap analysis. He said yes. The Planning Director stated the original quote from HDR was about $95,000.00 to take care ofa all of the tasks and it has been reduced to $58,560.00 as staff would take on some oft the tasks and HDR would be involved in the technical aspects. Commissioner Abernathy asked about the subtask that states HDR will bes submitting the draft Public Education and Outreach Plan to the Town and meet with theTown through monthly meetings to receive comments. HDR will finalize thel Public Education and Outreachl Plan. The Planning Director stated part of this subtaski is based on technical aspects and the amount of staff time it would require to complete in a timely fashion. Commissioner. Abernathy asked aboutfuture policy consideration: and how this will blend with future decision making, The Planning Director stated after reviewing the Land Use Plan after it is approyed then the Town willeyaluate development ordinances and rezoning decisions andj incorporâte those elements. Mayor Cauthen stated staff has been preparing for this and régulations have changed and thisi is an unfunded mandate and the Town years ago increased stormwater fees. Commissioner Helms asked Mr. Blandford about his work with other municipalities and their failures. Mr. Blandford: advised that this is the first time the state has started auditingmunicipalities and thiswill include all: municipalities. Towns réceivingnotices ofdeficiency 1s usually minor changes and a notice of violation involvesfines with notice tomake specific corrections. After the initial audit there will be annual reporting and continuation of the five (5) year permit recertification process Commissioner Helms stated he took time to meet with the Planning Directorand theTown Manager and went through this and he learned a lota about it. Heisins supportofthis tonight. This isj just the cost ofdoing business. Hes said hespoke tothe Town Manager ofLowell and they are feeling the: same sort ofp pinch. Commissioner Neeley commented this is a mandate from the state that wei must do to kéep our water and pipes clean. Mr. Blandford said it was a mandate from the federal government to the state and is part oft the Clean Water Act. Mayor ProTempore Koutsoupias asked ifthere will be an audit every five (5) years. The Planning Director said the Town will continue to submit an annual report and a self-assessmenti going forward and then renew our permit every five (5). years. Audits will probably be random. The playbook will be updated based on changes per the state. A motion was made by Commissioner Helms to adopt the proposed Stormwater Master Plan. The motion was seconded by CommissionerNetley. The 1 Action Item: Consider approval of HDR Engineering proposal as related to stormwater "gap area" analysis. A motion was made by Commissioner Helms to approve the HDR Engineering proposal as related to stormwater "gap analysis". The motion was seconded by Commissioner Neeley. The vote was 3 to 2 with  vote was 51 to Oin favor.  ii. Cramerton's 2022 Stormwater NC Audit preparation.  Commissioner Abernathy and Atkinson voting nay.  Town ofCramerton- August 19, 2021-1 Page 4  11    Board ofCommissioners  i. Downtown Park Extension Agreements  1. Action Item: Consider approval of downtown park expansion agreements including joint easement agreement and encroachment agreement for property parcel ID #195741. Attorney Bringewatt stated he was been working with the buyer's attorney preparing documents for signature for a possible closing tomorrow. The Board discussed phasing ofthe future paving ofthe parking lot and toy work with the buyer during the renovation of the Masonic Lodge structure to avoid damaging the parking lot. The final topping for the paving can be placed at the end of their construction time. Commissioner Atkinson stated that the buyer would like to be able to display conceptual drawings for the public to inspect on August 28th since the Town will be holding the Goat Island Games that day. The Masons have ownership of the building'until August 29th. Mayor Pro Tempore Koutsoupias asked ift the parking lot was damaged during construction is the buyer responsible for repairs. Attorney Bfingewatt said yes. CommisionerNeeleya asked about the proposed steps at thefront of the building. Attorney Bringewatt stated this would be considered mutualindemnity and the restaurantwould be responsible for their guests. A motion was made by Commissioner Helms to approve the downtown park expansion agreements including joint easement,agreement and encroachment agreement for property parcel #195741 and to authorize the Town Manager and Town Attorney to make any.contract adjustments as needed. The motion was seconded by.Commissioner. Atkinson, The vote was 51 to 0 in favor.  