TOWN OF COATS Board of Commissioners April 12, 2012 7:00 p.m.  OFFICAL MINUTES  L.A ABSTRACT:  A regular meeting of the Board of Commissioners was. held on. April 12, 2012 in the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLLCALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, CommissionerJ. C. Allen, Commissioner Don Pleasant, Commissioner Allen Mosby and Commissioner Jerry  Beasley were: in attendance. Attorney Al Bain was present. III. CALLTOORDER:  A quorum being present, Mayor Weeks called the meeting to order.  Commissioner Don Pleasant delivered the invocation and Mayor Weeks lead those in Change made to Agenda, add under New Business, A -] Park Project, B - Special Recognition, C- Closed Session pursuant to N.C.G.S. 143-31811,()(3)- - Consult with Attorney, Town of Coats vs Pope and approval of Closed Session Minutes. RESOLVED, to approve. Agenda with changes to add under New Business, A-1 Park Project, B = Special Recognition, C- Closed Session pursuant to N.C.G.S. 143-3181 11, (a)(3)- Consult with Attorney, Town of Coats VS Pope and approval of Closed Session  attendance in the Pledge of Allegiance.  Minutes.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BLASLEY, MOSBY AND PLEASANT.  COMMISSIONER DON PLEASANT.  NOES (0)  1    IV. APPROVAL OF CONSENT AGENDA: Statement, D-Sale of Cemetery Plots. COMMISSIONER ALLEN MOSBY.  RESOLVED, to approve Item .A-Minutes, II.B-Attorney Bill, II.C- Financial MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT  NOES(0)  V.N MANAGER & COMMITTEE REPORTS:  Town Manager Kenny Cole updated the Board on the codification project and asked for the Board to contact him with any corrections that they have noticed prior to Friday, April 20, 2012. All corrections will need to be completed to send back to company on  April 20, 2012. Department Updates:  Police Department - Officer Ryan Sasser reported the following activity for the prior month. Citations written - GHSP: 95, other 27 - Arrest Made: Felonies 8, Misdemeanors 12-C Cases Cleared: Felonies 5, Misdemeanors 12 - Reported Incidents: Felonies 8, Misdemeanors 20, other 10 - Reported Wrecks: with injuries 1, without injuries 1- Librarian Rebecca DallaMura reported the project from Girl Scouts raised $300 for the Recreation Department - Mike Collins reported that the painting projects were almost completed. Baseball, Softball and T-ball schedules have been posted with 124 games Public Works - Gary Denton reported that the department was continuing to clean up all  Operation Pill Drop: units collected 3936.  Library to purchase books.  being played at the park not including the tournaments.  debris.  VI. PUBLIC HEARING: Connection Control.  A.P Public Hearing - Consider Amending the Town Code ofOrdinances to include Cross  Mayor Weeks opened the floor for Public comments. Hearing none Mayor Weeks closed Public Hearing.  B. Public Hearing - Consider accepting financing conditions and the discussion of property inspection located at 21.25.27 and 29 East Main Street.  2    Mayor Weeks opened the floor for Public comments.  Tyrus Clayton with C.T. Clayton Engineering presented the Board with a review of Agels' Home Inspections report findings. Mr. Clayton updated the Board on the status of the problem areas that had been indicated with the inspections report. Mr. Clayton confirmed that the roofto the buildings was a sound roof. Concerns in building 25 which was indicated with some mold growth in a craw space has been completely cleaned, replaced some wood joists, installed plastic craw space covering and have installed a mechanical ventilation system for that building. Other repairs concerning leaks have been repaired. There are some requirements for the building to be up to handicap accessibility code including ramps at the front entrance oft the building. Mr. Clayton also confirmed the requirement from USDA for a chair lift (reference#1). Gale Spears, 120 Gail Spears Drive and Robert Trogdon, 606 N. Orange Street both spoke in opposition oft the purchasing the buildings on Main Street. Mr. Trogdon asked that the Town be given the opportunity to vote on the purchasing oft the buildings.  Mayor Weeks closed the Public Hearing at 7:30 pm.  