TOWN OF COATS Board of Commissioners June 14, 2012 7:00 p.m.  OFFICIAL MINUTES  .A ABSTRACT:  A regular meeting oft the Board of Commissioners was held on. June 14, 2012 ini the  Board of Commissioners' Meeting Room at Coats Town Hall.  II. ROLL CALL:  Mayor Walter Weeks, Mayor Pro-Tem Dr. Linda Robinson, Commissioner. J.C. Allen, Commissioner Jerry Beasley, Commissioner Allen Mosby and Commissioner Don  Pleasant were in attendance.  Attorney Stacy Weaver was present. III. CALLTO ORDER:  A quorum being present, Mayor Weeks called the meeting to order.  Mayor Weeks delivered the invocation and lead those in attendance in the Pledge of  Allegiance. C. Approval of Agenda:  Mayor Weeks asked that under New Business Item Ct to change Consider Conditional  Use Public Hearing Date to TextAmendment Discussion. RESOLVED, to approve Agenda as amended, COMMISSIONER ALLEN MOSBY.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  NOES (0)  IV. APPROVAL OF CONSENT AGENDA:    Mayor Weeks asked that correction be made on the spelling of Official.  RESOLVED, to approve Item II.A-Minutes with correction to the spelling ofOfficial, MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  II.B-Attorney Bill, II.C- Financial Statement. COMMISSIONER ALLEN MOSBY.  NOES (0)  V.N MANAGER & COMMITTEE REPORTS:  Department Updates:  Town Manager Kenny Cole shared that the Town Newsletter went out and that there has been good response from the residents. Attorney Al Bain has completed the title work for the new property and this has been sent to USDA. Closing date should be a couple of weeks after USDA receives package from Mr. Bain. C.T. Clayton has all the specifications ready for bids to be sent out for any changes and/or repairs that were previously approved once we have closed with USDA. Ethics training went well with two (2) Board members participating. Mr. Cole will inform the other commissioners of future training dates. Mr. Cole informed the Board of the Chambers summer kick-offo on Police Department - ChiefJeremy Hall presented the Board with a fax from the NC Department ofRevenue concerning the permissible uses ofthe Drug Fund Account (reference #1). Commissioner Beasley questioned how the account was managed and ChiefHall confirmed that this account is managed by the' Town Hall and all checks received and expenditures are recorded by the Town Hall office. Town Clerk stated that this is managed by the clerks' office and is audited by the accounting firm and included on the financial report. Chief Hall reported the stats from May gt through June 14, 2012 Library - Librarian Rebecca DallaMura updated the Board of the June gth Bee Keepers Association presentation at the Library and informed them of32 new items added last Public Works - Gary Denton updated the Board oft the delivery of the Town's Newsletter and the CCR report. Mr. Denton shared that he had received SO many good comments concerning the newsletter. Sample reports are coming back with good results. Recreation Department - Mike Collins report at total of157 baseball games played this season. Mr. Collins informed the Board ofthe 4 day tournament beginning on June 23, 2012 which Coats has been selected to host. Area teams that will be involved in this district are Lillington, Dunn, Erwin, Wayne County and Coats. This could total around 175 games played this season. Monthly safety meetings continuing with all staff present.  June 21, 2012 at Smith Farms.  (reference #2).  month and about that amount SO far this month.  2    Recreation Committee - Laura Weeks shared with the Board the topics of discussion: 1.C Cutting and Sales oft timber at the park. The committee recommended that this was not 2. No Smoking policy. Changes that Mike has put in place seem to be working well at  as good idea at this time. this time. 3. No Pet policy 4. Advertising policy.  5. Concession stand fee for outside vendors.  Town Manager Kenny Cole informed the Board that the minutes from the Committees will be posted on the Town's web site. Mr. Cole also updated the Board about posting that have been placed on Govdeals. Mr. Cole shared the report that was prepared by the Town Clerk ofthe estimated revenues and expenditures. Mr. Cole shared that as it appears from our estimates that the Town will not be pulling funds out ofr reserves unless  something comes up unexpected (reference #3).  