Big Board: The TownManager stated therezoning request for thePhase 1 commercial section will be beneficial as itwill allowroad frontage on both the current Armstrong Ford Road route and the future road réroute. Full engineering on the Helix/ R sculpture will not occur until after review of the geotechnicalreport, and survey. Commissioner Helms asked if the sculpture has remained in good shape whileit was being, stored.. The Town Manager said yes. The Cramerton Historical Society Museum grand opening information will be shared on the Town's website and Facebook pages. The museum' s grand opening and ribbon cutting is at 2:00 p.m. on Saturday August 28h, Donny Hicks with the Gaston County Economic Development Commission will be at the September 16h Board meeting to discuss the school property. The First] Baptist Church will be hosting a COVID-19 vaccination event through the Gaston County Health Department on Sunday from 11:45a.m. to 2:45p.m. and this information will bej posted on the Town'sl Facebook page. The $440,000.00 CMAQ funding now has a strong possibility to be transferred in the Cramerton and McAdenville Northern Connector Greenway project per NCDOT. The current Waste Management contract expires July 1, 2022 and the recommended timeline to put the bids out would be in January/February 2022. Mayor Pro Tempore Koutsoupias asked about the status oft the pocket parks. The Planning Director stated the pocket park at True Homes will be done in conjunction with the Cramerton McAdenville Greenway. The pocket park at Timberlake will be part oft the greenway and Gary Fankhauser is working on plans for this. Mayor Cauthen wants to continue to talk about opportunities for pocket parks in other areas of the Town. Manager's Report: There has been an increase of COVID-19 cases. The Town is following the mask mandates per the state's guidelines. Employees are being asked to get a COVID-19 test if they experience any type of symptoms prior to returning to work. The NCDOT will begin paving  Town ofCramerton- August 19, 2021- Page 5  12    ofCramer Mountain Road at the first ofnext week. Paving will be completed at night and should be completed quickly. There may be some lane closures during the day. Commissioner Helms asked that the Board be kept notified of possible paving issues. The Town Manager stated the paving process has started in the Timberlaker neighborhood. The standard paving process is milling and reclamation of asphalt. Core test samples were taken oft the asphalt and the Timberlake streets are not good candidates for the milling process and reclamation ofa asphalt process. A mat process isb being used and place asphalt on top. Commissioner Atkinson asked how) long should this] paving resurfacing last. The Town Manager stated since these are neighborhood streets it should last well over a decade and possibly upi to fifteen (15)years. Mayor Cauthen stated it could last from fifteen (5)totwenty-five (25)years with propermaintenance. and Timberlake was being repaved because  it! has had problems from the start.. General Staff Reports:  Update from Two Rivers Utilities: A copy of the reportwill be placed in the minutes Police Department: Chief Adams stated there is a 5Krace scheduled for next Saturday as part of the Goat Island Games beginning at 8:30a.m. and there will be some road closures with some traffic delays A letter is being prepared to be distributed to all ofthe businesses. Chief Adams statedtherehad been some computer issues with the monthly citation program and that report should beavailable atthe end oft the month. Parks and Recreation: Eric Smallwood stated the Goat Island Games will be held from 7:00 a.m. to_2:00 p.m. There willbelive music, food, and beverages. A fishing tournament, 5K, yoga, kayakraces, discgolf, group mountain bike ride, cornhole and ping Planning and Zoning: The Planning Director stated the Land Use Plan is moving along well andi information wasj presented tot the steering committee on' Tuesday. A second public meeting will be scheduled soon to receive feedback for Land Use Plan options. The first preliminary plat of theMT Land, Redhawk subdivision has been received. Wayne Krimminger, Code Enforcement Officer, has accepted a position at another municipality. Commissioner Neeley asked about the status of the natural trail walkway on Cramer Mountain Road. The Planning Director stated the developer as submitted their final plans for town homes and they have met with their trail designer and an estimate has been completed. Discussion is being held with VCM about possibly. just giving the funding for the trail to the Town sO we can build it. Mayor Pro Tempore Koutsoupias asked about the timeline for the Land Use Plan. Thel Planning Director stated it will need to bej presented to the public sometime at the end lofSeptember and then it will bej presented to the Planning and Zoning Board. It may be late October or early November before it will be ready to present to the Board. Commissioner Atkinson asked what census data was being used.. The Planning Director stated the data the state is using data estimates from 2019. Current  book.  pong tournaments are part ofthe scheduledevents.  