311  Dunn City Council Regular Meeting Tuesday, July 11,2023 6:30 p.m., Dunn! Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley! Sills, Frank McLean April Gaulden, Billy N.Tart, and Chuck1 Turnage. ABSENT: April Gaulden Also present: City Manager. Steven Neuschafer, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Public Works Director Dwayne Williams, Assistant Public Utilities Billy Cottle, Administrative Support Specialist Amber Groves, Attorney Wiley Mayor Elmore opened the meeting at 6:30 p.m. and shared that Council Member Gaulden was unable to attend ass she was under the weather. Afterwards, Apostle McArthur, Pastor at God's House of Prayer Church of Deliverance gavet thei invocation andt then Council Member Sills ledi int thel Pledge of Allegiance. Motion by Council Member McLean and second by Mayor Pro Tem Bradham to adopt the July 11, 2023 The Public Comment Period was opened by Mayor Elmore at 6:33 p.m. Dr. Gwen McNeill spoke about her concerns in reference to errors, she felt were made att the June Council meeting concerning the Juneteenth Proclamation and the Park to Park" Trail. She further expressed concerns inr referencet tot thel lack of attention at Codrington Park. Marilyn Mayer with the Carolina Wetlands Association gave an update on the Stoney Run Walkable Watershed project and invited Council and staff to a Community Meeting and Open House to be held on September 71 from 6:001 to 8:00 p.m. at the Trinity Church. Having no comments, the Public Comment  Pope, and City Clerk Tammy Williams. CALLTOORDER ANDI INVOCATION  AGENDA ADJUSTMENT AND APPROVAL PUBLICCOMMENTI PERIOD  meeting agenda as presented. Motion unanimouslyapproved.  period was closed. CONSENTI ITEMS  Minutes oft the) June 8,2 2023 Emergency City Council Meeting. Minutes oft the) June 13,2 20231 Regular City Council Meeting. Destruction of Municipal Records Administration Motion unanimously approved. ITEMS FORI DISCUSSION. AND/ORI DECISION  Special Event Permit- Temporary Blocking of Streets I thought" Turkeys could) Fly 5K Speciall Event Permit- Temporary Blocking of Streets- 5Ka and' Truck Rodeo  Motion by Council Member Tart and second by Council Member McLean to approve all consent items.  CZ-01-23: Conditional Rezoning of 9.05 acrej parcel, Erwin Road  Mayor Elmore opened the Public Hearinga at 6:41 p.m. Planningl Director Adler presented request to rezonea 9.05 +/- acres parcel ofl land from: a mix of R-20 and R-10 Single-family dwelling districts tol R-7 Conditional Zoning District top permit a 27-lots subdivision for single-family detached houses. Rezoning tol R-7 CZD would allow six units per: acre. Four lots will face Erwin Road, 23 will face a new street entering off Erwin Road, terminating in a cul-de-sac. Currently, the parcel is wooded. The developer will preserve trees around the perimeter to screen the new units from adjoining neighborhoods. The developer held a neighborhood meeting on June 12. The meeting was attended by ten people. The Planning Board voted unanimously to recommend: approval, with the followingt two conditions: 1.1 Preserve trees around the perimeter oft the site to screen the new homes from existing adjoining neighborhoods; and 2. Install curb, gutter, and sidewalk, including driveway aprons, along Erwin Road the width of the property, includingi inf front oft the two parcels not! part oft ther new development. Ana additional condition: should be: added: City Council approval oft the sewer The amendment is reasonable based upon surrounding conditions. The impact to the adjacent property owners and the surrounding community is reasonable, and the benefits of rezoning outweigh any potential inconvenience or harm to the community. The amendment is warranted due to changed or changing conditions int the area and the amendment achieves the purpose and is consistent with the Land Use Plan. Therefore, staff concludes that the Conditional Rezoning tol R-7 CZD: att this location off Erwin Road conforms Mayor Pro Tem Bradham expressed concerns about the increased traffic and flood plain. Council Member Ben Stout, representative for applicant, Stout Lands spokei inf favor oft the development and rezoning explaining After discussion and withi noa additional comments, Mayor Elmore closed thej public! hearing.  allocation fort the 271 residential units.  andi is consistent with the Future Land Use Plan. Turnage asked about thel HOA requirements. the objective oft thel land and! home construction' business.    