317  Dunn City Council Regular Meeting Tuesday, September 12, 2023 6:30 p.m., Dunn) Municipall Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Also present: City Manager Steven Neuschafer, Assistant City Manager Billy Godwin, Finance Director Cary McNallan, Chief of Police Cary Jackson, Parks and Recreation Director. Brian McNeill, Human Resources Director Connie Jernigan, Public Works Director Dwayne Williams, Assistant Public Utilities Billy Cottle, Administrative SupportSpecialist. Amber Groves, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened the meeting at 6:30 p.m. and Rev. Dennis Manuel, Pastor of East Granville Street Church of God of Prophecy gave the invocation. Afterwards; Council Member Gaulden led in the Pledge of Motion by Council Member Turnage and second by Council Member Gaulden to adopt the September 12,  Wesley Sills, Frank McLean April Gaulden, Billy N.Tart, and Chuck Turnage.  CALLTOORDER ANDI INVOCATION  Allegiance.  AGENDA ADJUSTMENT AND APPROVAL  20231 meeting agenda asp presented witht the following additions: Consent- Temporary Blocking of Alley- Crossbones Speciall Meetingf for USDA. Motion unanimously approved.  City Manager Neuschafer introduced the new Assistant City Manager Billy Ray Godwin. Special Recognition of Sheldon' "Gage" Jackson, Life Saving Award  PRESENTATIONS  Mayor Elmore presented a Life Saving Award Proclamation to Gage Jackson for saving a man's life at the Codrington Park Pool. A copy oft thel Proclamation (P2023-10) is incorporated into these minutes as Attachment Chief Jackson recognized Lt. Joseph Byrd, Sgt Petro "Pete" Moore, Officer Adam Sikorski and Officer The Public Comment Period was opened by Mayor Elmore at 6:44 p.m. Rhonda Faison of 411 S Elm Ave shared concerns aboutt thea accidents that! happen at thei intersection of Elm and Pope Rd. She stated that there has! been nineteen wrecks since sher moved there. Having no other comments, the Public Comment period was  #1.  Special Recognition of City ofl Dunn Police Officers  Christopher Easonf for receiving their Advanced! Law Enforcement Certifications.  PUBLICCOMMENT PERIOD  closed. CONSENTI ITEMS  Minutes oft the August 8, 2023 City Council Meeting. Minutes oft the August 15, 2023 Special) Meeting.  Constitution Week Proclamation A copy of the Proclamation (P2023-11) is incorporated into these Special Events Permit Temporary Blocking ofs Streets NCC Cotton Festival Speciall Events Permit Temporary Blocking of Streets Crossbones Anniversary Event Resolution to Respond tol FY22 ACFR Audit Findings. A copy of the Resolution (R2023-29) is incorporated Budget Amendment FY2023 A copy of Budget Amendment (BA2023-24) is incorporated into these Motionl by Council Member Sills and: second by Council Member McLean toa approve all consenti items. Motion  minutes as Attachment: #2. into these minutes as Attachment: #3. minutes as Attachment #4. unanimously: approved.  ITEMS FORI DISCUSSION. AND/ORI DECISION  Ordinance. Amendment OA-04-23; Child Care, Drop-in/Short-term  Mayor Elmore opened the Public Hearing at 6:47 p.m. City Manager Neuschafer presented that Ordinance Amendment OA-04-23, which wast tabled byt the Planning Board and then by the Councils since 28t to staff time forf further research. On August 22, the Planning Board met and reviewed and discussed June a revised, give more detailed amendment prepared by Planning staff. After extended discussion, the Planning Board voted unanimously to recommend that City Council not adopt this proposed amendment. With no additional Motion. by Council Member Turnage and second by Council Member Tart to deny OA-04-23 ordinance amendment: as supported by the Planning Board decision. Motion unanimously approved.  comments, thel Public Hearing was closed.    318  Ordinance. Amendment OA-05-23- Chapter 21 Sewer Usage  City Manager Neuschafer presented the proposed Sewer Use Ordinance (SUO) to codify the requirements needed by the City top properly operate: and maintain order fori infrastructure tos serve the citizens, businesses, and institutions andt to comply with state and federal laws and regulations. The SUO applies to all users ofthe Sewer Collection System, the Wastewater Treatment Plant, and the Bio-Solids Treatment and Disposal The purpose and policy of the SUO is to protect the City's Sewer Collection System and the Wastewater Treatment Plant from the contribution or discharge of all substances and wastewater from all users, both direct, indirect, intentional, and accidental. The city basically used the state's template and applied to the Council Member Turnage