TOWN OF COATS Board of Commissioners May 29,2012 Recessed Meeting May 10, 2012 Recessed Meeting May 14, 2012 6:00 p.m.  OFFICIAL MINUTES  I.A ABSTRACT:  A regular meeting oft the Board of Commissioners was. held on May 10, 2012 in the Board of Commissioners' Meeting Room at Coats Town Hall. This meeting was recessed to May 14, 2012. May 14, 2012 meeting was recessed to reconvene on May 29,  2012 at 6 p.m. II. ROLL CALL:  Mayor Walter Weeks, Commissioner J.C. Allen, Commissioner Allen Mosby and Mayor Pro-Tem Dr. Linda Robinson and Commissioner Don Pleasant were absent.  Commissioner Jerry Beasley were in attendance.  III. CALLI TO ORDER:  A quorum being present, Mayor Weeks called the meeting back to order at 6:00 p.m.  Mayor Weeks delivered the invocation. IV. OLD BUSINESS- CONTINUED 1.2012-2013 Budget- Capital Improvements Plan:  Kenny Cole Town Manager presented the Board with a five (5): year Capital Improvements Plan identifying the Town's capital outlay and improvement needs. (Reference #1). Mr. Cole explained that this CIP was addressed during the Towns' work session in March at Kivett Hall. Mr. Cole shared the 2012-2013 Capital Funding for Public Safety in the amount of $4,000 for vest and $468,000 for the new administrative building. Mr. Cole shared the Capital needs that have been requested have been moved to future fiscal years and these can be addressed and evaluated during the 2013-2014 budget process. Mr. Cole explained the priority system he used for the level of Mayor Weeks confirmed with Town Manager, Kenny Cole that the Board was only adopting the CIP and not committing the Town to future years spending, but adopting a plan sO we will know what the Town will be facing in future years. Mr. Cole explained  funding and requested input from the Board for any changes.  1    as the Board looks to the future budgets that the CIP may need to be changed depending Mayor Weeks discussed the advantage ofa CIP for grants and other assistance to help fund these improvements to keep from depending totally on the tax base. Kenny Cole shared with the Board that ChiefHall has already applied for two (2) grants through the League of Municipalities that will cover the cost for the vest in the current Kenny Colei informed the Board that the only change made to the CIP from the prior work session was adding a Main Street Park in the amount of $14,000 due to the interest from the Board. The Main Street Park is planned for the 2013-2014 budget. RESOLVED, to adopt Capital Improvements Plan for 2012-2013 as presented. MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  ofwhat the Board feels are current needs.  capital expenditures.  COMMISSIONER JERRY BEASLEY.  APPROVED, AYES (3) COMMISSIONERS MOSBY, ALLEN AND BEASLEY Commissioner Beasley questioned the Video fees and expressed concerns in revenues for the Town. Kenny Cole confirmed that the Video Fees are included in the proposed revenue budget and he is considering proposing $750 per machine and $2,000 per business fee. This will be discussed prior to the public hearing on the 2012-2013 budget. Commissioner Beasley inquired about the Fund Balance for the current budget and the projection oft the Fund Balance after the $100,000 payment to USDA. Mr. Cole confirmed that this information will be available and he agreed that the 2011-2012 budget isl looking well for the Town. Mr. Cole informed the Board that hel has requested no spending thru. June except for customary expenditures and the exception ofa digital recorder for the Board meetings. Mr. Cole also informed the Board that the Recreation Department expenditures for umpire fees have gone over budget due to the increase activities. Mr. Cole confirmed that the participation fees have also increase.  NOES (0).  RESOLVED, to adjourn meeting. COMMISSIONER J.C. ALLEN.  MOTION BY COMMISSIONER ALLEN MOSBY: SECOND BY  APPROVED, AYES (3) COMMISSIONERS MOSBY, ALLEN AND BEASLEY  NOES (0).  