census data will be added later.  Town Attorney: Attorney Wolter had nothing to report.  Town ofCramerton- August 19, 2021-F Page 6  13    Town Clerk: The clerk had nothing tos report. Topics of] Discussion for Each Commissioner:  Commissioner Atkinson stated the Cramerton Historical Society Museum grand opening and ribbon cutting will begin at 2:00 p.m. on Saturday August 28th. Commissioner Abernathy's book Mayor Pro Tempore Koutsoupias stated there was a new employee at. Public Works. He asked if the Public Works Department and Police Department were fuly-staffed at this time. The Town Manager said yes. Mayor Pro Tempore Koutsoupias askedfor an update on the. Aquatics Center. The Town Manager stated a four (4) million dollars state granthas been approved. There will be two (2) million dollars this year and two (2) million dollars nextyear for the Aquatics Center. Mayor Pro Tempore Koutsoupias asked about théfederal funding ofthe Catawba Crossing and the Silver Line rail system. The Town Manager-stated this information.will begin at the MPO level and he will follow up with Randi Gates Mayor Pro Tempore"Koutsopias asked that Commissioner Abernathy asked ift the Aquatics Center project will come back before the Board. Attorney Bringewatt stated there willl beanupset bidj process and ac contingency for rezoning. The rezoning would be brought back to the Town. Commissioner, Abernathy stated there will be a lot going on the first week of school. She congratulated the Cramerton Historical Society for their Commissioner. Helms asked when was the ad hoccommittee: meeting concerning the ABC Board. The Town Manager statedapplications will be received until the end of this month and then he Commissioner Neeley asked aboutthe cleanup status of 543 Baltimore Drive. Thej permit on this property isvalid until October. Thereh have multiple contractors working on this site. Thej property at 547 Baltimore has been abandoned and attempts are being made to locate the property owner to remove the junkleft on the property. She congratulated the Cramerton Historical Society about their grand opening, She wished, good luck to all of the students. She asked if there was a possibility that some type ofseating withac covered area could be built for the students at Baltimore Drive to shelter them from the weather. The Planning Director stated he would check on this. Mayor Cauthen asked that the Planning Director please. advise Mr. Krimminger ofhis admiration Closed session: NCGS 143-318-11()(0): To discuss matters relating to the location or expansion of industries or other business in the area served by the public body. A motion was made by Commissioner Neeley to enter into closed session at 7:52 p.m. The motion was  signing will be at 3:00 p.m.  everyone be careful ini traffic on Monday as schoolstarts.  perseverance and thankédallthep people whohad beeninvolved.  will provide thead hoc committee withaschedule,  for the work he did and that he will be missed.  seconded by Commissioner Helms.. The vote was 5 to Oin favor.  Town ofCramerton- August 19, 2021-1 Page7  14    An motion was made by Commissioner Helms to return to open session. The motion was: seconded Adjournment: Upon return to open session and with no action taken by the Board while in closed session, a motion was by Commissioner: Helms to adjourn at 8:35 p.m. The motion was seconded  by Commissioner Neeley. The vote was 51 to 0i in favor.  by Commissioner Neeley. The vote was 5t to0.  Will-Cauthen, Mayor  ATTEST::  Wilene Cunningham, Town Clerk  Town of Cramerton- August 19, 2021-P Page 8  15    STATE OF NORTH CAROLINA COUNTY OF GASTON TOWN OF CRAMERTON September. 2, 2021  The Board ofCommissioners for the Town of Cramerton met on Thursday, September 2, 2021, at Call to Order and Determination ofQuorum. Mayor Cauthen called the meeting to order. Members Present: Mayor Cauthen, Mayor Pro Temporg/koutsoupias, Commissioner Atkinson, Commissioner. Helms, and Commissioner, Neeley werepresent Commissioner Abernathy arrived Staff Present: David Pugh, Town Manager; Attorney Karen Wolter,Brad Adams, Police Chief,; Invocation and Pledge of Allegiance. Commissioner Néeley provided the invocation and the Adoption of Agenda for this meeting. The Town Manager stâted that Commissioner Abernathy will be arriving late ands she asked fort the Board to consider discussing items regarding Goat Island later in the meeting in order for her to be prèsent during that discussion. Mayor Cauthen stated this request will be considered at the time this itemoccurs ontheagenda. A motion was made by Commissioner Helms toadopt the amended agenda- The motion was: seconded by Commissioner Public Comment: Marcia Cates, 2073 Pin Oak Place, spoke regarding the issue with several homeléss people camping betweent the Cramerton Oaks neighborhood and the Market Street shopping center. She asked'several questions regarding possible. removal of the camping area along with enforcement ofr notrespassing She thanked the Board for listening to her concerns. Proclamation: Aproclamation for Labor Day (Monday, September 6, 2021) tol honor American labor and the contributions that workers have made to the development, growth, endurance, strength, MPORNAAaMyA sustainability, and well-being of the country. A signed  6:00 p.m., at the G.M. Michael Commission Chamber.  