askedi ifthe Cityl has the authority to shut down the business discharging improper substances. City Manager Neuschafer confirmed the city would have that authority ast the purpose oft the SUO Motion! by Mayor Pro' Teml Bradham and second by Councill Member Gaulden to approve Sewer Use Ordinance Amendment OA-05-2023 as presented. Motion unanimously approved.A copy oft the Ordinance (02023-19) Finance Director McNallan presented information related tol longt term investments of some of the City's cash reserves. The City of Dunn holds the majority of its cash reserves in an account with the North Carolina Capital Management Trust (NCCMT). This account is invested in short-term, low risk investments and provides the City with a high liquidity of funds. In the past year, as interest rates have been steadily increasing, this investment strategy has been successful: for the City. Itis estimated that interest rates are: at, orr near, al high point anda are expected to decrease int the futurer months. He recommended: some longer term investments that are relatively low risk but would alsol lock thei investments in for a set period oft time, which would limit the liquidity of these cash reserves.. Another risk is ift the interest rates continue to rise, we will lose out on potential income. He further presented information on laddering the maturity dates to allow for access to cash over staggered terms. Staff is recommending: an investment of $2.5M for ani initial three year Motion by Council Member Gaulden and second by Council Member McLean to authorize city staff to discuss investment options with local financial entities in order to gather data and information for decision on Finance Director McNallan presented proposed capital project ordinance and related budget amendment for the Wayfinding Signage Project." This project was listedi int the FY24 Capital Improvements Plan. The project includes installation ofv wayfinding signage throughout the Cityt to assist citizens and visitors on finding points ofi interest and various city facilities. Funding willi include a $250,0001 transfer from the General Fund which includes $234,250 of the remaining American Rescue Plan Act revenue replacement funds and $15,750 of City! Manager Neuschafer addedt that the consultant will assist usi in getting aj proposal out to contractors, so whent the bids come back the cost will have to fit in the budget, so we are not: surel how many signs at this point." Thisi is the first phase ofal longt term project. Focus willl be on thes smaller inners signs at thel beginninga as Motion by Council Member McLean and second by Council Member Gaulden to approve the capital project ordinance and budget amendment for the City Wayfinding Project as presented, and not to change the logo for five years. Motion unanimously approved.. A copy of the Ordinance (02023-20) and Budget Amendment Finance Director McNallan presented proposed capital project ordinance, reimbursement resolution, and related budget amendment for the conversion of the Champion Pump Station to Gravity Flow Project. Funding will include a $52,100 transfer from the Water and Sewer Fund reserves and loan proceeds of $400,000.1 The loan proceeds would come from internal borrowing from the General Fund Reserves. The terms oft thel loan would! bea ata a 5.00%i interesti rate over af fivey year term. The loan proceeds would be repaid Public Utilities Director Cottles shared that the project includes eliminating the existing pump station, that is over 47 years old, and converting to a gravity flow operation, which will eliminate the electrical costs and required maintenance oft the pump station. Itwilla also address the future growth needs for sewer availability tot the vacant parcels int that area. L.E. Wooten and Company has estimated the total cost of the project at Motion by Council Member Turnage and second by Mayor Pro Tem Bradham to approvet the capital project ordinance, reimbursement resolution, and budget amendment for the Champion Pump Station Conversion Project as presented, and authorize the borrowing off funds from the General Fund. Motion unanimously approved. A copy of the Ordinance (02023-21), Budget Amendment (BA2024-04) and Resolution (R2023-30)  System.  City'sneeds. Ithast been reviewed by the City Attorney.  istos safeguard the City'ss system.  isi incorporated. intot these minutes as Attachment: #5. Investment of City Cashl Reserves  rolling portfolio, whichy wouldi increase investment intereste earnings. investments by the City Council. Motion unanimously approved. Wayfinding Project Capitall Project Ordinance  general fund reserves.  