335  Dunn City Council Tuesday, January 22,2 2024 6:30 p.m., Dunn Municipall Building  Special Meeting- Rescheduled Regular Meeting  Minutes  PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem J. Wesley Sills, Council Members Raquel Also present: City Manager Steven Neuschafer, Assistant City Manager Billy R. Godwin, Finance Director Cary McNallan, Chief of Police Cary Jackson, Planning Director George Adler, Parks and Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Collections and Distribution Manager Billy Cottle, Administrative. Support. Specialist Amber Groves, City Attorney Tilghman Pope, and City Clerk Tammy Williams. Mayor Elmore opened the meeting at6 6:30 p.m. and gave thei invocation. Afterwards, Council Member Hargis Motion by Council Member Tart and second by Council Member Bradham to adopt the January 22, 2024 Frank McLean - Resolution of Appreciation. Mr. McLean was unable to attend due to his health so Chief) Jackson presenteda al Life Saver Award Proclamation tol Investigator Elliott ini recognition of his heroism ina ani incident that occurred whilel he was off duty. A copy oft the Proclamation (P2024-01) is incorporated into Mayor Elmore asked City Attorney Pope to share the Public Comment Period Policy with those present. Mayor Elmore asked Chief Jackson for a statement on the status of K-9 Apacs, who is healthy and inas safe The Public Comment Period was opened by Mayor Elmore at 6:42 p.m. Comments were made by Elizabeth Longman of Bunnlevel who spoke in support of Chief Jackson and her decision tol keep K-9 Officer Apacs in service but did ask for her reconsideration. The following spoke opposed tot the Chief's decision not to retire Apacs and give tol his previous handler Nathan Ingram: Nathan Ingram, Victoria Jackson on Fred-Tew Rd, Johnnie Jackson, Matthew Hooper from Broadway, Lori Thornton from Erwin, and Susan Thrailkill from To reject bid received on November 28, 2023 on CWSRF Sewer ehabiliaso/ephacement Project CS370417-06 and authorize staff tos seek State approval for an extension oft time to re-bid the project.A copy oft the Resolution (R2024-01) isi incorporated intot these minutes as Attachment: #2. Budget Retreat Location onl February 9-10, 20241 tob bel held at the Lumina on Wrightsvillel Beach. Resolution to applyf for Governor's Highway Safety Program Grant. A copy of the Resolution (R2024-02)is Motion by Mayor Pro" Tem Sills and second by Council Member Gaulden toa approve all consenti items. Motion  McNeil,April Gaulden, Billy N.1 Tart, Alan Hargis, and Dr. DavidI L. Bradham.  CALLTO ORDER ANDI INVOCATION ledi int the Pledge of Allegiance. AGENDA ADJUSTMENT. AND APPROVAL  meeting agenda as presented. Motion unanimously approved.  PRESENTATIONS  resolution andj plaque willl bec delivered tol him. Lifesaver. Award- Joshual Elliott these minutes asA Attachment: #1. PUBLIC COMMENTI PERIOD  environment. Hev willl begin training withl his new! handler on) January29.  Fayetteville. Havingr no additional comments, thel Public Comment period was closed.  CONSENTI ITEMS  incorporatedi into these minutes as Attachment: #3. ITEMSI FORI DISCUSSION, AND/OR DECISION CZ-03-23, Conditional Zoning- Susan' Tart Rd  unanimously approved.  Mayor Elmore opened the Public Hearing at 7:07 p.m. Planning Director Adler presented a request to conditionally rezone one wooded parcel 5.47: acres +/-f fronting Susan" Tart Road, east ofl Tilghman Drive. The property is currently zoned 0&1, Office & Institutional District and is proposed to be rezoned to Mixed-Use Conditional Zoning District for a limited number of uses permitted in MXU to include up to 35 residential The Planning Board reviewed the request tor rezone this undeveloped parcel from 0&1 to Mixed-Use CZD to permit medical office space, not to exceed 20,000 square feet and up to 35 townhomes in September. The Planning Board tabled this request to give the applicant time to revise the site plan in more detail and for Planning staff to research how other jurisdictions process mixed-use rezoning. The Planning Board did not have a quorum for the October meeting, so the case was continued until the November 28 Planning Board meeting. Samantha Wullenwaber from Mid-Carolina Council of Governments (MCCOG) spoke to the Board about how other municipalities approach conditional rezonings and answered questions. The applicant provided ar revised application tot the Planning Board. The revision had nol Master Plan. Per UDO Section 3.10 B., the applicant requested only 27 oft the 56 uses generally permitted in MXU to be allowed in the rezoned MXU Conditional parcel, limiting the number oft townhouses to no more than 35 units. The Planning Board unanimously recommended adoption oft the revised conditional: zoning requestt top permit thel limited uses  townhomes.    