at 6:24 p.m.  Joell Lineberger, Finance Director; and Wilene Cunningham, Town Clerk.  pledge of allegiance was given by all.  Neeley. The vote was 4t00ini favor  copy of the mayoral proclamation will be placed int the minutes book.  Consent Agenda: a. Minutes b. Finance  August 5, 2021 meeting minutes.  Budget Amendments #4 -#7 for GASB #87 implementation. ii, Grant Ordinance 2021-02 Amendment to update Grant Fund.  11. Budget Amendments #8 - #9 for capital project closing and ARPA Grant funds.  Town of Cramerton- September 2,2 2021-1 Page I  16    A motion was made by Commissioner Atkinson to approve the proposed consent agenda. The  motion was seconded by Commissioner Neeley. The vote was 41 to 0j in favor.  Agenda Items Requiring a Public Hearing  a., Ap public hearing regarding to satisfy NCGS regarding consideration to allocate funding i. Open Public Hearing: A motion was made by Commissioner Helms to open the public hearing. The motion was. seconded by Mayor Pro Tempore Koutsoupias. ii. Staff Comments /BOC Questions and Answers? The Town Manager stated that Marc Jordan presented information to the Board in August. Mr. Jordan stated that ARPA funds may be used for this initiative! The Board asked for quarterly follow ups on how this initiative is progressing Mr. Jordan stated he and his team would be glad to provide quarterly updates Commissioner Atkinson asked if the local businesses would need to be a member of the Montcross Chamber of Commerce. Mr. Jordan stated no. Mr. Jordan stated he would liketo.have staff involvement from the Town as part oft the team. Mayor Pro Tempore Koutsoupias asked about any upcoming program events. Mr Jordan stated there will be a kickoff on September 16h at the Kimbrell Centerfrom:8:00 a.m. until noon. There will also bea COVID-19 vaccination station set up, There will be at total of three (3)to four (4) sessions of the "Môntcross Emerge" program. (Commissioner Abernathy iv. Close Public Heâring: A motion was made by Commissioner Helms to close the publichearing. Themotion wasseconded by Commissioner) Neeley. The vote was V. Action Item: Consider approval to allocate Town to the "Montcross Emerge" economic devclophentinitiative. Amotion was madel by Commissioner Helms to approve the allocation by the Town for the "Montcross Emerge" economic development initiative in the amount of $10,000.00 for year one. The motion was seconded by Commissioner Neeley. The vote was 5t to Oi in favor.  tot the Montcross Chamber's "Montcross Emerge" initiative.  The vote was 41 to Oin favor,  arrived at 6:24 p.m.)  iii. Public Comments: No onesigned uptos speak.  5to0infayor.  Agenda Items NOT Requiring a Public Hearing:  a. Planning and Zoning  Façade Grant Initialp policy review and BOC feedback: Due to some legal questions regarding the Townoffering aj possible façade grant, Attorney Wolter will be contacting Scott Darnell with the Montcross Chamber of Commerce to discuss how other towns handle these types of grants: Commissioner Atkinson asked ift there was a designated maximum cap on how much the Town would be offering as part oft the grant. Mayor Cauthen stated that the ARPA funds may possibly be available for the façade grant. Discussion was held about upgrades to the downtown area and making improvements ABC Appointment Committee Timeline Update: The Town Manager stated that the ad hoc committee will make a recommendation to the Board at the first meeting in  to the Town's properties. No action was taken by the Board.  b. Cramerton Board ofCommissioners  Town ofc Cramerton- September 2, 2021-1 Page2  17    October. One application has been received and tomorrow is. the last day for 1. Discussion regarding ingress/egress onto Goat Island Bridge from gth Avenue. The Town) Manager stated currently there is a traditional sidewalk at the curb. This area has been reviewed to study possible changes to the ingress/egress to accommodate other modes of transportation such as bikes and golf carts. The curbing would be changed to valley curbing. Aquote forapproximately $1,950.00 was received from Robert Mason and Sons Grading and Paving to install valley curbing. Commissioner Abernathy asked if the valley curbing would be wide enough to accommodate golfcarts. The Town Manager.saidyes. She asked how long would the modification take. The Town Managersaidt could be anywhere from a week to a month depending on the