Mayor Weeks called meeting adjourned at 6:20 p.m.  2    Respectfully Submitted,  H  Karen Wooten,  Town Clerk  Kteh  Walter Wéeks, Mayor  3    Reference #  37pags  OF  1905 TOWN OF COATS 2012-2013 TABLE OF CONTENTS  CAPITALIMPROVEMENTS PLAN  Page 1  INTRODUCTION Definition Process Function Update  PRIORITIZATION SYSTEM Prioritization Matrix Criteria Categories Level of Funding  2  FUNDING SUMMARY BY DEFAKIMENI/DVSON  3  EPAKIMENT/DVSION SUMMARIES & CAPITALPROECT REQUEST  APPENDIX    INTRODUCTION  DEFINITION: The Capital Improvements Plan (CIP) is a five year plan identifying the Town's capital outlay and improvement needs. By providing a planned schedule of public improvements, the CIP outlines present: and future public needs and priorities. A capital improvementi is defined as any expenditure for equipment, buildings, infrastructure, land acquisition, plan or project in which CAPITAL IMPROVEMENT PLAN PROCESS: Capital project planning is an ongoing process. Each year the CIP document is updated. The need or idea for capital improvements can originate from the Mayor, Board, Citizens or Town staff. These items are compiled into this document and presented to the Board of Commissioners each year. Through the annual planning retreat and work session(s), the Board: focuses on prioritizing the first year's expenditures. Once the CIP is approved, it outlines the Town's official commitment to funding these expenditures in the upcoming budget. During the annual budget process in the spring, the first year projects are refined and a financing FUNCTIONS OF THE CIP: A CIP must be updated each year. Adopting a CIP does not end with the first year. Changing needs and priorities, emergencies, cost changes, mandates and changes in technology all require the CIP to be updated annually. The Town's public facilities, streets, parks, infrastructure, equipment, etc., are constantly in need of repair, replacement or expansion. A growing population will require additional or new facilities. These reasons require that the CIP be updated to maintain the financial solidity of the' Town. The CIP achieves the following objectives as  the cost exceeds $5,000 and the estimated useful life is greater than 5 year.  plan is putinto place within the Budget to fund those expenditures.  ac component of the' Town'sl budget and financial planning process:  Reduces the need for "crash programs" to finance the construction of Town  facilities.  Focuses attention on community goals, needs and capabilities. Achieves optimum use of taxpayer dollars. Guides future community growth and development.  Advance planning ensures that projects are well thought out in advance of Encourages a more efficient governmental administration as well as maintains a  construction.  Provides for the orderly replacement ofc capital expenditures.  sound and stable financial program.  THE CIP UPDATE: The document that follows is the update to the CIP and covers the five (5) fiscal years 2012-13 through 2016-17. This document contains capital expenditure requests from each department/division fori items over $5,000 and generally have a useful life offive (5)years or more. This section of the CIP includes a description of the prioritization system, a summary by funding level for the fiscal year 2012-13 and a summary by department/division and fund for each of the five fiscal years. The remainder of the document contains summary information for each epartment/division with supporting information on capital projectrequest forms.  a    9N9  9e  9o  88  9e  99  3    PRIORITIZATION SYSTEM  PRIORITIZATION MATRIX: The priority system includes a matrix shown below. This system was developed to assisti in the setting of! priorities for capital expenditures because not all requests can be funded in any given  year due to budgetary constraints.  Priority Medium  High  Low  1 2 3 4  LevelA  LevelB  LevelC  The matrix contains a measure of priority on thel horizontal axis and a determination of criteria category on the vertical axis. Priorities oft the capital projects are measured as high, medium or low: as follows:  HIGH:  Project mandated by local, state, or federal regulations, or Projecti is al high priority oft the Town Board, or Project substantially reduces! losses or increases revenues. Project maintains existing service levels, or Project results in better efficiency or service delivery, or Project reduces operational costs, or Project improves work force morale. Project is not mandated, or Projecti improves service levels, or Projecti improves quality ofl life.  