312  Motion by Council Member Sills and second by Council Member Turnage to approve case CZ-01-23,a 9.05 acre +/- parcel, PIN being 1506-79-5869.000, to rezone from a mix of R-20, Single-family dwelling district and R-10, Single-family dwelling District to R-7 Conditional Zoning District toj permit a 27-lot subdivision for 27 single-family detached houses, including the two conditions as presented including a 15 ft. tree buffer easement along the back of the properties on lots 5-27, and to approve the sewer allocations as needed.  Motion approved with Mayor Pro Tem Bradham opposed. Ordinance. Amendment OA-04-23, Childcare, Drop-in/Short-term Planning Director Adler asked Council tot table to allow staff additional time for research. August 8, 2023 Council Meeting. Motion unanimously approved. City Policy Memo Encouraging Conditional Rezoning  Motion by Council Member' Tart and second by Council Member McLean to table the Public Hearing until the Planning Director. Adler presented a recommended City Policy Memo that encourages applicants seeking to rezone in certain locations and in certain circumstances to do a Conditional Rezoning rather than a straight, base rezoning. Members of the Planning Board and City Council have expressed concern about approving rezonings before the applicant explains the expected use oft the land. Conditional rezonings must either: (1) include a site plan that will describe ins some detail what will be developed on the site once rezoned; or (2) limit the number of uses that will be permitted on the rezoned parcel. The City Attorney has reviewed and edited this memo. Thel Planning Board recommended unanimously that this memo be approved at their June 27, 2023 regular meeting. This City Policy would not require conditional rezonings. But, if approved, it would provide and officiale expression of City policy that the Planning Director can refer to, when applicants apply for After discussion, motion by Council Member Turnage and second by Mayor Pro Tem Bradham to approve the City Policy Memo: Encouraging Conditional Rezoning in Certain Locations, as presented and be reviewed every five years. Motion unanimously approved. A copy of the City Policy Memo is incorporated into these City Manager Neuschafer presented request for the voluntary annexation as a part of the development presented earlier. The Council adopted a Resolution Directing the Clerk to Investigate the Voluntary Motion by Council Member Sills and second by Council Member Turnage to adopt the Resolution Fixing Date of Public Hearing as August 8, 2023 at 6:30 p.m. for the Voluntary Contiguous Annexation Petition ANX-01- 23. Motion unanimously approved.Ad copy oft the Resolution (R2023-24) is incorporated into these minutes as Finance Director McNallan shared with Council that this project was listed int the FY24 Capital Improvements Plan. A capital project fund will be established for recording the expenditures and funding sources for this project. Funding will include a $109,725 transfer from the Water and Sewer Fund reserves with funding being 100% from Water and Sewer reserves. Public Utilities Assistant Director Cottle explained that the project includes the installation of a meter vault on Ammons Road. This would be used to meter water on Ammons Road that is currently supplied by Harnett County and billed to Harnett County based on meter Motion by Council Member Sills and second by Council Member McLean to approve the capital project ordinance and budget amendment for the Ammons Road Meter Vault Project as presented. Motion unanimously approved. A copy of the Ordinance (02023-16) and Budget Amendment (BA2024-01) are Finance Director McNallan presented the Capital Project Ordinance for this project which was listed in the FY24 Capital Improvements Plan. Funding will include a $56,400 transfer from the Water and Sewer Fund reserves. Both the engineering and construction phases of this project will be funded 100% by Water and Sewer Fund reserves. L.E. Wooten and Company has submitted: a proposal of $56,400 to complete the design and surveying, assist with the informal bidding process, and provide construction administration and observations for the entire project. Once the project construction cost is determined, staff will return to the Public Utilities. Assistant Director told Council that thej project will include over 600 linear feet of 6-inchy water main and appurtenances and over 500 linear feet of gravity sewer main and appurtenances along Tracy Lane Motion by Council Member Sills and second by Council Member McLean to approve the capital project ordinance and budget amendment for the Tracy Lane Water and Sewer Extension Project, and award the engineering contract tol L.E. Wooten and Company. Motion unanimously approved. A copy ofthe Ordinance (02023-17) and Budget Amendment (BA2024-02)are incorporated into these minutes as attachment #4.  