contractor MayorPro Tempore Koutsoupias asked about the delineators. CommisionerAlinson recommended having two (2) poles inj place to assist in diretinggolfgafisand bikes tot theramp. Commissioner Neeley asked about wheelchair accessibility. The Town Manager stated that pedestrians enter on the left. Funding for-this project can be takenout of the Powell Bill account. Commissioner Atkinson made a motion to approvethe modifications to the ingress/egress onto Goat Island Bridge from gth Avenue. The motion was seconded by Commissioner Abernathy. Thevote was 51 to Oin favor.. I. Maintenance Update: The Town Manager stated the planks on the Goat Island Utility Bridge have deteriorated quickly due to flooding and the movement of equipment over the bridge. The Townhas been awarded $100,000.00 from FEMA but to'date has not received this funding. Thel bridge planking was replaced in August 2020. The Parks and' Recreation Department will be double bolting the sides of the planks.toreduce warping with gaps of no more than a half-inch. A visual inspection ofthe bridge by TGS Engineers on August 17, 2021 determined that the-warping and splitting of the rough-cut timber boards is a normal reaction when subjècted to normal elements. Commissioner Atkinson asked about the continued unevenness of the boards on the bridge. The Town Manager stated that with the proposed additionofl larger lag bolts to connect the deck boards with the framework oft the truss should help in reducing the vibrations and audible slapping ofthe boards when crossing the bridge. Commissioner Atkinson asked about possible planing ofthe boards. The Town Manager stated the bridge is under a five (5) year warranty. The boards on the bridge were replaced in 2019 for a cost of $26,000.00. The Parks and Recreation Department will be reinforcing the ends of the. longer boards with heavy duty lag bolts with possible replacement of several boards. Boards will be adjusted to have no more than a half-inch gap. No action  applications to be received for consideration. ii. Goat Island entrance (gth Avenue):  ii. Goat Island Utility Bridge  was needed by the Board.  Manager's Report: NCDOT has completed the paving of Cramer Mountain Road, Commissioner Helms asked about painting of the fog line since the road has been repaved. The Town Manager stated he would follow up on the status oft the Cramer Mountain Road fog line. Commissioner. Atkinson asked about the addition ofmarking for sharing the road with bicyclists. The Town Manager stated he would ask about that. The paving was stopped short on Cramer  Town ofCramerton- September 2, 2021- Page3 3  18    Mountain Road as there are future improvements to be made by VCM for turn lanes. Commissioner Helms asked about the paving ofl Eighth Avenue. The Town Manager stated that there are still decisions to be made on the downtown parking lot paving. Commissioner Helms asked that the Board be advised when Eighth Avenue is scheduled to be paved. The Town Manager stated the closing on the Masonic Lodge occurred on Friday and documénts have been signed regarding the downtown parking lot. Discussions are being held with Bonnie Fisher with LaBella Engineering and Gary Fankhauser for bids. Materials are being discussed to offer a promenade feel and to: slow down any stormwater runoff. The bid timeline may be four (4) tos six (6) weeks. Commissioner Helms thanked Attorney Wolter, Attorney Bringewatt, the Town:  Manager, and Commissioner Atkinson for their work on the Masonic Lodge.  General Staff Reports:  Update from Two Rivers Utilities: A copy, ofthe reportwill be placed in the minutes Police Department: Chief Adams spokeabout what steps the police-department is taking ini regards to the homelessness issue. The police depaftment is working,with the property management company and a no trespassing agreement'has been signed. Individuals will be arrested and charged withtrespassing. The property management company is working Parks and Recreation: Eric Smallwood stated repairs Goat Island Utility Bridge on the: should begin in a week or SO. The bridge should remain open during the repairs. The fishing tournament and Arbor Day celebration is scheduled for Saturday, September 18th. Mr. Smallwood stated he would be out oftown for ten (10) days and to please contact  book.  on cleaning up the area where the homeless have beenc camping.  Rachel Andrea with'any concerns or questions during his absence. Planning and Zoning: The Planning Director was absent. Town Attorney: Attorney Wolter had nothing to report.  Town Clerk: The clerk-stated she had a very enjoyable time on Saturday at the Cramerton Historical Society Museum grand opening and ribbon cutting ceremony.  Topics of Discussion for Each Commissioner:  Commissioner Neeley stated the Cramerton Historical Society Museum grand opening was imprèssive andi the members did a great job. She thanked Eric Smallwood forallowing the: school the usage of the Community Building. Jonathan Marr from the Cramerton Methodist Church met.  with the nurses.  