308  Dunn City Council Regular Meeting Tuesday, June 13,2023 6:30 p.m., Dunn Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Billy N. Tart, and Chuck' Turnage. ABSENT: Frank McLean Also present: City Manager Steven Neuschafer, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human. Resources Director Connie Jernigan, Public Works Director Dwayne Williams, Assistant Public Utilities Billy Cottle, Administrative Support Specialist Amber Groves, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened the meeting at 6:30 p.m. Mayor Elmore shared the sudden loss of Interim City Manager Mathew Boone has been a shock to the staff and this community. He asked for continued prayers for Mathew's family, his wife of 13 years, Michelle, children, Piper, Cannon, and Carter and the staff at City Hall. He further announced that Steven Neuschafer, who recently retired put his retirement on hold tol help the City and staff through this loss. Steven was sworn in as the City Manager at the Emergency Meeting held on Rev. Grover Blackburn Jr., Pastor at North Clinton Ave Baptist Church led in a moment of silence in remembrance of Mathew Boone and then gave thei invocation. Afterwards, hel led in the Pledge of Allegiance. Motion by Council Member Turnage and second by Council Member Tart to adopt the June 13,2023 meeting agenda as presented with the following addition: Purchase of Real Property. Motion unanimously The Public Comment Period was opened by Mayor Elmore at 6:38 p.m. Having no comments, the Public  CALLTO ORDER. ANDI INVOCATION  June 8,2 2023.  AGENDA. ADJUSTMENT AND APPROVAL PUBLICCOMMENT PERIOD Comment period was closed. CONSENTI ITEMS  approved.  Minutes oft the April 11,2023 City Council Meeting. Minutes oft the April 17,2023 Special City Council Meeting. Minutes oft the April 24, 2023 Special City Council Meeting. Minutes oft the May 9,2023 City Council Meeting. Disposal of! Municipal Records- Finance, Administration, Parks and Recreation incorporated into these minutes as Attachment #1. School Resource Officer Renewal Dunn Elementary School (R2023-15) is incorporated into these minutes as Attachment #2. (BA2023-19) are incorporated. into these minutes as Attachment #3. isincorporated into these minutes as Attachment #4.  Budget Amendment to close Water Rehab WIF 1977 Project. A copy of Budget Amendment (BA2023-18)is Resolution Declaring Certain Property Surplus and Authorizing Disposition. A copy of the Resolution Capital Project Ordinance Sewer AIA Project. A copy oft the Ordinance (02023-12) and Budget Amendment Reimbursement Declaration for Eastside Sewer Pump Station Project.. A copy of the Resolution (R2023-16) Juneteenth Proclamation. A copy of the Proclamation (P2023-08) is incorporated into these minutes as Motion by Council Member Sills and: second by Council Member Gaulden to approve all consent items. Motion  Attachment #5. unanimously approved.  ITEMSE FOR DISCUSSION. AND/OR DECISION Budget. Amendments for Various Operating Accounts  Finance Director McNallan presented budget amendments required to assure that the three expense categories of Salary and Benefits, Operations, and Capital Outlay have budgets that are more than the total expenditures for each department. These figures were based onj year end estimates of expenditures for each department. The funding shortfalls in the various departments will be covered by available budgets from Motion by Council Member Tart and second by Mayor Pro Tem Bradham to approve the attached budget amendments to reallocate appropriations between various expenditure budgets. Motion unanimously approved. A copyofE Budget Amendment (BA2023-20) is incorporated into these minutes as Attachment #6. Mayor Elmore opened the Public Hearing at 6:42 p.m. Finance Director McNallan reviewed the various ordinances and resolutions as a part of the budget. With no additional comments, the Public Hearing was  other departments within the: same fund so there ist no requirement to use fund balance.  FY2023-2024 Budget  closed. The following documents were adopted lasap part oft the Budget.    