VII. OLD BUSINESS: Connection Control.  A. Consider resolution amending the Town Code of Ordinances to include Cross  RESOLVED, to accept Resolution #R2012-01 amending the Town Code of Ordinances  toi include Cross Connection Control (reference #2). COMMISSIONERJERRY BEASLEY.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY  Commissioner Don Pleasant questioned the cost to businesses and ifthey have been notified oft the change that will affect them. Mr. Denton stated that most businesses in town already had the device working and that anyone could contact the Town Manager to request help from Public Works to assist with this state requirement. APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT  NOES (0)  B. Consider resolution accepting the proposed financing agreement with USDA Rural Development for the purchase oft the property located at 21.25.27 and 29 East Main Garland Burnett, Area Director with USDA presented the Board with the letter of conditions describing financing by USDA. Rural Development ini the amount of $338,000 at3.375 % for a period of 30 years. Mr. Burnett outlined the purchase price at $400,000, legal fees at $4,000, Engineering Fees at $4,000, proposed renovations at $60,000.  Street.  3    Including the Town contribution of$ $100,000 and the USDA Grant of $30,000 brings loan amount to $338,000. Estimated annual payment ofs $17,879 and a required annual  reserve amount of $1,788 totals the annual commitment of $19,667.  RESOLVED, to accept Letter of Conditions with USDA Rural Development for property located at 21,25, 27 and 29 East Main Street and the Adoption oft the USDA Rural Development Loan Resolution R2UZ-Zrelerence #3). MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY  COMMISSIONER JERRY BEASLEY.  Commissioner Mosby commented on his vote against the purchase of the property stating that the timing wasn't good for the Town and not knowing what the Town would be faced with pertaining to the present building. Commissioner Mosby noted that the loan Commissioner Pleasant addressed Tyrus Clayton ifthe mold and water damage has been taken care ofin the building. Mr. Clayton stated that the moisture problem is gone and that there was no black mold around the sink or on the plaster walls. Mr. Clayton stated that the only areas of mold that had' been found was in the crawl space and that had been Commissioner J.C. Allen commented that he had reservations about the buildings and that he wasn'ton the Board when the voting past. Commissioner Allen stated that he was Mayor Weeks responded to Commissioner Allen that unless he had a conflict of interest he did not believe that the state law allows him to abstain from voting. Attorney Al Bain confirmed that unless there was a conflict ofi interest he was not required to vote but that a failure to vote was a yes vote under the statutes. Mr. Bain APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT Commissioner J.C. Allen and Commissioner Don Pleasant did not vote. Mayor declared that all members voted in affirmative in purposes oft this vote.  from USDA with the grant was a good deal for the Town.  taken care of.  abstaining from voting.  stated that this was a vote for the financing.  NOES (0)  C.Consider resolution amending the Town Code ofOrdinances to dissolve the Cemetery Town Manger Kenny Cole presented to the Board that the Cemetery is now operated as a line item in the budget process, which indicates that a previous Board dissolved our Commission but after researching the minutes we: found there had not been ai resolution to dissolve the Cemetery Commission and create a Cemetery Committee.  Commission and create a Cemetery Committee.  4    RESOLVED, to approve Resolution # R2012-03 dissolving Cemetery Commission and  create a Cemetery Committee (reference #4 4). COMMISSIONER ALLEN MOSBY.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR: PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN,BEASLEY, MOSBY AND PLEASANT  NOES (0)  D. Request for World Trade Center Artifact.  Town Manager Kenny Cole updated the Board that a letter to DH Griffin requesting a piece oft the World Trade Center has been drafted. Mr. Cole informed the Board that a meeting with the Police Department, Museum and Fire Department took place on April 11,2012 to get their involvement with the plans for the artifact and to include that with  the letter of request.  