Commissioner Helms had nothing to report.  Commissioner Abernathy congratulated the Cramerton Historical Society for a great job on Saturday and Commissioner. Atkinson for being the first recipient ofthe "Ted] Reece Spirit Award".  Town ofCramerton- September 2, 2021- Page 4  19    She thanked Eric Smallwood and his staff for the Goat Island Games and how well the Town was Mayor Pro Tempore Koutsoupias stated that the grand opening ofthe Cramerton Historical Society Museum was great and he was impressed with all of the additional items that are on display. He. Commissioner Atkinson thanked everyone for attending. There were about 151 people in attendance at the museum grand opening. A fish fry will be held on October gth and the history of fish camps will be the theme for this fundraiser. Commissioner. Atkinson stated that one ofh his neighbors contacted him about the traffic at the Cramerton Middle School during school hours and possibly having officers to direct traffic. Chief Adams advised that due to COVID there are more: parents driving the students to: school and Life Church isnot offering their parking lot as an option. Usually after a week or two, traffic flow improves as parents beginto understand how the process works at each school. Chief Adams stated hel has spoken with Dr. Houchard and the principal at Cramerton Middle School about possible changes such as additional parking added to the parking lot. Chief Adams stated in order to properly manage traffic at each ofi theschools would require Mayor Cauthen stated that this past Saturday was onethat-well represented the Town with the Goat Island games and the Cramerton Historical Society Museum events. Both events were well attended. Mayor Cauthen stated that Stâte Highway Patrolman Chris Wooten will be returning The Town Manager stated that Chief] Foulk asked that he advise the Board that the Office of State Fire Marshal Insurance Commissioner will be in Cramerton on Friday, September 10th, Closed session: NCGS 143:318-116)(0): To discuss matters relating to the location or expansion ofindustries or other business in the area served by the public body. A motion was made by Commissioner Neeley, to enter intoclosed session at 7:30 p.m. The motion was Amotion was made by Commissioner Helms to return to open session. The motion was seconded Adjournment: Upon return to. open session and withy no action taken by the Board while in closed session, as motion was by Commissioner Helms to adjourn at 7:53 p.m. The motion was seconded  represented.  thanked all oft the volunteers for their hard work.  multiple police officers.  next month to Cramerton.  secondedby CommissionerHelms. The vote was 5 to Oi in favor. by CommisionerNeley. The vote was 51 to 0 in favor..  by Commissioner Abernathy. The vote was 5t to Oi in favor.  Will Cauthen, Mayor  ATTEST:  Wilene Cunningham, Town Clerk  Town ofCramerton- September 2, 2021- Page 5  20    CRARP  TOWN OF CRAMERTON Planning & Zoning Department  915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: September: 28th, 2021 RE: Land Use Plan Contract Change Order  In February oft this year, the Board of Commissioners voted to approve the contract with Nealon Planning and LandDesign to update the Land Use Plan. This contract was approved witha detailed scope of work and al Not-To-Exceed contract amount of $50,000. Within the contract, there were additional items that could be added to the project scope through a change order process if, during the update process, staff determined there was a need. Prices for these items were listed within the contract so that we would know going into the process what the cost of Staff has been working diligently with the consultant through the update process, and has  adding these items would be.  identified the following requested changes: 1. Additional Sub-Area Concept  a. During this process, 2 primary areas were identified as suitable for a sub-area concept plan: The future intersection ofs S. New Hope Road and the Catawba Crossings, and the current industrial site along Eagle Road and Eastwood Road. These areas have been identified in the current draft of the Land Use Plan as areas of great potential for redevelopment. An additional sub-area concept was required by the Town Manager for the downtown area, Currently, the two areas that have been designed are the S. New Hope Rd/Catawba Crossings concept and the Downtown Concept. Staff is requesting the addition of a third sub-area concept to the contract to have a concept plan completed for the industrial site  off of Eagle Road and Eastwood Road.  Staff is requesting that the Board approve the change order for $4,500 for the additional sub- area concept. Attached you will find the change order request and an excerpt from the  contract detailing the pricing of the additional items.  