328  Dunn City Council Regular Meeting Tuesday, November 14,2023 6:30 p.m., Dunnl Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley Sills, April Gaulden, Billy N.Tart,and ChuckTurnage. ABSENT: Council Member Frank McLean Also present: City Manager Steven Neuschafer, Assistant City Manager Billy R. Godwin, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human Resources. Director Connie Jernigan, Public Works Director Dwayne Williams, Assistant Public Utilities Billy Cottle, Administrative. Support Specialist Amber Groves, City Attorney Tilghman Pope, and City Mayor Elmore opened the meeting at 6:30 p.m. and Rev. Roy Johnson gave the invocation. Afterwards, Council Member Sillsl ledi int the Pledge of Allegiance. Mayor Elmore recognizedt the two newly elected Council Members Elect, Alan Hargis and Raquel McNeil and that Council Member McLean was absent due tol health Motion by Council Member Turnage ands second by Council Member Tart to adopt the November 14, 2023 ITEMSI FORI DISCUSSION. ANDI DECISION- Stormwater Budget Amendment for Street Sweeper.  Clerk Tammy Williams. CALLTOORDER ANDI INVOCATION  issues.  AGENDA ADJUSTMENT AND APPROVAL meeting agenda as presented witht the following additions: CONSENT- Acceptance ofD Donation Motion unanimously approved. PUBLICCOMMENTI PERIOD Comment period was closed. CONSENTITEMS  The Public Comment Period was opened by Mayor Elmore at 6:35 p.m. Having no comments, the Public  Minutes oft the September 27, 2023 Speciall Meeting Minutes oft the October 17,2023 Regular Meeting Destruction of Public Records Public Works Temporary Closing of Streets Another Barber Shop Thanksgiving Event Temporary Closingo of Streets Martin] Luther King) Jr. Parade  City ofI Dunn FEMAI Designees A copy oft the Resolution (R2023-46) is incorporated into these minutes as Acceptance ofl Donation A copy of Budget Amendment (BA2024-07) is incorporated into these minutes as Motion by Council Member Tart and second by Council Member Gaulden to approve all consent items.  Attachment: #1. Attachment: #2. Motion unanimously approved. ITEMS FORI DISCUSSION. AND/ORI DECISION Motion unanimously approved.  CZ-03-23: Conditional: Zoning for one parcel, Susan' Tart Road  Motion by Mayor Pro Teml Bradham and second by Council Member Sills tot table until the December meeting. City Manager Neuschafer presented resolution to fix the date for a Public Hearing for the voluntary non- contiguous annexation petition ANX-02-23. The Council adopted a Resolution Directing the Clerk to Investigatet the Voluntary Annexation. ANX-02-22: andt the Certificate ofs Sufficiency has been completed. Motion by Council Member Sills and second by Council Member Turnage to adopt the Resolution Fixing Date of the Public Hearing as December 12, 2023, at 6:30 p.m. for the Voluntary Non-Contiguous Annexation Petition ANX-02-23. Motion unanimously approved.A copy ofthel Resolution (R2023-47)isi incorporated. into Motion by Councill Member Tarta and: second by Council Member Turnage to appoint Mayor Pro Tem Bradham ast the Council representative ont the Dunn Area' Tourism Authority Board ofI Directors fora a term, January 1to City Manager Neuschafer presented a requestf from Staff regarding the development along Friendly Rd, being completed by Wellons Construction. This development affords the city the opportunity to enter into a development: agreement tol have muchr needed Cityi improvements completed by Wellons during development related improvements. This work will include a new concrete curb and gutter along Friendly from N Maple Ave tol NI Powell Ave with widening for turn lanes into existing Westfield Subdivision streets. A: sidewalk on  Annexation. ANX-02-23 Corner ofl Longbranch Rda and US301S, ECI Edgerton Jrl LLC  these minutes as Attachment: #3.  Appointment to the Dunn Area' Tourism Authority December: 31,2024. Motion unanimously approved. Friendly Road Development Project Agreement  ther norths side of Friendly Rdi is: also proposed.    329  The condition of Friendly Road has deteriorated over the last decade.. As more travelers use the throughfare asar routet to West Cumberland: Street, the need to complete the: streeti is becoming more apparent. Currently there are only concrete curbing bounding one side oft the street andj poor drainage on the north edge of the The rough budget for the improvements is $1.6M with the city participating in approximately 50% of the costs. The work whichi ist required by the development is completely borne by Wellons and that which the city requestsi ist tob be paid for by the city. Thej portion thatl benefits both the City and Wellons willl be: split. Motion by Council Member Turnage and second by Council Member Sills to authorize and direct the City Manager to