331  Dunn City Council Regular Meeting Tuesday, December 12,2023 6:30j p.m., Dunn! Municipal Building  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley! Sills, Billy N.Tart, and ChuckTurnage. ABSENT:Frank. McLean and April Gaulden Also present: City Manager. Steven Neuschafer, Assistant City Manager Billy R. Godwin, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Human Resources Director Connie Jernigan, Public Works Director Dwayne Williams, Assistant Public Utilities Billy Cottle, Administrative. Support Specialist Amber Groves, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened. the meeting at 6:30 p.m. and Rev. Dennis Manuel, Pastor at East Granville Street Church of God of Prophecy, gave the invocation. Afterwards, Council Member Turnage led in the Pledge of Allegiance. Mayor Elmore shared that Council Member Gaulden is on aj planned vacation trip and Council Motion by Council Member Turnage and second by Council Member Sills to adopt the December 12, 2023 North Carolina Senator Jim Burgin: and Representative Howard Penny made a check presentation tot the City of Dunn for $7,100,000 allocated from the North Carolina General Assembly for infrastructure projects. Mayor Elmore expressed the City's appreciation for their helpi in bringing over $40,000,000 to the City of The Public Comment Period was opened by Mayor Elmore at 6:50 p.m. Having no comments, the Public  CALLTO ORDER ANDI INVOCATION Member McLeani is out sick. AGENDA ADJUSTMENT. AND APPROVAL  meeting agenda as presented. Motion unanimously approved.  PRESENTATIONS  Dunn over thep pastt three years. PUBLICO COMMENTI PERIOD Comment period was closed. CONSENTI ITEMS Attachment: #1.  Purchase ofF Reall Property at 705 EDuke St  Budget Amendments A copy of Budget Amendment (BA2024-09) is incorporated into these minutes as Personnell Policy Amendments. A copy oft the Personnel Policy has been filed with the City Clerk. Pearsall St Culvert Project, Grant Acceptance of $400,000 NCDWI LASII, Approval of Capital Project Ordinance: and Budget Amendment. A copy oft the Ordinance (02023-24)and Budget Amendment (BA2024- Motion by Council Member Bradham and second by Council Member Tart to approve all consent items.  10) arei incorporated. into these minutes as Attachment: #2.  Motion unanimously approved. ITEMSI FORI DISCUSSION AND/ORI DECISION CZ-03-23, Conditional Zoning Susan' Tartl Rd Motion unanimously approved. Edgerton LLC  Motion by Council Member Bradham and second by Council Member Sills tot table until the) January meeting. Voluntary Annexation Petition ANX-02-23, Corner of Longbranch Rd and US 301S, owned by EC Mayor Elmore opened the Public Hearing at 6:53 p.m. City Manager Neuschafer presented for consideration to extend the corporate limits of the City of Dunn by the voluntary non-contiguous annexation of 3.5 acres contained within PIN# 1515-16-0072.000 on the corner of Longbranch Rd and US301S, Dunn. The non- contiguous annexation! is being considered under NCGS 160A-31. Resolution directing the Clerk toi investigate the voluntary Annexation Petition ANX-02-23 was adopted att the October 171 meeting. The Clerk certified the sufficiency of the petition and the Resolution fixing the date of the Public Hearing was adopted at the Motion! by Council Member Turnage and: second by Council Member" Tartt toa adopt the ordinance to extend the corporate limits of the City of Dunn as requested and to assign property to ward four effective January 1, 2024. Motion unanimously approved.A copy oft the Ordinance (02023-25) isi incorporated into these minutes Mayor Elmore opened the Public Hearing at 6:54 p.m. Finance Director McNallan presented the public hearing ast the first stepi in acquiring loans through the USDA Community Development program. The City of $416,000 for various Public Utility equipment includinga a backhoe, trailer jetter, utility vehicle, and three  November 14r meeting. With noa additional comments, thel Public Hearing was closed.  as Attachment: #3.  USDAI Loans for Police Cars and other City Equipment Dunni is requesting financingf for the followingi purchases: $304,861 for five police vehicles. $162,0001 for three Public Workst trucks. $266,0001 for al brushi mower fort the Stormwater Fund.  trucks.    332  These items were included in the FY24 budget and are expected to be delivered by the spring of 2024. Fundingt to repayt the USDAI loan willl bel budgeted: startingi in the FY251 budget. The estimated annual principal and interest payments for the police vehicles is $56,500 for five years, for the public works vehicles is $24,800 for five years, for the Public Utility equipment is $55,800 for seven years, and for the Stormwater equipment is $40,200 for seveny years. With no additional comments, the Public Hearing was closed. Motion by Council Member Tart and second by Council Member Sills to approve for City staff to submit applicationst tol USDA for financing FY24 vehicle and equipment purchases. Motion unanimously approved. Outgoing Council Member Chuck Turnage made special remarks. Mayor Elmore, Council Members, City Manager Neuschafer: and City Attorney Poper made remarks inc commending Turnage for his servicet to the City  asa Council Member.  