certain types ofl legislative rezonings inc certain locations.  minutes as Attachment #1.  Voluntary Annexation Petition ANX-01-2023 Erwin Rd, owned by) J2M2 Holding LLC Annexation. ANX-01-22 and the Certificate of Sufficiency was completed by the clerk.  Attachment: #2.  Capital Project Ordinance Ammons Road Meter Vault Project  readings that the County supplies tot the City each month. incorporated into these minutes as Attachment #3.  Capital Project Ordinance- Tracy Lane Water and Sewer Extension Project  City Council tor request additional funding for the construction phase oft this project.  tos serve five parcels and any additional growth int that area.    313  Pearsall St Culvert Replacement  City Manager Neuschafer presented request tol bid the replacement oft the Juniper Creek roadway crossing at Pearsall St. This crossingl has been closed to traffic since it collapsed several months ago. The replacement of the failing portion of the existing structure is aj possibility but the estimated cost of the work and limited scopel begged the question ofs should the whole crossing be replaced and upgraded to allow for better water flow and increased safety. This project also deals with an existing sewer line that bisects the existing culvert boxes so a possible sewer line relocation could also be included in the project. These designs are at 30%, which means that there is enough study and information to know that the project can physically work and generally what the price will be after talking with product vendors. The project would be funded out of existing stormwater fund balance and water and sewer funds and leveraging some debt, ifg grant funds are not available. The City has $500,000 in stormwater grant funding secured and this project should be eligible to After discussion, motion by Council Member Turnage and second by Council Member Tart to authorize the City Manager to have the designs completed and bid the project for West Pearsall St. Motion unanimously City Manager Neuschafer presented updated goals report. Wel have committed to several projects for the SOC and last week, we received four approvals from the state for additional sewer projects. We will have a lot of Financel Director McNallan provided the following financial report for the period ending) June 30, 2023: Water and Sewer Revenues for the month were $563,128, with total collected year to-date at $6,711,644 Property Taxes are $5,574,673, more than the estimated budget off $5,383,600. Sales Taxi receipts were $283,926, with total collected year to-date at$ $2,357,611 or 73.9% of! budget. Utilities Sales Taxes received for the year is $664,992, compared to $668,806 last year. Building Permit Fees collected total $153,160 or 102% of budget compared to total collected last year of General Fund expenditures for month are $599,972, with total expensed to-date at $16,221,716 or 89.5% ofBudget, compared to $11,836,478 in 2022. Revenues to-date are $16,518,838 Water and Sewer fund expenditures for the month are $569,252, with total expensed to-date at $7,007,144, or 80.5% oft budget, compared to $6,986,399 last year. Revenues to-date are $6,743,111. Stormwater fund expenditures for the month were $23,692, with total expenses to-date of $490,796, or Reports were also received as follows: Planninga and Inspections Report, Public Works Report, Public Utilities  uset those funds. approved. Administrative Reports  work going oni in the city by the end oft this year with alll having deadlines of 2026. The City has $9,802,489 cash, compared to $9,637,1491 last year. or 100.3% of budget, compared to $6,206,4081 in 2022.  $170,096.  16.6% ofbudget. Revenues to-date: are $459,967. Thel benchmark for this periodi is 100% oft budget. McNallan also updated on debt service: and liens and assessments. Report, Parks and Recreation Report and Police Report. Mayor Elmore announced upcoming events and activities. property. Motion unanimously approved.  Amouncememt/miormaton  Motion by Council Member McLean and second by Mayor Pro Tem Bradham to enter Closed Session according to [N.C.G.S. 143-318.1100)(5)). to establish or instruct on the negotiation for the acquisition of real He reconvened the meeting and with no further business to discuss, motion by Council Member Tart and second! by Council Member Sills to adjourn the meeting at 8:33 p.m. Motion unanimously approved.  Mayor Elmore recessed the meeting for the Closed Session: at7 7:39 p.m.  Or  OMPORATE H SEAL AA Mayor TH CAF  William P. Elmore]r.  Attest:  City Clerk  Cp4 Aitmns