309  Budget Ordinance 2023-13  Designation of Fund Balancel Resolution: 2023-17 Contract Services for City Attorney Resolution: 2023-18 City Employeel Position Classification: and) Pay Gradel Resolution: 2023-19 Salary and Wage Adjustment Resolution 2023-20 Miscellaneous Fees and Charges Schedule Resolution 2023-21 Capital Project Ordinance: for FY24 Vehicle and Equipment Purchases Ordinance 2023-14 FY24 Vehicle andl Equipment Financing Reimbursement Resolution 2023-22  Council Member Gaulden was concerned: abouti increasing contribution to Dunn PAL when the City budget is After discussion, motion by Mayor Pro Tem Bradham and second by Council Member Tart to adopt Budget Ordinance, Capital Project Ordinance and Resolutions related to the FY24 fiscal year and to increase contribution to Dunn PALI by $15,000 to a level of $150,000 by reducing Administration Miscellaneous by $15,000. Motion approved with Council Member Gaulden opposed. Attachment #7 is incorporated as a partoft these minutes andi includes the following: Budget Ordinance (02023-13) and Ordinance (02023-14) Resolutions (R2023-17), (R2023-18), (R2023-19), (R2023-20), (R2023-21) and (R2023-22) SUP-02-23- Special Usel Permit Child Care Center, 204SWilson Avenue Planning Director. Adleri informed Councilt thatt this item was withdrawn byt the: applicant. RZ-02-23 Rezoning" Tabled froml May 9,2 2023 Meeting Planning Director Adler informed Councilt thatt this item was withdrawn byt the: applicant without comment. Consideration of Annexation. ANX-01-23 norths side ofErwin Road, J2M21 Holdings LLC City Manager Neuschafer presented petition requesting the voluntary contiguous annexation of property located ont the norths side of Erwin! Road, at thei intersection with Averasboro Road, PIN #1506-79-5869, with at total combined of7.33+/- acres. This petition was received May 30, 2023 under NC General Statute 160A- After discussion: regarding the amount tol be annexed, motion by Council Member Sills and second by Council Member Turnage to adopt the Resolution Directing the City Clerk to Investigate the Voluntary Annexation Petition ANX-01-23 as presented. Motiona approved with Mayor Pro" Tem Bradham opposed.Ac copy ofthe  sot tight.  31.  Councill Member Gaulden) left the meeting.  Resolution (R2023-23) is incorporated into these minutes as Attachment: #8. Councill Member Gaulden returned tot the meeting.  Park to Park Sidewalk Project  City Manager Neuschafer presented recommendation for contract award to Browe Construction Co Inc for Phase1 1 oft the Park tol Park Sidewalk Project for the: amount of$ $422,750. This project! has been designed after much discussion andi input from DOT and City Staff. This trail will connect the Dunn-Erwin* Trail and Tyler and' Tart Parks for Pedestrian and Bicyclet traffic. This isg goingt tol be Phase 1 ofar multi-phase project that will Motion by Council Member Turnage and second by Mayor Pro" Tem Bradham to authorize the City Manager to award the construction contract to Browe Construction Co., Inc. and approve the associated Capital Project Ordinance for Phase Iof the Park to Park Trial to include the Budget Amendment. Motion unanimously approved. A copy oft the Ordinance (02023-15) and Budget Amendment (BA2023-21) are incorporated into City Manager Neuschafer presented opportunity to apply for a US Department of Agriculture (USDA) grant through the Community Facilities Direct Loan and Grant Program in North Carolina fort the construction ofa new public works and public utility operations facility. Mathew Boone had searched long andl hard for funds toh help with this project and WithersRavenel feels that we dol havead chance of acquiringt the funds. The USDA is offering a grant and loan program which provides "affordable funding to develop essential community facilities in rural areas. An essential community facility is defined as a facility that provides an essential service to the local community for the orderly development of the community in aj primarily rural area, and does noti include private, commercial or business undertakings". The City of Dunn is an area that meets the eligible requirements to applyf for this grant. The funding provided cani include lowi interest direct loans, grants, ora combination ofb both. Grant assistance: isl limited toar maximum of5 55 percent. Staff is recommending that a contract be entered into with WithersRavenel to provide services with preparation of the grant application. This contract ise estimated: at $10,000. Mayor Elmore addedt that Mathew was very excited to find this opportunity. Neuschafer addedi iti is very rare tof find grants available for Public Motion by Mayor Pro Tem Bradham and: second by Council Member Gaulden toa approve for stafft tos submit an application to the USDA for the Community Facilities Grant Program and authorize the Mayor and City Manager to enter into a contract with WithersRavenel for application assistance. Motion unanimously  eventually connecta all oft the city'sl larger parksi intoa al loop.  these minutes as Attachment: #9. USDA Grant Application Authorization  Works facilities. approved.    