TOWN OF COATS Board ofCommissioners February 16, 2012 7:00 p.m.  OFFICAL MINUTES  L.A ABSTRACT:  A rescheduled regular meeting of the Board of Commissioners was held on February 16, 2012 in the Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner, J. C. Allen, Commissioner Allen Mosby, Commissioner Don Pleasant and Commissioner Jerry  Beasley were in attendance. Attorney Al Bain was present. III. CALL TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order.  Commissioner Jerry Beasley delivered the invocation and Mayor Weeks lead those in Change made to Agenda, included under IV. Old Business, Item C.- World Trade Center, Item D.- Clear Cut Property, Item E. - Ordinance Corrections and Availability on Line. RESOLVED, to include under IV. Old Business, Item C. - World Trade Center, Item D- Clear Cut Property, Item E. - Ordinance Corrections and Availability on Line. MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY MAYOR PRO- APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  attendance in the Pledge of Allegiance.  Resolution No. CR53-358  TEM DR. LINDA ROBINSON.  NOES (0)    IV. APPROVALOF CONSENT AGENDA:  Resolution No. CR53-359  RESOLVED, to approve Item A-Minutes, Item B-Attorney Bill, Item C- Financial MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  Statement, and Item D- Sale of Cemetery Plots. COMMISSIONER ALLEN MOSBY.  NOES (0)  V. MANAGER & COMMITTEE REPORTS:  Town Manager Kenny Cole introduced new Library stafft to the Board, Rebecca DallaMura and Linda McNeill. Confirmed Work Session March 3, 2012 at 8 a.m. at Campbell University, Room 204, Kivett Hall. Harnett Local Government Meeting changed to March 5, 2012 at 6:30 p.m. at Heath's Steak House. Mr. Cole presented the Board with Annual year end Animal Control Statistics and monthly Library Statistics. Recreation Director Mike Collins updated the Board of the present Basketball season being a great season and that registration for Softball/Baseball sign up extended due to strong participation. Mr. Collins shared improvements to the park entrance and new fencing being completed. Mr. Collins gave report of the February safety meeting with Librarian Rebecca DallaMura informed the Board of activities scheduled for the Library. Public Works Director Gary Denton updated the Board on Harnett County changing the water treatment and the completion of collecting leaves in the Town. Town Manager Kenny Cole informed the Board that the USDA had received all information and the underwriters are processing the Town's application.  the Town staff.  VI. OLD BUSINESS:  A. Update on the Town ofCoats Polling Location  Town Manager Kenny Cole updated the Board on ai request to contact the Board of Elections concerning the polling location at Coats Elementary School. He informed the  Board that no changes can be made prior to the 2012 elections.  B.A Appointments to Boards and Committees Pleasant volunteer to serve on this committee.  Town Manager Kenny Cole informed the Board that a second position was needed to fill the open vacancy ofTerry Abney on the Board of Adjustment. Commissioner Don    Resolution No. CR53-360  RESOLVED, to approve appointment of Don Pleasant to serve on Board of Adjustment.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT Mayor Weeks requested Attorney AI Bain to report back to the Board concerning  COMMISSIONER ALLEN MOSBY.  NOES (0)  Commissioners being appointed on other Boards/Commites.  Resolution No. CR53-361  RESOLVED, to approve appointment of Yamil A. Aponte and Laura Weeks to serve a  one, year appointment on the Recreation Committee. COMMISSIONER ALLEN MOSBY.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  NOES (0)  Mayor Weeks instructed the Town Manager that all recreation applicants be checked with  the Sex Offender Register. Resolution No. CR53-362  RESOLVED, to table the Cemetery Committee appointment. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES (0)  C. World Trade Center  Mayor Pro-Tem requested an update on Coats obtaining a piece oft the World Trade Center to be displayed in Town. Discussion ofwho would request this and if we could have a partner to cover the expense that would be incurred. Mayor asked that this be included in our work session. Commissioner Allen Mosby agreed to contact D.H. Griffin Demolition Company to inquire about the availability and process ofobtaining a  piece of the World Trade Center.    D. Clear Cut Property  Town Manager Kenny Cole informed the Board that the property on. Hwy 27 was on the Planning Board Agenda for March. Mayor Weeks asked that the Board receive ai report  on the actions from the Planning Board. E. Ordinance Corrections and Availability on Line  The Board requested that the Town Manager contact the publisher concerning spelling errors and what they are willing to do to correct the mistakes. Town Manager Kenny Cole confirmed that the Town Ordinances are available on line but the Zoning Ordinances are not. Mr. Cole stated that as soon as he could get with Harnett County IT Mayor Weeks asked the Commissioners to e-mail a picture of them to update the Town web site. Mayor Weeks ask for an update concerning the ordinances at the March town  Department this would be completed.  meeting.  VII. NEW BUSINESS:  A. Consider Amending the Town Ordinances toi include a Library Committee Board agreed to continue with the Friends oft the Library until June, which at that time we B. Consider Amending the Town Ordinances to include Cross Connection Control for Public Works director Gary Denton shared the responsibility of the water utility to implement, administer, and maintain ongoing backflow prevention and cross connection program to protect public water. The Town of Coats does not have an Ordinance and now the State has started charging penalties to water systems without this program. The Cross Connection Control is implemented by the North Carolina Administrative Code, Title 15A, Department of Environment and Natural Resources, Subchapter 18C Water  can address the need to form a Library Committee.  the Water System  Supplies, Section.0400 subsection 406 (b). Resolution No. CR53-363 Ordinance as presented.  RESOLVED, to approve Public Hearing to consider Cross Connection Control MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT C.Consider. Adopting a Records Retention and Disposition Schedule Town Manager Kenny Cole presented the Board with a Records Retention and Disposition Schedule from N.C. Department ofCultural Resources. Without approving this schedule the Town is obligated to obtain DCR permission to destroy any record, no  COMMISSIONER JERRY BEASLEY.  NOES (0)    matter how insignificant. This schedule will be used for the Town stafft to manage office  records.  Resolution No. CR53-364  RESOLVED, to approve Records Retention and Disposition Schedule as presented. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES (0)  VIII. PUBLIC FORUM:  Mayor Weeks open the floor for Public comments. Hearing no comments Mayor Weeks closed the Public Forum.  IX. Closed Session: Resolution No. CR53-365  RESOLVED, to conduct closed session pursuant tol N.C.G.S. 143.318.11, (a) (3)-Consult with Town Attorney pertaining to Town of Coats vs Ballentine, Strickland and McGill. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES (0)  Returned to Open Session at 8:22 pm  X. RECESS:  Resolution No. CR53-366 Campbell University.  RESOLVED, to recess meeting until March 3, 2012 at 8:00 am at Kivett Hall at MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, MOSBY, BEASLEY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES (0)    Mayor Weeks called the meeting recessed.  Respectfully Submitted,  ta Wbo A Karen Wooten, Town Clerk  Walter  Mayor  EE