itwouldi not bef feasible to dot thel larger gateways signs with thel I-95 widening. (BA2024-03) arei incorporated into these minutes as Attachment: #6. Champion Pumps Station Conversion to Gravity Flow Capital Project  with Water and Sewer Fund revenues.  $452,100.  arei incorporated: into these minutes as Attachment #7.    319  Tracy Lane Water: and Sewer Extension Capital Project Ordinance. Amendment Finance Director McNallan presented an amendment to the capital project ordinance, reimbursement resolution, and related budget amendment for the Tracy Lane Water and Sewer Extension construction services. Onj July 11, 2023, the City Council approved a capital project ordinance of Project $56,400 for fund the engineering costs of the project. The engineers, L.E. Wooten and Company, have construction costs at $253,500 and a total project cost of $361,400. Funding will include a $56,400 estimated the from the Water and Sewer Fund reserves and loan proceeds of $305,000. The loan fromi internall borrowing from the Generall Fund Reserves. The terms oft thel loan would proceeds bea ata! 5.00% come rate overa ai fivey year term. Thel loan proceeds would be repaid with Water and Sewer Fund revenues. interest Public Utilities Director Cottles sharedt that the project includes over 6001 linear feet of6 6-inch water main and appurtenances and over 500 linear feet of gravity sewer main and appurtenances along" Motion by Council Member Turnage and: second by Council Member McLean to approve the ordinance, reimbursement resolution, and budget amendment for the Tracyl Lane Water and Sewer capital Extension project Project as presented, and authorize the borrowing of funds from the General Fund. Motion unanimously approved. A copy oft the Ordinance (02023-22), Resolution (R2023-31) and Budget Amendment (BA2024-05) City Manager Neuschafer presented final plat for the Middleton Townes subdivision, which is a residential neighborhood of 36 duplex units off Friendly Road approved by City Council in September 2017. The development is divided into Phase 1 and Phase 2, with 18 units in each phase. The Final Plat presented for Allr required materials have been: submitted: and reviewed by staff andi found tol be complete, per Dunn Unified Development Ordinance (UDO), Article 3- Development Review Procedures. Al Performance Bond has been submitted to ensure proper completion of the infrastructure prior to dedication, per UDO Article 7.03 - Improvements Required. Included int the Bond is a one-year warranty on all improvements. The wishes for thes streets and utilities to bea accepted as publici infrastructure. Public Utilities has reviewed applicant the: built and acceptt the utilities for Phase 1ofN Middleton Townes subdivision. Motion by Council Member Sills and second by Council Member Turnage to approve the Finall Plat for Phase 1 of Middleton Townes subdivision and the dedication of all rights-of-ways Major within Phase Resolutioni requesting Planning & Development: Authorityi from Harnett County- RVI Pros Inc. City Manager Neuschafer presented request from the property owners that the City of Dunn have exclusive zoning and development jurisdiction fort their property. This request willl bes sent tot thel Harnett of Commissioners for their agreement. Once the agreement has been approved by the County the Board exclusive planning and development regulations will apply tot the entire parcel instead ofj justa County, a This process is outlined int the NCGS 160D-203. Establishing exclusive planning: and development portion jurisdiction toas single unit ofl local government helps maket the development process more efficient. regulation Motion by Council Member Gaulden and second by Council Member McLean to approve the Resolution and authorize the City Manager to send the Resolution and the Memorandum to the Harnett Commissioners for their approval. Motion unanimously approved. A copy of the Resolution County. (R2023-32) is City Manager Neuschafer presented Offer and Acceptance from the NCI Department of Environmental Division of Water Infrastructure for SRF funds designated for the Collection System Improvements. Quality CS370417-06 which includes CCTV of approximately 1,233 LF of 8-inch and 374 of 10-inch rehabilitation of 2,161 LF of 6-incht to 8-inch, 18,137 LF of 8-inch, 374 LF of 10-inch, 892 LF of gravity 12-inch, and 6991 LF of 15-inchg gravity: sewer pipe, 109 manholes, 694 VF ofr manholes, 14,770LF ofs sewer service laterals, and 419 sewer services; replacement of 50 LF of 