E. Consider amending the 2012-13 budget calendar: to change the May 19, 2012 date to May 14, 2012 at 6:00 pm.  Town Manager Kenny Cole presented the Board with a revised budget calendar. Request RESOLVED, to approve a special called meeting for budget review on May 14, 2012 at  6:00 pm.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES( (0)  VIII. NEW BUSINESS; A. Park Project.  Commissioner Don Pleasant asked the Board to consider selling the timber at the park which would open up: more fields and play area for the citizens. Commissioner Pleasant stated that the revenue from the timber would go back into the Recreation Department. Mayor Weeks requested that the Recreation Committee meet to look into this project and  ask that Commissioner Pleasant be a part oft that meeting.  B. Special Recognition.  Mayor Weeks asked the Board to recognize National Library Week being April 10, 2012- - April 16, 2012 and further extends appreciation to our Librarians, Rebecca DallaMura and  5    Linda McNeil and to all Librarians for the vital services they perform and their exemplary  dedication to the communities they represent.  RESOLVED, to recognize National Library Week being April 10, 2012 - April 16, 2012 and further extend appreciation to our Librarians, Rebecca DallaMura and Linda McNeil and to all Librarians for the vital services they perform and their exemplary dedication to the MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT  communities they represent.  COMMISSIONER ALLEN MOSBY.  NOES (0)  Mayor Weeks asked the Board to recognize April 29, 2012 - May 5, 2012 as Municipal Clerks Week and further extend appreciation to our Town Clerk, Karen Wooten and Deputy Clerk, Margaret Strickland and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.  RESOLVED, to recognize April 29, 2012. - May 5, 2012 as Municipal Clerks Week and further extend appreciation to our Town Clerk, Karen Wooten and Deputy Clerk, Margaret Strickland and to all Municipal Clerks for the vital services they perform and  their exemplary dedication to the communities they represent. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY,MOSBY AND PLEASANT Mayor Weeks asked that the Board move Public Forum prior to Closed Session.  COMMISSIONER ALLEN MOSBY.  NOES (0)  Mayor Weeks opened Public Forum.  Jessica Hunter, 3517 Old Stage Rd.. Angier, N.C. stated her opposition and concerns with Robert Trogdon, 606 N. Orange St. Coats, N.C. stated the need for the Town to address control of mosquitoes and also stated it would cost more to. have the timber at the park Mayor Weeks asked Town Manager and Gary Denton to address the mosquitoes concern.  changing the name oft the Coats Library including the cost.  cut down than the Town would make off the timber.  6    Kenneth Parker, 520 S. Orange St. Coats, N.C. asked the Board about Town Ordinance concerning public nuisance. He explained his concerns about the curb side basketball activity on the streets in front of! his property including all the bad language. Mayor Weeks ask the Town Manager to check on the sports activity on streets and to get Gale Spears 120 Gail Spears Rd. Coats, N.C. expressed her opposition and concerns about changing the Coats Library name stating that many citizens have given a lot to this  with the Chiefabout parking in that area.  town.  Mayor Weeks closed Public Forum. VIII. NEW BUSINESS - continued:  C.Closed Session.  RESOLVED, to conduct a closed session pursuant to N.C.G. S. 143-318-11,(a) (3)- Consult with Attorney, Town of Coats vs Pope and Approval of closed session minutes. MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY, MOSBY AND PLEASANT  COMMISSIONER ALLEN MOSBY.  NOES (0)  Returned to open meeting at 8:53 pm.  X. ADJOURN:  RESOLVED, to adjourn meeting. COMMISSIONER ALLEN MOSBY.  MOTION BY PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, BEASLEY,MOSBY AND PLEASANT  NOES (0)  Mayor Weeks called meeting adjourned at 8:55 pm.  Respectfully Submitted,  Ka Woh Karen Wooten, Town Clerk  -  Walter WegksMayor -  7