336  requested by the: applicant inl hisl lettero dated November 20, 2023, with the following conditions: 1.That this be a self-contained site, i.e., no stub streets; 2. That storm water management be installed to handle maximum build out oft thee entire site; and 3. Thatt the uses on Attachment 9be the only uses permitted. Acopy Adlers stated that the applicant did agreet tot these conditions. The Public Hearing and Decision was tabled by Council Members were concerned: aboutt the various uses provided in the parcel with the Mixed-use such asa college or temporary housing. Ben Stout with Stout Land Development spoke in favor of the rezoning and shared that hel had: spoken tot the CEO att the hospital andl business next door, andl he felt this use could be an asset for the relationship with thel hospital and Campbell. Currently, there ist not a site plan because rezoning is needed beforehand. The others side is all speculation at this point. His plani is to combine residential with commercial. Council Member Hargis questioned temporary shelter and Stout stated hei is ok with cutting that out oft the uses. City Attorney Pope told Councilt that this isa rezoning: and determining ift this is the proper use for this area. Mayor Elmore questioned ift the townhouses would be for sale or rentals and Stout confirmed witht ther need forr rentals int the City ofI Dunn, that hei is planning to rent these townhouses. Adler reminded the Council that this decisioni isf for the approval ofz zoningr not the site plans so the: site plan could be different than Pope confirmed that temporary shelter could be addeda asa a condition int the motion. Since this ist the first time for Council to review, motion by Mayor Pro Tem Sills and second by Council Member Gaulden tot table the Finance Director McNallan shared that the Auditor was unable to attend the rescheduled meeting and will Finance Director McNallan shared that Council needs to approve and sign a resolution acknowledging one Financial Performance Indicator of Concern (FPIC) related to the FY23 Annual Comprehensive Financial Statement (ACFR) and accepting staff's recommended plan for implementation of corrective action. The Finding for FY2023 related to accumulated depreciation and staff found the error so the resolution is required acknowledging: you havel been informed oft the finding. New practices arei inj place tol keep this from happening int the future. The error resulted in the governmental assets fund balance being understated by Motion by Mayor Pro Tem Sills and second by Council Member Gaulden to approve the resolution related to the FPIC oft thel FY23 Annual Comprehensive Financial Statement. Motion unanimously approved. A copy of Finance Director McNallan shared that on August 9, 2022, the City Council approved al resolution authorizing the issuance of water and sewer revenue bonds in an amount not to exceed $1,436,000 for the Wastewater Collection System Rehab Project. This project includes grant funds and a low interest loan from the United States Department of Agriculture (USDA). A bond anticipation note (BAN) with First Citizen's Bank (FCB) for $1,436,000: ata ani interest rate of 3.22% was also approved. These funds provided temporary funding for the project until such time the official bond series was issued. The closing on the Series 2024 revenue bond for this project! has been set for February? 7,2024. The terms oft the $1,436,000 bond are fora aj period of4 40 years at1 1.25%i interesti rate. These bond proceeds willl be used toj pay offt the principal balance oft the BAN with FCB. The first principal and interest payment on the Series 2024 bond will be due June 1, 2024, with annual Motion by Council Member Bradham and second by Mayor Pro Tem Sills to adopt the bond issuance resolution for the sale and issuance ofa $1,436,000 Water and Sewer System Revenue Bond, Series 2024. Motion unanimously approved. A copy of the Resolution (R2024-04) is incorporated into these minutes as Appointments tot thel 195/140 Crossroads ofA America Economic Development Alliance Motion by Council Member Bradham and second by Council Member Hargis to reappoint Jeffrey Dunn and Matthew Smith as the City of Dunn representatives for a term ending September 30, 2025. Motion Parks and Recreation Director McNeill presented a request to the Council to accept the bid by Hollins Construction Services, Inc. for $92,000 towards the asphalt construction of the outdoor basketball court at Codrington Park. The City received $150,000 in SCIF Grant funding to go towards the renovation of Codrington Park's outdoor basketball courts and' Tart Park's outdoor volleyball courts in 2022. This project has been through a total off four bid cycles. McNeill confirmed this isf for asphalt only and the surface oft the court will alsol have tob be bid on. Ifaccepted, this contract will require 61% oft the grant funding. Motion by Council Member Gaulden and second by Council Member McNeil to accept the bid by Hollins  ofthe Attachment: 9isi incorporatedi into these minutes as attachment: #4. Council untilt the) January Council meeting, which! had tob be rescheduled to January 22.  