MEDIUM:  LOW:  CRITERIA CATEGORIES:  I. II.  eatnysalety/welare - projects that protect the health, safety and welfare oft the community and Maintenance/Re/Replacement: projects that provide for the maintenance ofe existing systems and III. Expansion ofl Existing Programs projects which enhance the existing systems and programs IV. Expansion ofNew Programs projects that allow for expansion into new programs and services.  the employees servingi it. equipment.  allowing for expansion ofexisting services.  LEVEL OF FUNDING: The grid is further divided into levels:  Level A- highest consideration for funding, Level B moderate consideration, Level C-1 least consideration for funding resources.  4  2    35  6 88  6  00  B  5    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT PUBLICI WORKS 1. PROJECTTITLE  DATE May, 2012  Gary Denton 2. TYPE OF PROJECT  I-Healti/sfetyelare -ManmtemanceRephcement 3-Existing Programs Expansion 4-N New! Programs  Street Sweeper  X  3. PROJECT DESCRIPTION  This is the purchase ofa Street Sweeper for thel Public Works Department.  4. JUSTIFICATION (Attach additional information if needed)  Thel Town maintains 15r miles of streets. As street sweeper is neededt to! keept thes streets clean andr remove sediment, trash, debris andl leaves from ther road runoff! before this material gets carried intot the easier andr more efficient than tryingt tor remove it oncei iti isi insidet the network of pipes and ditches. Allt this debris can also clog the drainage system causing watert tof flood streets or private property. In addition, keeping this debris out of our drainage. system alsol keeps iti from polluting our creeks and: streams.  drainage system via stormwater runoff.  Removing this material fromt the street surfacei is much -  5. DEPARTMENTAL PRIORITY Budget year tol be funded: 6. PROJECT. ALTERNATIVES  2016-17  Priority:  Continue borrowing thel Town of Erwin'ss Sweeper when not in use.  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $150,000 $150,000  $150,000 $150,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT  Proper maintenance on our streets. Sweeping prevents problems with storm drains and ditches.  6  PW-1    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  PUBLICWORKS  Gary Denton 2. TYPE OF PROJECT  1-Meati/salety/Welare 2-MaintenanePepiatamemt 3-Existing Programs Expansion 4-New Programs  LeafTruck  X  3. PROJECT DESCRIPTION  Replacement of Leaf Truck for the Public' Works Department.  4. JUSTIFICATION (Attach additional information if needed)  This ist ther replacement of our existing 1991 GMCS SL Sierra onet ton flatbed dumpt truck. This trucki isa a light duty truck thati is use forp pulling the chipper and thel leafr machine. This truck needs to be replaced with al heavier duty truck. The truck has 97,893 miles.  5. DEPARTMENTAL PRIORITY Budget year to! bei funded: 6. PROJECT ALTERNATIVES None  2013-14  Priority:  7. CAPITAL COST BY YEAR: Prior to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITAL COST BREAKDOWN: Planning &E Engineering Purchase Construction Miscellaneous Other TOTAL  $40,000 $40,000  $40,000 $40,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; Installment Purchase 10 OTHER COMMENTS/OPERATING IMPACT  This vehiclei iss showing excessive wear duet to the high volume of usage.  7  PW-2    A &  888 De  %e 33  8    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECT TITLE  DATE May,2012  PARKS ANDI RECREATION  Mike Collins 2. TYPE OF PROJECT  1-eath/salety/Welare -Manteranenepacment 3-Existing Programs Expansion 4-NewP Programs  X  Parking Lot Paving  3. PROJECT DESCRIPTION  Repaving and restriping of approximatley. 