8-inch gravity sewer pipe; installation of four (4) manholes;12 point repairs; and removal and replacement of pavement, roadways, driveways and sedimentation and erosion control devices. The City has been approved for loan assistance from curbs, the Water Statel Revolving Loan (SRF) for Collection System Improvements int the: amount of$ $3,120,000. Clean Motion by Mayor Pro Tem Bradham and second by Council Member Turnage to adopt the resolution making the applicable assurances contained therein and accepting the State Revolving Loan offer of $3,120,000 for Collection System Improvements. Motion unanimously approved. A copy of the Resolution (R2023-33)is City Manager Neuschafer presented the Offer and Acceptance from the NC Department of Environmental Quality Division of Water Infrastructure for ARP funds designated for the Asset Inventory and Assessment (AIA) Study. Project AIA-W-ARP-203. The City has been approved for ARP Funds from the State Fiscal Motion by Council Member Turnage and second by Council Member McLean to adopt the resolution making the: applicable assurances contained therein and accepting the ARP Funding offer of $400,000 for Sewer. AIA Study! Motion unanimously approved.A copy oft the Resolution (R2023-34) is incorporated into these minutes  to would transfer  Lane tos serve  five parcelsi int the City.  Tracy  arei incorporated into these minutes as Attachment: #8. Major Subdivision! Finall Plat- Middleton' Townes, Phase 1  your approvali isf for Phase1 1( (18u units).  as- Subdivision  1oft the development Motion unanimously approved.  City's ofit.  Board of  incorporated into these minutes as Attachment #9.  Acceptance SRF Loan Funding Collection: System) improvements  Project sewer; and  incorporated into these minutes as Attachment #10. Acceptance. ARPI Funding Sewer AIA: Study  Recovery Fund for Sewer AIA Study in the amount of $400,000.  asA Attachment #11.    320  Set Special Meeting Building fort the following purpose: Approval ofU USDA Grant/Loan for Vehicles Possible Closed Session Motion unanimously approved.  Motion! by Council Member McLean and second by Council Member Gaulden tos seta Special Calledi Meeting of the Council for Tuesday, September 19, 2023 at 5:00 p.m. in Council Chambers at the Dunn Municipal  City Administrative Manager Neuschafer Reports presented updated goals. He updated Council on the BRIC grant applications submitted. One of our two projects have been chosen to move forward. This project was tor move the fresh water treatment operations out oft the flood plaina and relaya a couple ofl lines tot thej plant. Mayor Elmore added. Financel Director McNallan provided the followingt financial report for thej period ending August 31,2023: The City has $5,982,507 cash, compared to $10,876,199 last year. The decrease is primarily due to unreimbursed, grant/loan proceeds for capital water: and: sewer project expenditures. Water: and Sewer Revenues for the month were $684,734 with total collected yeart to-date at $975,192 or Sales Tax receipts were $299,473, with total collected year to-date at $2,913,714 or 91.4% of FY23 Utilities Sales Taxes received for they yeari is $664,992, compared to $668,806 last year. Building Permit Fees collected total $33,646 or 21% of budget compared to total collected last year of General $20,349. Fund expenditures for month are $1,369,438, with total expensed to-date at $2,178,738 or 17.3% of Budget, compared to $2,244,2671 in2 2022. Revenues to-date: are $546,184. Watera and Sewerf fund expenditures for ther month: are $499,912, with total expensed to-date: at $792,860, or9.97% oft budget, compared to$ $1,430,4701 last year. Revenues to-date are $1,037,695. Stormwater fund expenditures for the monthy were $49,085, with total expensest to-date of$ $50,267,or Reports were: also received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities  wel have 20r major projects going oni in the city rightr now, whichi isalot.  12.2% of budget, comparedt to $1,191,285 inz 2022. Property Taxes are$47,777, compared to $95,491) lasty year.  budget.  12.5%0 ofb budget.  Thel benchmark for this period is 16.7% of budget. McNallan: also updated ond debt service andl liens and assessments. Report, Parks andI Recreation Report and Police Report. Mayor Elmore announced upcominge events and activities. toa adjournt the meetinga at? 7:36 p.m. Motion unanimously approved.  Amouncememt/miommaton  With no further business to discuss, motion by Council Member Sills and: second by Council Member McLean  OF osS SEAL CP  iam Elmore Mayor  Attest:  Tammy City Clerk  Sypans