Mayor Elmore recessed the meetingat7:12p p.m. ADMINISTERING THE OATH OF OFFICE  City Attorney Pope presided overt the: swearingi in ceremony fort the new Mayor and Council. Oath of office for Mayor William P. Elmore Jr. was administered by North Carolina Representative, The Honorable Howardl Penny. A copy ofthiso oath is incorporated into these minutes as attachment: #4. Oath ofc office for Councill Member] J.V Wesley Sills was administered by District Court] Judge The Honorable 0. Henry Willis,J Jr. A copyoft this oath isi incorporated into these minutes as attachment: #5. Oath of officef for Council Member Raquel McNeil wasa administered by City Clerk, Tammy Williams. A copy of Oath of office for Council Member Billy N. Tart was administered by North Carolina Senator, The Honorable Oath of officef for Council Member Alan Hargis was administered by North Carolina Senator, The Honorable Oath of office for Council Member Dr. David L. Bradham was administered by City Clerk" Tammy Williams. A SPECIAL NOTE: Council Member April Gaulden was sworn in on December: 22, 2023 by Notary Public Mary Daffordi in Council Chambers. A copy oft this oath is incorporated into these minutes for recording purposes as Present: Mayor William Elmore, Council Members J. Wesley Sills, Raquel McNeil, Billy Tart, Alan Resolution of Appreciation Frank McLean. A copy oft the Resolution (R2023-48) is incorporated into these Resolution of Appreciation- - Chuck Turnage A copy of the Resolution (R2023-49) is incorporated into Set! Meetingf for Special Called Orientation Meetingf for January 3, 2024: at 4:00 p.m., Council Chambers. Motion by Council Member Sills and second by Council Member Bradham to approve all consent items. Mayor Elmore presented Resolution of Appreciation to Chuck Turnage for Sixteen Years of Outstanding Motion! by Councill Member Bradham and second by Council Member Hargis to elect Council Member Sills as Motion by Council Member Sills and second by Council Member McNeil to approve the Resolution adopting the 2024 Regular Meeting Schedule and Budget Planning Retreat for the Dunn City Council as presented. Motion unanimously approved. A copy of the Resolution (R2023-50) is incorporated into these minutes as City! Manager Neuschafer presented request to consider permanently closing the public street between 801S King Ave and 707 S King Ave. Property owner has already prepared a map to show the sewer easement  this oath isi incorporated into thesel minutes as attachment: #6.  JimE Burgin. A copy of this oath is incorporated: into these minutes as attachment: #7. Jiml Burgin. A copy oft this oath is incorporated: into these minutes as attachment: #8. copyo oft this oathi isi incorporated. into these minutes as attachment #9.  attachment: #10.  Mayor Elmore reconvened the meeting.  Hargis, and Dr. DavidL. Bradham.. ABSENT: April Gaulden  CONSENT ITEMS  minutes as Attachment: #11. these minutes as Attachment #12. Motion unanimously approved. PRESENTATION Service: andl Leadership ont thel Dunn City Council. Election ofN Mayor Pro' Tem the Mayor Pro' Tem. Motion unanimously approved. 20241 Regular Meeting Schedule for the Dunn City Council  Attachment: #13.  Resolution ofI Intent to Consider Permanently Closing Publicl Right of Way AC-01-23  between these properties.    333  Motion by Council Member Bradham and second by Council Member Sills toa adopt the Resolution ofl Intent to Consider Permanently Closing the Street asi identified andt to: sett the Public Hearing for February 20, 2024at 6:30 p.m. att the Dunn! Municipall Building. Motion unanimously approved. A copy oft the Resolution (R2023- City! Manager Neuschafer reported that thel Parkt tol Park" Trail isa approximately 80% complete. Finance Director McNallan provided thef followingf financial report for thej period ending! November 30, 2023: Water and Sewer Revenues for the month were $630,962 with total collected yeart to-date at $2,947,982 Sales' Taxi receipts were $308,497, whichy was $42,6821 more than int thes same periodl lasty year. Building Permit Fees collected at total of $80,107 or 50.1% ofb budget compared tot total collected) last year General Fund expenditures for month are $865,667, with total expensed to-date at $5,123,688 or 37.5% ofB Budget, compared to$ $5,578,152 in 2022. Revenues to-date are $3,141,605. Water and Sewer fund expenditures for the month are $587,013, with total expenses to-date at $2,745,596, or 25.4% ofb budget, compared to $3,012,695 lasty year. Revenues to-date: are $3,149,348. Stormwater: funde expenditures for ther month were $113,415, witht total expenses to-date of$178,101,0r Reports were: also received as follows: Planning and Inspections Report, Public Works Report, Public Utilities  51)is is incorporated: into these minutes as Attachment: #14.  Administrative Reports  The Cityl has $4,080,438 cash, comparedt to $9,306,369 lasty year. or3 36.8% oft budget, compared to $2,917,667 in 2022. Property1 Taxes collected to date are $1,018,631.  of$46,449.  44.4% ofb budget. Revenues to-datea are $100,163. Theb benchmark: for this periodi is 41.7% oft thel budget. McNallan also updated on debts service andl liens and assessments. Report, Parks and Recreation! Reporta and) Police Report. AII Council Members and Mayor Elmore made comments. Announcements/Information attend ther reception followingt the meeting. Motion unanimously approved.  Mayor Elmore announced upcoming events and activities. He further invited everyone in attendance to With no further business to discuss, Mayor Elmore. adjourned the meeting at 8:14 p.m. with no objections.  < CITY. OF CORPORAT Major SEAL  Wliam! P.E Elmore]r.  Attest  NGLare  Coruny Tammy Williams,CMC, NCCMC City Clerk