50805 SYc ofl 1-1 Asphalt at Coats Park  4. JUSTIFICATION (Attach additional information ifr needed) parking lot." Thep paving will completed int three different phases.  Due tot the age and condition oft the asphalt parking areas, attention must! be given to extend thel life oft the  5. DEPARTMENTAL PRIORITY Budget yeart tob bet funded: 6.F PROJECT ALTERNATIVES None  2013-2015  Priority:  7. CAPITAL COST BY' YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues None  8. CAPITALCOST! BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $0 $14,000 $14,000 $18,000 $46,000  $0 $46,000 $0 $0 $0 $46,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENTS/OPERATING IMPACT  PR-1  9    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT PARKS AND RECREATION 1. PROJECTTITLE  DATE May, 2012  Mike Collins 2. TYPE OF PROJECT  1-Math/5aley/Welare -MantemaineRephacemmnt 3-Existing Programs Expansion 4- New Programs  Recreation' Truck  X  3. PROJECT DESCRIPTION Replacement of 2007 Ford Ranger  4. JUSTIFICATION (Attach additional information' if needed) Replace existing 2007 Ford Ranger Recreation pickup.  5. DEPARTMENTAL PRIORITY Budget year tob be funded: 6. PROJECT ALTERNATIVES None  2016-17  Priority:  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $18,000 $18,000  $18,000 $18,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT  None  IL  PR-2    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT PARKS AND RECREATION 1. PROJECTTITLE  DATE May, 2012  Mike Collins 2. TYPE OF PROJECT  1-Meath/aletyelare -MantenaneRepacemen: X 3-Existing Programs Expansion 4-1 New Programs  Main Street Park  3. PROJECT DESCRIPTION playground with parking.  The Town currently owns 1.87 acres ofp property on West Main Street. At our recent works session, the Board had ani interest in developing this property intoa a smallt town park." The park willi include as small childrens  4. JUSTIFICATION (Attach additional information if needed)  This is an expansion of our parks system, This will provide ar recreational areai for thec citizens  oni the west! side of Coats.  5. DEPARTMENTAL PRIORITY Budget year to bef funded: 6. PROJECTI ALTERNATIVES None  2014-15  Priority:  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITALCOSTI BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $14,000 $14,000  $14,000 $14,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT  None  PR-3    12    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED! BY  DEPARTMENT 1. PROJECTTITLE  DATE May,2012  PUBLICSAFTEY  ChiefHall 2. TYPE OF PROJECT  X  1-Meath/saleyWelare -ManteramceReplacement 3-Existing Programs Expansion 4-NewF Programs  Ballistic' Vest  3. PROJECT DESCRIPTION  This project consist of purchasing seven ballistic vest fori thet town police officers.  4. JUSTIFICATION (Attach additional information if needed)  Following two years of declining law enforcement officer line-of-duty deaths, the country realized a dramatic 37 percent increasei inc officer deaths in 2011. Fifty-nine oft the 160 officers killedi in: 2011 were shot during violent encounters; a 20 percent increase over 2010r numbers. The Coats Police Department is committed toi improving officer safety andH has undertaken new Ballistics Vesti initiatives andp policy duet to increased violent encounters and law enforcement officer deaths andi injuries. Duet tot the increasei in officers shootings', coupled with Town of Coats Police Department renewed efforts toi improve officer  safety, beginning with FY2013. 5. DEPARTMENTAL PRIORITY Budget yeart tob bet funded: 6. PROJECT. ALTERNATIVES None  2012-13  Priority:  7. CAPITAL COSTI BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $4,000  $4,000 $4,000  $4,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; USDA(S250/vest); US Department of. Justice(9650 Grant)  10 OTHER COMMENIS/OPERATING IMPACT  None  /:    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTEDE BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  PUBLICSAFTEY  ChiefH Hall 2. TYPE OF PROJECT  l-Meath/aterywelare 2-Mantemame/Repacement 3-Existing Programs Expansion 4-1 New Programs  Vehicle Replacment  X  