proposeda att this point. With noa additional comments, thel Public Hearing was closed. decision until thel February 20, 2024 Council Meeting. Motion unanimously approved.  City ofDunn Financial Audit- FY2023 present the Audita att the Budget Planning! Retreat. Resolution' tol Respond tol FY23 ACFR Audit) Findings  $277,449 and thej proprietary fund! balance being understated by $631,617. thel Resolution (R2024-03) isi incorporated. into these minutes as Attachment #5.. Issuance ofa Water &s Sewer Revenue Bond, Series 2024  principal andi interest payments due every] June 1.  attachment: #6.  unanimously approved.  Codrington Park Asphalt Construction- Basketball Court  Construction: Services for $92,000. Motion unanimously: approved.    337  Schooll Resource Officer Reimbursement Agreement  City Manager Neuschafer presented an updated Reimbursement Agreement with Harnett County and the Harnett County Board of Education for the compensation of SRO Services at Harnett Primary and Wayne Avenue Elementary School. This agreement was originally entered into in October 2018. This revised MOU provides the following: The agreement will automatically be renewed annually with the MOU; The reimbursements rates have changed from "not to exceed $31.64 per hour with a maximum of $65,812" to "between school years shall be set at $203,238.00 per fiscal year"; and there is also a 3% increase annually Motion by Mayor Pro Tem Sills and second by Council Member Tart to approve the School Resource Officer Program Reimbursement Agreement for Elementary and Primary Schools as presented. Motion unanimously approved. A copy of the Reimbursement Agreement is incorporated into these minutes as City Manager Neuschafer reported that: staff is preparing for the Budget Planning Retreat and gave a report ont thec condemnation; process where many oft thel houses arel beings sold and rehabbed instead of condemned. Finance Director McNallan provided the following financial report for the period ending December 31,2023: The City has $9,808,573 cash, compared to $12,130,903 last year. The decrease is primarily due to unreimbursed, grant/loan proceeds for capital watera and sewer projecte expenditures. Water and Sewer Revenues for the month were $599,053 with total collected year to-date at $3,546,936 Property Taxes collected for November: are $1,119,967, compared to $1,257,552 last year. Property taxes Sales Tax receipts were $279,865, $9,021 increase from last year, with total collected year to-date at Utilities Sales" Taxes received for they year are $194,989, comparedt to $185,812 last year. Building Permit Fees total amount collected is $83,961 or 52.5% of the budget compared to the total General Fund expenditures for month are $1,052,743, with total expensed to-date at $6,210,714 or 45.2% ofE Budget, compared to $6,386,241 in: 2022. Revenues to-date are $4,941,014. Water and Sewer fund expenditures for the month are $358,257, with total expensed to-date at $3,515,963, or3 32.6% ofbudget, compared to $3,547,834 lasty year. Revenues to-date are $3,781,233. Stormwater funde expenditures for ther month were $28,449, with total expenses to-date of$216,814,or Reports were also received as follows: Planning and Inspections Report, Public Works Report, Public Utilities Council Member Gaulden announced that Public Works Director Williams told her that NCDOT was starting on Johnson Street Bridge tomorrow and Steven confirmed that information. Mayor Pro Tem Sills  builti intot this agreement. attachment: #7. Administrative Reports  or4 44.3% ofbudget, compared to $3,404,5171 in 2022. received year to datea are $2,138,598. $881,2380 or 28.5% ofb budget. collected last year of $82,363.  50.9% ofb budget. Revenues to-date are $162,653. Thel benchmark fort this periodi is 50% oft thel budget. McNallan also updated on debt service andl liens and assessments. Report, Parksa and Recreation Reporta and Police! Report. congratulated. NAA CPf forag great MLKI breakfast and event. Mayor Elmore announced upcoming events and activities.  Announcements/Information  Withr no further business to discuss, Mayor Elmorea adjourned the meeting at 8:00 p.m. with no objections.  Attest:  SEAL CARO  Gg  Conunyl Sulanis Tammy Williams, AMC,NCCMC  City Clerk