complete al Development. Agreement between the City and Wellons Construction for the widening Finance Director McNallan presented. a request for approval for trade-in and purchase ofa a street sweeper and to amend the Stormwater Fund budget. In October 2022, the City purchased a new Elgin Pelican street sweeper which was funded witha a combination of USDA (United States Department of Agriculture) grant and loan proceeds. Since that time, the Public Works department has had numerous maintenance and performance issues with the street sweeper. After discussions with the equipment dealer, it was determined that it would be best tot trade in the current sweeper for a new Elgin Regen X model which has a better maintenance record and willj provide thep performance desired by the department. The net cash difference for The Cityl has discussed this trade-in proposal with the USDA, and theyl have given their approval tol keep the amounts oft the granta andl loan arrangement inj place and would only require a transfer of the lien to the new Motion by Council Member Sills and: second by Council Member Gaulden to authorize City staff to enter into an agreement for the street sweeper exchange and approve the budget amendment as presented. Motion unanimously approved. A copy of Budget Amendment (BA2024-08) is incorporated into these minutes as City Manager Neuschafer reported on FAMPO, Fayetteville Area Metropolitan Planning Organization that has requested communities along 195, including Erwin, toj join their organization. Currently, the City is part oft the Rural" Transportation Organization, which is part of the Mid Carolina Council of Government. Staff does not see a compelling reason to leave the organization that wea are currently with toj join FAMPO. He requested the He updated ont the cost to extend the waterline at the Ashe Avenue extension which would require 1,8801 If with the cost estimated at $209,000. We are going to look at some additional options. He reported that Pearsall Street Culvert iss still in design. Cemeteries were discussed with Greenwood: filling up, but Memorial Finance Director McNallan provided thef following financial report for thej period ending October 31, 2023: The City has $5,169,448 cash, compared to $10,670,565 last year. The decrease is due primarily to unreimbursed, grant/loan proceeds for capital water and sewer projects. Water and Sewer Revenues for the month were $652,198, with total collected year to-date at $2,317,524 Sales' Taxi receipts were $292,876, $23,5981 more than int thes same period last year. Building Permit Fees total collectedi is$ $72,098 or 45.1% oft budget compared tot total collected last yearo of General Fund expenditures for month are $1,191,555, with total expensed to-date at $4,255,708 or 31.1% ofE Budget, comparedt to$ $4,727,374 in2 2022. Revenues to date are $2,086,050. Water and Sewer fund expenditures for the month are $456,867, with total expenses to-date at $2,157,813, or 20% oft budget, compared to $2,598,3961 lasty year. Revenues to date are $2,478,408. Stormwater fund expenditures to-date of$ $64,766, or 16.2% ofb budget. Revenues to date are $68,651. Reports were: alsor received asf follows: Planning and Inspections Report, Public Works Report, Public Utilities Mayor Elmore recognized City Neuschafer for 18 years of service to the City of Dunn. He also announced Motion by Council Member Turnage and second by Council Member Gaulden to enter a Closed Session to establish or instruct staff on the negotiation for the acquisition of real property. Motion unanimously  street." These conditions have allowed quicker deterioration oft the: asphalt surface.  ofFriendly Rd. Motion unanimously approved. Stormwater Budget Amendment for Street Sweeper  the trade-in wouldr require the City of Dunn top pay $93,530 from the Stormwater Fund.  streets sweeper. Attachment: #4. Administrative Reports  council toa advise staffi ift they would) like aj presentation or additional information.  hasa an abundance ofs space ands spacei is also available at Resthaven.  or2 29% ofb budget, compared to $2,338,682 in2 2022.  Property Taxes are $739,804.  $31,864.  Thel benchmarki for this periodi is 33.3% oft the budget. McNallana also updatedo on debt service: andl liens and assessments. Report, Parks and Recreation Report and Police! Report.  Amouncememt/lmtormaton upcoming events and activities.  approved.  Mayor Elmore recessed the meeting.    330  The meeting was reconvened and with no further business to discuss, motion by Council Member Sills and second by Council Member Gauldent to adjourn ther meeting at 8:35 p.m. Motion unanimously approved.  wt Mayor  CITY.C OF William P.E Elmore] Jr.  Ely  Attest:  GORPORATE SEAL  Willams,MC NCCMC  City Clerk  Chyfals