3. PROJECT DESCRIPTION eight vehicles. Year Make 2007 Dodge 2007 Dodge 2007 Dodge 2009 Dodge 2006 Chev 2010 Ford 2005 Chev 2005 Chev  This project consist of the replacement of law enforcement vehicles. The Police Department currenty has  Model Milege Charger 77,324 Durango 79,724 Charger 57,825 Charger 41,478 Impala 71,968 Crown 33,942 Impala 72,912 Spare Impala 87,261 Spare  4. JUSTIFICATION (Attach additional information if needed)  Based ont the current diving history, at future milege was projectedf for each vehicle. Each vehicle was compared to a replacement criterior of 5y years and 100,000 miles per vehicle. There are several reasons for an annual replacement of police car. Police cars wear out regularly and must to be replaced or upgraded. This within its self isi just a matter of time. Deferring only drives up the maintenance side of the equation while decreasing reliability, response time and ultimately, officer and citizen safety. Police Vehicles should be on a set rotation schedule to maintain optimum service levels and minimum service costs. Once this rotation pattern is established it allows each year the replacement of a police care and the surplus liquidation of the vehicle with the  highest miles or with the most service hours.  5. DEPARTMENTAL PRIORITY Budget yeart tol bet funded: 6. PROJECT ALTERNATIVES 7. CAPITAL COSTI BY' YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  2013-16  Priority:  Continue driving vehicles with ani increase ini maintenance cost.  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $31,400 $31,400 $32,500 $32,500 $127,800  $127,800 $127,800  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.) Current Revenues; USDA! 50% Grant; Installment Purchase 10 OTHER COMMENIS/OPERATING IMPACT  None  DG.7    88  &  0 8  B  88  3 E  15    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED! BY  DEPARTMENT 1. PROJECT TITLE  DATE May, 2012  LIBRARY  Gary Denton 2.T TYPE OF PROJECT  l-Healti/ateyWelare 2-Mantemame/Repacement 3-Existing Programs Expansion 4-NewP Programs  X  Library Repaving  3. PROJECT DESCRIPTION  This project consist of repavinga 45'x60' parking lot.  4. JUSTIFICATION (Attach additional information if needed)  Due tot the age and condition of the: asphalt parking areas, attention must be given to extend the life oft the  parking lot.  5. DEPARTMENTAL PRIORITY Budget yeart to bef funded: 6. PROJECT ALTERNATIVES  2014-15  Priority:  7. CAPITAL COST BY YEAR: Prior to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues None  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $3,000 $3,000  $3,000 $3,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENIS/OPERATING IMPACT  L-1  16    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  LIBRARY  Gary Denton 2. TYPE OF PROJECT  1-Meati/aleyeare -MantemanePegacement 3-Existing Programs Expansion 4-New Programs  X  HVACReplacement  3.. PROJECT DESCRIPTION  Replacement of two existing 31 Ton Heatp pump units att the Coats Library.  4. JUSTIFICATION (Attach additional information if needed) approximatley 15 years old. Project will be completedi int two phases.  The Library operates ont two HVAC units. One uniti isi inoperable and must be replaced. Both units are  5. DEPARTMENTAL PRIORITY Budget yeart tol bet funded: 6. PROJECT ALTERNATIVES None  2013-14&2 2014-15  Priority:  7. CAPITAL COST BY' YEAR: Priort to July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues  8.0 CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $3,950 $3,950 $0 $7,900  $7,900 $7,900  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENIS/OPERATING IMPACT  Units willl be replaced with ar more efficient units that should showa a reduction in operating expenditures.  