TOWN OF COATS Board of Commissioners March 8, 2012 7:00 p.m.  OFFICAL MINUTES  LA ABSTRACT:  A regular meeting of the Board of Commissioners was. held on March 8, 2012 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, CommissionerJ.C. Allen, Commissioner Don Pleasant and Commissioner Jerry Beasley were in attendance.  Commissioner Allen Mosby was absent. Attorney AI Bain was present. II. CALL TO ORDER:  A quorum being present, Mayor Weeks called the meeting to order.  Commissioner Jerry Beasley delivered the invocation and Mayor Weeks lead those in Change made to Agenda, move item V.A.- Consider a Proclamation Declaring March 11-  attendance in the Pledge of Allegiance. 17 as Girl Scout Week to follow item II.C. Resolution No. CR53-371  RESOLVED, to approve Agenda with change to move V.A.- Consider a Proclamation  Declaring March 11-17 as Girl Scout Week to follow item II.C.  MOTION BY COMMISSIONER DON PLEASANT: SECOND BY MAYOR PRO- APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  TEM DR. LINDA ROBINSON.  NOES (0)    IV. APPROVAL OF CONSENT AGENDA:  Resolution No. CR53-372 Statement.  RESOLVED, to approve Item I.A-Minutes, II.B-Attorney Bill, II.C- Financial MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  COMMISSIONER JERRY BEASLEY.  NOES (0) V.NEW BUSINESS:  A. Consider al Proclamation Declaring March 11-17 as Girl Scout Week Town Manager Kenny Cole presented the Board a Proclamation Declaring March 11-17 as Girl Scout Week. March 12, 2012 marks the 100th Anniversary of the Girl Scouts of  the USA.  Resolution No. CR53-373  RESOLVED, to declare March 11-17 as Girl Scout Week.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  COMMISSIONER JERRY BEASLEY.  NOES (0) were present.  Mayor Weeks read the Proclamation and the Board congratulated the Girl Scouts that  VI. MANAGER & COMMITTEE REPORTS: Town Manager Kenny Cole updated the Board on:  A. The Town of Coats Tree Ordinance. The Planning Board tabled any action B. Codification Project: American Legal Publishing has agreed to make all C. Zoning Ordinances on the Town Website: Has been sent to Harnett County IT. D. Town Safety Policy: All staff participating in monthly meetings and will begin  concerning the Tree Ordinance until April's meeting. corrections that were their mistakes. viewing safety videos. E. Department Updates:    a. Police ChiefJeremy Hall updated the Board oft recent conference with GHSP and received updates on laws. ChiefHall reported 60 citations, 5 arrest warrants, 6 other arrest with person's failure to go to court, 41 MVA. b. Librarian Rebecca DallaMura gave update on activities at the Library and Recreation Director Mike Collins updated the Board on 13 Ball Teams for spring sign up, 5 nights a week activity scheduled and the excitement with Coats hosting the District games. Mr. Collins also informed the Board that background checks are being processed on all volunteers that are  pleased with the participation.  involved with the children.  Town Manager Kenny Cole reported on the Harnett Local Government meeting and informed the Board that Coats will be hosting the quarterly meeting. Mr. Cole also reminded the Board to turn in their forms from the Budget work session.  VII. OLD BUSINESS; A. Appointments to Committees Barefoot, 3606 Hwy. E., Coats, Resolution No. CR53-374 on the Recreation Committee.  Town Manager Kenny Cole presented the Board with two (2) applicants for the Recreation Committee. Jay Smith, 1215 Carson Gregory Road, Angier and William  RESOLVED, to appoint Jay Smith and William Barefoot to serve a one year appointment  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  COMMISSIONER JERRY BEASLEY.  NOES (0)  Mayor weeks asked for clarification from Attorney Al Bain concerning Commissioners serving on other committees and Mr. Bain stated that there is a State Statute that the Board can appointment one of the Board members to serve on committees as part of their Commissioner. J.C. Allen volunteered last month to serve on the Recreation Committee  duties.  and reconfirmed his willing to serve. Resolution No. CR53-375 Recreation Committee.  RESOLVED, to appoint Commissioner J.C. Allen to serve a one year appointment on the  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER DON PLEASANT.    APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  NOES(0)  B. Discussion of Cemetery Committee  Town Manager Kenny Cole requested the Board to allow the staff to research previous minutes pertinent to the Cemetery Commission and appoint the Manager and Department Heads to açt on the behalf ofthe Cemetery Commission until the matter to dissolve the  Commission has been resolved. Resolution No. CR53-376  RESOLVED, to authorize the Town Manager and Department Heads to serve on the Cemetery Commission until the Resolution to dissolve has been resolved. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER JERRY BEASLEY.  Commissioner Beasley questioned about the people that are presently serving on this Commission and if we are taking them off the Commission. Town Manager Kenny Cole responded that he has spoken with the members and that they understand what the Town APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  is working toward.  NOES (0)  C. Consider Setting a Public Hearing for April 12.2012 to amend the Town Ordinances Kenny Cole requested that the Board revise Public Hearing date to amend the Town Code of Ordinances to include Cross Connection Control to. April 12, 2012 due to the time period between Board meetings and the requirements of advertising.  toi include Cross Connection Control.  Resolution No. CR53-377  RESOLVED, to revise Public Hearing date to amend the Town Code of Ordinances to  include Cross Connection Control to April 12,2012. COMMISSIONER JERRY BEASLEY.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  NOES(0)  VIII. NEW BUSINESS:    B. Consider Naming the Town Library  Mayor Pro-Tem Dr. Linda Robinson shared her recommendation to consider renaming Commissioner Jerry Beasley agreed with Mayor Pro-Tem however would like to wait until after budget process to know more on the future oft the Library. Commissioner Don Pleasant agreed with waiting until after the budget process. Mayor Weeks wanted to make clear that we were not saying that we were closing the  the Coats Library to Mark Parrish Memorial Library.  Library.  Resolution No. CR53-378  RESOLVED, to table naming of the Library until after the completion of the 2012-2013  budget.  MOTION BY COMMISSIONER JERRY BEASLEY: SECOND BY  COMMISSIONER DON PLEASANT.  Town Manager Kenny Cole confirmed that it takes a couple of months to go through the Mayor Weeks asked that the process oft taking names be put into motion which would allow the Board to act on after the budget process has been completed. APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  process oft taking names in writing and taking nominations.  NOES (0)  C.Request for NCDOT to conduct a traffic study along Hwy 27W  Town Manager Kenny Cole presented the Board with a letter to NCDOT requesting a study for a caution light for NC Hwy 27 W. Due to the visual impairments in relation to the various intersections, Mr. Cole asked for the approval to contact NCDOT.  Resolution No. CR53-379  RESOLVED. to approve letter to be sent to NCDOT in reference to the study ofNC Hwy  27W.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  COMMISSIONER JERRY BEASLEY.  NOES (0)  IX. PUBLIC FORUM:    Mayor Weeks opened the floor for Public comments.  Robert Trogdon, 6061 N. Orange Street, Coats, NC addressed the Board concerning cutting the trees in Town. Mr. Trogdon suggested having a plaque placed in the Library  to help raise funs to help with the expense of the Library. Mayor Weeks closed the Public Forum.  X.A ADJOURN: Resolution No. CR53-380 RESOLVED. to adjourn meeting.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (4) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY AND PLEASANT  COMMISSIONER JERRY BEASLEY.  NOES (0)  Mayor Weeks called meeting adjourned.  Respectfully Submitted,  Karw Wpyn Karen Wooten, Town Clerk  L