310  Advisory Board Appointments  Mayor Elmore appointed Sharon Gant for a one-year term to expire June 30, 2024 and Kyle Thrower fora Motion by Council Member Tart and: second by Council Member Sills to make the following appointments: Community Appearance Committee - Kathy Bond, Renee Ellmers, Patricia Moore, John Frazee, and Wesley Johnson (Chamber representative) for a 2 year term ending June 30, 2025 with Meredith Bradham to Parks and Recreation. Advisory Board Wanda Green, Emily Smith and Herb Smith 3y year terms ending June ABCI Board Rob] Jones, Marc Phillips and Cindy Smith for 3 year terms ending) June 30, 2026.  five-year term to expire) June 30, 2028t tot the Dunn Housing. Authority. Planning Board- Claudell Brown fora3yeart term ending June 30, 2026.  continue tos serve as the Chair. Motion unanimously approved. Purchase ofl Real Property  30, 2026.  Het thanked. Alice) Judd for serving 9 years on the ABCI Board.  Mayor Elmore presented for consideration, the purchase ofa 10 acre parcel located at 808 WI E Street, Erwin NCt to allow for expansion oft the water plant. After purchase, the City will mark the property corners and use Motion by Council Member Sills and second by Council Member Gaulden to approve the purchase of PIN #059733-1876.000,a1 10.66 +/- acre lotl located at 808 WI EStreet, Erwin NC for $250,000 and the associated budget amendment all subject to condition of satisfactory title search by the City Attorney. Motion unanimously approved. A copy of Budget Amendment (BA2023-22) is incorporated into these minutes as Public Works Director Williams gave an update ont the Paving Project, whichi isi in the final stages. Finance Director McNallan provided the following financial report for the period ending May 31,2023: The City has $11,670,650 cash, compared to $9,915,606 lasty year. Water and Sewer Revenues for the month were $572,059, with total collected year to-date at $6,148,515 or 91.7% ofb budget, compared to $5,636,174 in 2022. Property" Taxes are $5,502,940, with total estimated for this year of $5,383,600. Sales' Tax receipts were $213,578, with total collectedy year to-date at $2,440,601 or 76.6% of budget. Utilities Sales Taxes received for the yeari is $497,673, compared to $486,135 last year. Building Permit Fees collected total $137,161 or 91% of budget, compared to total collected last year of General Fund expenditures for month are $770,391, with total expensed to-date at $12,255,330 or 81.9% ofE Budget, compared to $11,140,684 in 2022. Revenues to-date are $12,472,163. Water and Sewer fund expenditures for the month are $769,854, with total expensed to-date at $6,276,185, or 74.1% ofb budget, compared to $6,395,404 last year. Revenues to-date are $6,135,091. Stormwater fund expenditures for the month were $14,895, with total expenses to-date of $467,104,or Reports were also received as follows: Planning and Inspections Report, Public Works Report, Public Utilities  force account labor tor maintain the property.  Attachment: #10. Administrative Reports  $154,760.  15.8% oft budget. Revenues to-date are $459,310. Thel benchmark for this period is 91.7% ofl budget. McNallan also updated on debt service and liens and assessments. Report, Parks and Recreation Report and Police Report. Mayor Elmore announced upcoming events and activities.  Announcements/Information  Council Member Turnage commended ABC Manager Charles Willis on his achievements as manager the past few years and commended the Dunn Police Department for their efforts to slow down traffic in his With no further business to discuss, motion by Council Member Tart and second by Council Member Gaulden  neighborhood.  toa adjourn the meeting: at7 7:37 p.m. Motion unanimously approved.  AhPRI William P. Mayor  OPONIS) SEAL  Elmarej.  Attest:  Gony Alikano  Tammy Williams, ÇMC,NCCMC  City Clèrk