L-2  17    A  0  6  E  18    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  Administration  Kenny Cole 2. TYPE OF PROJECT  I-Heath/aleyWeare -Manteramcenepacement 3-E Existing Programs Expansion 4-N New Programs  Coats Town Hall  X  3. PROJECT DESCRIPTION New Town Hall.  4. JUSTIFICATION (Attach additional information if needed)  The Current Town Hall, Located at 237 North McKinley Streeti in Coats, was builti in: 1925 and used asa teaching parsonage. The Town relocated to the building in 1977 and made minor renovations to accommodate its operations. Thet facility currently houses the Police Department, Administration, Public The building is a twos story office building and has a gross square footage of 6,998. The bottom houses the Town Board Room, Water Department, Town Manager,Town Clerk and Public' Works. Thei facility is faced with: several issues will bet faced with numerous issues as building codes,  Works and the Town Board Room.  The topl level is currently occupied byt the Police Department. accessibility and security becomes more stringent.  5. DEPARTMENTAL PRIORITY Budget year to! bet funded: 6. PROJECT ALTERNATIVES  2012-2013  Priority:  Renovate the existing' Town Hall; Construct a new facility  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8. CAPITALCOST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $468,000 $0  $400,000 $68,000 $468,000  $468,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; USDAI Loan & Grant 10 OTHER COMMENIS/OPERATING IMPACT  The Town may possiblyl lease excess squret footage to other tenants.  19    :88 &  %e  88 %e  888 888  aL    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED! BY  DEPARTMENT 1. PROJECTTITLE  DATE Jan-12  WATER  Gary Denton 2.1 TYPE OF PROJECT  1-Heati/5alety/elare -ManteramneRephzament 3-Existing Programs Expansion 4-NewP Programs  X  Replacement of 6" Water Line along Hwy! 55  3. PROJECT DESCRIPTION  This project includes replacement of approximately 4,700 Ifof asbestos concrete water! line along Highway! 55 (McKinley! Street). Thel line: sevices the customers along Highway 55, as well as fivef fire hydrants.  4. JUSTIFICATION (Attach additional information if needed) Replacing thep pipe willr restore flow and pressure int the area.  The capacity oft thee existing 6" waterl linei is being restricted duei tot the buildup of deposites withint thep pipe.  5. DEPARTMENTAL PRIORITY Budget year tol bei funded: 6. PROJECT ALTERNATIVES  2013-14  Priority:  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues  8. CAPITAL COSTI BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $350,000 $350,000  $350,000 $350,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER OMMEMIYOPTAINGINPAT  W-1  a    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  WATER  Gary Denton 2. TYPE OF PROJECT  1-Heati/saley/Welare 2-Maintemne/Pepiaament 3-Existing Programs Expansion 4-1 New Programs  Complete 8" loop along Willis Pope Road  X  3. PROJECT DESCRIPTION  This project includes installation of approximately 31001 Ifo ofr new 8-inchy water line along' Willis Pope  Road to complete al loop between Carson Gregory Road and/ Abattoir Road.  4. JUSTIFICATION (Attach additional information if needed)  Creating Loops within water distribution systems provides for better hydraulics and more uniform pressures. Also, any portion oft thel line can bei isolated for maintenance without interrupting service on either side oft the  isolated area.  5. DEPARTMENTAL PRIORITY Budget yeart tol bef funded: 6. PROJECT. ALTERNATIVES  2014-15  Priority:  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues None  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $120,000 $120,000  $0  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENIS/OPERATING IMPACT  W-2  ac    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE and. Jackson Streets 3. PROJECT DESCRIPTION This Project incudes thef following:  DATE May, 2012  Water  Gary Denton 2. TYPE OF PROJECT  Replace 6" lines along Paterson, Church, Washington  1-Heath/salay/welare -Mamterane/nepacement 3-Existing Programs Expansion 4-New Programs  X  replacing the existing 18001 Ifof 6" Asbestoes Concrete water line along Patterson Street and Main! Street, East of Carrie Street anda addinga a connection tot thee existing 6" line along McLeod Rd. replacing thee ex xisting 7001 If of 3" asbestoes concrete water linea along Washington. Street, East of Carrie