155 North] Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax:: 704-824-8943  21    nealon PO Box 2552 Hickory, NC: 28603 P:(704)904-0219  CHANGE ORDER  PROJECT NAME: Cramerton Land Use Plan  CHANGE ORDER: #: CHANGE ORDER DATE: 09/28/21 DATE OF CONTRACT: 02/04/21  1 20322  TO: Town of Cramerton Cramerton, NC CC: Josh Watkins, Town of Cramerton David Pugh, Town of Cramerton  PROJECT #:  The above reference contract is changed as follows:  Phase Description Task 2.2- Subarea Concept  Phase Amount $ 4,500.00  The original contract amount was. (Excluding any hourly and expense phases). Net change by previous change orders.. (Excluding any hourly and expense phases) Net change by this change order.. (This is a not-to-exceed, or' "NTE/"amount) Revised contract amount.. (Excluding any hourly and expense phases)  50,000.00 $  $ 4,500.00 54,500.00  NOT VALID UNLESS SIGNED BY ALLI PARTIES  NEALON PLANNING CONSULTANT Signature  TOWN OF CRAMERTON CLIENT NAME Signature  Margaret Nealon for Nealon Planning  David Pugh for the Town of Cramerton  Date  Date  22    nealon  ATTACHMENT:  CHANGE ORDER #1 - ADDITIONS TO SCOPE OF SERVICES Cramerton Land Use Plan for the Town of Cramerton, NC  Nealon Planning Project No. 20322  The following step is intended to expand task. 2.2. Task 2.2 - Subarea Concepts  The Consultant will prepare one additional (third) conceptual subarea plan to conceptually illustrate development design at a specific location identified by the Client.  Deliverables:  Draft and Final Subarea Concept(s)* (PDF or JPEG format)  Nealon Planning, PLLC 1 PO Box 2552, Hickory, NC 28603 I nealonplanning.com  1 23    nealon  EXHIBIT C-I FEE SCHEDULE  Description Phase 1 DISCOVERY Phase 2 PLAN DEVELOPMENT Phase 3 DIRECTION & DOCUMENTATION  Fee $14,500 $23,000 $12,000 $500 $50,000 Fee Up to $7,000 $2,000-$4,000 $1,500-3,500 $4,500 $4,000-$8,000 $2,500-$7,500  Expenses* TOTAL (NTE) Optional Additions  1.2.3P PES Implementation allowance/budget, 1.5 Stakeholder Interviews (six, range for virtual vs. in person) 1.6 Advisory Committee Meetings (each, range for virtual Vs. inj person).  2.2/2.3 Additional Subarea Concept (each) 3.3 Public Forum #3 (range for virtual VS. in person) 3.6 Executive Summary (range - depends on product)  * Excluding the maps displayed at meetings (1 set) and other products specifically noted in the Scope, costs do not include expenses for printing of documents produced. Printing and the coordination of printing may be provided by  the Consultant as additional services in accordance with the Current Hourly Rates.  Current Hourly Rates (2020-2021)  Consultant Nealon Planning Principal LandDesign Principal Planner Civil Engineer Landscape Architect Principal Planner Civil Engineer Noell Consulting RE Market/Economist  Hourly Rate: $175.00/hr $230.00/hr $150.00/hr $190.00/hr $150.00/hr $280.00/hr $165.00/hr $215.00/hr $250.00/hr  VHB  Nealon Planning, PLLC: I PO Box: 2552, Hickory, NC 28603 1 nealonplanning.com 15  24    FCRARE  TOWN OF CRAMERTON Planning & Zoning Department  EST.  1915  TO: Town of Cramerton Board of Commissioners FROM: Josh Watkins, Planning Director DATE: October 1, 2021 RE: Gaston Vision 2040 Update Background  Gaston County has reached out to all the municipalities in the area to partner on an update to the Gaston Vision 2020 Plan. A steering committee has been formed to oversee the development of the Gaston Vision 2040 Plan, and a budget of $250,000 has been put forward to develop this plan. Of this $250,000, half will be paid for by private sector sponsors, leaving Gaston County has committed to funding 64% of the plan process and is requesting that the municipalities commit to funding a portion of the remainder. Cramerton is being asked to commit toi funding of up to $1841.00 toward the Gaston Vision 2040 Plan, accounting for 1.47% oft the total governmental portion of the plan, and 0.74% oft the total cost of the plan.  half to be paid for by Gaston County and the municipalities.  Costs Vision Consultant Data Dashboard Communtasenlmsement Gaston TogetherSupportRoles TotalC Costs Revenues Anticipated. Private Sector Sponsors Publics Sector Participation/L TotalRevenues Public Sector Participation GastonCounty Gastonia Ranlo Cramerton MountHolly Belmont Bessemer City Lowell Cherryville McAdenville Dallas Stanley Highs Shoals  $ 165.000 $ 60,000 $ 10.000 $ 15,000 $ 250,000 $125,000 $ 125,000 250,000 $125,000 Generalfundas  Recommendation recommending Staff is  that the Board of a financial Being  Commissioners approve this request for funding from Gaston County for the Gaston this effort will further efforts by the Town to participate regionally in the future of Gaston  Vision 2040 Plan. County.  