V.OLDI BUSINESS:  A. Discussion of Property Disposal.  Town Manager Kenny Cole requested the Board to consider disposal ofTown Property consisting of Vacant Lot on East Lemon Street, Delma Grimes Road Well site, Honeycutt Road Well site and present Town Hall at 237 North McKinley Street. Mr. Cole stated the method of disposal for the Town Hall first as sealed bids and second as auction which is the method directed by the Board. Mr. Cole informed the Board that seal bids require an adopted Town Resolution which will be presented at the next Board meeting. All sealed bids must be advertised with 30 days notice prior to bid openings. Mr. Cole informed the Board that conditions of sale can be included as long as the conditions' doesn't devalue Mayor Weeks stated that the concern is to assure that the purchaser of the present Town Commissioner. Jerry Beasley requested a copy of each lot, size and tax value.  the property.  Hall be responsible in not leaving the building in disrepair.  VI. NEW BUSINESS:  A. Discussion of] Fee Schedule for Fiscal Year 2012-2013.  Town Manager Kenny Cole requested the Board to review the Schedule ofl Fees for the Fiscal Year 2012-2013. Mr. Cole shared tax rate of 59 cents (.59), water, utilities and recreation fees will remain the same as last year with the exception ofl highlighted items. Correction on Golf Cart Registration should be $15. Mr. Cole informed the Board that the changes include the reflection of fees pertaining to Video Gaming, Zoning Permit Fees, $3.00 per month yard waste/furniture collection fee and a charge for copies (CD/DVD) ofTown Board Meetings. Mr. Cole informed the Board that the Privilege License are set by State Statutes. Mr. Cole also presented a Schedule D (Exempt from Tax). Mr. Cole commented on the fee ofl Electronic Gaming Operation set at two thousand dollars ($2,000) and a five hundred dollars ($500) fee per machine (reference  #4).  3    Mayor Weeks clarified with the Town Manager that all businesses that have existing gaming machines will fall under this Fee Schedule for 2012-2013 privilege license. Chief. Jeremy Hall confirmed that at the present time there are no Internet Sweepstakes  operating in the Town.  B. Consider Award of Paving Bids.  Public Works Director Gary Denton requested the consideration of awarding bids for street paving of East Washington Street(from Isabella to Lincoln Street), Intersection on Mason and Durane Street, East Erwin Street(Orange to Mason Street) and Denise Street(399 Denise Street to end). Mr. Denton informed the Board of needed curb work on Whippoorwill Drive and requested consideration of warding bids for this repair. RESOLVED, to accept bid from Johnson Brothers Utility Paving in the amount of forty one thousand seven hundred and fifty dollars ($41,750) and' Terry's Trucking and Paving MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  ini the amount of seven thousand one hundred dollars ($7,100).  COMMISSIONER. JERRY BEASLEY.  NOES (0)  C.Text Amendment Discussion:  Town Manager Kenny Cole requested the Board to consider Text Amendment to the Zoning Ordinances allowing Government and Civic uses as "Use Permitted" as opposed to the current "Conditional Use" in the MUV District. Mr. Cole requested aj public hearing date ofJuly 12, 2012 to amend the zoning ordinances (reference #5 5). RESOLVED, to set Public Hearing date of. July 12, 2012 to amend the zoning MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, MOSBY AND BEASLEY.  ordinances.  COMMISSIONER ALLEN MOSBY.  NOES (0)  VII. PUBLIC HEARING:  Mayor Weeks opened the floor for comments concerning the 2012-2013 Fiscal Year  Budget.  Hearing none Mayor Weeks closed Public Hearing.  4    VIII. PUBLIC FORUM: Mayor Weeks opened Public Forum.  Hearing none. Mayor Weeks closed Public Forum.  X.R RECESS:  RESOLVED, to recess meeting to June 21, 2012 at 7 pm.  MOTION BY MAYOR PRO-TEM DR. LINDA ROBINSON: SECOND BY APPROVED, AYES (5) MAYOR PRO-TEM DR. LINDA ROBINSON, COMMISSIONERS ALLEN, PLEASANT, ,MOSBY AND BEASLEY.  COMMISSIONERJERRY BEASLEY.  NOES( (0)  Mayor Weeks called meeting recessed at 7:55 pm.  Respectfully Submitted, Karen Wooten, Town Clerk Snhk  Walter  Weks, Mayor  5