street anda adding a connection tot thee existing 12" water line along Carrie Street. Replacing the existing 7001 If of6 6" asbestoes concrete water line along. Jackson! Street, East of Carrie! Street anda adding a connection tot the existing 12" water linea along Carrie Street. Installing a new: 1100lfc of 6" water line along Church Street, Northo of McLeod Road. 4. JUSTIFICATION (Attach additional information ifr needed)  The capacities of thee existing waterlines are beingr restricted toi the buildup of deposits within the pipe. Replacing the pipe willr restorei flows and pressures int the area. Connecting tot the 12"1 linev willi improve water  pressurei int the area.  5. DEPARTMENTAL PRIORITY Budget yeart tol bet funded: 6. PROJECT ALTERNATIVES 7. CAPITAL COST BY YEAR: Prior to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues  2015-16  Priority:  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $250,000 $250,000  $250,000 $0 $250,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENIS/OPERATING IMPACT  2  W-3    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May,2012  Water  Gary Denton 2. TYPE OF PROJECT  1-HealiySaltety/Welare 2-Mainterme/Pephacemet 3-ExistingF Programs Expansion 4- NewF Programs  Addv water tanks to county SCADA: System  X  3. PROJECT DESCRIPTION Towns water tanks.  This projecti includes installing the Supervisory Control and Data Acquistion/SCADA), system to! both of the  4. JUSTIFICATION (Attach additional information if needed)  The SCADA: system willa allowf for better monitoring ando control oft the water distribution system.  5. DEPARTMENTAL PRIORITY Budget yeart to bei funded: 6. PROJECT ALTERNATIVES  2014-15  Priority:  7. CAPITAL COSTE BY YEAR: Priort to July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond: 2016-17 Current Revenues None  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $0 $60,000 $60,000  $60,000 $60,000  9. PROPOSED FINANCING. SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER COMMENIS/OPERATING IMPACT  W-4  34    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT 1. PROJECTTITLE  DATE May, 2012  WATER  Gary Denton 2.1 TYPEOFF PROJECT  1-Heath/5aley/Welare 2-Manterne/Pephacment 3-Existing Programs Expansion 4- New Programs  Water Connection atl Hwy 27 & Abattoir Rd.  X  3. PROJECT DESCRIPTION  Install a connection of waterl lines at Hwy 27 & Abattoir Road  4. JUSTIFICATION (Attach additional information ifr needed)  Improve water pressure  5. DEPARTMENTALI PRIORITY Budget year to! bet funded: 6. PROJECT. ALTERNATIVES  2016-17  Priority:  7. CAPITAL COSTE BYY YEAR: Prior toJ July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17 Current Revenues None  8. CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $6,000 $6,000  $6,000 $6,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  10 OTHER OMMEHEOPEAINGNPAT  W-5  a:    A  88  ai    CAPITAL PROJECT REQUEST FORM  CIP FY2012-2016 SUBMITTED BY  DEPARTMENT Streets 1. PROJECTTITLE  DATE May, 2012  SOLID WASTE  Gary Denton 2. TYPE OF PROJECT  1-Heath/5aley/Welare 2-1 MaintenanteRephacement 3-E Existing Programs Expansion 4- New Programs  Knuckleboom Truck  3. PROJECT DESCRIPTION  Purchase of al Knuckleboom Truckf fort the Solid Waste Department.  4. JUSTIFICATION (Attach additional information ifr needed)  The street department currently uses two tot three streetl labors, a dump truck anda al backhoe to collect bulk items from thes street. Thist takes labor hours from other task, increases wear on other equipment and  increases thep possibility ofi injuries to staff.  5. DEPARTMENTAL PRIORITY Budget year tob bet funded: 6. PROJECT ALTERNATIVES  2013-14  Priority:  7. CAPITAL COST BY YEAR: Priort to. July, 2012 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 TOTAL Beyond 2016-17  8.CAPITAL COST BREAKDOWN: Planning & Engineering Purchase Construction Miscellaneous Other TOTAL  $125,000 $125,000  $125,000 $125,000  9. PROPOSED FINANCING SOURCES (Grant Funds; Current Revenues; etc.)  Current Revenues; Installment purchase  10 OTHER COMMENTS/OPERATINGIMPACT  None  SW-1  :