in partner  loralGovernments  FY21General oftotalof $ 222,024,122 64,15 $ 68,907,416 19.9% $ 2.077,850 0.616 $ 5,102,100 1.55 S 12,844,106 3.7:6 $ 14,647,487 4.2% $ 4,656,303 1.35 $ 2,583,528 0.716 $ 5,071,012 1.556 $ $91,100 0.3 $ 3,901,326 1.155 $ 3,392,300 1.034 s 360,325 0.15  Governmental Unit FundA Amounts AllGeneralFunds Budget Request  $ 80,105 $ 24,861 s 750 $ 1,841 s 4,634 $ 5,285 $ 1,680 s 932 $ 1.830 s 322 $ 1,408 $ 1,224 $ 130 $ 125,000  Totalofa all GeneralFunds $ 346,458,975  155 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  25    CRAN  TOWN OF CRAMERTON  915  Manager Memo  TO: Town of Cramerton Board of Commissioners (BOC)  FROM: David Pugh, Town Manager DATE: October 7, 2021 Background Information  RE: Cramerton Wayfinding Signs Phases 2 and 3 - DRAFT Bid Documents  Included in the October 7, 2021 BOC meeting agenda packet are DRAFT bid documents for Phases 2 and 3 of Cramerton's Wayfinding Sign Program. The visual rendering documents are included as Attachment A", and the cover letter is included behind this memo. Staff is still working on some final items with Buzz Bizzell, but these bid documents are 85%+ complete and ready for BOC review, feedback, and  consideration.  Perspectivel Recommendation  Review and consider directing staff to work with Buzz Bizzell to finalize the draft bid documents and release to receive bid responses per the timeline in the "cover letter", The November 18, 2021 meeting is when the BOC would chose a firm or firms for Phases 2 and 3. Its should also be noted that Commissioner Atkinson's professional review is very welcome in this bid document finalization process, as his expertise proved very beneficial during Phase 1 of the Wayfinding Sign Program.  1551 North Main St., Cramerton, North Carolina 28032  Phone: 704-824-4337  Fax: 704-824-8943  26    October 2021  Town Of Cramerton, North Carolina Sign Fabrication and Installation Services  Invitation for Bid Proposals for Wayfinding Sign Phases 2 and 3 Program:  PROJECTS SCOPE attached.  The Town of Cramerton, North Carolina is inviting firms to bid on sign fabrication and installation services for a new wayfinding sign program. Specific details and designs by Bizzell Design, Inc. are  BID SUBMITTAL REQUIREMENTS Bid information should include the following 1. Cover Letter and Table of Contents 2. Introduction and Qualifications  This section will need to contain an overview oft the company and any proposed sub- contractors. The introduction shall indicate the legal name, address, website, telephone number, and local contact. Provide an overview and history ofthe company and its history on similar wayfinding signage projects and identify other municipalities for which it has  provided similar signage in the past. Provide cost for options as noted. Provide cost for installation.  3. Cost Breakdown  Provide cost for each sign as designed in the attached document.  4. References  Provide at least three references for which the firm has performed similar services. Provide the reference contact name, address, email address, telephone numbers, summary, and date of  services provided (including project cost). Option to Bid Wayfinding Sign Sections  1. A firm may choose to bid on the full "Phases 2 and 3" sign package (pages 1-24). 2. Af firm may choose tol bid on "2 Large Double-Sided Gateway Signs" only (pages 1-7). 3. A firm may choose tol bid on' "101 Neighborhood, Park and Identity Signs" only (pages 8, 13- 4. A firm may choose to bid on 4 Misc. Greenway Trail Signs" only (pages 10) *When bidding on multiple sections, please be sure to break down each separately fori individual Note: The Town of Cramerton reserves the right to select multiple firms toj perform these wayfinding signage services. The Town of Cramerton also reserves the right to reject any and all  25) comparison.  bids.  1  27    Submittal Process 3:00pm.  Interested firms shall submit bid packages by the due date OfTUESDAY, NOVEMBER 9TH @  1.1 Firms may submit bids electronically to the following:  David) Pugh, Town Manager Email: pugh@cramerton.org 2. Firms may submit bids via mail to the following: Town of Cramerton Attn: David Pugh, Town Manager 155N. Main Street Cramerton, NC 28032  ***Ifyou do plan to submit a bid, it is best to contact Cramerton Town Manager David Pugh for preliminary communication at the email listed above ORat Cramerton Town Hall( (704-824-4337). 1. Tuesday, November 9th (2021) @ 3pm: Cramerton Wayfinding Sign Bids Phases 2 and 2. Thursday, November 18th (2021) @ 6pm: The Cramerton Board of Commissioners will review all bids and consider selecting a firm to enter into final contract negotiation and 3. December 2021: The final contract between the final selected firm and the Town of 4. 2022: The firm or firms selected for wayfinding sign fabrication and installation project  BIDDER SELECTION PROCESSAND SIGN INSTALLATIONTIMELINE  3 are due. execution.  Cramerton will be signed. will begin the work. POINTS OF CONTACT  Questions concerning this project should be directed tol David Pugh, Cramerton Town Manager  (704)-824-4337 OR email pughcramerton.org.  2.  28